Govt. of Kenya Standard Forms

1.
Affidavits Memorandum of Computer software • 3rd party notice

Grant of Probate Understanding (1) maintenance agreement • Advocate – withdrawal
Auctioneer’s Memorandum of Contract for services from acting
Standard Forms – As Provided by the Govt. Printers: 0721-629451
Change of Religion Understanding (2) Counter indemnity • Advocate – change of
Declaration of Name Outsourcing agreement Deed of acknowledgement after judgment
Application of ID Partnership agreement Deed of guarantee • Advocate – delivery of
Declaration of Marriage Sale and shareholders Deed of settlement accounts
Affidavit of Financial Support agreement combined Deed of trust • Amendment of judgment
Declaration of Customary Sale of apartments Deed of variation of priority of decree or order
marriage Sale of assets charges • Amendment of pleadings
Different names Sale of land (1) Employment contract – • Anton piller order and
Different names – Share Sale of land – subdivision associate advocate affidavit
Certificates Sale of land, business assets Employment contract – • Appeal – application for
Lost Log Book and Transfer Sale of massionette secretary directions
Documents Sale of shares (3) Employment contract • Arbitration – application
Lost Documents Sale of shares (4) Franchise agreement for stay
Lost Passport Sale of shares (General General security agreement
• Arbitration – minutes
Motor Vehicle – Change of Precedent) Guarantee and indemnity by
and directions
Engine Sale of shares (Gradual sale) (5) one person
• Arrest and attachment
Purchase of Motor-Vehicle Sale of shares (Short Guarantee and indemnity
before judgment
Lost Safe deposit documents precedent) Health services agreement
• Attachment before
Purchaser interest in land Sale of unit in a building Hire purchase agreement
judgment
Vehicle color Service agreement (car-hire) International sale and
• Attachment of salary
Change of name Service agreement (General) purchase agreement
2. Agreements Service agreement (Master - IPod software license • Bankruptcy application
Construction agreement Lease) Joint venture agreement • BPRT Application –
Agreement to lease a portion Short tenancy Loan agreement interference by landlord
of land Software development for a M.O.U • Children’s court –
Agreement to lease a Unit on school Memorandum of agreement custody – injunction
a Building Software license & technical Nominee agreement • Companies – applications
Lease a unit on a building support agreement Partnership deed for directions s 348
A.T.M services agreement Source code deposit Purchase and sale agreement • Consolidation of suits
Car loan agreement agreement, single licensee Sale of company and shares • Contempt – application
Car parking license Commission agreement Sale of fresh produce for leave
Car purchase agreement Nominee Agreement – Land Sale of shares agreement • Contempt – committal
Commission agreement Nominee Agreement – Shares Software EUL Agreement proceedings
Confidentiality agreement (1) & Stocks Taxi operation agreement • Copyright infringement
Confidentiality agreement (2) Acknowledgement of Debt Tenancy agreement • Court of appeal – stay –
Consultancy agreement Agency Agreement – Sales Tern loan agreement injunction
Country agreement Independent Contractor Transport agreement • Delivery of accounts
Deed of assignment or debt Agency Agreement – Shares & 3. Applications to Court • Directions – originating
Deed of discharge & release re Stocks a. Children’s summons
death & benefit Agreement – Recognition of • Children’s – Custody • Discovery – failure to
Deed of variation Trade Union • Children’s – Maintenance comply
Distribution agreement Agreement for Collateral • Enforcement of • Dismissal for want of
Franchise Agreement for Irrevocable maintenance orders prosecution
Heads of agreement Letters of Credit • Maintenance • Dismissal of suit – no
Joint venture agreement (1) Agreement for Letting of • N.T.S.C. Execution Form cause of action
Joint venture agreement (2) Locker Civil 23 • Disobedience of
License deed Car sale • Plaint injunction
License deed for shareholders Sale of shares • Review • Enlargement of time –
License deed (2) Agreement for property b. Civil vacation rules
Management agreement (1) Chattels transfer instrument • 3rd Party – Application for • Eviction
Management agreement (2) Computer software co- leave to join
ownership agreement
• Execution – application • Rent Restriction Tribunal • Form C – Magistrate’s s • Registrar’s Certificate –
by purchaser at auction – assessment of Rent 67 (1) Undefended
for vesting • Representative suit – • Form D – Petition – s 84 • Registrar’s Certificate &
• Execution of decree application for leave (1) Directions
• Extension of summons to • Representative suit – • Form E – Application – s f. Succession
enter appearance residents of estate 84 (3) • Application – account –
• Garnishee proceedings • Review • Form E – Reference – s intermeddling
• High Court Vacation • Security for costs 84 (3) • Application – discovery –
applications – injunction • Set aside judgment – non • Form F – Framing of interrogatories – failure
• Injunction appearance of defense Questions – Magistrate’s to comply
• Injunction – discharge – • Set aside judgment – non - s 84 (3) • Application – revocation
variation or set aside attendance at hearing • Form F – Magistrates – or annulment of grant
• Injunction – disobedience • Set aside orders of stay s84 (3) • Application for
• Injunction – mandatory – • Stay of execution of d. Criminal interrogatories
detention & preservation decree • Appeal petition to High • Application s 70 – where
of goods • Stay of execution Court consents refused –
• Injunction – trespass on pending appeal • Appeal submissions special citation
land • Stay of execution • Bail – appeal from refusal • Citation to accept –
• Issuance of summons pending leave to appeal • Bail pending appeal Refuse LOA
• Joinder of interested out of time • Bail pending arrest • Summons – Confirmation
party • Strike out pleadings • Complaint – general of Grant Intestate
• Joinder of party • Striking out defense Form • Summons – Confirmation
• Judgment on admission • Substituted service • Habeas Corpus of Grant with will
• Judicial review • Substituted service by • List of Authorities annexed
• Jurisdiction of court advertisement • Notice of Motion – • Summons – consents –
disputed • Substitution of parties Habeas Corpus AD refusal – special citation
• Leave to file appeal out • Summary judgment Subjiciendum 4. Business
of time • Supplementary • Notice to be served with • Statutory Notice for Transfer
• Limitation of Actions – proceedings – s63 – Habeas Corpus AD of Business
leave to file suit out of interlocutory orders Subjiciendum Order 5. Change of Name
time • Taxation of advocate – • Order for statements and • Advocate’s Certificate
• Misjoinder of party client bill of costs exhibits Deed poll (Minor) 1
• Objection – raising of • 3rd party directions • Revision Deed poll (Minor) 2
attachment • 3rd party proceedings – • Stay of Execution Gazette notice (Adult)
• Objection proceedings leave • The Judge’s Rules Gazette notice (Minor)
• Order for injunction to be • Transfer of suit to • Variation of Bail Terms Statutory Declaration of
discharged, varied or set different court e. Matrimonial Identity
• 6. Chattels
aside • Transfer of suit from Access to children
Affidavit and chattels transfer
• Originating summons – Magistrate’s Court to • Amendment of petition
Affidavit of Registration of
land – trust for sale High Court • Application for leave to
Instrument
• Originating summons – • Vacation Rules file petition before 3
Chattels Mortgage
mortgagee or mortgagor application years
Memo of Satisfaction
• Originating summons • Withdrawal and • Certificate and directions
7. Civil Procedure
application substituted service • Khadhi’s court –
a. Appeal, Reference & Review
• Particulars – requested • Withdrawal from acting maintenance
• Appeal – High Court –
for as advocate • Khadhi’s court – Divorce
Directions
• Particulars not availed c. Constitutional – custody – access
• Application to appeal in Forma
• Payments by instalments • Form A – Application – s • Magistrate’s Court –
{auperis
• Production of documents 65 Petition
• Decree in Appeal
for inspection • Form A – Originating • Maintenance
• Intimation to Lower Court on
• Reconstruction of file Motion – s 65 • Maintenance under
admission of appeal
• Rectification of decree • Form B – Magistrate’s – s Islamic Law
• Memo of appeal
67
• N.T.S.C. Why review should • Notice to show cause (General • Answer to interrogatories • N.T.S.C. Why sale should not
not be granted Form) • Interrogatories be set aside
• Notice of appeal from High • Notice to surety of liability • List of documents • N.T.S.C. Why warrant of arrest
Court under decree • List of documents (with should not issue
• Notice of appeal hearing to • Record of appeal index – High objections) • Notice by advertisement of
respondent Court • List of documents produced by sale
• Notice of appeal in Forma • Replying affidavit plaintiff • Notice of attachment of
Pauperis • Request for retrieval of files • Notice to admit documents decree to decree holder
• Notice to party of enjoinment • Special case • Notice to admit facts • Notice of attachment of
by court as respondent in • Witness statement • Notice to inspect documents decree to the court that
application c. Decrees • Notice to produce – evidence passed it
• Public notice of application for • Certificate of order against the act • Notice of day fixed for setting
judicial review govt. • Notice to produce (General a sale notification
• Security bond for staying of • Certificate of order for costs form) • Notice of intention to proceed
execution of decree against govt. • Notice to produce documents with execution
• Security bond to be given • Decree – hearing on formal for inspection • Notice of objection (From
during pendency of appeal proof and judgment • Order for affidavit as to Court)
• Security for costs of appeal • Decree – high court documents • Notice of objection (To court)
b. Civil Miscellaneous • Decree – judgment on • Order for delivery of • Notice of stay of execution
• Agreement of parties as to application interrogatories • Notice of taxation form
issues to be tried • Decree – judgment upon filing • Order to produce documents • Notice of attaching creditor
• Application for an order of consent letter for inspection • Notice to execute decree
reference • Decree (Final) Dissolution of • Reply to request for • Notice to person in possession
• Authorization to act as next partnership particulars of property sold in execution
friend to a minor • Decree (Final) In admission • Request for particulars • Notice to show cause form
• Award in arbitration suit by next of kin e. Execution • Notification of sale
• Bill of costs • Decree (General form • Application for execution of • Order (Prohibitory) –
• Certificate of taxation • Decree (Preliminary) In an decree form Attachment in execution of
• Commission for local administration suit • Certificate by officer holding land
investigation or to examine • Decree (Preliminary) sale of deficiency on re-sale • Order (Prohibitory) –
accounts Partnership Dissolution – • Certificate of execution of Attachment in execution of
• Commission to examine taking account decree transferred to another property
absent witness • Decree (Preliminary) – company • Order (Prohibitory) –
• Commission to make a Administration – Executor • Certificate of non-satisfaction Attachment in execution of
partition Liable to pay of decree property
• Consent letter • Decree for recovery of land • Certificate of sale of land • Order (Prohibitory) –
• Fatal accident checklist before and mesne profits • Garnishee order (absolute) – Attachment in execution of
filing suit • Decree for rectification of garnishee owing less than shares
• List of authorities instrument judge • Order (Prohibitory) – Against
• Notice for hearing of evidence • Decree to set aside transfer in • Garnishee order (absolute) – transfer of shares sold in
of Pauperism fraud of creditors garnishee owing more than execution
• Notice of application for • Injunction against building judge • Order for delivery to certified
transfer of suit to another higher than old level • Garnishee proceedings – purchaser of land sold in
court • Injunction against private attachment of debt execution
• Notice of examination of nuisance (perpetual) • N.T.S.C. Execution Form Civil • Order for payment to plaintiff
witness about to leave • Injunction restraining use of 23 of money in hands of a 3rd
jurisdiction private road • N.T.S.C. Why execution should • Order for release of
• Notice of penal consequences d. Discovery not issue – Children’s imprisoned judgment – Debtor
• Notice to Attorney general of • Admission of facts pursuant to • N.T.S.C. Why execution should • Order of attachment of
intended suit notice not issue – Milimani negotiable instrument
• Notice to minor defendant • Affidavit as to documents • N.T.S.C. Why payment or • Order of bailiff for causing
and guardian • Affidavit verifying list of adjustment should not be service of proclamation of sale
documents recorded
• Order sending decree for • Injunction (Temporary) • Order of certiorari • Insurance company – claim for
execution to another court Restraining infringement of • Order of mandamus satisfaction of judgment
• Order to attach salary trademark • Order of prohibition • Malicious prosecution
• Summons to appear to answer • Injunction (Temporary) • Order of reference • Mareva injunction
charge of interfering with Restraining interference by • Order sending decree for • Material damage
execution partner execution to another court • Nuisance – building – smells –
• Warrant for seizure of specific • Injunction (Temporary) • Order to attach salary injunction – declaration
movable property Restraining publishing of • Order to produce documents • Nuisance – injunction – noise
• Warrant of arrest in execution material for inspection • Occupiers liability – claim for
of decree • Mareva Injunction order and • Vesting order negligence
• Warrant of attachment of Anton Pillar Order in Tracing h. Plaints and Defenses • Passing off claim
moveable property Action • Admission • Personal injury
• Warrant of committal of • Mareva Injunction Order and • Arbitration Act – statement of • Possession under a mortgage
judgment – debtor to jail Affidavit claim • Principal debtor – claim by
• Warrant of committal to • Order – General Form • Attorney General – Claim surety
prison • Order – Habeas Corpus Ad against • Professional negligence
• Warrant of sale of property in Subjiciendum • Breach of contract • Recovery of land and rent
execution of decree for money • Order – Habeas Corpus Ad • Breach of covenants in a lease arrears
• Warrant to bailiff to give Testificandum • Breach of fiduciary duty – • Relator action – attorney
possession of land • Order (Prohibitory) – bank general suing local authority
f. Judicial Review Attachment in execution of • Complaint – General Form • Reply to defense
• Affidavit of service land • Conspiracy to injure unlawful • Reply to defense and defense
• Affidavit of service of notice of • Order (Prohibitory) – • Conversion and trespass to to counterclaim
motion Attachment in execution of chattels • Simple debt claim
• Application for leave – property • Copyright infringement claim • Specific performance
chamber summons • Order (Prohibitory) – • Defamation claim against • Trademark infringement claim
• Newspaper notice of Attachment in execution of newspaper • Trespass on property
application of notice of motion shares • Defense • Work and labor done
• Notice of application for leave • Order (Prohibitory) – Against • Defense – set off and i. Process
& affidavit transfer of shares sold in counterclaim • Affidavit of service
• Notice of intention to amend execution
• Employment – wrongful • Agreed issues
statement or use further • Order appointing new dismissal • Bespeak request for
affidavit Arbitrator
• False imprisonment – arrest substituted service abroad
• Notice of motion • Order for affidavit as to and detention in a shop • Certificate for costs –
• Notice to registrar of documents
• False imprisonment – claim of application and decree
application for leave • Order for committal arrest by police • Certificate of service of foreign
• Order of certiorari • Order for delivery of • Fatal accident – negligence process
• Order of mandamus interrogatories claim by administrator • Certificate of urgency
• Order of prohibition • Order for delivery to certified • Fraud – misrepresentation – • Chamber summons
• Request for copies of affidavits purchaser of land sold in claim for rescission and • Consent letter
intended to be used execution damages • Grounds of opposition
• Statement • Order for leave to defend • Guarantee claim • Hearing notice
• Verifying affidavit • Order for payment to plaintiff • Indemnity • Invitation for fixing hearing
of money in hands of a 3rd
g. Orders • Inducing breach of contract date
• Children’s court order party
claim • Letter forwarding request for
• • Order for release of
Consent letter • Industrial accident – claim substituted service
• Consent order imprisoned judgment - debtor
against employer • Memo of appearance
• • Order – injunction –
Injunction (Temporary) • Injunction – trespass on • Notice for directions
Restraining dealing with defamatory publication –
advertisement
property • Notice of acceptance of
property • Injurious falsehood – claim for payment into court
• Injunction (Temporary) • Order of attachment of
negotiable instrument
damages – malicious • Notice of appointment as
Restraining infringement of statement advocate
patent • Order of bailiff for causing
service of proclamation of sale
• Notice of appointment to hear • Crisis management • Order – s 209 – reconstruction Form 204 – Notice of increase
originating summons • Educational – schools and amalgamation of of Nominal Capital
• Notice of change of advocates • Engineering company Form 208 – Deed of
• Notice of claim against co- • Entertainment promoters e) Societies compliance
defendant • Export processing zone • Form B – Notification of Form 209 – Consent to act as a
• Notice of increase of payment • Farming Registered office or postal dir
into court • Financial consultants and address Form 210 – List of consenting
• Notice of institution of class project management • Form A – application for dir
(Representative) action • Furnishers registration of society Form 212 – Compliance of Sec.
• Notice of judgment date • Gases • Form H – Notification of III
• change of officers or title Form 213 – Return of
Notice of judgment entered • General provision traders
• Notice of motion • Insurance • Specimen constitution for a allotments
• society Form 214 – Mortgage or
Notice of payment into court • Investments company
Charge
• Notice of preliminary • Land management trustees f) Winding Up
• Advertisement of petition by Form 218 – Memo of
objection • Marketing & advertising registered mortgage or charge
• Notice of summons • Medical minority shareholder
• Form 222 – Notice of
• Notice of taxation • Motor vehicles Advertisement of petition for
winding up or supervision appointment of receiver or
• Notice to insurance company • Oil dealers
order manager
of intention to sue insured • Pharmacy and cosmetics Form 233 – Notice of
• • Affidavit of service of petition
Notice to person to be added • Printers & publishers & appointment of receiver or
as co-plaintiff on liquidator
stationery manager
• • Affidavit of service of petition
Notice to produce – evidence • Security Form 237 – Particulars of Dirs,
act on members, officers
• Sports promoters Secs of a foreign country
• Notice under summons for • Affidavit verifying petition
• Tea coffee cocoa beverages Form 241 – Change of details
directions • Affidavit verifying petition of a
dealer of person
• Notification of hearing limited company
• Telecommunications tours and Indemnity for lost share
j. Supplementary Proceedings • Notice of intention to appear
travel certificate
8. Common Clauses on petition
c) NGO Instruction sheet
• Jurat • Order appointing interim
• Form 1 – Register of NGO’s Letter of no objection
• Testimonium – Company liquidator after petition
• Form 3 – Addendum Memo & arts
• Testimonium – Company & • Order for winding up by the
• NGO Constitution Memorandum, specimen
International Organization court
• NGO Co-ordination Board objects
9. Company • Order for winding up, subject Minutes allotting shares
Logo
a) Business Names to supervision
• NGO Registration Minutes approving purchase
• Form BN2 – Name Registration • Petition (General Form) contract
Requirements
• Form BN4 – Notice of Change • Petition by minority Minutes increasing share
• Registration Checklist
• Form BN6 – Notice of shareholder capital
• Reservation of name form
Cessation • Petition by unpaid creditor on Minutes of 1st board meeting
• Specimen NGO Constitution
• Statutory notice for transfer of simple contract Minutes of change of
d) Reduction of Capital
business g) Others company name
• Affidavit – inquiry – list of
b) Memos and Articles • Companies annual Minutes prior to increase in
debts and claims
• Bar & Restaurant requirements share capital
• Affidavit – list of creditors
• Beauty pageants • Companies formation checklist Notice adopting new articles
• Notice – hearing of petition Articles (Short form)
• Brewery for reduction of capital
and objects
• Building contractors Consent to short notice Notice altering articles
• Notice to creditor to come and Consents to short notice
• Carriers – Cargo and freight Notice changing company
prove special resolution
forward handling name
• Notice to creditors – reduction Declaration of trust
• Caterers Notice convening AGM
– reduction of capital Form 1 – Annual returns
• Company limited by guarantee Notice convening EGM
• Notice to creditors - Form 201 – Registered office Notice increasing share capital
– no share capital confirmation of reduction Form 203 – Directors and Notice of removal of directors
• Computer hardware & • Order – inquiry to be made secretaries Proxy form
software dealers
Form 203A – Change of Dir Resignation as directors letter
• Construction
and Secs Resolution (Ordinary)
Resolution (Special) 11. Copyright 23. Litigation RTA Charge (Supplemental
Resolution (Standard Form) (27 Precedents) Bill of Costs with other existing)
Resolution (Written) 12. Court of Appeal Dismissal for want of RTA Discharge of Charge
Resolution altering share (14 different precedents) prosecution RTA Discharge of several
capital 13. Employment Holding Letter charges
Resolution approving payment Creative arts (Tele-production) Security Bond Partial Reconveyance
from capital Company Verifying affidavit 31. Societies
Resolution authorizing an Deed of receipts and waiver 24. Matrimonial Proceedings Form A
airplane as security Discharge and release (100 different precedents) Specimen Constitution
Resolution authorizing Employment contract 25. Monopolies 32. Stamp Duty
collateral security (Standard) Monopolies Form – Blank Stamp duty application –
Resolution authorizing Employment contract (Textile) 26. Personal Injury Lease and License
director’s borrowing General terms and conditions (20 different precedents) Stamp duty application –
Resolution authorizing of contracts 27. Policies Transfer of Shares – Form D
forfeiture of shares Letter of employment Human Resources Best Stamp duty valuation –
Resolution authorizing new Service agreement (Executives) Practices Agricultural property
band a/c signatures Service agreements (Mid- Policy in respect of assistant to Stamp duty valuation – Urban
Resolution authorizing management) study township
supplementary debenture 14. Immigration Policy on AIDS 33. Waiver of Stamp Duty
Resolution converting to Application for Clearance 28. Power of Attorney Cover letter to collector of
private Application Letter – De-registration of aircraft stamp duty
Resolution converting to Immigration Over a vehicle Holding company resolution
public Form 10 – Application for Relating to land Stamp duty application – Form
Resolution for appointment, special pass Relating to land (2) A
resignation and removal Application for extension of a RLA General Statutory declaration
Resolution reducing capital visitor’s pass RLA General (2) Subsidiary Company
Resolution to change dirs, Application for visitors, in Power of Attorney – Special resolution
transfer shares transit, immigrants 29. Probate – Wills 34. Succession
Resolution to consolidate Entry Permit – application Probate – Will a) Affidavits
shares Form 3 30. Securities b) P & A Forms
Shareholders warranties Entry permit – Bank Letter Guarantee and Indemnity (200 different precedents)
Special notice Entry Permit – Form 22 Aircraft mortgage and 35. Trademarks
Statement in lieu of Security Bond – Form 19 receivables security Deposit request letter
prospectus 15. Intellectual Property agreement Deposit request note
Statement of increase of (15 different precedents) Appointment of receivers and TM 1 – appointment of an
nominal share capital 16. Landlord and Tenant managers agent
Statement of nominal share (19 different precedents) Counter guarantee and TM 2 – application for
capital 17. Land – Others indemnity registration of a trademark
Statutory notice for transfer of Declaration of Trust – Land Debenture TM 27 – Request for search r
business Land – LCB Consent – Form 1 Debenture 1 114
Transfer of share’s deed 18. Land Transfers Debenture (CFC) Protocol relating to the
Transfer of shares deed (8 different precedents) Debenture (Supplemental - Madrid agreement
(involving a company) 19. Leases – RTA CFC) 36. Trusts
Transfer of shares deed (9 different precedents) Debenture (With Property) Charitable trust deed
(involving individuals only) 20. Legal Digests Memorandum of Receipt Debenture trust deed
Waiver of pre-emption right (12 different items) Notice of Statutory power of Pension fund
Memorandum 21. Legal Downloads sale Pension fund amended
10. Conveyancing (20 different items) RLA Charge Form A
a) G.L.A 22. Legal Opinion RLA Charge (Collateral) Petition
b) I.T.P.A Facility agreement RTA Charge (CBA) Resolution
c) R.L.A Security RTA Charge (Collateral) Trust Deed
d) R.T.A A Specific format RTA Charge (First Legal) Trust deed for animal shelter
e) Miscellaneous Documents RTA Charge (Supplemental Trust deed for environmental
f) Fees Schedule – Lands (PTA)) conservation
Trust deed for school

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Affidavits Memorandum of Computer software • 3rd party notice

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