How To Develop Policies and Procedures DIY Committee Guide

How to Develop Policies and Procedures | DIY Committee Guide https://www.diycommitteeguide.org/resource/how-to-develop-policies-a...
The Code of Good Governance
(/WELCOME)

How to Develop Policies and Procedures

An overview of the stages in policy development.
Policy development involves identifying need, gathering information, drafting,

consulting and review.
Stages in policy development

The following steps summarise the key stages involved in developing policies:
1. Identify need
Policies can be developed:
In anticipation of need (e.g. child protection policies should be in place

once an organisation starts to work with children or young people); and
In response to need (e.g. a policy position on a government strategy may be

developed in response to a consultation paper).
The organisation needs to constantly assess its activities, responsibilities and the
external environment in order to identify the need for policies and procedures. (More
on what policies you need to develop (/article/what-policies-do-you-need-develop)).
2. Identify who will take lead responsibility
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Delegate responsibility to an individual, working group, sub-committee or staff

members, according to the expertise required. (More on the management
committee's role in policy development (http://www.diycommitteeguide.org
/code/principle/policy-development)).
3. Gather information
Do you have any legal responsibilities in this area? Is your understanding accurate
and up to date? Have other organisations tackled the same issue? Are there existing

templates or examples that you could draw on? Where will you go for guidance?
4. Draft policy
Ensure that the wording and length or complexity of the policy are appropriate to
those who will be expected to implement it.
5. Consult with appropriate stakeholders

Policies are most effective if those affected are consulted are supportive and have
the opportunity to consider and discuss the potential implications of the policy.
Depending on whether you are developing policies to govern the internal working of
the organisation or external policy positions, you may wish to consult, for example:
Supporters;
Staff and volunteers;
Management Committee members; and
Service users or bene�ciarie.
6. Finalise / approve policy

Who will approve the policy? Is this a strategic issue that should be approved by the
Management Committee or is the Committee con�dent that this can be dealt with
effectively by staff? Bear in mind that, ultimately, the Management Committee is
responsible for all policies and procedures within the organisation.
7. Consider whether procedures are required
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Procedures are more likely to be required to support internal policies. Consider

whether there is a need for clear guidance regarding how the policy will be
implemented and by whom. (E.g. a policy regarding receiving complaints will require
a set of procedures detailing how complaints will be handled). Who will be
responsible for developing these procedures? When will this be done? What will be
the processes for consultation, approval and implementation?
8. Implement

How will the policy be communicated and to whom? Is training required to support
the implementation among staff and volunteers? Should the organisation produce a
press release (for external policy positions)?
9. Monitor, review, revise

What monitoring and reporting systems are in place to ensure that the policy is
implemented and to assess usage and responses? On what basis and when will the
policy be reviewed and revised (if necessary)?
QUICK REFERENCE
policy development (/quick/reference/policy-development)
roles and responsibilities (/quick/reference/roles-and-responsibilities)
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CO DE OF GOV ER N A N C E C O NTE NTS
Principle 1 - Role and Responsibilities (/code/principle/roles-and-responsibilities) +
Principle 2 – Working Together (/code/principle/working-together) +


Principle 3 - Delivery of organisational purpose (/code/principle/delivery-of-organisational- +
purpose)
Principle 4 - Exercising Control (/code/principle/exercising-control) +
Principle 5 - Being open and accountable (/code/principle/being-open-and-accountable) +
Developing Governance Group (/developing-governance-group)
ABOUT
Produced by Volunteer Now

(http://www.volunteernow.co.uk/)
In partnership with the Developing

Governance Group (/developing-governance-
group).
Kindly supported by the Halifax Foundation

NI (http://www.halifaxfoundationni.org/) for
Northern Ireland and Big Lottery
(https://www.biglotteryfund.org.uk
/northernireland).
Developed by NICVA (www.nicva.org).
CONTACT
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Email
info@volunteernow.co.uk (mailto:info@volunteernow.co.uk)
Web
www.volunteernow.co.uk (http://www.volunteernow.co.uk)
Address
The Skainos Centre (https://g.page/VolunteerNowBelfast?share), 239 Newtownards
Road, (https://www.google.co.uk/maps/place
/34+Shaftesbury+Square,+Belfast+BT2+7DB,+UK
/data=!4m2!3m1!1s0x486108f0b7b9974d:0x13528ff02cbf6faf?sa=X&ved=0ahUKEwial-
Gg78_LAhXDqxoKHSrRAAYQ8gEIHDAA) Belfast, Co. Antrim BT4 1AF

CONTACT FORM (/CONTACT/FEEDBACK)
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POPULAR TOPICS
CHAIRPERSON (/QUICK/REFERENCE/CHAIRPERSON)
SECRETARY (/QUICK/REFERENCE/SECRETARY)
MEETINGS (/QUICK/REFERENCE/MEETINGS)

MINUTES (/QUICK/REFERENCE/MINUTES)
CHAIRING (/QUICK/REFERENCE/CHAIRING)
RISK MANAGEMENT (/QUICK/REFERENCE/RISK-MANAGEMENT")
ROLE DESCRIPTION (/QUICK/REFERENCE/ROLE-DESCRIPTION)
ACCOUNTABILITY (/QUICK/REFERENCE/ACCOUNTABILITY)
(http://creativecommons.org/licenses/by-nc-sa/2.0/)DIY Committee Guide by Volunteer Now

(http://www.volunteernow.co.uk) is licensed under a Creative Commons Attribution Non-Commercial Share
Alike 2.0 (http://creativecommons.org/licenses/by-nc-sa/2.0/).
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The Code of Good Governance

How to Develop Policies and Procedures

Policy development involves identifying need, gathering information, drafting,

Stages in policy development

In anticipation of need (e.g. child protection policies should be in place

In response to need (e.g. a policy position on a government strategy may be

2. Identify who will take lead responsibility

1 of 214 19-Apr-21, 1:17 PM

Delegate responsibility to an individual, working group, sub-committee or staff

5. Consult with appropriate stakeholders

Staff and volunteers;

Management Committee members; and

Service users or bene�ciarie.

6. Finalise / approve policy

7. Consider whether procedures are required

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Procedures are more likely to be required to support internal policies. Consider

9. Monitor, review, revise

policy development (/quick/reference/policy-development)

roles and responsibilities (/quick/reference/roles-and-responsibilities)

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