How to Use Google Calendar

Prepared by

Stephen Sungkip
 What is Google Calendar?

 A free internet calendar that allows you to manage easily

your personal and professional schedules

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 7 Reasons to Use Google Calendar

1. Share your schedule

― With family, friends, colleagues

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 7 Reasons to Use Google Calendar

2. Calendar on the go

― View your calendar and add events from your phone

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 7 Reasons to Use Google Calendar

3. Never forget your event

― Remind yourself via email or text message

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 7 Reasons to Use Google Calendar

4. Send invitations and track RSVPs

― Invite others to your events

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 7 Reasons to Use Google Calendar

5. Sync with your desktop applications

― Sync your calendar with MS Outlook, etc

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 7 Reasons to Use Google Calendar

6. Work offline

― View your calendar read-only version anywhere

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 7 Reasons to Use Google Calendar

7. Finally, Google calendar is FREE

― Enjoy all features for free

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 This tutorial covers the basic functions
of Google calendar to help you
successfully create your own calendar

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 Step 1: Obtain a Google Username or
Email Address

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  Go to www.google.com

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  Click on “Sign in”

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  Then click on “Create an account now”

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  Submit required information and click “I accept. Create my
account”

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 Step 2: Sign in with your Google Name

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  Go to www.gmail.com

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  Enter your email address and password in the box shown
below

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  And click on “Sign in”

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  Website directs you back to Google home page

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  If you’re using a newer version, calendar tab is shown right here

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  For older version, click on “More” options

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  Navigate to “Calendar”

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  A blank calendar will open

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  You’ll see a miniature month on the left side

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  Click on date to jump to different sections

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  You can view your calendar in day, week, or month

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  Simply use tabs to switch between day, week, month, etc.

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  Links to other Google services, documents, email, photos,
etc are shown

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  You will see your calendar and also search for your friend’s
calendars

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 Step 3: Set-up Your Calendar Settings

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  To set up your calendar settings, click on “Settings” under
“My calendars”

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  This page will appear

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  Edit your calendar settings

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  Click on “General” tab to set your general settings. This will
appear:

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  Enter your information and settings you wish. Then click “Save”

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  Click on “Mobile Set-up” tab to set your calendar on your
mobile phone.

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  Check if your carrier is supported. Enter your phone number.

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  Wait for a verification code from Google. Enter the code and
click “Save”

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 Step 4: Adding Event or Task

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 Here are few simple steps to add event and task on your calendar

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  Click on a day in a month, time in day, or week views

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  In this illustration, I choose month view and click on February 16

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  When you click on a date, this appears immediately. Create event
or task.

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  If you choose to create event, this will appear

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  OR if you choose to create a task, this will appear

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  Whatever it is you choose, enter title of your event or task

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  You may wish to add a note to your task

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  Then click “Create event” or “Create a task” tabs

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  This is sample event. To edit details, click on “Edit event
details”

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  This window will appear

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  Add details like time, location, reminders, privacy, guests to add,
etc.

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  Click “Save” or “Discard changes” when finished

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  Your event/task will automatically appear in your calendar

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 Step 5: Create Multiple Calendars

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  You can create multiple calendars for work, home, etc

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  Each calendar is accessible within common interface

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  You can set different management settings for each calendar

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  Here’s how to create multiple calendars

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  Click on “Add” under “My calendars”

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  This window will appear

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  Enter information like calendar name, location, time zone, etc

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  Click “Create Calendar” located at the bottom after entering
all information

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  New calendar appears in your calendar miniature

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 Step 6: Sharing Your Calendars

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  You have options to share your calendar in public or with
specific persons only

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  Click on calendar to share, click “Share this Calendar”

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  You can share your calendar in public. If you choose this, it
will appear in Google search results

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  OR you can share your calendar with specific persons

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  Simply enter their email addresses in the box

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  And set your permission settings and click “Add Person”

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  You can also remove specific person/s from your calendar by
clicking “Remove” tab

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  When you are done and satisfied with results, click “Save”

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 Step 7: Logging out

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  Always log out properly after using your Google calendar

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  Click on “Sign out”

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 End of the tutorial

Thank you

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