Meeting Minutes Ref. No.

: BKI -MOM-052021-002-A

Company Client name | Called to order

Date I Agenda Location / Venue Participants
BeyondData | BeyondKonstrukt Internal by
May 17, 2021 OFFICE CONFERENCE ROOM INTERNAL JNA Office: JVB / ENSL / DRD / GVCJ
Zoom: JLP / NLV / EMDA
OPERATIONS Time Started:
DEPARTMENT 11:15 AM
Time Ended:
12:39 PM

Responsible Collaborating Timeline/

# Agenda/Issues Action Points Action Taken Result Status
Person Department Deadline
LEGENDS:
DONE - GREEN
II. PROJECT CATEGORY ACCORDING TO PRIORITY: ONGOING -
LIST OF COMPLETED PROJECT: PURPLE
ORANGE - ASAP
RED - CANCELLED

FOR COLLECTION: DESIGN CONTRACT

ALL REPORT WHEN IT COMES TO

BILLING SHOULD ALWAYS BE
PRIORITIZED

1 ARMOUR DIV. For Billing JVB Finance Dept

(Php 980,000.00) Statement (NGC)
Ongoing

Turnover contact JLP/NGC

person of AD,PA to
Nice

2 NLEX-PNR For Progress Billing NGC Finance Dept Billing sent via
(NGC) email and
hardcopy to NLEX Ongoing TELL SONNY TO
(follow-up needed) OPEN BANK ACCT.
at EASTWEST
 Reimbursement Finance Dept
fom Ivy and Viking (NGC)
and Container Ongoing
Deposit
Reconsiliation with
Ivy

LIST OF ONGOING PROJECT:

1 NLEX-PNR (62.2M) Discussed updates JVB Civil works

on-site activities updates
reported as of April NLEX justification
30, 2021 Billing Statement
Done
Presentation

JNA Hard copy

transmitted by Done
ARB
Prepare a RFM for JNA
Ticketing Office,
Plumbing, Electrical
Ongoing

Subject for JVB / JNA / NLV Wednesday or Before NLEX

adjustment for final Thursday inspection JVB
elevation and inspection must have a final
alignment schedule check on activities Ongoing
on-site

target schedule of Joint NLEX-PNR

roofing installation 2 letter address to
Ongoing
weeks GM Magno Attn to
Engr. Noli
Leveling Grout GVCJ / EMDA Purchasing Dept -Mock up with
- Small Qty. muna (LHG) NLEX
-Technical Specs Ongoing
and Methodology of
leveling Grout
 Must include PNR JLP / JVB
on the progress
report cc copy
Instruct Malone to EMDA / JVB
do Ghantt Chart
about the sched of
PNR-NLEX Steel
Platform
Heads up EMDA / JVB
information from
NLEX about the
next activities /
timeline
Variation Order JVB Monday (May
Ongoing
17, 2021)
Installation of Doors Shem and Lani Materials to be Resume of work
and Windows (for follow-up) delivered on on the day delivery
Monday May Ongoing
17, 2021

Variation Order - for JNA

the manpower and
logistics expenses

Include in our
proces flow the
review of all
documents to
prevent the issue of
PO/Proposal
misunderstanding

2 MODULAR FACILITIES As of now clearing JNA / LHG Installation

C/O ENGR.NILO (0.142M) the project site for scheduled on
concrete pad; Thursday.
modular facilities Preparation of
installation on-hold materials
wait for the final Ongoing
advise of Engr. Nilo;
Initial materials
delivered on-site
 Submit DR/OR to
Purchasing to
coordinate with
Acctg Dept

Make an
Engineering report
like the other
projects

3 PHIL ARMY The variation order RTDF Finalize the

MODULAR FACILITIES has been approved warehouse and in-
(129M) already in G4 to be house budget by
signed by EGPA next week
since they do not
have the additional
available funds (.45
reduce to .35) we
must reduce the Ongoing
quantity on our
BOQ instead of 420
units of modular it
will be less than
that.

Follow-up RTDF
and JLP

Adjustment base RTDF / JLP

from the variation
Inhouse Budget Ongoing

Scouting of LHG High elevated

Warehouse (500 c/o Engineering Area
sq.m) Dept
-Di Binabaha

schedule of Site JLP / NLV Follow up with

visit / survey for the Javier on the
Site possession Travel Order by
May 18, 2021
 About Hengtongs RTFD
pricing
ASAP

4 AMMO DUMP (6.2M) For schedule of JNA / JVB Purchasing Dept Tomorrow
separate meeting (LHG) (May 13,
next week 2021)
Finalize Inhouse JVB / ENSL May 19 2021
Budget based on Ongoing
the Phil Army
Provide a design sa JNA / JVB / May 19 2021
mga wala sa plan ENSL
but in the BOQ Ongoing

Make a List of Implementing May 20 2021

Queries, Issues, Dept
Concerns with the
Structural Integrity Ongoing
of Phil. Army’s
Design.

PPT Presentation ENSL

for Pre-Con

Ongoing

Precon Meeting JLP / JVB / May 21 2021

ENSL
 Contact Sir Falsis if JLP / JNA Contacted Col. -Accoding to Col.
there’s an existing Falsis Falsis, theres no
or Built Ammo existing Ammo
Dump that has the Dump in
same design as Pampanga.
with Phil. Army’s -Ask someone in
Plan GHQ if there is an
Ongoing
existing Ammo
Dump with the
same design as
Phil. Army

Coordinate with JLP clearer copy

Suzette regarding received via email
soft/ hard copy of
Ammo Dump plans Done
with CLEAR details.

-Site Survey at NLV / ARB Tomorrow

AMMO DUMP (May 13,
2021)

-Request JNA / ARB Late Next

Preconstruction Week subject
Meeting to Col to Sir Falsis
Falsis availability Done

Contact Col. Falsis JNA Already contacted He's okay with

Col. Falsis and Friday for Pre-con
meeting
Done

Contact Sir Baluyot JLP

for Precon on
Friday (May 21,
2021)

TOTAL Php 197.542m

LIST OF PROJECTS TO BE AWARDED:

1 LAOAG AIRPORT (290M) -Preparation of Post ARB for DQ of LCB.

Qualification Waiting for our
Documnents turn to be PQ.
Follow up Atty.
-Inhouse Budget RTDF / JVB May 22 2021 Ding for the
(including Viking's
costing)

TOTAL Php 290m

LIST OF PROJECTS FOR BIDDING:

FIRST PRIORITY

1 BARMM -Motion for ARB / JLP / MR Submitted last

DESALINATION (190M) Reconsideration RTDF May 14, 2021.
(MR) Waiting for result
of MR from BAC
2 PHIL ARMY

FORT MAGSAYSAY BOQ GVCJ / LGH

(77.386M)

SUPPLY OF LABOR AND Materials GVCJ Purchasing Dept

MATERIALS FOR THE Specification (LHG)
CONSTRUCTION OF
MULTIPURPOSE
BUILDING

SUPPLY OF LABOR AND Standard JVB

MATERIALS FOR THE Requirements for
CONSTRUCTION OF Infrastructure
GRANDSTAND AND (Equip, Manpower,
PARADE GROUND S-curve)
 SUPPLY OF LABOR AND Bidding For Pre-
MATERIALS FOR THE construction
CONSTRUCTION OF 2- By week of
STOREY TRANSIENT May 17, 2021
QUARTERS

PITC (86M) - 4 Projects Prebid: May

24, 2021
SUPPLY OF LABOR AND Prepare the ARB 4:00PM
MATERIALS FOR THE Eligibility (Monday)
CONSTRUCTION OF Documents
MULTIPURPOSE
BUILDING

SUPPLY OF LABOR AND BOQ for Bidding GVCJ / LGH Bidding: June
MATERIALS FOR THE 09, 2021
CONSTRUCTION OF 4:00Pm
GRANDSTAND AND (Wednesday)
PARADE GROUND

SUPPLY OF LABOR AND

MATERIALS FOR THE
CONSTRUCTION OF 2-
STOREY TRANSIENT
QUARTERS

3 PNR

MAINTENANCE SHED Check RTDF Email RTDF / JLP

(120M/180M) (BOQ)
Check usb for BOQ JNA Done checking but
File no copy
Done

get soft copy of

Documents to PNR

Subject for Pre-

Proc Tom

Get a copy of list of RTDF

Pre-Proc
 Checklist of Bid JLP / RTDF
Docs

PNR - DEMOLITION
OF PNR EXECUTIVE
OFICE (45M)

SUPPLY AND DELIVER

OF BALLAST LOT 1
(186M)

SUPPLY AND DELIVER

OF BALLAST LOT 2
(25M)

PROCUREMENT OF
BATTERY FOR ROLLING
STOCK (152M)

Final List of PNR Projects RTDF

to be finalized by RTDF by
the week of May 17, 2021
ASAP

4 DND

SUPPLY OF LUBRICANTS -Prepare Eligibility ARB -May 18, 2021

LOT 1 (4.6B) Documents Pre-Bidding Ongoing

SUPPLY OF LUBRICANTS -Prepare BOQ GVCJ / JVB Purcahsing Dept -June 1, 2021
LOT 2 (163M) (LHG) Bidding

SUPPLY OF LUBRICANTS
LOT 3 (1.7M)
 SUPPLY OF TACTICAL
HELMETS (1.3B)

TOTAL PHP 6.719B

SECOND PRIORITY
5 PNR

TWO PLATFORMS -Preparation of

(20M) Eligibity Docs and
Technical Drawings

DEMOLITION CALOOCAN Survey on the

WAREHOUSE(875M) Week of May 17
TUTUBAN WAREHOUSE
(45M)

CALAMBA AND MANILA -Preparation of

WAREHOUSE (+/- 200M) Eligibity Docs and
(Design and Build) Technical Drawings

Pre-Poc

SURVEYING (192M)

TOTAL PHP 1.695B

TARGET AMOUNT OF OVERALL PROJECT:

+/- Php 8,901,000,000.00

IV. ENGINEERING ADMIN

1 WALLPAPER LOGO Presentation of ENSL / JNA To be discuss to Print the Sample
sample layout RTDF the Final Layout. Already
Layout gave the hard Done
copy to RTFD

Lighting Layout DRD

2 WEBSITE Revision on DRD To be discuss with
website wordings, NYL for the Final
images and Layout of Website Ongoing
contents Design

3 Discuss Logistic Matter in RTFD Operations Dept May 22 2021

Request for FV Van
(Discuss with RTFD during
Mancom)

V. ENGINEERING REPORT

3 Process Flows Finalize Process Operations Dept May 30 2021

Ongoing
Flow
4 Finalize Forms Finalize Forms DRD To be discuss with
Archt. Nino and
Done
RTDF for
finalization
5 Weekly Internal Meeting Weekly Summary Operations
for Department of Accomplishment Department
Operations for Following up Report:
the projects per Category
Preliminary:
Wednesday
Weekly: Saturday
M.O.M. taken from
MANCOM Meeting
Agendas
Activity Plan
Actions Taken
Google Calendar ENSL Done
6 Distribute Details
DRD ENL GC Such
as MME Utilization

7 Meeting with Purchasing Any given time:

Department
 Request a meeting Operations Dept Purchasing Dept Meeting with
regarding purchasing Dept
purchases will start tomorrow

Monthly Meeting:

about projects,
Timeline, and
Agendas
Inhouse vs Actual Engineering
Budget will Department
determine the
Performance of the
Proj. Engr. Or Head

Look for supplier

8 Cc: Engr. Tolentino & Atty. For every external LHG
Ces letter, Engr. c/o Engineering
Tolentino & Atty. Dept
Ces should be cc.

Prepared By: Verified By: Received By:

ENSL JLP RTDF