Fixed Asset Register Sample

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IFRS FIXED ASSETS REGISTER TEMPLATE
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Excel Skills | Fixed Assets Register Template
Instructions
www.excel-skills.com
This comprehensive template enables users to compile a complete fixed assets register which incorporates an unlimited
number of fixed asset classes and categories; facilitates recording additions, disposals, revaluations and impairments;
automatically calculates monthly and year-to-date depreciation charges; calculates tax values based on user defined tax
codes; calculates deferred tax balances and includes a comprehensive automated journal report. The template has been
designed specifically for the requirements of IFRS but can also be used to compile a simple fixed asset register which is
only based on historical costs.
Note: This template only accommodates depreciation calculations on a straight line basis. If you therefore need to
calculate depreciation on a reducing balance or other depreciation basis, the template will unfortunately not be suitable for
your requirements.
The following sheets are included in this template:

Set-up - the input cells on this sheet enable you to customize the template for your business. You can enter your business
name, select a year end period, specify an income tax percentage, maintain the default fixed asset classes, maintain the
default fixed asset categories and maintain the default tax codes. A complete list of user input error codes are also
included on this sheet for information purposes.
Assets - this sheet enables users to create a unique asset code for all fixed assets and the columns with the light blue
column headings contain all the comprehensive, automated calculations that form part of the fixed asset register. User
input is limited to entering an asset identification number, asset description, asset type, asset category and tax code. The
period for which the fixed asset register is compiled is determined by the review date that is specified at the top of the
sheet.
Transact - all asset transactions need to be recorded on this sheet. Asset transactions include acquisitions, revaluations
and disposals. User input is limited to entering the transaction date, transaction type, asset number, supplier, document
number, transaction amount, asset lifetime, residual value and proceeds on disposal. The columns with light blue column
headings contain the formulas that form the basis of all the calculations required to produce a comprehensive, accurate
fixed asset register.
Category - this sheet contains a fixed assets summary which is based on the fixed asset categories that are created on
the Set-up sheet. No user input is required on this sheet and 30 fixed asset categories are accommodated. Additional fixed
asset categories can be added by simply copying the formulas in the last row into the required number of additional rows.
Class - this sheet contains a fixed assets summary which is based on the asset classes that are created on the Set-up
sheet. No user input is required on this sheet and a maximum of 30 asset classes are accommodated.
Journals - this sheet contains an automated journal report for all fixed asset transactions. The journal report can be
compiled on a monthly or year-to-date basis and is based on the account numbers that are specified in the asset category
set-up on the Set-up sheet. The journal report accommodates 30 asset categories but additional categories can be added
by simply copying the formulas in the last row into the required number of additional rows.
Template Set-up
The template can be customized for your business by editing the default business details, asset categories, asset classes
and tax codes on the Set-up sheet. The business name that is entered in cell C5 is used as a heading on all the other
sheets, the year-end month that is selected in cell C7 is used in order to calculate year-to-date balances and the income
tax percentage that is specified in cell C9 is used to calculate deferred tax balances.
Asset Classes
The template includes 6 default fixed asset classes which can be customized in the cell range from cell A13 to cell B18.
The default asset class codes in column A and the default asset class descriptions in column B can be amended and you
can add additional asset classes by simply inserting a new row between the first and last class codes, entering a new code
for the asset class in column A and entering a description for the new class in column B.
Note: All new asset classes must be inserted above the "ZZ" asset class code and a maximum of 30 asset classes can be
accommodated in the template.
Page 3 of 40
Instructions
The asset classes that are created on the Set-up sheet should be representative of the asset classes included on the
financial statements. Some businesses however require more asset classes than what is disclosed on the financial
statements in order to accommodate separate allocation in the business accounts. We have therefore created separate
asset categories for this purpose.
Asset Categories
The template includes 11 asset categories which can be customized in the cell range from cell A23 to cell K33. Each asset
category contains a unique code in column A, is linked to an asset class in column B, contains a description in column C
and contains an account number in each of the columns from column D to K.
The asset category codes can be in any format but we suggest using a combination of letters and numbers as illustrated
with the default category codes. Each category that is created will be included separately on the Category sheet and needs
to be linked to one of the asset class codes in cells A13 to A18 by selecting the appropriate asset class code from the list
box in column B. The asset categories are therefore in fact sub classes of the main asset classes that are included on the
financial statements.
The account numbers that need to be entered in columns D to K are included in the automated journal report on the
Journal sheet. All fixed asset journals are therefore based on the asset categories that are created which means that a
separate asset category is required for each fixed asset account group or depreciation cost centre. The accounts that need
to be entered in each column are better described as follows:
■ Cost - the general ledger accounts that are entered in this column reflect the cost or gross carrying value of each asset
category. These accounts should therefore be balance sheet accounts.
■ Accum Depr - the accounts in this column reflect the accumulated depreciation that has been written off against each
asset category. These accounts should therefore be balance sheet accounts.
■ Depr - the total depreciation charges for each asset category is allocated to the accounts in this column. These accounts
should therefore be income statement accounts.
■ Revalue - if a revaluation reserve is created after an asset revaluation, the revaluation surpluses for each asset category
are allocated to these accounts. Separate revaluation reserve accounts can be added for each category or a single
account can be used for all fixed assets by simply entering the same account number for all asset categories. The
accounts that are specified should be balance sheet accounts.
■ Impairment - if an asset is valued at less than the current net carrying value, the impairment amounts for each asset
category are allocated to these accounts. You can use separate impairment accounts for each asset category or enter the
same account for all categories in order to allocate all asset impairment amounts to the same account. The accounts that
are specified should be income statement accounts because asset impairment amounts are written off to the income
statement.
■ Profit - if assets are sold, the profits or losses on the disposal of assets are allocated to the accounts that are specified in
this column. You can again use a single account for all asset categories or enter separate accounts for each asset
category. These accounts should be income statement accounts.
■ Def Tax BS - enter the accounts to which deferred tax assets or liabilities should be allocated. In most instances, only
one balance sheet account is used for this purpose but you can specify separate accounts if you want to be able to view
the deferred tax asset or liability for each asset category separately.
■ Def Tax IS - enter the accounts to which deferred tax charges for the year should be allocated. In most instances, only
one income statement account is used for this purpose but you can specify separate accounts if you want to be able to
view the deferred charges for each asset category separately.
Note: All new asset categories must be inserted above the "ZZ" asset category code. The template accommodates 30
asset categories on the Category sheet but you can add additional asset categories by copying the formulas in the last row
into the appropriate number of additional rows. An unlimited number of asset categories are therefore accommodated.
Tax Codes
Page 4 of 40
Instructions
The template includes 10 default tax codes in the cell range from cell A38 to J47 but you can add as many additional tax
codes as required. The tax codes are used to calculate the tax allowances that can be claimed for each fixed asset and the
tax values at the beginning and the end of each financial year. These tax balances are then used in order to calculate the
deferred tax balances and charges for each financial year.
A single alphabetical letter is used as the tax code in column A and a description for each tax code can be entered in
column C. All the tax codes that are created on the Set-up sheet are available for selection in column F on the Assets
sheet.
Note: You can create additional tax codes by inserting a new row anywhere between the first and last rows, entering a new
tax code in column A and specifying the appropriate annual tax percentages.
Column B in the tax codes section contains a list box which enables users to specify whether appropriation needs to be
applied in the tax allowance calculations for the particular tax code. If appropriation is applied (the "Yes" option is
selected), it means that the tax allowance calculation will take the effect of partial years into account. If appropriation is not
applicable (the "No" option is selected), the tax allowance will be based on a full year regardless of when an asset is
acquired.
Example: An asset with a cost of 10,000 is acquired in December by a business with a February year-end. The tax code
that is assigned to the asset is B which has "No" appropriation specified in column B and a tax percentage of 20% in year
1. A full year's tax allowance will therefore be written off in December (and each subsequent year) which means that the
tax allowance for the first year would be 2,000.
If the tax code of the asset had been A (which has a "Yes" option in column B) and the tax percentage in the first year is
also 20%, it means that the tax allowance in the first year would only be 333.33 (10,000 x 20% ÷ 12 x 2). This is because
appropriation would apply and the tax allowance calculation will therefore only include 2 months.
The tax allowance percentages in column D to H are used to calculate the appropriate tax allowance amounts for the
assets that are linked to the particular tax codes. You will therefore only be able to specify tax percentages for 5 years and
if a longer period is applicable, the year 5 percentage will be used for all subsequent annual periods until an asset is fully
written off for tax purposes.
Example: If a tax code is created for buildings and a tax allowance percentage of 2% is applicable, the year 1 to 5 tax
percentages need to be entered as 2% and the year 5 percentage (which is 2%) will be applied to all the annual periods
after year 5. This means that a tax allowance of 2% per year will be written off until the asset is fully written off after 50
years.
Note: The 5Y Total and AF columns contain formulas which should be copied for all new tax codes that are added to the
Set-up sheet. It is imperative that these formulas are copied for all new tax codes otherwise some of the tax calculations
may not be accurate.
The 5Y Total column contains the total percentage value of the tax allowance percentages that are entered in the Year 1
to 5 columns and will automatically be highlighted in red if the value exceeds 100%. The maximum percentage that can be
written off on an asset is 100% - if you therefore specify tax allowances of more than 100%, only the tax allowances that
make up the first 100% will be taken into account in determining the appropriate tax values of the asset. The AF column
contains an appropriation value which is based on the selection in column B.
Input Error Codes
The input error codes at the bottom of the Set-up sheet are included for information purposes only and provide users with
a reason for the error codes that may be encountered when entering transactions on the Assets and Transact sheets.
These error codes are covered in more detail in the Error Codes section of these instructions.
Asset Set-up
Page 5 of 40
Instructions
Each individual fixed asset must be added to the Assets sheet by assigning an asset number to the fixed asset. The
Assets sheet is in actual fact a comprehensive fixed asset register which contains all the individual assets that form part of
the fixed assets register. All fixed asset transactions need to be recorded on the Transact sheet and the Category and
Class sheets contains summaries of all the appropriate asset groups.
A unique asset number must be created for each fixed asset on the Assets sheet. You can use any asset numbering
convention but we strongly recommend using a combination of letters and numbers as illustrated in our example data. We
have used an asset numbering convention which starts with two letters followed by a hyphen and five numbers. The letters
can be used to distinguish between different asset categories or classes.
Note: All fixed assets must be added to the Assets sheet by assigning a unique asset code to the particular asset. The
acquisition of the asset then needs to be recorded on the Transact sheet after which the appropriate values will be
reflected on the Assets sheet. Users therefore need to create asset codes for all their assets and record acquisition
transactions for all assets on the Transact sheet.
All the columns on the Assets sheet with yellow column headings require user input while the columns with light blue
column headings contain formulas which are automatically copied for each new asset that is added to the sheet. The
following user input is required on the Assets sheet:
Asset Number - enter a unique asset number for each fixed asset in this column. Duplicate asset numbers may result in
inaccurate calculations and it is therefore imperative that each fixed asset has a unique asset number. Similar assets or
asset components can be distinguished by adding a "/1" and "/2" at the end of the asset number.
Asset ID Number - enter an asset identification number in this column. This number should preferably be applied to the
asset in order to facilitate physical verification of assets and assist in identifying each fixed asset that is included in the
fixed asset register.
Description - enter a comprehensive description of the asset in this column. The asset description should enable users to
easily identify the asset and should assist users in distinguishing between similar assets.
Asset Type - select an asset type from the list box. This column assists in identifying leased assets and the list boxes in
this column therefore include an owned and leased option.
Category - select an asset category from the list box in this column. All the asset categories that are created on the Set-up
sheet are available for selection. Each asset needs to be linked to an asset category which is linked to an asset class in
the Asset Category section on the Set-up sheet.
Tax Code - select a tax code from the list box in this column. All the tax codes that are created on the Set-up sheet are
available for selection.
Note: All the columns on the Assets sheet have been included in an Excel table. This feature is extremely useful when
entering data in a table format because the formulas that are included in calculated columns (the columns with a light blue
column heading) are automatically copied when new rows are inserted into the table or when data is entered into the first
blank row below the table. You can therefore enter a new transaction by simply entering an asset number in column A - the
table will then automatically be extended to include the new asset number.
All the columns with light blue column headings contain calculations which are based on the review date that is entered in
cell E2. The date that is entered in this cell therefore determines which transactions are included in the asset balance and
depreciation calculations. It is therefore imperative that you enter the correct date in this cell when reviewing the fixed
asset register.
The cell range from cell H2 to cell K2 displays the appropriate year-to-date (YTD) and month-to-date (MTD) from and to
dates which are in effect based on the review date that is specified in cell E2. Note that all the template calculations are
based on month end dates - even if you enter a review date that does not fall on a month end, the template calculations
will still include all the transactions and depreciation calculations for the entire month.
The YTD periods are determined based on the year-end period that is selected in cell C7 on the Set-up sheet. All the YTD
asset balances and depreciation calculations will therefore be calculated automatically based on the review date and the
year-end period that has been specified.
Page 6 of 40
Instructions
Note: The review date makes it easy to roll the template forward or back for any subsequent or previous month and all the
template calculations are updated automatically. You can therefore simply enter a new date in cell E2 and all the
calculations on all the sheets in the template are automatically updated.
The Assets sheet contains 52 calculated columns which all have light blue column headings. The calculations in these
columns are all based on the transactions that are entered on the Transact sheet and some of the calculations are for
information purposes only while others form an integral part of the fixed asset register. We'll now briefly cover the purpose
of each calculated column:
The following columns are included for information purposes only:
Error Code - if there is a problem with the input in any of the user input columns, an error code will be displayed in this
column. Refer to the Set-up sheet for a description of each error code and to the Error Code section of these instructions
for more information about the reason for the error code that is displayed.
Class - this column contains the asset class that the asset is linked to. The asset class is determined by the asset
category that is selected in column E and each asset category is linked to a single asset class in the Asset Category
section on the Set-up sheet.
Acquisition Date - the asset acquisition date is displayed in this column. After creating an asset number, an acquisition
transaction needs to be recorded on the Transact sheet in order to record the acquisition of the asset. If an acquisition
transaction has not been recorded for the particular asset, this column will contain an "add!" message.
Last Trn Date - this column contains the date of the last transaction that has been recorded for the appropriate asset. If no
transaction has been recorded, the column will contain an "add!" message which indicates that an asset acquisition
transaction still needs to be recorded.
Current Trn Date - this column contains the date of the last transaction for the asset that is dated before the YTD To Date
which is displayed in cell I2. It therefore represents the last transaction that has been recorded before the current period
end.
Last PY Trn Date - this column contains the date of the last transaction for the asset dated before the YTD From Date
which is displayed in cell H2. It represents the last transaction that has been recorded before the end of the previous
financial
Last PM period.
Trn Date - this column contains the date of the last transaction for the asset dated before the MTD From Date
which is displayed in cell J2. It represents the last transaction that has been recorded before the end of the previous
month.
Disposal Date - if an asset has been disposed of, the date of disposal as per the Transact sheet will be displayed in this
column. Note that a disposal transaction has to be recorded on the Transact sheet for all asset disposals.
Proceeds on Disposal - if an asset has been disposed of, the proceeds on disposal as per the Transact sheet will be
displayed in this column.
Historical Cost - the historical cost of all assets that have been acquired before the end of the current financial period is
displayed in this column. The historical cost is defined as the transaction amount of the acquisition transaction that is
recorded on the Transact sheet for the particular asset.
Active Lifetime - the lifetime that has been recorded on the Transact sheet for the most recent transaction that is dated
before the current period end is displayed in this column.
Active Res Value - the residual value that has been recorded on the Transact sheet for the most recent transaction that is
dated before the current period end is displayed in this column.
Tax Cost - the tax cost of the asset is displayed in this column. The tax cost is the same as the historical cost of the asset.
This column will only contain a value if the asset has been acquired before the current period end.
Current Tax % - the tax allowance percentage for the current period is displayed in this column. This percentage is
dependent on the tax code that has been selected in column F and the annual tax percentages that have been defined for
the particular tax code on the Set-up sheet. If a tax code has not been selected in column F, a "code?" message will be
displayed in this column.
Elapsed Months PY - the value in this column indicates the number of months that have elapsed since the acquisition of
the asset up to the end of the previous financial period. A value will only be displayed for assets that have not been
disposed of before the end of the previous financial period.
Elapsed Months CY - the value in this column indicates the number of months that have elapsed since the acquisition of
the asset up to the end of the current financial period. A value will only be displayed for assets that have not been
disposed of before the end of the current financial period.
Elapsed Months PM - the value in this column indicates the number of months that have elapsed since the acquisition of
the asset up to the end of the previous month. A value will only be displayed for assets that have not been disposed of
before the end of the previous month.
Assets at Cost:
Page 7 of 40
Instructions
AC Opening Balance - the opening cost or gross carrying value of the asset at the beginning of the current financial
period is included in this column.
Additions - if an asset has been acquired during the current financial period, the cost of the asset is included in this
column. The cost of the asset is entered as the transaction amount when recording an acquisition type transaction on the
Transact sheet.
Revaluations - if an asset has been revalued during the current financial period, the adjustment in the gross carrying
value (or the cost of the asset if the asset has not been revalued previously) is included in this column. Note that this
adjustment is only calculated based on the gross carrying value of the asset - if you want to recalculate the revaluation
surplus or impairment, the Revaluation column in the Accumulated Depreciation section also needs to be taken into
account.
Disposals - if an asset has been disposed of during the current financial period, the gross carrying value (or the cost of the
asset if the asset has not been revalued previously) is included in this column as a negative value. This effectively means
that the gross carrying value of the asset is removed from the fixed asset register.
Impairment - if an asset has been revalued during the current financial period at a value that is lower than the current net
carrying value, the impairment amount is included in this column. Note that in some instances, a negative value may also
be displayed in the Revaluations column which will be offset by a negative value in the Revaluations column in the
Accumulated Depreciation section. This is simply because the impairment is calculated based on the net carrying value
which therefore necessitates adjustments to the Cost and Accumulated Depreciation values in order to adjust the gross
carrying value (the Cost section) to the correct values after revaluation.
AC Closing Balance - the closing cost or gross carrying value of the asset at the end of the current financial period is
included in this column.
Accumulated Depreciation:
AD Opening Balance - the opening accumulated depreciation balance of the asset at the beginning of the current
financial period is included in this column.
Depreciation - Cost - the year-to-date depreciation on the historical cost of the asset is included in this column. The
amounts in this column are calculated on the Transact sheet. For revalued assets, only the portion of the depreciation that
relates to the historical cost of the asset will be included in this column.
Depreciation - Revaluation - the year-to-date depreciation on the revaluation of the asset is included in this column. The
amounts are calculated by deducting the depreciation on the historical cost of the asset from the total year-to-date
depreciation. Both of these amounts are calculated on the Transact sheet. If an asset has not been revalued, the value in
this column will be nil.
Depreciation - Total - the total year-to-date depreciation on the asset is included in this column. All the amounts in this
column are calculated on the Transact sheet.
Acc Depr - Revaluations - if an asset has been revalued during the current financial period, the accumulated depreciation
as at the date of the revaluation is included in this column as a negative value. This is because we write off the
accumulated depreciation to a revaluation reserve and this value and the revaluation adjustment in the Cost section form
the revaluation surplus for an asset.
Acc Depr - Disposals - if an asset has been disposed of during the current financial period, the accumulated depreciation
as at the date of the disposal is included in this column as a negative value. This effectively means that the accumulated
depreciation of the asset is removed from the fixed asset register.
AD Closing Balance - the closing accumulated depreciation balance of the asset at the end of the current financial period
is included in this column.
Total Net Carrying Value:
Closing Carrying Value - the difference between the closing cost (or gross carrying value) of an asset and the closing
accumulated depreciation balance is included in this column. The amounts in this column reflect the "book value" of an
asset at the end of the financial period.
Revaluation Reserve:
RR Opening Balance - the amounts in this column reflect the revaluation reserve opening balances at the beginning of
the current financial period.
Revaluation Surplus - if an asset has been revalued during the current financial period at a value that is higher than its
net carrying value at the date of revaluation, the revaluation surplus is included in this column. Note that if an asset is
revalued at a value that is less than its net carrying value, an asset impairment amount will be included in the Impairment
Write-Offs column and the revaluation surplus will be nil.
RR Depreciation - Revaluation - the year-to-date depreciation on any revaluations that may have been made to an asset
in the past is included in this column. This means that we effectively write-off the depreciation on revaluations against the
revaluation reserve balance instead of allocating these depreciation amounts to the income statement.
Page 8 of 40
Instructions
RR Closing Balance - the amounts in this column reflect the revaluation reserve closing balances at the end of the current
financial period.
Income Statement Items:
Impairment Write-Offs - if an asset has been revalued during the current financial period at a value that is lower than its
net carrying value at the date of revaluation, the asset impairment amount is included in this column. Note that if an asset
is revalued at a value that is higher than its net carrying value, a revaluation surplus will be included in the Revaluation
Reserve section and the asset impairment amount will be nil.
Profit / (Loss) on Disposal - if an asset has been disposed of during the current financial period, the profit or loss on
disposal as at the date of the disposal is included in this column. The profit or loss on disposal is calculated as the
difference between the proceeds on disposal which is recorded on the Transact sheet and the net carrying value (book
value) of the asset. If the asset has been revalued, any revaluation reserve that may exist on the date of disposal is also
included in the profit or loss calculation.
Current Month Depreciation:
Cost - this column includes the depreciation on the historical cost of an asset for the current month. The appropriate month
is determined by the review date that is specified in cell E2. The current month depreciation on historical cost is calculated
on the Transact sheet. Note that this column will only contain a value if the historical cost of an asset has not been fully
depreciated.
Revaluation - this column includes the depreciation on any revaluations performed on an asset and is calculated as the
difference between the total depreciation for the current month and the depreciation based on the historical cost of an
asset.
Total - this column includes the total depreciation of an asset for the current month. The appropriate month is determined
by the review date that is specified in cell E2. The current month total depreciation is calculated on the Transact sheet.
Note that this column will only contain a value if the gross carrying value (or historical cost for assets that have not been
revalued) of an asset has not been fully depreciated.
Carrying Value at Historical Cost:
HC Opening Balance - this column includes the book value of an asset based only on historical cost calculations at the
beginning of the current financial period.
HC YTD Movement - this column includes the YTD movement in the book value of an asset based only on historical cost
calculations. All revaluations are ignored for the purpose of this calculation.
HC Closing Balance - this column includes the book value of an asset based only on historical cost calculations at the
end of the current financial period.
HC MTD Movement - this column includes the MTD movement in the book value of an asset based only on historical cost
calculations. All revaluations are ignored for the purpose of this calculation.
Tax Values:
TV Opening Balance - this column includes the tax value of the appropriate asset at the beginning of the current financial
period. All tax value balances are calculated by deducting the appropriate tax allowances (based on the tax code that is
selected in column F) from the tax cost (historical cost) of an asset.
TV YTD Movement - this column contains the YTD movement in the tax value of an asset. For most assets acquired
before the beginning of the financial period, these amounts will equal the tax allowances for the period. If an asset has
been acquired during the current financial period, the YTD movement will equal the cost of the asset less the appropriate
tax allowances for the period. If an asset has been disposed of during the current financial period, the YTD movement will
equal the opening tax value.
TV Closing Balance - this column includes the tax value of the appropriate asset at the end of the current financial period.
All tax value balances are calculated by deducting the appropriate tax allowances (based on the tax code that is selected
in column F) from the tax cost (historical cost) of an asset.
TV MTD Movement - this column contains the MTD movement in the tax value of an asset. For most assets acquired
before the beginning of the current month, these amounts will equal the tax allowances for the period. If an asset has been
acquired during the current month, the MTD movement will equal the cost of the asset less the appropriate tax allowance
for the month. If an asset has been disposed of during the current month, the MTD movement will equal the tax value at
the beginning of the month.
Deferred Taxation:
DT Opening Balance - this column includes the deferred tax balance at the beginning of the current financial period.
Deferred tax balances are calculated as the difference between the carrying values at historical cost and the tax values
multiplied by the appropriate tax rate which is specified on the Set-up sheet. Positive values represent deferred tax assets
and negative values represent deferred tax liabilities.
DT YTD Movement - this column includes the YTD movement in the deferred tax balances.
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DT Closing Balance - this column includes the deferred tax balance at the end of the current financial period. Deferred tax
balances are calculated as the difference between the carrying values at historical cost and the tax values multiplied by the
appropriate tax rate which is specified on the Set-up sheet. Positive values represent deferred tax assets and negative
values represent deferred tax liabilities.
DT MTD Movement - this column includes the MTD movement in the deferred tax balances.
All the column headings on the Assets sheet contain a filter selection arrow. These selection arrows indicate that the Filter
feature has been activated on the sheet. The Filter feature can be used to filter the data on the sheet in order to display
only certain asset records on the sheet.
We have also included totals above all the column headings that contain amounts. These totals have been calculated by
using the SUBTOTAL function which means that if the data on the sheet is filtered, the totals that are calculated will only
include the filtered records. The Filter feature can therefore be used to obtain totals based on the filter criteria that are
specified by the user and also enables users to view the detailed fixed asset records that make up the summary totals on
the Category and Class sheets.
Example: If you want to obtain the fixed asset register totals for all leased assets, you can simply click the selection arrow
next to the Asset Type column heading and select the Leased option. The sheet will be filtered and only the leased assets
will be visible on the sheet. The totals will also only include the leased assets.
Example: If you want to view the detailed asset records that make up one of the category or class totals on the Category or
Class sheets, simply click the filter selection arrow next to the Category or Class column headings (column E or column H)
and select the appropriate category or class. The sheet will be filtered and only the asset records for the selected category
or class will be visible on the sheet. The totals will also only include the appropriate amounts for the selected category or
class.
Note: After reviewing the filtered data, you need to clear the filter to display all the asset records on the sheet. A filter can
be cleared by simply clicking the selection arrow next to the appropriate column heading again and clicking the "Select All"
option.
Recording Asset Transactions
All asset transactions must be recorded on the Transact sheet. There are basically 3 types of transactions that can be
recorded namely acquisitions, disposals and revaluations. An asset transaction can be recorded by entering the required
data into the user input columns - the column headings of all user input columns contain a yellow cell background while the
column headings with a light blue cell background indicate that these columns contain formulas which are automatically
copied for all new transactions that are added to the sheet.
Note: Recording an asset number on the Assets sheet will have no effect in terms of recording the cost of an asset in the
fixed asset register. An acquisition transaction needs to be recorded on the Transact sheet for each fixed asset that is
acquired before the appropriate asset values will be included in the fixed asset register on the Assets sheet and the
summaries on the Category and Class sheets.
Note: All the columns on the Transact sheet have been included in an Excel table. This feature is extremely useful when
entering data in a table format because the formulas that are included in calculated columns (the columns with a light blue
column heading) are automatically copied when new rows are inserted into the table or when data is entered into the first
blank row below the table. You can therefore enter a new transaction by simply entering a transaction date in column A -
the table will then automatically be extended to include the new transaction.
The following user input is required in the user input columns on the Transact sheet (the columns with yellow column
headings):
Transaction Date - enter the date of the transaction.
Transaction Type - select the transaction type from the list box. The ACQ option should be selected for all asset
acquisitions, the DIS option should be selected for all asset disposals and the REV option should be selected for all
revaluations of fixed assets.
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Asset Number - select the appropriate asset number of the asset to which the transaction relates from the list box in this
column. All the asset numbers that have been added to the Assets sheet will be available for selection. You therefore need
to create an asset number for the appropriate fixed asset on the Assets sheet before you will be able to record any
transactions for the particular fixed asset.
Supplier - enter the name of the supplier from which the asset has been acquired. If a disposal transaction is recorded,
you can enter the name of the customer in this column. For revaluations, you can simply enter "None".
Document Number - enter the document number of a supporting document which will enable you to trace the transaction
back to its supporting documentation. For acquisitions, this should be the supplier invoice number and for disposals, the
customer invoice number. For revaluations, you can simply enter text like "Revalue".
Amount - enter the transaction amount in this column. For acquisitions, the supplier invoice amount should be entered
exclusive of any sales tax that may be applicable. For disposals, a nil amount should be entered in this column. For
revaluations, the value of the asset should be entered in this column - this should be the new value of the fixed asset and
not the difference between the valuation and the previous historical cost or gross carrying amount!
Lifetime in Years - enter the estimated lifetime of the asset in years for all acquisition and revaluation transactions in this
column. For disposals, enter a nil value in this column. Note that if an asset should not be depreciated, a nil lifetime also
needs to be specified in this column.
Residual Value - this value should be the estimated valuation of an asset at the end of the lifetime that is specified in the
previous column. If the asset will have no value at the end of its estimated lifetime, enter nil. A nil value should also be
entered for all disposal transactions.
Proceeds on Sale - if a disposal transaction is being recorded, enter the proceeds on the disposal of the asset in this
column. The proceeds should equal the total amount that is received for the asset. If an asset is being scrapped, enter nil
in this column. A nil value should also be entered for all acquisition and revaluation transactions.
The Transact sheet also includes 38 calculated columns - the column headings of all the calculated columns contain a light
blue cell background. All of these columns contain formulas which are automatically copied for all new transactions that are
added to the sheet. We'll now briefly cover the purpose of each calculated column:
Error Code - if there is a problem with the input in any of the user input columns, an error code will be displayed in this
column. Refer to the Set-up sheet for a description of each error code and to the Error Code section of these instructions
for more information about the reason for the error code that is displayed.
Category - the asset category is looked up on the Assets sheet based on the asset number that is specified in column C.
This column is included for information purposes only.
Transaction Date ID - the formula in this column assigns a time to each transaction date based on the row number of the
transaction. This means that each transaction will have a unique date even if two transactions that relate to the same asset
are recorded on the same date.
Previous Trn Date - this column indicates the date of the previous transaction for the specified asset number. If there is
no previous transaction for the asset, a date of 1900/01/00 will be displayed.
Next Trn Date - this column contains the next transaction date for the selected asset. If there is no transaction after the
current transaction, the day after the YTD To date on the Assets sheet will be included in this column.
Depr End Date - this column contains the date on which the depreciation period for the transaction will end. This date is
determined by adding the lifetime of the asset to the transaction date.
Depr YTD From Date - the date from which the current financial period depreciation is calculated is included in this
column. Note that if there is a subsequent transaction for an asset, a date of 1900/01/00 or the YTD From date may be
included
Depr YTD in To
thisDate
column.
- the date up to which the current financial period depreciation is calculated is included in this column.
Note that if there is a subsequent transaction for an asset, a date of 1900/01/00 or the YTD From date may be included in
this
Deprcolumn.
YTD Months - this column includes the number of months on which the YTD depreciation for the transaction is
based.
Transaction Amount - this column contains the transaction amount that is specified in column F.
Asset Historical Cost - this column contains the historical cost of the appropriate asset. The historical cost is defined as
the transaction amount of the acquisition transaction that is recorded for an asset.
Current Lifetime - the current lifetime of the asset as specified in column G is included in this column.
Current Residual - the current residual value of the asset as specified in column H is included in this column.
Previous Deemed Cost - the gross carrying value of the previous transaction for the selected asset is included in this
column.
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Previous Residual Value - the residual value that was specified in the previous transaction for the selected asset is
Previous Lifetime - the previous lifetime specified in the previous transaction for the selected asset is included in this
column.
Current Accum Depr - the total accumulated depreciation that has been written off between the previous transaction date
and the current transaction date for the selected asset is included in this column.
Current Carrying Value - the amounts in this column are calculated as the difference between the previous deemed cost
and the current accumulated depreciation.
Accum Depr: Cost - the accumulated depreciation based only on the historical cost of the asset which has been written
off between the previous transaction date and the current transaction date for the selected asset is included in this column.
Accum Depr: Revaluation - the difference between the total accumulated depreciation and the accumulated depreciation
based on only the historical cost of the asset is included in this column and represents the accumulated depreciation
written of on the revaluations that have been applied to the selected asset between the previous transaction date and the
current transaction date.
Accum Depr: Rev <PY - the accumulated depreciation on revaluations as at the beginning of the financial period is
Previous Revaluation - this column contains the revaluation reserve balance before taking any effect that the current
transaction may have on the revaluation reserve balance into account.
Revaluation Surplus - if the selected transaction is a revaluation and the transaction amount that is specified in column F
is greater than the current carrying value in column AA, the revaluation surplus amount is included in this column. Note
that this calculation may also be influenced by any previous impairments that may have been recorded against the
selected asset number.
Current Revaluation - this column includes the revaluation reserve balance after taking the effect of the current
transaction into account.
Previous Impairment - this column contains the total of any impairment amounts that have been recorded for the selected
asset (before taking the effect that the current transaction may have) into account.
Impairment Value - if the selected transaction is a revaluation and the transaction amount that is specified in column F is
less than the current carrying value in column AA, the asset impairment amount is included in this column as a positive
value. If an asset is revalued at a value that is greater than the current carrying value and an asset impairment was
previously recorded for the selected asset, the impairment will be reversed to the extent that the revaluation reserve is
greater than the previous impairment value and the amount of the reversal will be reflected as a negative value in this
column.
Profit / (Loss) on Disposal - if the selected transaction is a disposal, the profit or loss on the disposal of the asset is
included in this column. The profit or loss is calculated by deducting the current carrying value of the asset from the
proceeds on disposal that is recorded in column I. Note that if the revaluation reserve for the asset is greater than nil, the
revaluation reserve will also be included in the calculation of the profit or loss on disposal. This means that the reserve
balance is effectively released when an asset is disposed of.
YTD Total Depreciation - the YTD total depreciation for the asset is calculated in this column. This calculation is based on
the gross carrying value of the asset, the lifetime of the asset and the YTD depreciation months which is calculated in
column R.
YTD Total Depr at Cost - the calculation in this column forms part of the YTD depreciation on the historical cost of an
asset which is calculated in column AM.
YTD Cost Depreciation - the YTD depreciation on the historical cost of the asset is calculated in this column. This
calculation is based on the historical cost of the asset, the current lifetime of the asset and the YTD depreciation months
calculated in column R.
Accum Depr at PY Cost Bal - the calculations in this column forms part of the calculation of the accumulated depreciation
on the historical cost of an asset as at the beginning of the financial period.
Accum Depr at Cost PY - the calculations in this column forms part of the calculation of the accumulated depreciation on
the historical cost of an asset as at the beginning of the financial period.
Depr: Cost by Transaction - the calculations in this column indicate how much of the historical cost of an asset is
depreciated as a result of each transaction. This calculation forms an integral part of the YTD and accumulated
depreciation on historical cost calculations.
MTD Total Depreciation - this column includes the calculation of the total MTD depreciation. Note that the month to which
the calculation is applied is determined by the review date that is entered in cell E2 on the Assets sheet.
Accum Depr Total at PM - the amounts in this column reflect the total accumulated depreciation as at the beginning of the
current month. This calculation forms part of the total depreciation for the current month calculation.
MTD Total Depr at Cost - the calculation in this column forms part of the calculation of the depreciation on historical cost
for the current month.
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MTD Cost Depreciation - this column contains the calculation of the depreciation on the historical cost of an asset for the
current month. Note that the current month is determined by the review date that is specified in cell E2 on the Assets
sheet.
Accum Depr Cost at PM - this calculation reflects the accumulated depreciation on the historical cost of an asset as at the
beginning of the current month. The calculation forms an integral part of the calculation of the depreciation on historical
cost for the current month.
Note: Only one acquisition transaction can be recorded for each asset because an asset can only be acquired once. If an
asset is scrapped (which is recorded as a disposal) and subsequently needs to be added back to the fixed asset register, a
new asset number should be used for this purpose. The recording of duplicate asset acquisitions will result in an input
error in the Error Code column and may also result in inaccurate template calculations.
Note: All the depreciation, accumulated depreciation, tax allowance and deferred tax calculations that form part of the fixed
asset register are automated and you therefore do not need to record any transactions in order to record any of these
amounts. Also note that all the automated calculations in this template are based on the review date that is specified on
the Assets sheet. You can therefore roll the template forward for subsequent periods or back to previous periods by simply
changing the review date on the Assets sheet.
All the column headings on the Transact sheet contain a filter selection arrow. These selection arrows indicate that the
Filter feature has been activated on the sheet. The Filter feature can be used to filter the data on the sheet in order to
display only certain asset records on the sheet.
Error Codes
The following error codes may result from inaccurate input on the Assets and Transact sheets and will be displayed in the
Error Code columns on the appropriate sheet. The heading of the affected input column will also be highlighted in orange
in order to indicate that an error is present in the appropriate column:
■ E1 - this error code means that a duplicate asset number has been created on the Assets sheet. If you delete the row
that contains the duplicate asset number, the error is resolved.
■ E2 - this error code means that the asset category that needs to be selected in column E on the Assets sheet is blank or
does not exist. Select a valid asset category from the list box in order to resolve the error. Note that all the asset categories
that are included on the Set-up sheet are included in the list box.
■ E3 - this error code means that the asset number that needs to be selected in column C on the Transact sheet is blank
or does not exist. Select a valid asset number from the list box in order to resolve the error. Note that all the asset numbers
that are recorded on the Assets sheet are included in the list box.
■ E4 - this error code means that the transaction type that needs to be selected in column B on the Transact sheet is blank
or does not exist. Select a valid transaction type from the list box in order to resolve the error. Note that this error may also
be displayed in you attempt to record a transaction for an asset that has been disposed of previously. Once a disposal is
recorded for an asset (even if the asset has only been scrapped and not actually disposed of), any subsequent
transactions need to be recorded by using a new asset number.
■ E5 - this error code means that more than one acquisition transaction has been recorded for the same asset. An asset
can only be acquired once. If you therefore need to bring the asset back into the fixed asset register after perhaps
recording
■ E6 - thisa error
disposal transaction,
code means thata new asset transaction
an invalid number must be used.
amount has been recorded for the selected transaction type. All
transaction amounts should be recorded as positive amounts and a nil amount needs to be entered for all disposal
transactions.
■ E7 - this error code means that an invalid lifetime has been recorded for the selected transaction type. All asset lifetimes
should be recorded as positive values and a nil value needs to be entered for all disposal transactions. Note that you can
also enter a nil value for acquisition or revaluation type transactions but this means that the asset will not be depreciated.
■ E8 - this error code means that an invalid residual value has been recorded for the selected transaction type. All residual
values should be recorded as positive values and a nil residual value needs to be entered for all disposal transactions.
Note that the residual value of an asset can also not be greater than the transaction amount that is entered in column F.
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■ E9 - this error code means that an invalid proceeds on disposal amount has been recorded for the selected transaction
type. All proceeds on disposal amounts should be recorded as positive values and you only need to record an amount in
this column if a disposal type transaction is recorded. Note that the proceeds on the disposal of an asset can never be less
than nil (even if a loss is made on the disposal of an asset) because the proceeds equal the amount that is received after
selling the asset. A nil value may however need to be entered if an asset is scrapped without any compensation being
received.
■ E10 - this error code means that a revaluation or disposal type transaction has been recorded for the appropriate asset
on the Transact sheet before an acquisition transaction has been recorded. The first step after adding an asset number to
the Assets sheet should be to record an acquisition transaction for the asset on the Transact sheet even if the asset has
been donated to the business (use a transaction amount of nil).
■ E11 - this error code means that the tax code that needs to be selected in column F on the Assets sheet is blank or does
not exist. Select a valid tax code from the list box in order to resolve the error. Note that all the tax codes that are recorded
on the Set-up sheet are included in the list box.
Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved
before reviewing the fixed asset register balances and processing any general ledger journal entries.
Calculation Methodology
In this section of the instructions, we'll cover the calculation methodology that is applied in order to compile a fixed asset
register with this template. We cover all the different types of transactions that are included in the template and we'll
explain the reasoning behind how each type of transaction is incorporated into the template calculations.
Additions
Fixed asset additions are included in the fixed asset register in the month of the acquisition and also depreciated from the
month of acquisition. All fixed asset additions need to be recorded as acquisition type transactions on the Transact sheet in
order to include the assets in the fixed asset register. Acquisitions are usually recorded in the primary accounting system
by allocating the addition to the appropriate fixed asset account and crediting the bank or accounts payable control
account.
For the purpose of our automated journal report, fixed asset additions are allocated to the fixed asset cost account that is
specified for the appropriate fixed asset category on the Set-up sheet and credited against the Bank account.
Disposals
Fixed assets that are disposed of are removed from the fixed asset register in the month of the disposal. All disposals need
to be recorded as disposal type transactions on the Transact sheet. The gross carrying value of the asset is deducted from
the opening balance and the accumulated depreciation on the asset is deducted from the accumulated depreciation as at
the end of the month before the disposal.
Note: Assets that are disposed of are not depreciated in the month of the disposal. This means that no depreciation is
calculated for the month in which the asset is disposed of. This approach is followed in order to offset the calculation of
depreciation from the first month of acquisition.
The proceeds on the disposal of the asset are recorded on the Transact sheet when the disposal transaction is recorded.
The difference between this amount and the net carrying value of the asset (historical cost or gross carrying value less
accumulated depreciation) constitutes the profit or loss on the disposal of the asset.
Note: If an asset is scrapped, the asset can be removed from the fixed asset register by recording a disposal type
transaction on the Transact sheet and entering a nil value in the Proceeds column (column I).
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If an asset has been revalued previously and a revaluation reserve still exists for the asset, the revaluation reserve is
released against the profit or loss account. This means that the net effect will be that the profit or loss on disposal is
calculated based on the historical cost of the asset and that no further adjustments are required in order to reflect the profit
or loss on disposal net of any revaluations that may have been made to the asset.
In terms of the automated journal report, the gross carrying value of the asset is credited against the cost account that is
specified for the particular fixed asset category on the Set-up sheet and debited against the profit or loss account that is
also specified on the Set-up sheet. The accumulated depreciation is debited against the accumulated depreciation account
that is specified on the Set-up sheet and credited against the profit or loss account.
The proceeds on disposal of the asset is debited against the bank account and credited against the profit or loss account.
If there is a revaluation reserve on the date of disposal, the balance of the revaluation reserve is debited against the
revaluation reserve account and credited against the profit or loss account.
Revaluations
The template facilitates recording an unlimited number of revaluations for an unlimited number of assets. All asset
revaluations need to be recorded on the Transact sheet by selecting the revaluation transaction type. Revaluations are
accounted for in the month in which the transaction date falls and are also depreciated based on the revalued amounts
from the transaction month.
When you revalue an asset, the previous cost (or gross carrying amount for assets that have been revalued previously)
and the accumulated depreciation on the asset up to the month before the revaluation are written off to either a revaluation
reserve account or an asset impairment account depending on whether a revaluation surplus or asset impairment results
from the revaluation. This means that immediately after the revaluation, the asset will be reflected at the revalued amount
with no accumulated depreciation.
If the revaluation amount is greater than the net carrying value (historical cost or gross carrying value less accumulated
depreciation), the revaluation results in a revaluation surplus which is allocated to a revaluation reserve account. If the sum
of the revaluation amount and any revaluation reserve which may still exist for the asset is less than the net carrying value,
the result of the revaluation is an asset impairment.
Note: All asset impairments are written off immediately to the income statement by allocating the impairment amount
against the profit or loss for the period.
Note: If the result of the revaluation transaction is a revaluation surplus but an asset impairment write-off has previously
been allocated to the income statement for the particular asset, the previous asset impairment is reversed by allocating a
credit to the income statement and the remainder of the revaluation surplus (if any) is allocated to the revaluation reserve
account.
The revaluation reserve account and the asset impairment account for each fixed asset category needs to be specified on
the Set-up sheet. The revaluation reserve account should be a balance sheet account in the equity account group and the
asset impairment account should be an income statement account.
In terms of the automated journal report, the difference between the previous gross carrying value (or historical cost) and
the revaluation amount is adjusted against the asset cost account and the revaluation reserve account. The accumulated
depreciation balance as at the date of revaluation is debited against the accumulated depreciation account and credited
against the revaluation reserve account.
The net result of these two journal entries will be that the asset cost account is adjusted to the revaluation amount, the
accumulated depreciation is adjusted to a nil value and the revaluation surplus is credited to the revaluation reserve
account (if the revaluation amount is greater than the previous net carrying value of the asset).
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Note: Revaluation surpluses are calculated based on the net carrying value of an asset which in turn is calculated by
deducting the accumulated depreciation from the gross carrying value (or historical cost) of the asset in the "Assets at
Cost" section on the fixed asset register. The amounts that are calculated in the Revaluation columns may therefore
appear a bit confusing because the gross carrying value in the cost section may need to be reduced (shown as a negative
amount) in order to adjust the gross carrying value to the revaluation amount but the net result of the revaluation (sum of
the Revaluation columns in both the cost and accumulated depreciation sections) may still result in a revaluation surplus.
This is because the accumulated depreciation (which is always a credit balance) is also allocated to the revaluation
reserve account and also needs to be taken into account when reviewing the amounts in the Revaluation columns.
If the revaluation results in an asset impairment (which means that the revaluation amount is less than the net carrying
value of the asset), the accumulated depreciation as at the date of the revaluation is again debited against the appropriate
accumulated depreciation account and credited to the revaluation reserve account but an equal amount is credited against
the asset cost account and debited against the revaluation reserve account.
The net result of these two journal entries is that the asset cost account is adjusted to the net carrying value of the asset
because the accumulated depreciation is in effect written off against the asset cost account. A separate journal entry then
credits the asset cost account and debits the impairment write-off account that is specified for the appropriate asset
category on the Set-up sheet.
Note: If a revaluation on an asset therefore results in an asset impairment, you can expect to see equal negative values in
the Revaluation columns in both the cost and accumulated depreciation sections on the fixed asset register (which equals
the accumulated depreciation on the asset as at the date of revaluation) and the amount of the impairment write-off in the
Impairment column in the cost section of the fixed asset register.
Note: If a previous impairment on an asset is reversed as a result of a subsequent revaluation surplus, the impairment
reversal amount will be included in the Impairment column in the cost section of the fixed asset register as a positive
amount.
Depreciation
All the depreciation calculations that form part of the fixed asset register which is compiled with this template are
automated and based on the transactions that are recorded on the Transact sheet. It is however important to note that the
period for which the depreciation calculations are performed is determined by the review date that is specified in cell E2 on
the Assets sheet. The date in this cell is the only user input that is required in order to update all the depreciation
calculations.
All the depreciation calculations are split between depreciation based on the historical cost of an asset and depreciation
based on the revaluation of an asset. This is an important point to note because only the depreciation based on the
historical cost of an asset is allocated as an expense to the income statement. The depreciation based on the revaluation
of an asset is debited against the revaluation reserve that is created when a revaluation surplus results from the
revaluation of an asset. The revaluation reserve is therefore written off over the lifetime of the asset as part of the
depreciation journals.
Note: The depreciation based on the revaluation of an asset will not necessarily contain a value immediately after the
revaluation has been recorded. If the new gross carrying value of the asset is less than the historical cost of an asset,
depreciation on the revaluation will only come into effect once the historical cost of the asset has been fully depreciated. If
an asset has been revalued at a value greater than the historical cost which means that the new gross carrying value
exceeds the historical cost of the asset, depreciation on the revaluation will be calculated from the date of the revaluation
transaction.
All depreciation calculations are based on the historical cost or gross carrying value (for assets that have been revalued) of
an asset less any residual value that is specified when recording the appropriate transaction and are calculated on a
straight line basis over the lifetime of the asset which is also specified when recording a transaction.
Note: This template only accommodates depreciation on a straight line basis. If you therefore need to calculate
depreciation based on a reducing balance or other depreciation basis, the template will not be suitable for your
requirements!
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Note: When an asset is acquired, depreciation is calculated and written off from the month in which the addition falls.
When an asset is disposed of, depreciation is calculated up to the month before the date of the disposal. When an asset is
revalued, the effect of the revaluation is taken into account from the month in which the revaluation transaction falls.
In terms of the automated journal report, the first two journal entries relate to the depreciation on the historical cost of
assets and the depreciation based on the revaluation of assets. Just like the other journal entries, the depreciation journals
are based on the asset categories that are created on the Set-up sheet. Users are therefore able to specify a separate
depreciation account for each asset category.
Note: If you want to process depreciation journals on a monthly basis, make sure that you select the MTD option from the
list box in cell E2 on the Journals sheet. If you select the YTD option from this list box, all depreciation calculations will be
based on a year-to-date basis.
Tax Allowances
All the tax allowance and tax value calculations in this template are automated. All tax values are calculated based on the
historical cost of an asset and the appropriate tax allowances are calculated based on the difference between the historical
cost of assets and the residual values that are specified when recording transactions on the Transact sheet. The tax
allowance rates are determined based on the tax code that is linked to an asset on the Assets sheet and the annual tax
rates that are specified for the appropriate tax code on the Set-up sheet.
Note: No journals are processed as a result of tax values or tax allowance calculations. These calculations are included in
the template in order to include the tax values of all assets in the fixed asset register and to facilitate the calculation of
deferred tax assets and liabilities.
Deferred Taxation
Deferred tax asset and liability balances are calculated based on the difference between the tax values of assets and the
net carrying value of assets based only on the historical cost of the assets. Depreciation based on the revaluation of assets
should not be allocated to the income statement and therefore also have no effect on deferred tax calculations. All asset
revaluation transactions are therefore ignored for deferred tax purposes.
Note: If an asset is not depreciated, the asset will also not form part of the deferred tax calculations because the difference
between the tax and accounting treatment of the asset is permanent and not temporary as is required in terms of the
principles of deferred taxation.
The income tax rate that is specified in cell C9 on the Set-up sheet is used for all deferred taxation calculations. If this rate
is amended, all deferred tax calculations are updated automatically. A rate adjustment journal has however not been
included in the automated journals and we therefore recommend that users calculate and adjust deferred tax asset and
liability balances independently from the template calculations.
Note: The effect of the rate change can however be determined by saving a new version of the template before changing
the income tax rate, changing the rate and comparing the deferred tax balances between the new and old versions of the
template.
In terms of the automated journal report, the movements in all the deferred tax asset and liability balances for the
appropriate period are allocated to the deferred tax income statement and balance sheet accounts that are specified as
part of the asset category set-up on the Set-up sheet.
Asset Category Summary
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The Category sheet contains a fixed asset register summary for all the asset categories that are created on the Set-up
sheet. Individual assets are linked to a fixed asset category by selecting a category in column E on the Assets sheet. No
user input is required on the Category sheet.
Note: Only the first 30 asset categories are included on the Category sheet by default but you can add additional asset
categories (if required) to the sheet by simply copying the formulas in the last row that contains data into the appropriate
number of additional rows.
Note: If you want to view the detailed fixed asset records that make up the totals on the Category sheet, you can apply a
filter to the Category column on the Assets sheet by clicking the selection arrow next to the column heading and selecting
the asset category. The totals above the column headings will equal the amounts that are reflected on the Category sheet.
Note: The Category sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you
therefore want to amend the reporting period for which the asset category summary is compiled, simply enter a new review
date on the Assets sheet.
Asset Class Summary
The Class sheet contains a fixed asset register summary for all the asset classes that are created on the Set-up sheet.
Individual assets are linked to a fixed asset class by selecting an asset category in column E on the Assets sheet. Each
asset category is linked to a separate asset class by selecting the appropriate asset class in the asset category set-up on
the Set-up sheet. No user input is required on the Class sheet.
Note: The template accommodates a maximum of 30 asset classes on the Class sheet. This should be more than
sufficient for any business because the asset classes are used for financial statement reporting purposes.
Note: If fixed assets are reported in the financial statements based on the gross and net carrying amounts, some of the
columns on the Class sheet may need to be consolidated. For example, the opening & closing cost & accumulated
depreciation balances and the revaluation columns will need to be consolidated and included in a single line for compiling
a property, plant & equipment note for financial statement purposes. We have not structured the layout of the sheet on a
carrying amount basis because the template also needs to accommodate the fixed assets of businesses that report on a
historical cost basis.
Note: If you want to view the detailed fixed asset records that make up the totals on the Class sheet, you can apply a filter
to the Class column on the Assets sheet by clicking the selection arrow next to the column heading and selecting the
appropriate asset class. The totals above the column headings will equal the amounts that are reflected on the Class
sheet.
Note: The Class sheet is compiled based on the review date specified in cell E2 on the Assets sheet. If you want to amend
the reporting period for which the asset class summary is compiled, simply enter a new review date on the Assets sheet.
Fixed Asset Journals
The Journals sheet contains an automated report of the recommended journal entries that need to be processed to
account for all asset transactions in a general ledger. The general ledger journal entries are compiled on an asset category
basis because each asset category is linked to a general ledger account for each of the transaction types that are included
in the template.
Note: Only the first 30 asset categories are included on the Journals sheet by default but you can add additional asset
categories (if required) to the sheet by simply copying the formulas in the last row that contains data into the appropriate
number of additional rows.
Note: The Journals sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you
therefore want to amend the reporting period for which the automated journal report is compiled, simply enter a new review
date on the Assets sheet.
Page 18 of 40
Instructions
The general ledger journal entries on the Journal sheet can be compiled on a month-to-date (MTD) or a year-to-date (YTD)
basis by selecting the appropriate period from the list box in cell E2. All the journal entry amount calculations are
automatically updated.
Each general ledger journal entry consists of four columns which contains two sets of accounts and amounts. The account
numbers that are included on the Journal sheet are determined based on the general ledger accounts that are linked to
each asset category on the Set-up sheet. In terms of the journal entry amounts, a positive value refers to a debit entry and
a negative value refers to a credit entry.
There are 11 general ledger journal entries on the Journals sheet - the purpose of each of these journal entries can be
summarized as follows:
■ Depreciation on Historical Cost - this is the depreciation charges based on the historical cost of an asset which is
typically allocated to the income statement.
■ Depreciation on Revaluations - this is the depreciation charges based on the revaluation of an asset which is typically
allocated to the appropriate revaluation reserve account in order to offset (or reduce) revaluation surpluses that have been
created previously as a result of asset revaluations.
■ Additions - this journal records fixed asset additions in the general ledger. Note that in most accounting systems,
additions will be recorded through cashbook (bank) or trade creditors accounting systems.
■ Revaluations - Cost - this journal records the changes to the gross carrying value (or cost) of assets as a result of an
asset revaluation. Note that all the cost changes are allocated to the revaluation reserve account that is specified for the
asset category on the Set-up sheet.
■ Revaluations - Accumulated Depreciation - this journal records the changes to the accumulated depreciation of fixed
assets as a result of a fixed asset revaluation. Note that the accumulated depreciation of assets as at the date of the
revaluation is allocated to the revaluation reserve account that is specified for the appropriate asset category on the Set-up
sheet.
■ Cost - Impairment - this journal writes off asset impairments to the income statement if the revaluation of an asset
resulted in an- Proceeds
■ Disposals impairment- (revaluation is less than
this journal records the previous
the proceeds on net
the carrying
disposalvalue
of an of an asset).
asset in the general ledger. Note that in
most accounting systems, the proceeds on disposal will be recorded through cashbook (bank) or trade debtors accounting
systems.
■ Disposals - Cost - this journal allocates the cost of a disposed asset to the appropriate profit or loss on disposal account
that is specified for the asset category on the Set-up sheet.
■ Disposals - Accumulated Depreciation - this journal allocates the accumulated depreciation of a disposed asset to the
appropriate
■ Disposals profit or lossRevaluation
- Release on disposalReserve
account -that
thisisjournal
specified for the the
allocates asset category
balance on the
of any Set-up sheet.
remaining revaluation reserve of a
disposed asset to the appropriate profit or loss on disposal account that is specified for the asset category on the Set-up
sheet.
■ Deferred Taxation - this journal records the movement in deferred tax assets or liabilities for the period.
For more information on the calculation methodology that is applied in compiling the journal entries on the Journals sheet,
refer to the Calculation Methodology section of these instructions.
Note: If you want to analyse the values that have been included on the Journals sheet, we recommend that you refer to the
Category sheet or that you apply the Filter feature to the asset records on the Assets sheet in order to analyse the journal
amounts for a specific asset category.
Help & Customization
If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility
in mind to ensure that it can be used in most business environments. If however you need an Excel based template that is
customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation
of your requirements.
© Copyright
Page 19 of 40
Instructions
This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws.
Any publication or distribution of this template outside the scope of the permitted use of the template is expressly
prohibited. In terms of the permitted use of this template, only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be expected to require access
to the template as a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the
template by parties outside of the organisation is however expressly prohibited and represents an infringement of
international copyright laws.
Page 20 of 40
Example (Pty) Ltd
Template Set-up
Business Details
Business Name Example (Pty) Ltd
Year-End Month February
On
Onthis
this sheet:
sheet:
Income Tax % 28.0% The
The input
input cells
cells on
on this
this sheet
sheet enable
enable youyou to
to customize
customize the
the template
template for
for your
your business.
business. You
You can
can
enter
enter your
your business
business name,
name, select
select aa year
year end
end period,
period, specify
specify an
an income
income taxtax percentage,
percentage, maintain
maintain
Asset Classes the
the default
default fixed
fixed asset
asset classes,
classes, maintain
maintain thethe default
default fixed
fixed asset
asset categories
categories and
and maintain
maintain the
the
Code Description default
default tax
tax codes.
codes. AA complete
complete list
list of
of user
user input
input error
error codes
codes are
are also
also included
included for
for information
information
LB Land & Buildings purposes.
purposes.
PM Plant & Equipment
CE Computer Equipment
OE Office Equipment
FF Furniture & Fixtures
MV Motor Vehicles
ZZ End of list
Asset Categories
Code Class Description Cost Acc Depr Depr Revalue Impairment Profit Def Tax BS Def Tax IS
LBU01 LB Land & Buildings BS-101 BS-151 IS-401 BS-801 IS-457 IS-408 BS-750 IS-610
PPM01 PM Main Production Plant BS-102 BS-152 IS-402 BS-801 IS-457 IS-408 BS-750 IS-610
PPS02 PM Secondary Plant BS-103 BS-153 IS-403 BS-801 IS-457 IS-408 BS-750 IS-610
EQP01 PM Primary Equipment BS-104 BS-154 IS-404 BS-801 IS-457 IS-408 BS-750 IS-610
EQS01 PM Secondary Equipment BS-105 BS-155 IS-405 BS-801 IS-457 IS-408 BS-750 IS-610
SMA01 PM Small Assets BS-106 BS-156 IS-406 BS-801 IS-457 IS-408 BS-750 IS-610
CHW01 CE Computer Hardware BS-111 BS-161 IS-411 BS-801 IS-457 IS-408 BS-750 IS-610
CSW01 CE Computer Software BS-112 BS-162 IS-412 BS-801 IS-457 IS-408 BS-750 IS-610
OFE01 OE Office Equipment BS-121 BS-171 IS-421 BS-801 IS-457 IS-408 BS-750 IS-610
FFX01 FF Furniture & Fixtures BS-131 BS-181 IS-431 BS-801 IS-457 IS-408 BS-750 IS-610
MVH01 MV Motor Vehicles BS-142 BS-192 IS-442 BS-801 IS-457 IS-408 BS-750 IS-610
ZZ End of list
Tax Codes
Code App Description Year 1 % Year 2 % Year 3 % Year 4 % Year 5 % 5Y Total AF
A Yes Plant & Equipment - General 20.0% 20.0% 20.0% 20.0% 20.0% 100.0% 1
B No Plant & Equipment - Special 50.0% 30.0% 20.0% 0.0% 0.0% 100.0% 0
C Yes Buildings 5.0% 5.0% 5.0% 5.0% 5.0% 25.0% 1
D Yes Small Assets 100.0% 0.0% 0.0% 0.0% 0.0% 100.0% 1
E Yes Computer Equipment - Hardware 33.3% 33.3% 33.3% 0.0% 0.0% 100.0% 1
F Yes Computer Equipment - Software 50.0% 50.0% 0.0% 0.0% 0.0% 100.0% 1
G Yes Office Equipment 25.0% 25.0% 25.0% 25.0% 0.0% 100.0% 1
H Yes Furniture & Fixtures 16.7% 16.7% 16.7% 16.7% 16.7% 83.3% 1
I Yes Motor Vehicles 20.0% 20.0% 20.0% 20.0% 20.0% 100.0% 1
J Yes No Tax Allowance 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1
ZZ End of list
Input Error Codes

Code Reason
E1 Duplicate asset number.
E2 Asset category does not exist.
E3 Asset number does not exist.
E4 Transaction type is blank or invalid.
E5 Duplicate asset additions recorded.
E6 Invalid transaction amount for the selected transaction type.
E7 Invalid asset lifetime for the selected transaction type.
E8 Invalid residual value for the selected transaction type.
E9 Invalid proceeds from disposal of asset.
E10 Asset acquisition not recorded.
E11 Tax Code does not exist.
January
###
March
April
May
June
July
August
###
October
###
###
Page 21 of 40
Example (Pty) Ltd YTD From YTD To MTD From MTD To
Asset Set-up Review Date 2/28/2021 3/1/2020 2/28/2021 2/1/2021 2/28/2021
© www.excel-skills.com
Asset ID Error Acquisition Current Trn Last PY Trn Last PM Trn Proceeds on Historical Active Res
Asset Number Number Description Asset Type Category Tax Code Code Class Date Last Trn Date Date Date Date Disposal Date Disposal Cost Active Lifetime Value
LB-00001 99843 Factory Land & Buildings Owned LBU01 J - LB 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 1,500,000 - -
PP-00001 87978921 Aquino V40 X 1 (Melda control) Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 120,000 5.00 -
PP-00002 87879827 Aquino LTC-10 x 1 Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 200,000 5.00 -
PP-00003 98099812 V25 Machining centre x 1 Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 250,000 5.00 -
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 915,000 5.00 -
PP-00005 90393132 Aquino V40 Cnc Mill Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 500,000 5.00 -
PP-00006 90937839 LTC-20B Cnc Turning Centre Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 400,000 5.00 -
PP-00007 13800981 Leaderway 450 M/centre Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 260,000 5.00 -
PP-00008 38838389 Leaderway V650 CNC Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 295,000 5.00 -
On
Onthis
thissheet:
sheet:
PP-00009 13763761 Supertec Cnc Angular Wheel Grinder Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 750,000 5.00 -
This
This sheet
sheet enables
enables users
users toto create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets.
assets. User
User input
input isis limited
limited to to entering
entering an
an
PP-00010 31837864 Aquino T7 CNC Machine Owned PPM01 B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 422,200 5.00 -
asset
asset identification
identification number,
number, asset
asset description,
description, asset
asset type,
type, asset
asset category
category and and tax
tax code.
code. The
The period
period forfor which
which the
the
PP-00011 19837364 Aquino T7M Owned PPM01 B - PM 7/20/2015 2/12/2021 2/12/2021 7/20/2015 3/1/2020 2/12/2021 150,000 660,450 - -
fixed
fixed asset
asset register
register isis compiled
compiled isis determined
determined by by the
the review
review date
date that
that isis specified
specified at
at the
the top
top ofof the
the sheet.
sheet. Only
Only the
the
PP-00012
columns 13565135 column Briquetting Press Owned PPM01 column B - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 354,600 5.00 -
columns with
with yellow
yellow column headings
headings require
require user
user input
input -- the
the columns
columns with with light
light blue
blue column headings
headings contain
contain
PP-00013
formulas 65645278
formulas which
which are Starrag -Triple
are automatically
automatically Copyfor
copied
copied Mill
for all
all new
new fixed assetsOwned
fixed assets added
added to thePPM01
to the sheet.
sheet. All
All the B calculations
the -
calculations that
that PM 9/10/2016 3/1/2020 3/1/2020 9/10/2016 3/1/2020 - - 12,500 5.00 -
PP-00014
form part98290098
form part of
of the
the fixed
fixedasset Churchill
asset register- RH8
register are Shaver automated.
are therefore
therefore automated. Owned PPM01 B - PM 3/17/2017 3/1/2020 3/1/2020 3/17/2017 3/1/2020 - - 70,000 5.00 -
PP-00015 64267464 Sandmill Owned PPM01 B - PM 6/12/2018 3/1/2020 3/1/2020 6/12/2018 3/1/2020 - - 15,000 5.00 -
PP-00016 92849829 Collet Chuck Owned PPM01 B - PM 8/15/2020 8/15/2020 8/15/2020 - 8/15/2020 - - 3,420 5.00 -
PP-00017 902942 Toyota FG 1.8 Ton Forklift Leased PPM01 B - PM 1/20/2021 1/20/2021 1/20/2021 - 1/20/2021 - - 65,000 5.00 5,000.00
PQ-00001 783642 Hydrovane 170 Air Compressor Owned EQP01 A - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 15,000 5.00 -
PQ-00002 998239 Kraft Vertical Bandsaw Owned EQP01 A - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 1,500 5.00 -
PQ-00003 367627 Surface Grinder Owned EQP01 A - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 42,200 5.00 -
PQ-00004 636489 IM4 Engraver Owned EQP01 A - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 36,900 5.00 -
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine Owned EQP01 A - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 49,950 5.00 -
PQ-00006 287484 37KV Compressor Owned EQP01 A - PM 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 113,130 5.00 -
PQ-00007 878347 Pollard 8 Spindle Owned EQP01 A - PM 10/12/2016 3/1/2020 3/1/2020 10/12/2016 3/1/2020 - - 6,890 5.00 -
PQ-00008 2-09847 Centre Bore Owned EQP01 A - PM 11/23/2017 3/1/2020 3/1/2020 11/23/2017 3/1/2020 - - 19,100 5.00 -
PQ-00009 187381 IM4 Engraver Owned EQP01 A - PM 2/20/2018 3/1/2020 3/1/2020 2/20/2018 3/1/2020 - - 36,900 5.00 -
PQ-00010 535624 RH8 Hobbing Machine (ex CME) Owned EQP01 A - PM 8/15/2018 3/1/2020 3/1/2020 8/15/2018 3/1/2020 - - 40,000 5.00 -
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 Owned EQP01 A - PM 12/20/2020 12/20/2020 12/20/2020 - 12/20/2020 - - 18,999 5.00 -
FF-00001 FF-01 Office Chairs (5) Owned FFX01 H - FF 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 3,600 6.00 -
FF-00002 FF-02 Office Desks (5) Owned FFX01 H - FF 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 12,400 6.00 -
FF-00003 FF-03 Air conditioner Panasonic Owned FFX01 H - FF 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 5,100 6.00 -
CH-00001 CH-01 Dell Desktops (5) Owned CHW01 E - CE 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 8,200 3.00 -
CH-00002 CH-02 Dell Laptop Owned CHW01 E - CE 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 6,600 3.00 -
CH-00003 CH-03 HP Laser Printer Owned CHW01 E - CE 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 2,100 3.00 -
OE-00001 OE-01 Nashua Copier Owned OFE01 G - OE 7/20/2015 3/1/2020 3/1/2020 7/20/2015 3/1/2020 - - 3,400 4.00 -
OE-00002 OE-02 Nashua Copier Owned OFE01 G - OE 5/30/2018 3/1/2020 3/1/2020 5/30/2018 3/1/2020 - - 5,150 4.00 -
CS-00001 CS-01 Microsoft Office 2010 Owned CSW01 F - CE 8/2/2015 3/1/2020 3/1/2020 8/2/2015 3/1/2020 - - 12,800 2.00 -
MV-00001 34543552 Colt Rodeo 3.0(1) Leased MVH01 I - MV 7/20/2015 5/30/2020 5/30/2020 7/20/2015 5/30/2020 5/30/2020 41,000 252,200 - -
MV-00002 872837829 Toyota Hilux 3.0 Leased MVH01 I - MV 6/20/2020 6/20/2020 6/20/2020 - 6/20/2020 - - 288,500 5.00 22,000.00
Page 22 of 40
Example (Pty) Ltd
Asset Set-up Review Date 7,397,870 375,919 (4,076,950) (235,000) (200,000) 3,261,839
© www.excel-skills.com Assets at Cost
Asset ID Current Tax Elapsed Months Elapsed Months Elapsed Months AC Opening AC Closing
Asset Number Number Description Tax Cost % PY CY PM Balance Additions Revaluations Disposals Impairment Balance
LB-00001 99843 Factory Land & Buildings 1,500,000 0.0% 56.00 68.00 67.00 1,500,000 - - - (200,000) 1,300,000
PP-00001 87978921 Aquino V40 X 1 (Melda control) 120,000 0.0% 56.00 68.00 67.00 120,000 - (80,000) - - 40,000
PP-00002 87879827 Aquino LTC-10 x 1 200,000 0.0% 56.00 68.00 67.00 200,000 - (140,000) - - 60,000
PP-00003 98099812 V25 Machining centre x 1 250,000 0.0% 56.00 68.00 67.00 250,000 - (175,000) - - 75,000
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 915,000 0.0% 56.00 68.00 67.00 915,000 - (675,000) - - 240,000
PP-00005 90393132 Aquino V40 Cnc Mill 500,000 0.0% 56.00 68.00 67.00 500,000 - (358,000) - - 142,000
PP-00006 90937839 LTC-20B Cnc Turning Centre 400,000 0.0% 56.00 68.00 67.00 400,000 - (270,000) - - 130,000
PP-00007 13800981 Leaderway 450 M/centre 260,000 0.0% 56.00 68.00 67.00 260,000 - (185,000) - - 75,000
PP-00008 38838389 Leaderway V650 CNC 295,000 0.0% 56.00 68.00 67.00 295,000 - (205,000) - - 90,000
On
Onthis
thissheet:
sheet:
PP-00009 13763761 Supertec Cnc Angular Wheel Grinder 750,000 0.0% 56.00 68.00 67.00 750,000 - (520,000) - - 230,000
This
This sheet
sheet enables
enables users
users toto create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets.
assets. User
User input
input isis limited
entering an
an
PP-00010 31837864 Aquino T7 CNC Machine 422,200 0.0% 56.00 68.00 67.00 422,200 - (302,200) - - 120,000
asset
number, asset
asset description,
description, asset
asset type,
type, asset
asset category
tax code.
code. The
The period
period forfor which
which the
the
PP-00011 19837364 Aquino T7M 660,450 50.0% 56.00 - 67.00 660,450 - (470,450) (190,000) - -
fixed
fixed asset
asset register
the review
review date
date that
that isis specified
specified at
at the
the top
top ofof the
the sheet.
sheet. Only
Only the
the
PP-00012
columns 13565135 column Briquetting Press 354,600light blue
0.0% 56.00 68.00 67.00 354,600 - (254,130) - - 100,470
columns with
with yellow
headings require
require user
user input
input -- the
the columns
columns with with light blue column
column headings
headings contain
contain
PP-00013
formulas 65645278
formulas which
are automatically
copied
copied Mill
for all
all new
new fixed
fixed assets
assets added
added 12,500
to
to the 0.0% All
the sheet.
sheet. All the 42.00 that
the calculations
calculations that 54.00 53.00 12,500 - (2,500) - - 10,000
PP-00014
form part98290098
form part of
of the
the fixed
asset register- RH8
are therefore
therefore automated. 70,000 0.0% 36.00 48.00 47.00 70,000 - (20,000) - - 50,000
PP-00015 64267464 Sandmill 15,000 20.0% 21.00 33.00 32.00 15,000 - 5,000 - - 20,000
PP-00016 92849829 Collet Chuck 3,420 50.0% - 7.00 6.00 - 3,420 - - - 3,420
PP-00017 902942 Toyota FG 1.8 Ton Forklift 65,000 50.0% - 2.00 1.00 - 65,000 - - - 65,000
PQ-00001 783642 Hydrovane 170 Air Compressor 15,000 20.0% 56.00 68.00 67.00 15,000 - (10,000) - - 5,000
PQ-00002 998239 Kraft Vertical Bandsaw 1,500 20.0% 56.00 68.00 67.00 1,500 - 1,500 - - 3,000
PQ-00003 367627 Surface Grinder 42,200 20.0% 56.00 68.00 67.00 42,200 - (27,700) - - 14,500
PQ-00004 636489 IM4 Engraver 36,900 20.0% 56.00 68.00 67.00 36,900 - (26,445) - - 10,455
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine 49,950 20.0% 56.00 68.00 67.00 49,950 - (34,950) - - 15,000
PQ-00006 287484 37KV Compressor 113,130 20.0% 56.00 68.00 67.00 113,130 - (80,630) - - 32,500
PQ-00007 878347 Pollard 8 Spindle 6,890 20.0% 41.00 53.00 52.00 6,890 - 110 - - 7,000
PQ-00008 2-09847 Centre Bore 19,100 20.0% 28.00 40.00 39.00 19,100 - (4,775) - - 14,325
PQ-00009 187381 IM4 Engraver 36,900 20.0% 25.00 37.00 36.00 36,900 - (7,380) - - 29,520
PQ-00010 535624 RH8 Hobbing Machine (ex CME) 40,000 20.0% 19.00 31.00 30.00 40,000 - - - - 40,000
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 18,999 20.0% - 3.00 2.00 - 18,999 - - - 18,999
FF-00001 FF-01 Office Chairs (5) 3,600 16.7% 56.00 68.00 67.00 3,600 - (2,150) - - 1,450
FF-00002 FF-02 Office Desks (5) 12,400 16.7% 56.00 68.00 67.00 12,400 - (7,400) - - 5,000
FF-00003 FF-03 Air conditioner Panasonic 5,100 16.7% 56.00 68.00 67.00 5,100 - (2,100) - - 3,000
CH-00001 CH-01 Dell Desktops (5) 8,200 0.0% 56.00 68.00 67.00 8,200 - (6,700) - - 1,500
CH-00002 CH-02 Dell Laptop 6,600 0.0% 56.00 68.00 67.00 6,600 - (4,800) - - 1,800
CH-00003 CH-03 HP Laser Printer 2,100 0.0% 56.00 68.00 67.00 2,100 - 1,900 - - 4,000
OE-00001 OE-01 Nashua Copier 3,400 0.0% 56.00 68.00 67.00 3,400 - (2,200) - - 1,200
OE-00002 OE-02 Nashua Copier 5,150 25.0% 22.00 34.00 33.00 5,150 - 850 - - 6,000
CS-00001 CS-01 Microsoft Office 2010 12,800 0.0% 55.00 67.00 66.00 12,800 - (4,600) - - 8,200
MV-00001 34543552 Colt Rodeo 3.0(1) 252,200 20.0% 56.00 - - 252,200 - (207,200) (45,000) - -
MV-00002 872837829 Toyota Hilux 3.0 288,500 20.0% - 9.00 8.00 - 288,500 - - - 288,500
Page 23 of 40
Example (Pty) Ltd
Asset Set-up Review Date
5,397,789 391,165 8,655 399,820 (5,397,789) (35,833) 363,986 2,897,853 - 1,160,683 (8,655) 1,152,028
© www.excel-skills.com Accumulated Depreciation Revaluation Reserve
Asset ID AD Opening Depreciation - Depreciation - Depreciation - Acc Depr - Acc Depr - AD Closing Closing RR Opening Revaluation RR Depr - RR Closing
Asset Number Number Description Balance Cost Revaluation Total Revaluations Disposals Balance Carrying Value Balance Surplus Revaluation Balance
LB-00001 99843 Factory Land & Buildings - - - - - - - 1,300,000 - - - -
PP-00001 87978921 Aquino V40 X 1 (Melda control) 112,000 8,000 - 8,000 (112,000) - 8,000 32,000 - 32,000 - 32,000
PP-00002 87879827 Aquino LTC-10 x 1 186,667 12,000 - 12,000 (186,667) - 12,000 48,000 - 46,667 - 46,667
PP-00003 98099812 V25 Machining centre x 1 233,333 15,000 - 15,000 (233,333) - 15,000 60,000 - 58,333 - 58,333
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 854,000 48,000 - 48,000 (854,000) - 48,000 192,000 - 179,000 - 179,000
PP-00005 90393132 Aquino V40 Cnc Mill 466,667 28,400 - 28,400 (466,667) - 28,400 113,600 - 108,667 - 108,667
PP-00006 90937839 LTC-20B Cnc Turning Centre 373,333 26,000 - 26,000 (373,333) - 26,000 104,000 - 103,333 - 103,333
PP-00007 13800981 Leaderway 450 M/centre 242,667 15,000 - 15,000 (242,667) - 15,000 60,000 - 57,667 - 57,667
PP-00008 38838389 Leaderway V650 CNC 275,333 18,000 - 18,000 (275,333) - 18,000 72,000 - 70,333 - 70,333
On
Onthis
thissheet:
sheet:
PP-00009 13763761 Supertec Cnc Angular Wheel Grinder 700,000 46,000 - 46,000 (700,000) - 46,000 184,000 - 180,000 - 180,000
This
This sheet
sheet enables
enables users
users toto create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets.
assets. User
User input
input isis limited
entering an
an
PP-00010 31837864 Aquino T7 CNC Machine 394,053 24,000 - 24,000 (394,053) - 24,000 96,000 - 91,853 - 91,853
asset
number, asset
asset description,
description, asset
asset type,
type, asset
asset category
tax code.
code. The
The period
period forfor which
which the
the
PP-00011 19837364 Aquino T7M 616,420 34,833 - 34,833 (616,420) (34,833) - - - - - -
fixed
fixed asset
asset register
the review
review date
date that
that isis specified
specified at
at the
the top
top ofof the
the sheet.
sheet. Only
Only the
the
PP-00012
columns 13565135 column Briquetting Press 330,960 20,094 - 20,094 (330,960) - 20,094 80,376 - 76,830 - 76,830
columns with
with yellow
headings require
require user
user input
input -- the
the columns
light blue
blue column
column headings
headings contain
contain
PP-00013
formulas 65645278
formulas which
are automatically
copied
copied Mill
for all
all new
new fixed
fixed assets added8,750
assets added to
to the
the sheet. 2,000
sheet. All
All the calculations- that
the calculations that 2,000 (8,750) - 2,000 8,000 - 6,250 - 6,250
PP-00014
form part98290098
form part of
of the
the fixed
asset register- RH8
are therefore
therefore automated. 42,000 10,000 - 10,000 (42,000) - 10,000 40,000 - 22,000 - 22,000
PP-00015 64267464 Sandmill 5,250 3,000 1,000 4,000 (5,250) - 4,000 16,000 - 10,250 (1,000) 9,250
PP-00016 92849829 Collet Chuck - 399 - 399 - - 399 3,021 - - - -
PP-00017 902942 Toyota FG 1.8 Ton Forklift - 2,000 - 2,000 - - 2,000 63,000 - - - -
PQ-00001 783642 Hydrovane 170 Air Compressor 14,000 1,000 - 1,000 (14,000) - 1,000 4,000 - 4,000 - 4,000
PQ-00002 998239 Kraft Vertical Bandsaw 1,400 100 500 600 (1,400) - 600 2,400 - 2,900 (500) 2,400
PQ-00003 367627 Surface Grinder 39,387 2,813 87 2,900 (39,387) - 2,900 11,600 - 11,687 (87) 11,600
PQ-00004 636489 IM4 Engraver 34,440 2,091 - 2,091 (34,440) - 2,091 8,364 - 7,995 - 7,995
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine 46,620 3,000 - 3,000 (46,620) - 3,000 12,000 - 11,670 - 11,670
PQ-00006 287484 37KV Compressor 105,588 6,500 - 6,500 (105,588) - 6,500 26,000 - 24,958 - 24,958
PQ-00007 878347 Pollard 8 Spindle 4,708 1,378 22 1,400 (4,708) - 1,400 5,600 - 4,818 (22) 4,796
PQ-00008 2-09847 Centre Bore 8,913 2,865 - 2,865 (8,913) - 2,865 11,460 - 4,138 - 4,138
PQ-00009 187381 IM4 Engraver 15,375 5,904 - 5,904 (15,375) - 5,904 23,616 - 7,995 - 7,995
PQ-00010 535624 RH8 Hobbing Machine (ex CME) 12,667 8,000 - 8,000 (12,667) - 8,000 32,000 - 12,667 - 12,667
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 - 950 - 950 - - 950 18,049 - - - -
FF-00001 FF-01 Office Chairs (5) 2,800 242 - 242 (2,800) - 242 1,208 - 650 - 650
FF-00002 FF-02 Office Desks (5) 9,644 833 - 833 (9,644) - 833 4,167 - 2,244 - 2,244
FF-00003 FF-03 Air conditioner Panasonic 3,967 500 - 500 (3,967) - 500 2,500 - 1,867 - 1,867
CH-00001 CH-01 Dell Desktops (5) 8,200 - 500 500 (8,200) - 500 1,000 - 1,500 (500) 1,000
CH-00002 CH-02 Dell Laptop 6,600 - 600 600 (6,600) - 600 1,200 - 1,800 (600) 1,200
CH-00003 CH-03 HP Laser Printer 2,100 - 1,333 1,333 (2,100) - 1,333 2,667 - 4,000 (1,333) 2,667
OE-00001 OE-01 Nashua Copier 3,400 - 300 300 (3,400) - 300 900 - 1,200 (300) 900
OE-00002 OE-02 Nashua Copier 2,360 1,288 213 1,500 (2,360) - 1,500 4,500 - 3,210 (213) 2,998
CS-00001 CS-01 Microsoft Office 2010 12,800 - 4,100 4,100 (12,800) - 4,100 4,100 - 8,200 (4,100) 4,100
MV-00001 34543552 Colt Rodeo 3.0(1) 221,387 1,000 - 1,000 (221,387) (1,000) - - - - - -
MV-00002 872837829 Toyota Hilux 3.0 - 39,975 - 39,975 - - 39,975 248,525 - - - -
Page 24 of 40
Example (Pty) Ltd
(200,000) 151,990 31,728 809 32,537 2,000,081 (254,256) 1,745,825 (40,925)
© www.excel-skills.com Current Month Depreciation Carrying Value at Historical Cost
Asset ID Impairment Profit / (Loss) HC Opening HC YTD HC Closing HC MTD
Asset Number Number Description Write-Offs on Disposal Cost Revaluation Total Balance Movement Balance Movement
LB-00001 99843 Factory Land & Buildings (200,000) - - - - 1,500,000 (200,000) 1,300,000 -
PP-00001 87978921 Aquino V40 X 1 (Melda control) - - 667 - 667 8,000 (8,000) - (667)
PP-00002 87879827 Aquino LTC-10 x 1 - - 1,000 - 1,000 13,333 (12,000) 1,333 (1,000)
PP-00003 98099812 V25 Machining centre x 1 - - 1,250 - 1,250 16,667 (15,000) 1,667 (1,250)
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 - - 4,000 - 4,000 61,000 (48,000) 13,000 (4,000)
PP-00005 90393132 Aquino V40 Cnc Mill - - 2,367 - 2,367 33,333 (28,400) 4,933 (2,367)
PP-00006 90937839 LTC-20B Cnc Turning Centre - - 2,167 - 2,167 26,667 (26,000) 667 (2,167)
PP-00007 13800981 Leaderway 450 M/centre - - 1,250 - 1,250 17,333 (15,000) 2,333 (1,250)
PP-00008 38838389 Leaderway V650 CNC - - 1,500 - 1,500 19,667 (18,000) 1,667 (1,500)
On
Onthis
thissheet:
sheet:
PP-00009 13763761 Supertec Cnc Angular Wheel Grinder - - 3,833 - 3,833 50,000 (46,000) 4,000 (3,833)
This
This sheet
sheet enables
enables users
users toto create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets.
assets. User
User input
input isis limited
entering anan
PP-00010 31837864 Aquino T7 CNC Machine - - 2,000 - 2,000 28,147 (24,000) 4,147 (2,000)
asset
number, asset
asset description,
description, asset
asset type,
type, asset
asset category
category and and taxtax code.
code. The
The period
period forfor which
which thethe
PP-00011 19837364 Aquino T7M - 140,803 - - - 44,030 (44,030) - (9,197)
fixed
fixed asset
asset register
the review
review date
date that
that isis specified
specified atat the
the top
top ofof the
the sheet.
sheet. Only
Only the
the
PP-00012
columns 13565135 column Briquetting Press - - 1,675 - 1,675 23,640 (20,094) 3,546 (1,675)
columns with
with yellow
headings require
require user
user input
input -- the
the columns
light blue
blue column
column headings
headings contain
contain
PP-00013
formulas 65645278
formulas which
are automatically
copied
copied Mill
for all
all new
new fixed
fixed assets
assets added
added to to- the
the sheet.
sheet. All -the calculations
All the calculations 167that
that - 167 3,750 (2,000) 1,750 (167)
PP-00014
form part98290098
form part of
of the
the fixed
asset register- RH8
are therefore
therefore automated. - - 833 - 833 28,000 (10,000) 18,000 (833)
PP-00015 64267464 Sandmill - - 250 83 333 9,750 (3,000) 6,750 (250)
PP-00016 92849829 Collet Chuck - - 57 - 57 - 3,021 3,021 (57)
PP-00017 902942 Toyota FG 1.8 Ton Forklift - - 1,000 - 1,000 - 63,000 63,000 (1,000)
PQ-00001 783642 Hydrovane 170 Air Compressor - - 83 - 83 1,000 (1,000) - (83)
PQ-00002 998239 Kraft Vertical Bandsaw - - - 50 50 100 (100) - -
PQ-00003 367627 Surface Grinder - - 155 87 242 2,813 (2,813) - (155)
PQ-00004 636489 IM4 Engraver - - 174 - 174 2,460 (2,091) 369 (174)
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine - - 250 - 250 3,330 (3,000) 330 (250)
PQ-00006 287484 37KV Compressor - - 542 - 542 7,542 (6,500) 1,042 (542)
PQ-00007 878347 Pollard 8 Spindle - - 115 2 117 2,182 (1,378) 804 (115)
PQ-00008 2-09847 Centre Bore - - 239 - 239 10,187 (2,865) 7,322 (239)
PQ-00009 187381 IM4 Engraver - - 492 - 492 21,525 (5,904) 15,621 (492)
PQ-00010 535624 RH8 Hobbing Machine (ex CME) - - 667 - 667 27,333 (8,000) 19,333 (667)
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 - - 317 - 317 - 18,049 18,049 (317)
FF-00001 FF-01 Office Chairs (5) - - 20 - 20 800 (242) 558 (20)
FF-00002 FF-02 Office Desks (5) - - 69 - 69 2,756 (833) 1,922 (69)
FF-00003 FF-03 Air conditioner Panasonic - - 42 - 42 1,133 (500) 633 (42)
CH-00001 CH-01 Dell Desktops (5) - - - 42 42 - - - -
CH-00002 CH-02 Dell Laptop - - - 50 50 - - - -
CH-00003 CH-03 HP Laser Printer - - - 111 111 - - - -
OE-00001 OE-01 Nashua Copier - - - 25 25 - - - -
OE-00002 OE-02 Nashua Copier - - 107 18 125 2,790 (1,288) 1,502 (107)
CS-00001 CS-01 Microsoft Office 2010 - - - 342 342 - - - -
MV-00001 34543552 Colt Rodeo 3.0(1) - 11,187 - - - 30,813 (30,813) - -
MV-00002 872837829 Toyota Hilux 3.0 - - 4,442 - 4,442 - 248,525 248,525 (4,442)
Page 25 of 40
Example (Pty) Ltd
1,619,764 226,843 1,846,607 (6,873) 106,489 (78,708) 27,781 (9,534)
© www.excel-skills.com Tax Values Deferred Taxation
Asset ID TV Opening TV YTD TV Closing TV MTD DT Opening DT YTD DT Closing DT MTD
Asset Number Number Description Balance Movement Balance Movement Balance Movement Balance Movement
LB-00001 99843 Factory Land & Buildings 1,500,000 - 1,500,000 - - - - -
PP-00001 87978921 Aquino V40 X 1 (Melda control) - - - - 2,240 (2,240) - (187)
PP-00002 87879827 Aquino LTC-10 x 1 - - - - 3,733 (3,360) 373 (280)
PP-00003 98099812 V25 Machining centre x 1 - - - - 4,667 (4,200) 467 (350)
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 - - - - 17,080 (13,440) 3,640 (1,120)
PP-00005 90393132 Aquino V40 Cnc Mill - - - - 9,333 (7,952) 1,381 (663)
PP-00006 90937839 LTC-20B Cnc Turning Centre - - - - 7,467 (7,280) 187 (607)
PP-00007 13800981 Leaderway 450 M/centre - - - - 4,853 (4,200) 653 (350)
PP-00008 38838389 Leaderway V650 CNC - - - - 5,507 (5,040) 467 (420)
On
Onthis
thissheet:
sheet:
PP-00009 13763761 Supertec Cnc Angular Wheel Grinder - - - - 14,000 (12,880) 1,120 (1,073)
This
This sheet
sheet enables
enables users
users toto create
create aa unique
unique asset
asset number
number for
for all
all fixed
fixed assets.
assets. User
User input
input isis limited
entering an
an
PP-00010 31837864 Aquino T7 CNC Machine - - - - 7,881 (6,720) 1,161 (560)
asset
number, asset
asset description,
description, asset
asset type,
type, asset
asset category
category and and taxtax code.
code. The
The period
period forfor which
which the
the
PP-00011 19837364 Aquino T7M - - - - 12,328 (12,328) - (2,575)
fixed
fixed asset
asset register
the review
review date
date that
that isis specified
specified atat the
the top
top ofof the
the sheet.
sheet. Only
Only the
the
PP-00012
columns 13565135 column Briquetting Press - - - - 6,619 (5,626) 993 (469)
columns with
with yellow
headings require
require user
user input
input -- the
the columns
light blue
blue column
column headings
headings contain
contain
PP-00013
formulas 65645278
formulas which
are automatically
copied
copied Mill
for all
all new
new fixed
fixed assets
assets added
added to to- the
the sheet.
sheet. All -the calculations
All the calculations- that
that - 1,050 (560) 490 (47)
PP-00014
form part98290098
form part of
of the
the fixed
asset register- RH8
are therefore
therefore automated. - - - - 7,840 (2,800) 5,040 (233)
PP-00015 64267464 Sandmill 3,000 (3,000) - - 1,890 - 1,890 (70)
PP-00016 92849829 Collet Chuck - 1,710 1,710 - - 367 367 (16)
PP-00017 902942 Toyota FG 1.8 Ton Forklift - 35,000 35,000 - - 7,840 7,840 (280)
PQ-00001 783642 Hydrovane 170 Air Compressor 1,000 (1,000) - - - - - (23)
PQ-00002 998239 Kraft Vertical Bandsaw 100 (100) - - - - - -
PQ-00003 367627 Surface Grinder 2,813 (2,813) - - - - - (43)
PQ-00004 636489 IM4 Engraver 2,460 (2,460) - - - 103 103 (49)
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine 3,330 (3,330) - - - 92 92 (70)
PQ-00006 287484 37KV Compressor 7,542 (7,542) - - - 292 292 (152)
PQ-00007 878347 Pollard 8 Spindle 2,182 (1,378) 804 (115) - - - -
PQ-00008 2-09847 Centre Bore 10,187 (3,820) 6,367 (318) - 267 267 22
PQ-00009 187381 IM4 Engraver 21,525 (7,380) 14,145 (615) - 413 413 34
PQ-00010 535624 RH8 Hobbing Machine (ex CME) 27,333 (8,000) 19,333 (667) - - - -
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 - 18,049 18,049 (317) - - - -
FF-00001 FF-01 Office Chairs (5) 800 (600) 200 (50) - 100 100 8
FF-00002 FF-02 Office Desks (5) 2,756 (2,067) 689 (172) - 345 345 29
FF-00003 FF-03 Air conditioner Panasonic 1,133 (850) 283 (71) - 98 98 8
CH-00001 CH-01 Dell Desktops (5) - - - - - - - -
CH-00002 CH-02 Dell Laptop - - - - - - - -
CH-00003 CH-03 HP Laser Printer - - - - - - - -
OE-00001 OE-01 Nashua Copier - - - - - - - -
OE-00002 OE-02 Nashua Copier 2,790 (1,288) 1,502 (107) - - - -
CS-00001 CS-01 Microsoft Office 2010 - - - - - - - -
MV-00001 34543552 Colt Rodeo 3.0(1) 30,813 (30,813) - - - - - -
MV-00002 872837829 Toyota Hilux 3.0 - 248,525 248,525 (4,442) - - - -
Page 26 of 40
Example (Pty) Ltd
Asset Transactions
Transaction Transaction Document Lifetime in Proceeds on Error Transaction Previous Trn Next Trn Depr End Depr YTD Depr YTD To Depr YTD Transaction
Date Type Asset Number Supplier Number Amount Years Residual Value Sale Code Category Date ID Date Date Date From Date Date Months Amount
7/20/2015 ACQ CH-00001 ABC Incorporated P/Agreement 8,200.00 3.00 - - - CHW01 7/20/2015 12/30/1899 3/1/2020 6/30/2018 12/30/1899 12/30/1899 - 8,200.00
7/20/2015 ACQ FF-00001 ABC Incorporated P/Agreement 3,600.00 6.00 - - - FFX01 7/20/2015 12/30/1899 3/1/2020 6/30/2021 3/1/2020 3/1/2020 - 3,600.00
7/20/2015 ACQ LB-00001 ABC Incorporated P/Agreement 1,500,000.00 - - - - LBU01 7/20/2015 12/30/1899 3/1/2020 6/30/2015 12/30/1899 12/30/1899 - 1,500,000.00
7/20/2015 ACQ MV-00001 ABC Incorporated P/Agreement 252,200.00 5.00 15,000.00 - - MVH01 7/20/2015 12/30/1899 3/1/2020 6/30/2020 3/1/2020 3/1/2020 - 252,200.00
7/20/2015 ACQ OE-00001 ABC Incorporated P/Agreement 3,400.00 4.00 - - - OFE01 7/20/2015 12/30/1899 3/1/2020 6/30/2019 12/30/1899 12/30/1899 - 3,400.00
On this sheet:
7/20/2015 ACQ PP-00001 ABC Incorporated P/Agreement 120,000.00 On this sheet:
5.00 - - - PPM01 7/20/2015 12/30/1899 3/1/2020 6/30/2020 3/1/2020 3/1/2020 - 120,000.00
All
All fixed
fixed asset
asset transactions
transactions needneed to
to bebe recorded
recorded on
on this
this sheet.
sheet. Asset
Asset transactions
transactions include
include acquisitions,
acquisitions,
7/20/2015 ACQ PP-00002 ABC Incorporated P/Agreement 200,000.00 5.00 - - - PPM01 7/20/2015 12/30/1899 3/1/2020 6/30/2020 3/1/2020 3/1/2020 - 200,000.00
revaluations
revaluations and and disposals.
disposals. All
All depreciation
depreciation calculations
calculations are
are automated
automated andand do
do not
not require
require aa depreciation
depreciation
transaction to be entered. Only the columns with yellow column headings require user
transaction to be entered. Only the columns with yellow column headings require user input - the columnsinput - the columns
7/20/2015 ACQ PP-00004 ABC Incorporated
with P/Agreement 915,000.00 5.00 automatically- - new- transactions PPM01 7/20/2015 12/30/1899 3/1/2020 6/30/2020 3/1/2020 3/1/2020 - 915,000.00
with light
light blue
blue column
column headings
headings contain
contain formulas
formulas which
which areare automatically copied
copied for
for all
all new transactions
7/20/2015 ACQ PP-00005 ABC Incorporated P/Agreement
added
added toto the
the sheet.
sheet. All
All the
the fixed asset 500,000.00
fixed asset transactions
transactions on
on this5.00
this sheet
sheet are -
are automatically
automatically - to the
updated
updated to -the fixed
fixedPPM01
asset
asset 7/20/2015 12/30/1899 3/1/2020 6/30/2020 3/1/2020 3/1/2020 - 500,000.00
7/20/2015 ACQ PP-00006 ABC Incorporated
register
register on
on the P/Agreement
theAssets
Assets sheet.
sheet. 400,000.00 5.00 - - - PPM01 7/20/2015 12/30/1899 3/1/2020 6/30/2020 3/1/2020 3/1/2020 - 400,000.00
7/20/2015 ACQ PQ-00001 ABC Incorporated P/Agreement 15,000.00 5.00 - - - EQP01 7/20/2015 12/30/1899 3/1/2020 6/30/2020 3/1/2020 3/1/2020 - 15,000.00
8/2/2015 ACQ CS-00001 Accpac I983535 12,800.00 2.00 - - - CSW01 8/2/2015 12/30/1899 3/1/2020 7/31/2017 12/30/1899 12/30/1899 - 12,800.00
9/10/2016 ACQ PP-00013 EQP Suppliers IN7736 12,500.00 5.00 - - - PPM01 9/10/2016 12/30/1899 3/1/2020 8/31/2021 3/1/2020 3/1/2020 - 12,500.00
10/12/2016 ACQ PQ-00007 EQP Suppliers IN7792 6,890.00 5.00 - - - EQP01 10/12/2016 12/30/1899 3/1/2020 9/30/2021 3/1/2020 3/1/2020 - 6,890.00
5/30/2018 ACQ OE-00002 Nashua I99838 5,150.00 4.00 - - - OFE01 5/30/2018 12/30/1899 3/1/2020 4/30/2022 3/1/2020 3/1/2020 - 5,150.00
3/1/2020 REV CH-00001 None Revalue 1,500.00 3.00 - - - CHW01 3/1/2020 7/20/2015 3/1/2021 2/28/2023 3/1/2020 2/28/2021 12.00 1,500.00
3/1/2020 REV CS-00001 None Revalue 8,200.00 2.00 - - - CSW01 3/1/2020 8/2/2015 3/1/2021 2/28/2022 3/1/2020 2/28/2021 12.00 8,200.00
3/1/2020 REV FF-00001 None Revalue 1,450.00 6.00 - - - FFX01 3/1/2020 7/20/2015 3/1/2021 2/28/2026 3/1/2020 2/28/2021 12.00 1,450.00
3/1/2020 REV LB-00001 None Revalue 1,300,000.00 - - - - LBU01 3/1/2020 7/20/2015 3/1/2021 2/29/2020 12/30/1899 12/30/1899 - 1,300,000.00
3/1/2020 REV MV-00001 None Revalue 45,000.00 5.00 15,000.00 - - MVH01 3/1/2020 7/20/2015 5/30/2020 2/28/2025 3/1/2020 4/30/2020 2.00 45,000.00
3/1/2020 REV OE-00001 None Revalue 1,200.00 4.00 - - - OFE01 3/1/2020 7/20/2015 3/1/2021 2/29/2024 3/1/2020 2/28/2021 12.00 1,200.00
3/1/2020 REV OE-00002 None Revalue 6,000.00 4.00 - - - OFE01 3/1/2020 5/30/2018 3/1/2021 2/29/2024 3/1/2020 2/28/2021 12.00 6,000.00
3/1/2020 REV PP-00001 None Revalue 40,000.00 5.00 - - - PPM01 3/1/2020 7/20/2015 3/1/2021 2/28/2025 3/1/2020 2/28/2021 12.00 40,000.00
Page 27 of 40
Example (Pty) Ltd
Asset Transactions
Transaction Transaction Document Lifetime in Proceeds on Error Transaction Previous Trn Next Trn Depr End Depr YTD Depr YTD To Depr YTD Transaction
Date Type Asset Number Supplier Number Amount Years Residual Value Sale Code Category Date ID Date Date Date From Date Date Months Amount
3/1/2020 REV PQ-00001 None Revalue 5,000.00 5.00 - - - EQP01 3/1/2020 7/20/2015 3/1/2021 2/28/2025 3/1/2020 2/28/2021 12.00 5,000.00
5/30/2020 DIS MV-00001 Toyota Sale - - - 41,000.00 - MVH01 5/30/2020 3/1/2020 3/1/2021 4/30/2020 4/30/2020 4/30/2020 - -
6/20/2020 ACQ MV-00002 Toyota Lease2 288,500.00 5.00 22,000.00 - - MVH01 6/20/2020 12/30/1899 3/1/2021 5/31/2025 6/1/2020 2/28/2021 9.00 288,500.00
8/15/2020 ACQ PP-00016 EQP Suppliers IN15776 3,420.00 5.00 - - - PPM01 8/15/2020 12/30/1899 3/1/2021 7/31/2025 8/1/2020 2/28/2021 7.00 3,420.00
12/20/2020 ACQ PQ-00011 EQP Suppliers IN17892 18,999.00 5.00 - - - EQP01 12/20/2020 12/30/1899 3/1/2021 11/30/2025 12/1/2020 2/28/2021 3.00 18,999.00
1/20/2021 ACQ PP-00017 Toyota Lease1 65,000.00 5.00 5,000.00 - - PPM01 1/20/2021 12/30/1899 3/1/2021 12/31/2025 1/1/2021 2/28/2021 2.00 65,000.00
2/12/2021 DIS PP-00011 QS Equipment Sale - - - 150,000.00 - PPM01 2/12/2021 3/1/2020 3/1/2021 1/31/2021 1/31/2021 1/31/2021 - -
Page 28 of 40
Example (Pty) Ltd
Asset Transactions
Transaction Transaction Asset Historical Current Current Previous Deemed Previous Previous Current Accum Current Accum Depr: Accum Depr: Accum Depr: Previous Revaluation Current
Date Type Asset Number Cost Lifetime Residual Cost Residual Value Lifetime Depr Carrying Value Cost Revaluation Rev <PY Revaluation Surplus Revaluation
7/20/2015 ACQ CH-00001 8,200.00 3.00 - - - - - - - - - - - -
7/20/2015 ACQ CH-00002 6,600.00 3.00 - - - - - - - - - - - -
7/20/2015 ACQ CH-00003 2,100.00 3.00 - - - - - - - - - - - -
7/20/2015 ACQ FF-00001 3,600.00 6.00 - - - - - - - - - - - -
7/20/2015 ACQ FF-00002 12,400.00 6.00 - - - - - - - - - - - -
7/20/2015 ACQ FF-00003 5,100.00 6.00 - - - - - - - - - - - -
7/20/2015 ACQ LB-00001 1,500,000.00 - - - - - - - - - - - - -
7/20/2015 ACQ MV-00001 252,200.00 5.00 15,000.00 - - - - - - - - - - -
7/20/2015 ACQ OE-00001 3,400.00 4.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00001 120,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00002 200,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00003 250,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00004 915,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00005 500,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00006 400,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00007 260,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00008 295,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00009 750,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00010 422,200.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00011 660,450.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PP-00012 354,600.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PQ-00001 15,000.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PQ-00002 1,500.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PQ-00003 42,200.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PQ-00004 36,900.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PQ-00005 49,950.00 5.00 - - - - - - - - - - - -
7/20/2015 ACQ PQ-00006 113,130.00 5.00 - - - - - - - - - - - -
8/2/2015 ACQ CS-00001 12,800.00 2.00 - - - - - - - - - - - -
9/10/2016 ACQ PP-00013 12,500.00 5.00 - - - - - - - - - - - -
10/12/2016 ACQ PQ-00007 6,890.00 5.00 - - - - - - - - - - - -
3/17/2017 ACQ PP-00014 70,000.00 5.00 - - - - - - - - - - - -
11/23/2017 ACQ PQ-00008 19,100.00 5.00 - - - - - - - - - - - -
2/20/2018 ACQ PQ-00009 36,900.00 5.00 - - - - - - - - - - - -
5/30/2018 ACQ OE-00002 5,150.00 4.00 - - - - - - - - - - - -
6/12/2018 ACQ PP-00015 15,000.00 5.00 - - - - - - - - - - - -
8/15/2018 ACQ PQ-00010 40,000.00 5.00 - - - - - - - - - - - -
3/1/2020 REV CH-00001 8,200.00 3.00 - 8,200.00 - 3.00 8,200.00 - 8,200.00 - - - 1,500.00 1,500.00
3/1/2020 REV CH-00002 6,600.00 3.00 - 6,600.00 - 3.00 6,600.00 - 6,600.00 - - - 1,800.00 1,800.00
3/1/2020 REV CH-00003 2,100.00 3.00 - 2,100.00 - 3.00 2,100.00 - 2,100.00 - - - 4,000.00 4,000.00
3/1/2020 REV CS-00001 12,800.00 2.00 - 12,800.00 - 2.00 12,800.00 - 12,800.00 - - - 8,200.00 8,200.00
3/1/2020 REV FF-00001 3,600.00 6.00 - 3,600.00 - 6.00 2,800.00 800.00 2,800.00 - - - 650.00 650.00
3/1/2020 REV FF-00002 12,400.00 6.00 - 12,400.00 - 6.00 9,644.44 2,755.56 9,644.44 - - - 2,244.44 2,244.44
3/1/2020 REV FF-00003 5,100.00 6.00 - 5,100.00 - 6.00 3,966.67 1,133.33 3,966.67 - - - 1,866.67 1,866.67
3/1/2020 REV LB-00001 1,500,000.00 - - 1,500,000.00 - - - 1,500,000.00 - - - - - -
3/1/2020 REV MV-00001 252,200.00 5.00 15,000.00 252,200.00 15,000.00 5.00 221,386.67 30,813.33 221,386.67 - - - 14,186.67 14,186.67
3/1/2020 REV OE-00001 3,400.00 4.00 - 3,400.00 - 4.00 3,400.00 - 3,400.00 - - - 1,200.00 1,200.00
3/1/2020 REV OE-00002 5,150.00 4.00 - 5,150.00 - 4.00 2,360.42 2,789.58 2,360.42 - - - 3,210.42 3,210.42
3/1/2020 REV PP-00001 120,000.00 5.00 - 120,000.00 - 5.00 112,000.00 8,000.00 112,000.00 - - - 32,000.00 32,000.00
3/1/2020 REV PP-00002 200,000.00 5.00 - 200,000.00 - 5.00 186,666.67 13,333.33 186,666.67 - - - 46,666.67 46,666.67
Page 29 of 40
Example (Pty) Ltd
Asset Transactions
Transaction Transaction Asset Historical Current Current Previous Deemed Previous Previous Current Accum Current Accum Depr: Accum Depr: Accum Depr: Previous Revaluation Current
Date Type Asset Number Cost Lifetime Residual Cost Residual Value Lifetime Depr Carrying Value Cost Revaluation Rev <PY Revaluation Surplus Revaluation
3/1/2020 REV PP-00003 250,000.00 5.00 - 250,000.00 - 5.00 233,333.33 16,666.67 233,333.33 - - - 58,333.33 58,333.33
3/1/2020 REV PP-00004 915,000.00 5.00 - 915,000.00 - 5.00 854,000.00 61,000.00 854,000.00 - - - 179,000.00 179,000.00
3/1/2020 REV PP-00005 500,000.00 5.00 - 500,000.00 - 5.00 466,666.67 33,333.33 466,666.67 - - - 108,666.67 108,666.67
3/1/2020 REV PP-00006 400,000.00 5.00 - 400,000.00 - 5.00 373,333.33 26,666.67 373,333.33 - - - 103,333.33 103,333.33
3/1/2020 REV PP-00007 260,000.00 5.00 - 260,000.00 - 5.00 242,666.67 17,333.33 242,666.67 - - - 57,666.67 57,666.67
3/1/2020 REV PP-00008 295,000.00 5.00 - 295,000.00 - 5.00 275,333.33 19,666.67 275,333.33 - - - 70,333.33 70,333.33
3/1/2020 REV PP-00009 750,000.00 5.00 - 750,000.00 - 5.00 700,000.00 50,000.00 700,000.00 - - - 180,000.00 180,000.00
3/1/2020 REV PP-00010 422,200.00 5.00 - 422,200.00 - 5.00 394,053.33 28,146.67 394,053.33 - - - 91,853.33 91,853.33
3/1/2020 REV PP-00011 660,450.00 5.00 - 660,450.00 - 5.00 616,420.00 44,030.00 616,420.00 - - - 145,970.00 145,970.00
3/1/2020 REV PP-00012 354,600.00 5.00 - 354,600.00 - 5.00 330,960.00 23,640.00 330,960.00 - - - 76,830.00 76,830.00
3/1/2020 REV PP-00013 12,500.00 5.00 - 12,500.00 - 5.00 8,750.00 3,750.00 8,750.00 - - - 6,250.00 6,250.00
3/1/2020 REV PP-00014 70,000.00 5.00 - 70,000.00 - 5.00 42,000.00 28,000.00 42,000.00 - - - 22,000.00 22,000.00
3/1/2020 REV PP-00015 15,000.00 5.00 - 15,000.00 - 5.00 5,250.00 9,750.00 5,250.00 - - - 10,250.00 10,250.00
3/1/2020 REV PQ-00001 15,000.00 5.00 - 15,000.00 - 5.00 14,000.00 1,000.00 14,000.00 - - - 4,000.00 4,000.00
3/1/2020 REV PQ-00002 1,500.00 5.00 - 1,500.00 - 5.00 1,400.00 100.00 1,400.00 - - - 2,900.00 2,900.00
3/1/2020 REV PQ-00003 42,200.00 5.00 - 42,200.00 - 5.00 39,386.67 2,813.33 39,386.67 - - - 11,686.67 11,686.67
3/1/2020 REV PQ-00004 36,900.00 5.00 - 36,900.00 - 5.00 34,440.00 2,460.00 34,440.00 - - - 7,995.00 7,995.00
3/1/2020 REV PQ-00005 49,950.00 5.00 - 49,950.00 - 5.00 46,620.00 3,330.00 46,620.00 - - - 11,670.00 11,670.00
3/1/2020 REV PQ-00006 113,130.00 5.00 - 113,130.00 - 5.00 105,588.00 7,542.00 105,588.00 - - - 24,958.00 24,958.00
3/1/2020 REV PQ-00007 6,890.00 5.00 - 6,890.00 - 5.00 4,708.17 2,181.83 4,708.17 - - - 4,818.17 4,818.17
3/1/2020 REV PQ-00008 19,100.00 5.00 - 19,100.00 - 5.00 8,913.33 10,186.67 8,913.33 - - - 4,138.33 4,138.33
3/1/2020 REV PQ-00009 36,900.00 5.00 - 36,900.00 - 5.00 15,375.00 21,525.00 15,375.00 - - - 7,995.00 7,995.00
3/1/2020 REV PQ-00010 40,000.00 5.00 - 40,000.00 - 5.00 12,666.67 27,333.33 12,666.67 - - - 12,666.67 12,666.67
5/30/2020 DIS MV-00001 252,200.00 - - 45,000.00 15,000.00 5.00 1,000.00 44,000.00 222,386.67 - - 14,186.67 (14,186.67) -
6/20/2020 ACQ MV-00002 288,500.00 5.00 22,000.00 - - - - - - - - - - -
8/15/2020 ACQ PP-00016 3,420.00 5.00 - - - - - - - - - - - -
12/20/2020 ACQ PQ-00011 18,999.00 5.00 - - - - - - - - - - - -
1/20/2021 ACQ PP-00017 65,000.00 5.00 5,000.00 - - - - - - - - - - -
2/12/2021 DIS PP-00011 660,450.00 - - 190,000.00 - 5.00 34,833.33 155,166.67 651,253.33 - - 145,970.00 (145,970.00) -
Page 30 of 40
Example (Pty) Ltd
Asset Transactions
© www.excel-skills.com 399,819.62 391,165.12 32,537.18 31,728.19
Transaction Transaction Previous Impairment Profit / (Loss) YTD Total YTD Total Depr YTD Cost Accum Depr at Accum Depr at Depr: Cost by MTD Total Accum Depr MTD Total MTD Cost Accum Depr
Date Type Asset Number Impairment Value on Disposal Depreciation at Cost Depreciation PY Cost Bal Cost PY Transaction Depreciation Total at PM Depr at Cost Depreciation Cost at PM
7/20/2015 ACQ CH-00001 - - - - - - - 8,200.00 - - - 227.78 - -
7/20/2015 ACQ CH-00002 - - - - - - - 6,600.00 - - - 183.33 - -
7/20/2015 ACQ CH-00003 - - - - - - - 2,100.00 - - - 58.33 - -
7/20/2015 ACQ FF-00001 - - - - - - - 2,800.00 - - - 50.00 - -
7/20/2015 ACQ FF-00002 - - - - - - - 9,644.44 - - - 172.22 - -
7/20/2015 ACQ FF-00003 - - - - - - - 3,966.67 - - - 70.83 - -
7/20/2015 ACQ LB-00001 - - - - - - - - - - - - - -
7/20/2015 ACQ MV-00001 - - - - - - - 221,386.67 - - - 3,953.33 - -
7/20/2015 ACQ OE-00001 - - - - - - - 3,400.00 - - - 70.83 - -
7/20/2015 ACQ PP-00001 - - - - - - - 112,000.00 - - - 2,000.00 - -
7/20/2015 ACQ PP-00002 - - - - - - - 186,666.67 - - - 3,333.33 - -
7/20/2015 ACQ PP-00003 - - - - - - - 233,333.33 - - - 4,166.67 - -
7/20/2015 ACQ PP-00004 - - - - - - - 854,000.00 - - - 15,250.00 - -
7/20/2015 ACQ PP-00005 - - - - - - - 466,666.67 - - - 8,333.33 - -
7/20/2015 ACQ PP-00006 - - - - - - - 373,333.33 - - - 6,666.67 - -
7/20/2015 ACQ PP-00007 - - - - - - - 242,666.67 - - - 4,333.33 - -
7/20/2015 ACQ PP-00008 - - - - - - - 275,333.33 - - - 4,916.67 - -
7/20/2015 ACQ PP-00009 - - - - - - - 700,000.00 - - - 12,500.00 - -
7/20/2015 ACQ PP-00010 - - - - - - - 394,053.33 - - - 7,036.67 - -
7/20/2015 ACQ PP-00011 - - - - - - - 616,420.00 - - - 11,007.50 - -
7/20/2015 ACQ PP-00012 - - - - - - - 330,960.00 - - - 5,910.00 - -
7/20/2015 ACQ PQ-00001 - - - - - - - 14,000.00 - - - 250.00 - -
7/20/2015 ACQ PQ-00002 - - - - - - - 1,400.00 - - - 25.00 - -
7/20/2015 ACQ PQ-00003 - - - - - - - 39,386.67 - - - 703.33 - -
7/20/2015 ACQ PQ-00004 - - - - - - - 34,440.00 - - - 615.00 - -
7/20/2015 ACQ PQ-00005 - - - - - - - 46,620.00 - - - 832.50 - -
7/20/2015 ACQ PQ-00006 - - - - - - - 105,588.00 - - - 1,885.50 - -
8/2/2015 ACQ CS-00001 - - - - - - - 12,800.00 - - - 533.33 - -
9/10/2016 ACQ PP-00013 - - - - - - - 8,750.00 - - - 208.33 - -
10/12/2016 ACQ PQ-00007 - - - - - - - 4,708.17 - - - 114.83 - -
3/17/2017 ACQ PP-00014 - - - - - - - 42,000.00 - - - 1,166.67 - -
11/23/2017 ACQ PQ-00008 - - - - - - - 8,913.33 - - - 318.33 - -
2/20/2018 ACQ PQ-00009 - - - - - - - 15,375.00 - - - 615.00 - -
5/30/2018 ACQ OE-00002 - - - - - - - 2,360.42 - - - 107.29 - -
6/12/2018 ACQ PP-00015 - - - - - - - 5,250.00 - - - 250.00 - -
8/15/2018 ACQ PQ-00010 - - - - - - - 12,666.67 - - - 666.67 - -
3/1/2020 REV CH-00001 - - - 500.00 500.00 - 8,700.00 - 8,200.00 41.67 458.33 41.67 - 8,200.00
3/1/2020 REV CH-00002 - - - 600.00 600.00 - 7,200.00 - 6,600.00 50.00 550.00 50.00 - 6,600.00
3/1/2020 REV CH-00003 - - - 1,333.33 700.00 - 2,800.00 - 2,100.00 111.11 1,222.22 58.33 - 2,100.00
3/1/2020 REV CS-00001 - - - 4,100.00 4,100.00 - 16,900.00 - 12,800.00 341.67 3,758.33 341.67 - 12,800.00
3/1/2020 REV FF-00001 - - - 241.67 241.67 241.67 3,041.67 - 2,800.00 20.14 221.53 20.14 20.14 3,021.53
3/1/2020 REV FF-00002 - - - 833.33 833.33 833.33 10,477.78 - 9,644.44 69.44 763.89 69.44 69.44 10,408.33
3/1/2020 REV FF-00003 - - - 500.00 500.00 500.00 4,466.67 - 3,966.67 41.67 458.33 41.67 41.67 4,425.00
3/1/2020 REV LB-00001 - 200,000.00 - - - - - - - - - - - -
3/1/2020 REV MV-00001 - - - 1,000.00 1,000.00 1,000.00 222,386.67 - 221,386.67 - - 500.00 - -
3/1/2020 REV OE-00001 - - - 300.00 300.00 - 3,700.00 - 3,400.00 25.00 275.00 25.00 - 3,400.00
3/1/2020 REV OE-00002 - - - 1,500.00 1,287.50 1,287.50 3,647.92 - 2,360.42 125.00 1,375.00 107.29 107.29 3,540.63
3/1/2020 REV PP-00001 - - - 8,000.00 8,000.00 8,000.00 120,000.00 - 112,000.00 666.67 7,333.33 666.67 666.67 119,333.33
3/1/2020 REV PP-00002 - - - 12,000.00 12,000.00 12,000.00 198,666.67 - 186,666.67 1,000.00 11,000.00 1,000.00 1,000.00 197,666.67
Page 31 of 40
Example (Pty) Ltd
Asset Transactions
© www.excel-skills.com 399,819.62 391,165.12 32,537.18 31,728.19
Transaction Transaction Previous Impairment Profit / (Loss) YTD Total YTD Total Depr YTD Cost Accum Depr at Accum Depr at Depr: Cost by MTD Total Accum Depr MTD Total MTD Cost Accum Depr
Date Type Asset Number Impairment Value on Disposal Depreciation at Cost Depreciation PY Cost Bal Cost PY Transaction Depreciation Total at PM Depr at Cost Depreciation Cost at PM
3/1/2020 REV PP-00003 - - - 15,000.00 15,000.00 15,000.00 248,333.33 - 233,333.33 1,250.00 13,750.00 1,250.00 1,250.00 247,083.33
3/1/2020 REV PP-00004 - - - 48,000.00 48,000.00 48,000.00 902,000.00 - 854,000.00 4,000.00 44,000.00 4,000.00 4,000.00 898,000.00
3/1/2020 REV PP-00005 - - - 28,400.00 28,400.00 28,400.00 495,066.67 - 466,666.67 2,366.67 26,033.33 2,366.67 2,366.67 492,700.00
3/1/2020 REV PP-00006 - - - 26,000.00 26,000.00 26,000.00 399,333.33 - 373,333.33 2,166.67 23,833.33 2,166.67 2,166.67 397,166.67
3/1/2020 REV PP-00007 - - - 15,000.00 15,000.00 15,000.00 257,666.67 - 242,666.67 1,250.00 13,750.00 1,250.00 1,250.00 256,416.67
3/1/2020 REV PP-00008 - - - 18,000.00 18,000.00 18,000.00 293,333.33 - 275,333.33 1,500.00 16,500.00 1,500.00 1,500.00 291,833.33
3/1/2020 REV PP-00009 - - - 46,000.00 46,000.00 46,000.00 746,000.00 - 700,000.00 3,833.33 42,166.67 3,833.33 3,833.33 742,166.67
3/1/2020 REV PP-00010 - - - 24,000.00 24,000.00 24,000.00 418,053.33 - 394,053.33 2,000.00 22,000.00 2,000.00 2,000.00 416,053.33
3/1/2020 REV PP-00011 - - - 34,833.33 34,833.33 34,833.33 651,253.33 - 616,420.00 - 34,833.33 3,166.67 - 651,253.33
3/1/2020 REV PP-00012 - - - 20,094.00 20,094.00 20,094.00 351,054.00 - 330,960.00 1,674.50 18,419.50 1,674.50 1,674.50 349,379.50
3/1/2020 REV PP-00013 - - - 2,000.00 2,000.00 2,000.00 10,750.00 - 8,750.00 166.67 1,833.33 166.67 166.67 10,583.33
3/1/2020 REV PP-00014 - - - 10,000.00 10,000.00 10,000.00 52,000.00 - 42,000.00 833.33 9,166.67 833.33 833.33 51,166.67
3/1/2020 REV PP-00015 - - - 4,000.00 3,000.00 3,000.00 8,250.00 - 5,250.00 333.33 3,666.67 250.00 250.00 8,000.00
3/1/2020 REV PQ-00001 - - - 1,000.00 1,000.00 1,000.00 15,000.00 - 14,000.00 83.33 916.67 83.33 83.33 14,916.67
3/1/2020 REV PQ-00002 - - - 600.00 300.00 100.00 1,700.00 - 1,400.00 50.00 550.00 25.00 - 1,500.00
3/1/2020 REV PQ-00003 - - - 2,900.00 2,900.00 2,813.33 42,286.67 - 39,386.67 241.67 2,658.33 241.67 155.00 42,045.00
3/1/2020 REV PQ-00004 - - - 2,091.00 2,091.00 2,091.00 36,531.00 - 34,440.00 174.25 1,916.75 174.25 174.25 36,356.75
3/1/2020 REV PQ-00005 - - - 3,000.00 3,000.00 3,000.00 49,620.00 - 46,620.00 250.00 2,750.00 250.00 250.00 49,370.00
3/1/2020 REV PQ-00006 - - - 6,500.00 6,500.00 6,500.00 112,088.00 - 105,588.00 541.67 5,958.33 541.67 541.67 111,546.33
3/1/2020 REV PQ-00007 - - - 1,400.00 1,378.00 1,378.00 6,086.17 - 4,708.17 116.67 1,283.33 114.83 114.83 5,971.33
3/1/2020 REV PQ-00008 - - - 2,865.00 2,865.00 2,865.00 11,778.33 - 8,913.33 238.75 2,626.25 238.75 238.75 11,539.58
3/1/2020 REV PQ-00009 - - - 5,904.00 5,904.00 5,904.00 21,279.00 - 15,375.00 492.00 5,412.00 492.00 492.00 20,787.00
3/1/2020 REV PQ-00010 - - - 8,000.00 8,000.00 8,000.00 20,666.67 - 12,666.67 666.67 7,333.33 666.67 666.67 20,000.00
5/30/2020 DIS MV-00001 - - 11,186.67 - - - - - 1,000.00 - - 500.00 - -
6/20/2020 ACQ MV-00002 - - - 39,975.00 39,975.00 39,975.00 39,975.00 - - 4,441.67 35,533.33 4,441.67 4,441.67 35,533.33
8/15/2020 ACQ PP-00016 - - - 399.00 399.00 399.00 399.00 - - 57.00 342.00 57.00 57.00 342.00
12/20/2020 ACQ PQ-00011 - - - 949.95 949.95 949.95 949.95 - - 316.65 633.30 316.65 316.65 633.30
1/20/2021 ACQ PP-00017 - - - 2,000.00 2,000.00 2,000.00 2,000.00 - - 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
2/12/2021 DIS PP-00011 - - 140,803.33 - - - - - 34,833.33 - - 3,166.67 - -
Page 32 of 40
Example (Pty) Ltd
From 1 March 2020 to 28 February 2021 7,397,870 375,919 (4,076,950) (235,000) (200,000) 3,261,839 5,397,789 391,165 8,655 399,820 (5,397,789) (35,833) 363,986 2,897,853
© www.excel-skills.com Assets at Cost Accumulated Depreciation Closing
Opening Closing Opening Depreciation - Depreciation - Depreciation - Closing Carrying Value
Category Description Balance Additions Revaluations Disposals Impairment Balance Balance Cost Revaluation Total Revaluations Disposals Balance
LBU01 Land & Buildings 1,500,000 - - - (200,000) 1,300,000 - - - - - - - 1,300,000
PPM01 Main Production Plant 5,224,750 68,420 (3,652,280) (190,000) - 1,450,890 4,841,433 312,726 1,000 313,726 (4,841,433) (34,833) 278,893 1,171,997
PPS02 Secondary Plant - - - - - - - - - - - - - -
EQP01 Primary Equipment 361,570 18,999 (190,270) - - 190,299 283,098 34,601 609 35,210 (283,098) - 35,210 155,089
EQS01 Secondary Equipment - - - - - - - - - - - - - -
SMA01 Small Assets - - - - - - - - - - - - - -
CHW01 Computer Hardware 16,900 - (9,600) - - 7,300 16,900 - 2,433 2,433 (16,900) - 2,433 4,867
CSW01 Computer Software 12,800 - (4,600) - - 8,200 12,800 - 4,100 4,100 (12,800) - 4,100 4,100
OFE01 Office Equipment 8,550 - (1,350) - - 7,200 5,760 1,288 513 1,800 (5,760) - 1,800 5,400
FFX01 Furniture & Fixtures 21,100 - (11,650) - - 9,450 16,411 1,575 - 1,575 (16,411) - 1,575 7,875
MVH01 Motor Vehicles 252,200 288,500 (207,200) (45,000) - 288,500 221,387 40,975 - 40,975 (221,387) (1,000) 39,975 248,525
On
On this
this sheet:
sheet:
This
This sheet
sheet contains
contains aa fixed
fixed assets
assets summary
summary whichwhich isis based
based on
on the
the fixed
fixed asset
asset categories
categories created
created on
on the
the Set-up
Set-up
sheet.
sheet. No
No user
user input
input is
is required
required onon this
this sheet
sheet and
and 30
30 fixed
fixed asset
asset categories
categories are
are accommodated.
accommodated. Additional
Additional fixed
fixed
asset
asset categories can be added by simply copying the formulas in the last row into the required number of
categories can be added by simply copying the formulas in the last row into the required number of
additional
additional rows. Each asset category is linked to a single asset class on the Set-up sheet - the asset categories are
rows. Each asset category is linked to a single asset class on the Set-up sheet - the asset categories are
therefore
therefore sub
sub classes
classes of
of the
the main
main asset
asset classes
classes which
which can
can be
be used
used for
for financial
financial statement
statement reporting
reporting purposes.
purposes.
Page 33 of 40
Example (Pty) Ltd
From 1 March 2020 to 28 February 2021 - 1,160,683 (8,655) 1,152,028 (200,000) 151,990 31,728 809 32,537
© www.excel-skills.com Revaluation Reserve Impairment Profit / (Loss) Current Month Depreciation
Opening Revaluation Depreciation - Closing Write-Offs on Disposal
Category Description Balance Surplus Revaluation Balance Cost Revaluation Total
LBU01 Land & Buildings - - - - (200,000) - - - -
PPM01 Main Production Plant - 1,043,183 (1,000) 1,042,183 - 140,803 24,015 83 24,098
PPS02 Secondary Plant - - - - - - - - -
EQP01 Primary Equipment - 92,828 (609) 92,219 - - 3,033 139 3,172
EQS01 Secondary Equipment - - - - - - - - -
SMA01 Small Assets - - - - - - - - -
CHW01 Computer Hardware - 7,300 (2,433) 4,867 - - - 203 203
CSW01 Computer Software - 8,200 (4,100) 4,100 - - - 342 342
OFE01 Office Equipment - 4,410 (513) 3,898 - - 107 43 150
FFX01 Furniture & Fixtures - 4,761 - 4,761 - - 131 - 131
MVH01 Motor Vehicles - - - - - 11,187 4,442 - 4,442
Page 34 of 40
Example (Pty) Ltd
Asset Class Summary
From 1 March 2020 to 28 February 2021 7,397,870 375,919 (4,076,950) (235,000) (200,000) 3,261,839 5,397,789 391,165 8,655 399,820 (5,397,789) (35,833) 363,986 2,897,853
© www.excel-skills.com Assets at Cost Accumulated Depreciation Closing
Opening Closing Opening Depreciation - Depreciation - Depreciation - Closing Carrying Value
Class Description Balance Additions Revaluations Disposals Impairment Balance Balance Cost Revaluation Total Revaluations Disposals Balance
LB Land & Buildings 1,500,000 - - - (200,000) 1,300,000 - - - - - - - 1,300,000
PM Plant & Equipment 5,586,320 87,419 (3,842,550) (190,000) - 1,641,189 5,124,531 347,328 1,609 348,936 (5,124,531) (34,833) 314,103 1,327,086
CE Computer Equipment 29,700 - (14,200) - - 15,500 29,700 - 6,533 6,533 (29,700) - 6,533 8,967
OE Office Equipment 8,550 - (1,350) - - 7,200 5,760 1,288 513 1,800 (5,760) - 1,800 5,400
FF Furniture & Fixtures 21,100 - (11,650) - - 9,450 16,411 1,575 - 1,575 (16,411) - 1,575 7,875
MV Motor Vehicles 252,200 288,500 (207,200) (45,000) - 288,500 221,387 40,975 - 40,975 (221,387) (1,000) 39,975 248,525
On
Onthis
thissheet:
sheet:
This
This sheet
sheet contains
contains aa fixed
fixed assets
assets summary
summary which
which isis based
based on
on the
the asset
asset classes
classes created
created onon the
the Set-
Set-
up
up sheet.
sheet. No
No user
user input
input isis required
required onon this
this sheet
sheet and
and aa maximum
maximum of of 30
30 asset
asset classes
classes are
are
accommodated.
accommodated. EachEach fixed
fixed asset
asset category
category on
on the
the Categories
Categories sheet
sheet isis linked
linked to
to aa single
single fixed
fixed asset
asset
class
class which
which can
can be
be used
used for
for financial
financial statement
statement reporting
reporting purposes.
purposes.
Page 35 of 40
Example (Pty) Ltd
Asset Class Summary
From 1 March 2020 to 28 February 2021 - 1,160,683 (8,655) 1,152,028 (200,000) 151,990 31,728 809 32,537
© www.excel-skills.com Revaluation Reserve Impairment Profit / (Loss) Current Month Depreciation
Opening Revaluation Depreciation - Closing Write-Offs on Disposal
Class Description Balance Surplus Revaluation Balance Cost Revaluation Total
LB Land & Buildings - - - - (200,000) - - - -
PM Plant & Equipment - 1,136,011 (1,609) 1,134,403 - 140,803 27,048 222 27,270
CE Computer Equipment - 15,500 (6,533) 8,967 - - - 544 544
OE Office Equipment - 4,410 (513) 3,898 - - 107 43 150
FF Furniture & Fixtures - 4,761 - 4,761 - - 131 - 131
MV Motor Vehicles - - - - - 11,187 4,442 - 4,442
Page 36 of 40
Example (Pty) Ltd
Journal Summary Period YTD
From 1 March 2020 to 28 February 2021 391,165.12 (391,165.12) 8,654.50 (8,654.50) 375,919.00 (375,919.00)
© www.excel-skills.com Depreciation on Historical Cost Depreciation on Revaluations Additions
Category Description Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount
LBU01 Land & Buildings IS-401 - BS-151 - BS-801 - BS-151 - BS-101 - BANK -
PPM01 Main Production Plant IS-402 312,726.33 BS-152 (312,726.33) BS-801 1,000.00 BS-152 (1,000.00) BS-102 68,420.00 BANK (68,420.00)
PPS02 Secondary Plant IS-403 - BS-153 - BS-801 - BS-153 - BS-103 - BANK -
EQP01 Primary Equipment IS-404 34,601.28 BS-154 (34,601.28) BS-801 608.67 BS-154 (608.67) BS-104 18,999.00 BANK (18,999.00)
EQS01 Secondary Equipment IS-405 - BS-155 - BS-801 - BS-155 - BS-105 - BANK -
SMA01 Small Assets IS-406 - BS-156 - BS-801 - BS-156 - BS-106 - BANK -
CHW01 Computer Hardware IS-411 - BS-161 - BS-801 2,433.33 BS-161 (2,433.33) BS-111 - BANK -
CSW01 Computer Software IS-412 - BS-162 - BS-801 4,100.00 BS-162 (4,100.00) BS-112 - BANK -
OFE01 Office Equipment IS-421 1,287.50 BS-171 (1,287.50) BS-801 512.50 BS-171 (512.50) BS-121 - BANK -
FFX01 Furniture & Fixtures IS-431 1,575.00 BS-181 (1,575.00) BS-801 - BS-181 - BS-131 - BANK -
MVH01 Motor Vehicles IS-442 40,975.00 BS-192 (40,975.00) BS-801 - BS-192 - BS-142 288,500.00 BANK (288,500.00)
On
On this
this sheet:
sheet:
This
This sheet
sheet contains
contains an
an automated
automated journal
journal report
report for
for all
all fixed
fixed asset
asset transactions.
transactions. The
The journal
journal report
report can
can be
be
compiled
compiled onon aa monthly
monthly or or year-to-date
year-to-date basis
basis and
and isis based
based on on the
the account
account numbers
numbers specified
specified in
in the
the asset
asset
category
category set-up
set-up onon the
the Set-up
Set-up sheet.
sheet. The
The journal
journal report
report accommodates
accommodates 30 30 asset
asset categories
categories but
but additional
additional
categories
categories can
can be
be added
added byby simply
simply copying
copying the
the formulas
formulas in in the
the last
last row
row into
into the
the required
required number
number ofof additional
additional
rows.
rows.
Page 37 of 40
Example (Pty) Ltd
Journal Summary
From 1 March 2020 to 28 February 2021 (4,076,950.00) 4,076,950.00 (5,397,789.36) 5,397,789.36 200,000.00 (200,000.00)
© www.excel-skills.com Revaluations - Cost Revaluations - Accumulated Depreciation Cost - Impairment
LBU01 Land & Buildings BS-101 - BS-801 - BS-801 - BS-151 - IS-457 200,000.00 BS-101 (200,000.00)
PPM01 Main Production Plant BS-102 (3,652,280.00) BS-801 3,652,280.00 BS-801 (4,841,433.33) BS-152 4,841,433.33 IS-457 - BS-102 -
PPS02 Secondary Plant BS-103 - BS-801 - BS-801 - BS-153 - IS-457 - BS-103 -
EQP01 Primary Equipment BS-104 (190,270.00) BS-801 190,270.00 BS-801 (283,097.83) BS-154 283,097.83 IS-457 - BS-104 -
EQS01 Secondary Equipment BS-105 - BS-801 - BS-801 - BS-155 - IS-457 - BS-105 -
SMA01 Small Assets BS-106 - BS-801 - BS-801 - BS-156 - IS-457 - BS-106 -
CHW01 Computer Hardware BS-111 (9,600.00) BS-801 9,600.00 BS-801 (16,900.00) BS-161 16,900.00 IS-457 - BS-111 -
CSW01 Computer Software BS-112 (4,600.00) BS-801 4,600.00 BS-801 (12,800.00) BS-162 12,800.00 IS-457 - BS-112 -
OFE01 Office Equipment BS-121 (1,350.00) BS-801 1,350.00 BS-801 (5,760.42) BS-171 5,760.42 IS-457 - BS-121 -
FFX01 Furniture & Fixtures BS-131 (11,650.00) BS-801 11,650.00 BS-801 (16,411.11) BS-181 16,411.11 IS-457 - BS-131 -
MVH01 Motor Vehicles BS-142 (207,200.00) BS-801 207,200.00 BS-801 (221,386.67) BS-192 221,386.67 IS-457 - BS-142 -
Page 38 of 40
Example (Pty) Ltd
Journal Summary
From 1 March 2020 to 28 February 2021 191,000.00 (191,000.00) 235,000.00 (235,000.00) 35,833.33 (35,833.33)
© www.excel-skills.com Disposals - Proceeds Disposals - Cost Disposals - Accumulated Depreciation
LBU01 Land & Buildings BANK - IS-408 - IS-408 - BS-101 - BS-151 - IS-408 -
PPM01 Main Production Plant BANK 150,000.00 IS-408 (150,000.00) IS-408 190,000.00 BS-102 (190,000.00) BS-152 34,833.33 IS-408 (34,833.33)
PPS02 Secondary Plant BANK - IS-408 - IS-408 - BS-103 - BS-153 - IS-408 -
EQP01 Primary Equipment BANK - IS-408 - IS-408 - BS-104 - BS-154 - IS-408 -
EQS01 Secondary Equipment BANK - IS-408 - IS-408 - BS-105 - BS-155 - IS-408 -
SMA01 Small Assets BANK - IS-408 - IS-408 - BS-106 - BS-156 - IS-408 -
CHW01 Computer Hardware BANK - IS-408 - IS-408 - BS-111 - BS-161 - IS-408 -
CSW01 Computer Software BANK - IS-408 - IS-408 - BS-112 - BS-162 - IS-408 -
OFE01 Office Equipment BANK - IS-408 - IS-408 - BS-121 - BS-171 - IS-408 -
FFX01 Furniture & Fixtures BANK - IS-408 - IS-408 - BS-131 - BS-181 - IS-408 -
MVH01 Motor Vehicles BANK 41,000.00 IS-408 (41,000.00) IS-408 45,000.00 BS-142 (45,000.00) BS-192 1,000.00 IS-408 (1,000.00)
Page 39 of 40
Example (Pty) Ltd
Journal Summary
From 1 March 2020 to 28 February 2021 160,156.67 (160,156.67) (78,707.82) 78,707.82
© www.excel-skills.com Disposals - Release Revaluation Reserve Deferred Taxation
Category Description Account Amount Account Amount Account Amount Account Amount
LBU01 Land & Buildings BS-801 - IS-408 - BS-750 - IS-610 -
PPM01 Main Production Plant BS-801 145,970.00 IS-408 (145,970.00) BS-750 (80,419.64) IS-610 80,419.64
PPS02 Secondary Plant BS-801 - IS-408 - BS-750 - IS-610 -
EQP01 Primary Equipment BS-801 - IS-408 - BS-750 1,168.16 IS-610 (1,168.16)
EQS01 Secondary Equipment BS-801 - IS-408 - BS-750 - IS-610 -
SMA01 Small Assets BS-801 - IS-408 - BS-750 - IS-610 -
CHW01 Computer Hardware BS-801 - IS-408 - BS-750 - IS-610 -
CSW01 Computer Software BS-801 - IS-408 - BS-750 - IS-610 -
OFE01 Office Equipment BS-801 - IS-408 - BS-750 - IS-610 -
FFX01 Furniture & Fixtures BS-801 - IS-408 - BS-750 543.66 IS-610 (543.66)
MVH01 Motor Vehicles BS-801 14,186.67 IS-408 (14,186.67) BS-750 - IS-610 -
Page 40 of 40

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