The Best Coworking

Management Software
Key Factors for
Choosing the Right
Coworking Software

Member Experience Flexibility

Beyond the value for admins, does the Does the software offer the level of
solution positively impact members’ customization you need today, but also
experience? advanced features that you may need in
the future?

Integrations Pricing
Does the solution integrate with software How will pricing change when growing
or hardware you already use or might use members and number of locations?
in the future?
Coworking Software Comparison Chart

Access Control Flexibility Tech Support Custom Features Data Analysis Communication Mobile Optimization Price Total Score

OfficeRnD
100% 100% 100% 100% 100% 100% 88% 70% 94%

Archie 100% 88% 100% 100% 100% 75% 100% 90% 93%

Nexudus 100% 88% 100% 100% 100% 100% 75% 80% 91%

Cobot 100% 88% 100% 100% 100% 100% 100% 50% 90%

Optix 100% 88% 100% 100% 100% 75% 100% 60% 89%

Satellite Deskworks 100% 88% 100% 100% 33% 100% 100% 80% 89%

Coworks 100% 75% 100% 100% 100% 50% 100% 90% 84%

Coworkify 80% 88% 100% 83% 100% 25% 100% 100% 80%

Andcards 100% 75% 100% 67% 100% 50% 100% 30% 79%

Essensys 20% 100% 100% 100% 100% 75% 100% 30% 76%

Habu 0% 88% 100% 83% 100% 75% 100% 80% 74%

Kube 100% 75% 100% 67% 100% 50% 100% 30% 73%
Methodology Coworking softwares
comparison chart
The categories we used to rate our list of coworking management Have you integrated or created your own cus-
software is loosely based on the 10 Usability Heuristics for User Inter-
tom management solution?
face Design created by the Nielsen Norman Group, a leading authority
in research-based user experience. Since many of the management
platforms we’ve reviewed in the past bear strong similarities to tradi- Would you like to recommend a new software
tional enterprise software companies, with an emphasis on integra- not covered in our list?
tions and full stack solutions, we found it appropriate to judge them
by the most common UX/UI standards available.
If so, reach out to us and see how it measures
Each grading category was broken down into specific questions up against the competition.
concerning the features and abilities of the individual platform. We
assigned points for every feature offered among the above criteria
and then ranked each company accordingly. We also took into con-
sideration previous interviews and recent updates given to us by the
companies themselves. Contact us

Access Control Communication Customization Price

• Can customers control security access from the platform?
• Can customers revoke a member’s access to the space when
they no longer pay for their membership?
• Can customers issue smartphone keys to new members based
on membership level?
• Can customers monitor all the doors in their space from any-
where in the world through the management platform?
• Can customers provide 24/7 access to their space through the
security features of the software?
• Can the customer communicate with their coworking members
through the software (email notifications, in-app messages, or
chat)?
• Does the customer receive notifications when members violate
the terms of their contract?
• Can the customer send mass emails, like newsletters, to their
members through the software?
• Can the coworking members communicate or network with
others through the software? (Is the software customer-facing
as well as internal?)
• Can the software be integrated with other services? • What’s the starting price for an average coworking space (80
• Does the software integrate with other apps, and if so, how many members)?
integrations does the software have? • What’s the price for businesses scaling to hundreds of members
• Can the customer customize the management platform with their and potentially multiple locations?
own brand/company colors?
• Can the customer create customized membership plans (i.e.,
daily/weekly/monthly/yearly memberships)?
• Can the members create their own profiles on the platform?
• Does the platform offer a white label customization?

Flexibility and Efficiency of Use Help and Documentation Lead generation and data
• Can the customer automate billing and payments for members • Does the company offer help with the system set up? (Is there an • Does the software help identify leads (potential customers)?
(automatic invoicing)? onboarding process?) • Can the customer create and distribute marketing or lead gener-
• Is there a dashboard on the platform where the customer can • Does it offer online support? ating emails from the platform?
track payments? • Can customers chat, either with a bot or a live representative? • Does the software provide data analysis or business analytics?
• Can the customer add extra, non-regular services (e.g., catered • Can the customer easily export data in a csv or similar formats?
meals, package handling, event hosting, etc.)?
• Can the customer manage multiple locations through the plat-
form?
• Is the software available in multiple languages (for both owners
and members)?
• Can customers easily sign up members or cancel contracts from
the platform?
• Can the members book spaces (conference rooms, event spaces,
etc.) through the platform?
• Can customers edit membership contracts at any time?