Business correspondence - Module number 2- the parts of a business letter

Name : ____________________ Date Submitted : _____________ Instructor: __________________

Dafo’s Pet Shop

21 Gugo street, Lima, Rizal

346-78-90/709-45-23

November 7, 2007

Mrs. Lilia f. Tinio

35 Vigan Street, Nava Hills

Marikina, Rizal

Dear Mrs. Tinio:

Please refer to your bill dated October 15, 2007, to Dafo’s shop in the amount of P900.oo. Our records
show our company did not deliver the questionable feeds chemicals which we are supposed to make adjustment for.

I shall appreciate your documenting the bill soon.

Very truly yours,

Daffodil P. Sales
Proprietor, Dafo’s Pet Shop

Points to ponder
1. How many parts of a letter are there?
________________________________________________________________________________________
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2. How should each part be written?
________________________________________________________________________________________
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 Heading

Date

Recipient’s Address

Salutation

Closing/Signature Body

Parts of a Letter
Heading
1. The heading of a letter is of two types, namely; a. traditional heading; and modern heading
or letterhead. The letter is placed around five spaces from the top margin; the former, at
the upper right-hand side of the paper. The traditional heading contains the writer’s
complete address and the date of the letter, while the letterhead or modern heading that is
seen only on the first page of a double or multiple-page letter gives the following
principal information: full name, full address. Telephone number, and the nature of the
nature of the business of the company sending the letter.
 Links :
There shall be an online
https://sba.thehartford.com/business-
meeting thru zoom. Additional
management/marketing/parts-of-a-business-letter/
topics shall be discussed,
thus, attendance is a must. https://www.youtube.com/watch?v=8GofvBRrJnM
Date and Time Online class
Started:

Validated by:
Vocabulary Encircle the letter of the word or words that have the same meaning as the
underlined expression in the sentence.
1. The addressee immediately opened the envelope he received from the mailman.
a. Donor b. sender c. evaluator d. receiver
2. I want to write the message on a pastel colored stationery.
a. Letter paper with envelope b. resting area c. writing table d. self addressed
stamped envelope
3. The letterhead is for the writer : the inside address for the recipient.
a. House b. gives the sender’s address c. office d. gives the receivers address
4. You may put this in the enclosure at the bottom of the paper.
a. House b. gives the sender’s address c. office d. gives the receiver’s address
5. You may put this in the enclosure at the bottom of the paper.
a. Decorations b. markings c. letter part additional d. letter envelope

Write a letter with proper punctuation. Follow the pattern of the guide above. .

Give the correct punctuation marks of these sentences.

1. The business letter is not addressed to the right person that is to say its
inside address states a wrong name
2. Mr. Pidol’s cheques are mentioned in two BIR forms namely Doc A and Blm B
3. How much does the latest Mitsubishi glx cost
4. The Japanese businessmen want to buy the Philippine products buri hats;jusi
cloth ; and coco jam
Check the best way of writing each Give the correct salutation and
5. Mr. Tomas plus his associates objected to the passage of the new tariff law.
letter part. complimentary close for each recipient.
1. _____________ Dec. 20, 1997 1. Justice Romeo B. De Leon
_____________ 20th of Dec, 1997 Salutation:
_____________ December 20, 1997 CC:
2. _____________ 3 May 1996 2. Dafo Garment Factory
_____________ 3 May, 1996 Salutation:
_____________ 3,May 1996 CC:
Arrange the following letter parts attractively on a standard size sheet of paper.
Assume the upper two inches of the sheet to include and appropriate letterhead. Use
the current date and the most commonly used layout.
Mr. Ramos P. Garcia, Nova Office Supply, 435 Susano Street, Novaliches, Quezon
City, Dear Mr. Garcia Since two years ago we have been making non-electronic
calculators that fit your descriptions. In fact, we have many samples of this in
the display room of our Makati Shop . Likewise, there, you can see other styles
that fit your needs. We shall appreciate your dropping by our Makati Shop anytime.
Sincerely yours, Mr. Peter L. Mendez, General Manager, HL: LM, Enclosure