Module 3 Lesson 2

Exploring Microsoft
Office Word 2007
Lesson 2:
Enhancing a Document
Committed to Shaping the Next Generation of IT Experts.

Objectives
• Insert a table
• Format a table
• Sort and apply formulas to table data
• Convert text to a table
• Insert Clip Art and images into a document
• Format a graphic element
• Insert WordArt into a document
• Insert symbols into a document
Copyright © 2008 Pearson Prentice Hall. All rights reserved. 2
Table
Click this icon to
select the entire Parts of a Table
table
Column
Row
Cell

Cell merged across columns
Three Options for Inserting a Table
• Choose the columns and rows using the grid

• Choose the insert table option
• Draw a table
Using the Tab
key moves you Using Tab in a Table
from cell to cell
• Tab in a table moves you to the next cell

• To add a tab character to a cell, use Ctrl+Tab

Insert Rows or Columns
• Insert and delete rows and columns using the buttons provided
• To delete only the data in the cells,
highlight and use the Delete key from your keyboard

Merge and Split Cells
• Highlight cells you would like to merge

• Select the Merge Cells button on the toolbar
Sizing Cells
◼ Row Height: vertical space from top to bottom

◼ Column Width: horizontal space from left to right
Resizing Cells by Dragging
Cursor changes
When only a row or the to a double arrow
cell adjacent to the when its placed
border you are moving over the column
is selected, only that border
row’s border will change
• When no cell is selected, the entire column’s border will be

moved
• When a row or a cell is selected, only the border in that row will
move
More arrows
Table Styles
• Table styles are predefined styles

• Click ‘more’ to get additional style choices
Predefined Table Styles
Modify a style
Make a new style
• Mouse-over previews the style

• Click to apply the style
• Add your own style using New Table Style
Formatting a Style
• Shading: cell background color

• Border: line style around each cell
Shading
• Choose a color, no color or get more shading colors

Table Alignment
Click for the
properties
dialog box
• Use properties dialog to align the table on the page

• Position the entire table between margins

Data Alignment
Setting vertical
alignment to bottom
or center would help
the design
• Change the alignment of the selected cell(s) using alignment

options
Click to
Data Alignment
rotate data
in a cell
One click
Two clicks
Three clicks
• Text direction changes data direction within selected cells

• Note: the text rotates each time you click
Adjust cell margins
and cell spacing
Cell Margins
Adjusting cell
margins
Adjusting cell
spacing
• Adjust white space inside of cells (margins) and the spacing

between cells
Formulas—Cell Addresses
Use cell
addresses to
create formulas
• Columns are labeled alphabetically

• Rows are labeled numerically
• Cells are the intersection
• A1 is a cell
Copyright © 2008 address
Pearson Prentice Hall. All rights reserved. 18
Cell Addresses in Formulas
• Use formulas as you would in Excel

• Choose a number format (currency, date, etc.)
• Relative addresses, use syntax
Cell Formulas
• Use F8 to show your formulas (fields)

• Word provides the syntax for formulas
Sorting Data in a Table
Choose ascending
or descending
• Choose the column title you want to use as the primary sort
• Then you can sort using secondary and tertiary columns

Text to Table Option Number of columns are
associated with the
Select the text you want
“Separate text at” option
to move into a table
• Use Text to Table option when pre-typed data would work better in
a table
• Equal column widths is the default
Graphic Tools
• Clip Art
• Pictures
• WordArt
• Symbols

Copyright
• Copyright protects work and gives its producer exclusive rights to
its use and reproduction
• Assume all work on the Internet is copyrighted and do not use
something unless it is stated to be in the public domain
• Be sure to read all license agreements to see how you may use an
image

Inserting Clip Art
Insert Clip Art opens the Clip Art

task panel
• Insert Clip Art and the Clip Art task pane will open

Use keywords when
searching for art
Clip Art Task Pane Limit search by
collection and/or
media
Inserts where Opens the Clip Art

the cursor is Organizer
Located on
your page Opens your browser
and takes you to
Microsoft’s site to
search for more clips
• Search for clips by keyword

• Limit your search by collection or media
• To position image where your insert point is, double click image
Clip Art Organizer Hover your mouse
over the image for
information about
the image
Collections on Click down arrow

your computer for the task pane
Add keywords to the

clip art for searching
• Clip Art pieces have associated keywords and can be organized in

the organizer
• You may add, change or delete keywords using the Edit
Keywords dialog box
Inserting a Picture
Insert Picture opens dialog box
to browse to your saved
picture file
• Add your own picture from a saved file on your computer

• Pictures may be from a digital camera, scanned, or found on the
Internet
• If you get a picture online, be sure it is from a legal source

Handles change the size of
Manipulating Your Graphic the overall image
• Size your graphics using the handles

• Hold down the shift key to keep the proportions of the art when
sizing it
Text Wrapping Acts like a letter
Wrapping options
Acts like a watermark
Art will cover text
• Choose how your graphic interacts with text

• Square and tight wrap the text around the graphic
Wrapping Options
In line With Text
Tight
Square
• The most popular options are: In line with Text, Square, and
Tight
Through More Wrapping Options Top and Bottom
In Front of Text
Behind Text
• Other options are: Through, Top and Bottom, In Front of

Text, and Behind Text
Picture Quick Styles
More styles
• Mouse over style to preview the style

• Click to apply the style
Make Your Own Picture Style
• Use the picture shape, border and effects to make your own
styles
Before cropping
Cropping
After cropping
• Cropping hides parts of an image

Brightness
No changes
+40 brightness
-40 brightness
• Brightness is the ratio between lightness and darkness in an

image
Contrast
No changes
+40 contrast
-40 contrast
• Contrast increases or decreases the difference in dark and light

areas of the image
Compressing Images
• Graphics increase the document’s size—compression helps
shrink that size
• Once you are done making changes to an image, use the
compress tool to shrink the size of your file
• You cannot undo your changes to an image once you have
compressed it

WordArt
Choose your design
• Create decorative text

• Text becomes an image as WordArt
WordArt—Write the Text
Choose the font
Choose the size

Type your text
Choose bold
or italics
• Add text
• Press enter for another line of text
• Choose font, size, bold or italics
• Click OK
Formatting WordArt 3D effects
Drop shadow effects
Text area deals with

text options Arrange—deals with
interaction of different
objects with each
Change the WordArt other and the
style document’s text
Shape Fill—changes color

Shape Outline—changes border color
Change Shape—changes the WordArt shape
• Format WordArt ribbon makes changes to the WordArt

Inserting Symbols
More symbols if you don’t

see the symbol you are
looking for
• Add symbols not found on the keyboard

• Use fonts such as Wingdings or Webdings
Questions?

Module 3 Lesson 2

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Module 3 Lesson 2

Uploaded by

Copyright:

Available Formats

Exploring Microsoft

Office Word 2007

Committed to Shaping the Next Generation of IT Experts.

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 3

• Choose the columns and rows using the grid

• Tab in a table moves you to the next cell

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6

• Highlight cells you would like to merge

◼ Row Height: vertical space from top to bottom

• When no cell is selected, the entire column’s border will be

• Table styles are predefined styles

Make a new style

• Mouse-over previews the style

• Shading: cell background color

• Choose a color, no color or get more shading colors

• Use properties dialog to align the table on the page

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 14

• Change the alignment of the selected cell(s) using alignment

• Text direction changes data direction within selected cells

• Adjust white space inside of cells (margins) and the spacing

• Columns are labeled alphabetically

• Use formulas as you would in Excel

• Use F8 to show your formulas (fields)

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 21

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 23

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 24

Insert Clip Art opens the Clip Art

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 25

Inserts where Opens the Clip Art

• Search for clips by keyword

Collections on Click down arrow

Add keywords to the

• Clip Art pieces have associated keywords and can be organized in

• Add your own picture from a saved file on your computer

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28

• Size your graphics using the handles

• Choose how your graphic interacts with text

• Other options are: Through, Top and Bottom, In Front of

• Mouse over style to preview the style

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 35

• Brightness is the ratio between lightness and darkness in an

• Contrast increases or decreases the difference in dark and light

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 38

Choose your design

• Create decorative text

Choose the size

Text area deals with

Shape Fill—changes color

• Format WordArt ribbon makes changes to the WordArt

More symbols if you don’t

• Add symbols not found on the keyboard

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 43

You might also like