SUPERVISING PROCESS

1 Supervisor assignment
● Department will assign supervisors based on the field of study
● First supervisor comes from the department from which the topic is originally
submitted or the one who have been consulted by the student with his/her own
topic
● The department of second supervisor is meant to enrich or broaden the student’s
insight from clinical or pre-clinical perspectives
● List of topics and students will be delivered to the Head of selected department
in order to finalize the supervisors assignment.
● Supervisors’ qualification:
○ Lektor Kepala, or
○ a Master degree holder, or
○ a Specialist degree holder
● To ensure the quality of supervising process, each supervisor will only be
assigned to no more than 5 students/batch.
● In case there is not enough personnel in the department to full fill the need of
supervisor, head of the department will send back those title/student on the list
to Minor Thesis coordinator so then they can be re-assigned to other
department.
● Supervisor assignment letter will be issued by Dean of the Faculty of Medicine
which is valid for 1 year
● In case, a supervisor is permanently absent (more than 2 consecutive months), a
replacement should be provided by the head of the particular Department which
will be reported to the Dean through SBP
● A supervisor can be subtituted upon a very special case assessed by the group
coordinator in coordination with the assigned department. The subtitute is
assigned by the head of the department or Bachelor Degree Education
coordinator of each department.
● Both supervisors hold an equal responsibilities upon their student.

2 Group coordinator
Group coordinator is:
● Staff from Department of Epidemiology and Biostatistics
● Assigned according to tutorial group
● Job description:
○ To monitor minor thesis process and progress
○ To discuss any arising problem and prospective solution the problem
during minor thesis process and communicate with supervisor(s)
○ To manage a proposal presentation and report the feed back to the
supervisors

3 Log book
Log book
● a tool for Supervisors and group coordinator to monitor the process of minor
thesis preparation and writing
● contents :
 ○ student-supervisors agreement to be agreed at the first meeting
○ title approval and revision
○ proposal preparation report
○ proposal approval and presentation
○ data collection approval dan journal
○ draft preparation report
○ draft approval and seminar
○ revision consultation and approval
○ final version submission report
● to be filled together with supervisors through out the whole process.

4 Data collection
Data collection:
● could be started after proposal presentation with enquiry permit issued by Dean
through SBP
● should be reported in the log book and monitored by supervisors

5 Reports
There are 3 types of reports that must be written by students:
1 Proposal:
a Basically is the first three chapters of the whole report
b Should be presented with approval from both supervisors
c Major changes on the title should be reported to Minor Thesis
coordinator and Proposal Seminar should be arranged on the new
proposal
2 Draft Report:
a The complete report of the study
b Will be presented during minor thesis seminar with approval from both
supervisors
c Once the draft approved by both supervisor, it can not be replaced by
other set prior to Minor thesis seminar
d Should be submitted one month prior to the minor thesis seminar as a
prerequisite for Seminar registration.
3 Final Report:
a Revised version of draft report
b Should be submitted within one month after seminar but at least 2 days
prior to the date of final result decision (judicium)
c Is a prerequisite for final result decision (judicium)