WSAVA FASAVA 2018 Exhibitor Manual

Dear Exhibitor,
This Exhibitor Services Manual contains important information and is designed to assist you in
preparing for the WSAVA/FASAVA 2018 Exhibition.
The Exhibition will be held as part of the 43rd World Small Animal Veterinary Association Congress, jointly
held with FASAVA, taking place in Singapore, 25-28 September 2018.
The floor plan has been designed to maximize the exhibitor’s exposure to the delegates with coffee
breaks and lunches taking place in the exhibition area.
Please read all the information in this manual. It will take you very little time now and could save
you a great deal of time later.
Please forward this manual to everyone who is working on this project, including your stand builder, as it
contains useful information about the congress.
For your convenience, the manual has been divided into sections:
Section 1: General Information

Section 2: Exhibition Floor Plan, List of Exhibitors
Section 3: Exhibition Services
Section 4: Technical Information
Section 5: Orders via Kenes Portal
Section 6: Official Contractors & Order Forms
Section 7: Delivery Regulations and Instructions
Please do not hesitate to contact us for further information or assistance.
We look forward to welcoming you in Singapore and wish you a successful Congress and
Exhibition.
Best Regards,
Hanna Safier
Exhibition Manager
Tel: +972 54 678 7820
Email: hsafier@kenes.com
Site: www.kenes.com
Table of Contents
• Congress Secretariat
• Congress Dates
• Exhibition Dates
• Exhibition Manager
• Registration
• Hotel Accommodation
• Sponsorship and Exhibition Sales Contact
• Venue Address
• Website
• Exhibition Related Table
• Exhibition Timetable at-a-glance
• Exhibition Floor Plan

• List of Exhibitors
• Exhibitors’ Badges
• Access to the Exhibition Hall During Set-up and Dismantling
• On Site Exhibition Management Desk
• Lead Retrieval Wireless Barcode Reader
Section 4: Technical information

• Space Only Stands
• Shell Scheme Booth
• Accommodation
• Exhibition Area
• Build Regulations
• Professional Engineers Endorsement
• Carpet
• Display / Drapes / Hangings
• Electricity and Electrical Installations
• Internet
• Freight Elevators
• Loading
• Goods Vehicles Traffic Management Procedures
• Animals
• Helium Balloons (Blimps) and Toy Balloons
• Business Center and Mail Center
• Noise Control
• Noise Levels in Meeting Rooms
• Filming and Broadcasting
• Radio Transmission
• Parking
• Platforms
• Refreshments
• Site Visit
• Security
• Smoking Policy
• Stand Catering
• Stand Cleaning
• Shipment in Advance to the Venue
• Storage
• Waste Removal
• Building Works and Fixings
• Rules and Regulations
Section 5: Order Forms Via Kenes
• Exhibitor Badges
• Lead Retrieval App
• Booth Plan & Details of Construction Company – for “Space only” booths
• Shell Scheme Furniture Package & Electricity ORDER FORM
Section 6: Official Contractors
• Booth Construction and Fittings, Furniture Hire, Carpet and Signage, Plants & Floral Arrangements, Hostesses &
Temporary Staff Hire
• Electrical Fittings, Rigging, Stand Cleaning, Wired Internet, Telecommunication
• Audio Visual
• Catering Services
• Freight Handling & Customs Clearance
Section 7: Delivery Regulations & Instructions

Congress Secretariat / Organizing Secretariat

Kenes Group
Rue François-Versonnex 7, 1207 Geneva, Switzerland
Tel: +41 22 908 0488
Congress Dates
Monday, September 25 until Thursday, September 28, 2018.
Exhibition Dates
Monday, September 25 until Thursday, September 28, 2018.
Exhibition Manager
Ms. Hanna Safier
Tel: +972 54 678 7820
Site: www.kenes.com
Registration
Ms. Maya Smiths
Tel: +359 2 465 2893
Email: msmith@kenes.com
Hotel Accommodation
Accommodation Group booking
Ms. Teresa Casillas Seoane
Tel: +41 22 908 0488 ext. 544
Email: tseoane@kenes.com
Sponsorship and Exhibition Sales Contact

Ms. Charlotte Lim
Tel: +31 20 763 01 00
Email: clim@kenes.com
Venue Address
Marina Bay Sands, 10 Bayfront Avenue Singapore 018956
www.marinabaysands.com
Map of Marina Bay Sands: https://www.marinabaysands.com/company-information/directions-to-
marina-bay-sands.html#map
Website
For updated information regarding the Congress, please visit the website: https://wsava2018.com/
Exhibition Related Table
Submission of Exhibition Forms Deadlines Contact Person

Hotel Reservation for Staff As soon as possible tseoane@kenes.com
Designed Stand Approval - Via KENES Portal
Friday, 10th Aug 2018 hsafier@kenes.com
Risk Assessment (RA)
Friday, 10th Aug 2018
Rigging, Stand Cleaning, Wired Internet,
A surcharge of 15% will be imposed
Telecommunication. Orders forms:
on the basic rates for late orders. secc@marinabaysands.com
https://wsava2018.com/Documents/WSAVA18_Mari
on-site orders are subject to a
na_Bay_Sands_Service_Kit.pdf
surcharge of 30%
& Exhibitor Badge Order, Lead Retrieval App- Via Friday, 10th Aug 2018
Exhibitors Portal a surcharge might be applied for hsafier@kenes.com
orders accepted after the deadline
Friday, 10th Aug 2018
Shell Scheme Booth Furniture Package & Electricity –
A 50% surcharge applies for orders hsafier@kenes.com
via order form
accepted after the deadline
Booth Construction and Fittings, Electricity, Furniture
kenjipoh@milton-sg.com
Hire, Carpet, Signage, Hostesses & Temporary Staff Friday, 10th Aug 2018
Hire, Plants & Floral Arrangements. Order Forms: A 50% surcharge applies for orders
all emails to be cc to:
https://wsava2018.com/Documents/WSAVA18_MILT accepted after the deadline
wsava@milton-sg.com
ON_Service_Kit.pdf
Tuesday, 28th Aug 2018
zhenlin.chee@ascedcom.co
15% surcharge after 28th August
Audio Visual m.sg
2018 and a 30% surcharge for on-
site orders
Wednesday 13 September
Stand Catering & Beverage. Order Form:
After this date, a standard rate will boothcatering@marinabaysa
https://wsava2018.com/Documents/WSAVA18_Mari
be applied. There will also be an nds.com
na_Bay_Sands_Service_Kit.pdf
extra charge for on-site orders.
Must be received in full before phochmitz@kenes.com
Payment of Invoice Balance
Exhibition opens
Cargo Information - Please note these important dates:
Service Deadline
Arrival of films and video tapes/discs by COURIER Friday, September 7
Copies of Commercial Invoice and Packing List for AIRFREIGHT consignments Thursday, August 30
Arrival of exhibits shipped by AIRFREIGHT at Singapore airport Friday, September 7
Arrival of exhibits to Advance Singapore warehouse Monday, September 17
Copies of Product Catalogues and H.S. Code Descriptions for consignments that includes
Wednesday, August 22
MEDICAL EQUIPMENTS/LASER EQUIPMENTS/ Pet food - AVA approval is required
Exhibition Time Table At-A-Glance (subject to change)
Set-up-only for “space only”

Sunday, September 23, 2018 10:00-23:30
stands
Set-up- for all Stands Monday, September 24, 2018 07:00-20:00
Tuesday, September 25, 2018 08:30-20:30

Wednesday, September 26, 2018 08:30-17:00
Opening Hours
Thursday, September 27, 2018 08:30-17:00
Friday, September 28, 2018 08:30-18:40
Dismantling / Breakdown Friday, September 28, 2018 18:40-24:00
All exhibitors should be in their booth 30 minutes before the official opening hour.
PLEASE NOTE:
• Empty crates and packaging material must be removed no later than Monday, September 24 at
20:00 to enable cleaning of the halls.
• All aisles must be clear of exhibits and packaging materials to enable cleaning.
• Dismantling of the stands before the official hour is not permitted.
• Any equipment, display aid or other material left behind on Friday, September 28, after 24:00
will be considered discarded and abandoned.
Off Exhibition Information

Please note that participants will be walking through the Exhibition Area to reach the Sessions Halls, which
will be active before and after the Exhibition Opening Hours.
Therefore, you should either man your booth during those times or consider hiring extra security for your
valuables.
Exhibition Floor Plan (As of June 20)

Exhibitor List (As of June 20)
Exhibitor Booth No Booth Type Booth Size

Abaxis Asia 05A Space 9
AlfaMedic 05 Space 9
Allpets & Aqualife Clinic 34 Shell 12
Alvedia 32 Shell 9
Amber Compounding Pharmacy 45A Shell 12
APEX Process Technology 23 Shell 6
Asia Veterinary Diagnostics 21 Shell 9
Beijing Goworld International Expo 38 Shell 9
Biogal Galed Labs 18 Shell 12
BIONOTE, INC 12A Shell 12
Boehringer Ingelheim Animal Health 49 Space 42
Candioli Pharma 14 Shell 12
Clinician's Brief 13 Shell 9
Computer Fanatics 63 Shell 6
Credo Biomedical 34B Shell 9
Dawnsail Biotech 62 Shell 6
Docsinnovent 16 Space 12
Eickemeyer Veterinary Equipment 36 Shell 9
EUROIMMUN 35B Shell 6
ezyVet 58 Shell 9
Galen MRI Systems 54 Space 24
GENIA 57 Shell 9
Guangzhou Detgerm Microbiological Science 55B Shell 9
Guangzhou Healfo Medical Technology 31 Shell 9
Hill's Pet Nutrition 44 Space 80
IDEXX Laboratories 47 Space 36
iM3 Dental 19 Shell 12
InTeleVet 64 Shell 6
Jeil Medical Corporation 10 Shell 9
Karl Storz 08 Shell 12
Kinglab International 29A Shell 6
K-Laser 41 Shell 15
Massey University 33 Shell 9
Medical Instrumentation for Animals 04 Space 12
Medical Plus 45 Space 36
Melton Lab Co.,LTD 25 Shell 6
NAVC 17 Shell 12
Exhibitor Booth No Booth Type Booth Size
Nestle Purina 39 Space 100
Ningbo PuenHua International Trade 24 Shell 6
OTR3 37 Shell 9
Pet Health Global 61 Shell 12
Polish Small Animal Veterinary Association 41A Shell 9
Protexin Veterinary 12 Shell 12
Royal Canin 42 Space 80
RWD Life Science 36A Shell 9
Sanwa Biotech 34A Shell 6
Scarecrow Inc. 30 Shell 6
Shanghai Aohua Photoelectricity Endoscope 15 Shell 9
Shanghai Bojin Electric Instrument & Device 09 Shell 9
Co.,Ltd
Shanghai Jilin Intelligence Technology 60 Shell 9
Shanghai OUJIAHUA Medical Instruments Co., Ltd. 53A Shell 6
Shenda Endoscope China 22 Shell 6
Shenzhen Huisong Technology Development 13A Shell 9
Singen Animal Health 06 Space 24
Summit Veterinary Pharmaceuticals 11 Shell 9
SUNGBO Pet Healthcare 48 Space 24
Taiwan Earning Medical 20 Shell 9
Triad Orthopedic Products Industrial 31A Shell 6
Tropical Council for Companion Animal Parasites 35A Shell 6
Veterinary Instrumentation 09 Shell 9
VetPlus 43 Space 48
World Small Animal Veterinary Association 41B Space 48
Xuzhou Baywell Biotech 29 Shell 6
Ya Hai International 28 Shell 6
Yappy Global Pets 46A Shell 12
Zoetis 40 Space 80
Exhibitor Badges
• All Exhibitors are required to be registered and will receive a badge displaying the exhibiting company’s
name. Individual participant names will not appear on badges and may be used interchangeably
between staff members.
• Two complementary exhibitor badges will be given for the first 9 sqm booked, and one additional for
each 9 sqm thereafter. Any additional exhibitor badges will be charged an exhibitor registration fee of
USD 195.
• To place an order of additional badges, please complete the form in the exhibitor’s portal. We will send
you a link to the Exhibitors’ Portal, including your personal login details. Deadline for ordering badges:
Wednesday, 13 September 2018.
• Exhibitors’ badges give free access to the exhibition area only, including refreshments for registered
exhibitors.
• All personnel are required to wear badges to access the venue. Company representatives not wearing
their badges will not be allowed to access the exhibition.
• Company name badges are for the use of company personnel for booth staff purposes only and should
not be used by companies to bring visitors into the Exhibition.
• Exhibitor’s badges will not be mailed in advance and may be collected at the Registration Desk on
arrival.
Access to the Exhibition Hall During Set-up and Dismantling

We will provide service passes onsite for stand builders and exhibitors during set-up and dismantling
times. No need to apply in advance.
On-Site Exhibition Management Desk

The Exhibition Management Desk will be open throughout the Exhibition set-up, opening and dismantling
period. The desk will be located within the Exhibition area.
Prior to this time, if you have any queries regarding your participation at WSAVA/FASAVA 2018 please feel
free to contact:
Ms. Hanna Safier

Tel: +972 54 678 7820
Lead Retrieval App
Lead Retrieval Wireless Barcode Reader is a helpful tool for collecting participants contact information.
Lead Retrieval App (no device is included)
The Application should be installed on your company/personal device.

The advantages of the new application:
• Effortless process using registration badge barcode.
• Ability to insert exhibitor's comments for each lead.
• Immediate information retrieval online.
• Application is available for download from Apple store or Google play: "Kenes K-Lead App".
• Cost per unit – USD 400 + 4% CC charges
• Online user guide for lead retrieval App https://kenes.com/videos/klead_video.mp4
Please Note:
• Attendee data is supplied by each participant or agency responsible for the registration process of that
participant. We regret that in some cases data may be incomplete, such as when group registration is
completed by a third party, we may not be in possession of the full contact details.
• Data provided will only include the information of participants who have agreed to share their details
with 3rd parties. The data of participants, who have not agreed to this, will not be provided.
• Kenes Group and the Organizing Committee encourage attendees to provide thorough information,
however cannot be responsible for the quality and content of such data.
To reserve your Lead Retrieval App, please complete the order form in the Exhibitor’s Portal.
We will send you a link to the Exhibitors’ Portal, including your personal login details.
Please approach the Exhibition Manager Desk on-site to install the App on your device.
Deadline for ordering scanners: Wednesday, 13 September 2018

Onsite orders are possible, but must be paid by credit card.
Section 4: Technical Information
Space Only Stands

Exhibitors using independent contractors are required to submit a copy of the booth design including
measurements for the organizer approval, along with Risk Assessment Form. If you need the RA Form in a
word format, please contact Hanna at: hsafier@kenes.com
1. A scaled drawing (including elevation views) of the proposed booth to be built.

2. A list of all Electrical / gas powered devices / appliances to be installed in the booth.
• All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining booths, or damaging the
premises.
• Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of
surrounding exhibits.
• Construction finish must be perfect in all the stand’s visible areas, including rear sides.
• If you have floor platform at your booth higher than 4.5 cm, you are required to provide a ramp for
handicapped access.
• Advertising on the boundary with other stands is prohibited.
• All raw space booth to install plywood underlay for construction.
• Any part facing neighbouring stands that is above 2.50 m in height needs to be designed with neutral
surfaces (white or grey).
• Double Storey Booths on two levels are not allowed.
• Please submit your booth layout for approval via the Kenes Exhibitors Portal by Friday, September 1.
• The Organizers will not approve stands that do not comply with the accepted standards until the
necessary changes have been made.
• Each exhibiting company should submit the name and details of their construction company. Please
submit it via the Kenes Exhibitors Portal by Wednesday, 13 September 2018.
Shell Scheme Booth:
To ensure the smooth and efficient installation and dismantling of your booth, an official Stand Builder
has been appointed (See Section 6: Official Contractors). Booth furniture and accessories are available for
rent. Please refer to the catalogue and order forms:
https://wsava2018.com/Documents/WSAVA18_MILTON_Service_Kit.pdf
Booth Package includes the following:

· Shell scheme frame (1000mm X 2500cm high) *
· Fascia panel with standard lettering **
· 1 Spot Light for each 3 sqm
*Branding Areas Panels: 950mm(W) x 2350mm(H)

**30 characters, including spaces, may be written on your fascia.
Booth Package does not include:

• Electricity, Furniture, and Stand cleaning
Special Offer for shell scheme stands: you may book furniture package & electricity at a reduced price 250
USD. Please order via the Order Form at the Order Forms Section #7 of this Manual.
1 Table, 2 chairs and a trash bin.
Accommodation
Special hotel rates are available to the congress participants
Please book online: https://hotel.kenes.com/en/congress/wsava18
Exhibition Area
The Exhibition will be held in two areas: Sands Grand Ballroom 5 and in the Pre-Function Area, located on
level 5 of the Marina Bay Sands. See image below:
Sands Grand Ballroom 5

Floor Finish: mixed color carpet (dark red-brown-orange).
Please protect this from paint and other damages during buildup. Stand carpet should have an underlay.
The floor can carry the following loads: 5KN/m2
Power supplies, network and telephone cables as well as plumbing and compressed air will be run into
your stand via the hall ceiling.
Pre-Function Area:
Floor Finish: mixed color carpet (dark red-brown-orange).
Power supplies, network and telephone cables as well as plumbing and compressed air will (where
possible) be supplied via the hall ceiling into the booths.
The floor can carry the following loads: 5KN/m2
Build Regulations
Build-Up Height
The maximum building height for the top of all structure in the booths located in Ballroom 5 is 6 meters.
For stands located in the Pre-Function Area the maximum height is 4 meters and rigging is not possible.
Ceiling Hangings
Rigging is permitted in Ballroom 5 only. The maximum rigging heights allowed is 7m, measuring from the
floor to the top of the suspended banner/ lighting truss.
Marina Bay Sands must approve any rigging project; the exhibitor must provide his project at least 12
business days before the congress.
Subject to compliance with the conditions of use of the steel structure.
All rigging must be done by the Marina Bay Sands
Please find relevant information in Marina Bay Sands Guidelines for Rigging Service Here.
Clearance limits
Stand structures must consider the following clearance Limits:
Clearance limits from aisles
• Items between 0 to 5 m high: clearance limit 1 meter.
Clearance limits from partitions

• Items between 0 and 2.5 m high: no clearance limit.
• Items between 2.5 m and 5 m high: clearance limit 1 meter.
• Lighting trusses at a height of 6 m: clearance limit 1 meter.
Partitions
Partitions overlooking neighboring stands must be smooth, plain, painted white or covered in white or grey
wall fabric, without signs of any kind.
Openings onto aisles

Stand sides opening onto an aisle must have a minimal opening of 50%. Each open stand side must comply
with this requirement. Decoration and installations must be designed to allow a full access to aisles and to
avoid visibility troubles for neighboring stands as well as allowing a maximum amount of the visibility of the
show through the stands.
Stand boundaries
No items of decoration, furniture, signage, floor covering or light fittings may project beyond the
boundaries of the stand.
Signage/ Structure
By sign, the organizers mean an open-work superstructure featuring the exhibitor’s illuminated name or
logo. Signs must be suspended from a sling or attached to the stand framework with a light frame.
The sign structure may not exceed a height of 6 meters from the ground and must be set back at least
one meter from the edges of the stand.
Events, sound systems and illuminated signs

All forms of stand events and the distribution of advertising materials outside the stand boundaries are
strictly prohibited, unless the exhibitor has prior authorization from the organizer.
Any advertising using lighting or sound must be submitted for the approval of CME Congresses, who may
withdraw such permission once granted if the item in question causes a nuisance to neighboring
exhibitors, causes an obstruction or mars the appearance of the exhibition.
Flashing signs and the like are not permitted. Illuminated signs are permitted but they must, under no
circumstances, be of an intermittent or flashing nature.
Double Storey Booths

Double-Decker stands on two level are not permitted.
Professional Engineers Endorsement (PE)
All load bearing structures (including ceiling rigged structures and ground supported structures) requires
a Professional Engineers (“PE”) endorsement. The PE endorsement must clearly denote the load bearing
calculations, diagrams and detailed plans of the load bearing structure. Submission of the PE
endorsement needs to be done 14 days before the start of the move in. Approval of the PE endorsement
from the Centre is required before any works can commence. Please note that if the build is more than
500kg per square meter, you are requested to submit a PE.
Carpet
The floor is carpeted in booth exhibiting areas, as you can see in the below photo.
Carpet must be covered in an approved manner by the Center facility management, i.e., with plastic sheet
or protective cover (minimum 8mm thickness). The covering must be in place prior to the delivery of
freight and prior to booth / display construction. Only low adhesive tape is permitted on Marina Bay
Sands carpet. Decorator carpet may be installed only as follows:
Visqueen is to be laid directly over Marina Bay Sands carpet and secured with a low adhesive tape.
Decorator carpet may then be laid over the Visqueen with tape securing the carpet to the Visqueen.
Display / Drapes / Hangings

All decorations, drapes, signs, banners, acoustical materials, hay, straw, moss, split bamboo, plastic cloth,
and similar decorative materials shall be flame retardant to the satisfaction of the Centre. Canvas, cloth,
cardboard, leaves, or similar combustible materials shall be completely flame retardant. Oilcloth,
tarpaper, sisal paper, nylon, and certain other plastic materials cannot be made flame retardant and
hence, their use is prohibited. An Official Fire Resistance Certificate must accompany all materials.
Electricity and Electrical Installations

Please read the Marina Bay Sands Guidelines for Electrical and Wiring Service which can be accessed:
https://wsava2018.com/Documents/Marina%20Bay%20Sands%20Guidelines%20for%20Electrical%20and
%20Wiring%20Service.pdf
Order Form: https://wsava2018.com/Documents/WSAVA18_Marina_Bay_Sands_Service_Kit.pdf

Internet
Free Wi-Fi is available in the Exhibit Hall. However, there is limited bandwidth supporting the
network. We advise that if you do require constant and dependable internet for programs, apps and
websites, to order a dedicated wired network for your stand.
Wired internet connection should be ordered via the Marina Bay Sands order form found in this link:
https://wsava2018.com/Documents/WSAVA18_Marina_Bay_Sands_Service_Kit.pdf
Freight Elevators
We will be using 2 sets of fright elevators to deliver your goods to the exhibition hall.
Freight Entrance 1 no. Air Wall Partition
Freight Door Dimensions Roller Shutter 4.5m(H) X 9.5m(W)
Freight Elevators 2 sets
Freight Elevator Loading (MAX) 9,500 Kgs max.
Freight Elevator Dimensions 3.2m(W) X 6.1m(D) X 4m(H)
Freight Elevators Door Clear Opening Size 3m(W) X 3.5m(H)
Loading
To unload exhibition material please access South Gate Bayfront Link street, as seen in the below map.
For private cars, they are not required to apply for vehicle passes online as they are not allowed to access
the back area. Only lories or trucks can access the back area.
Goods Vehicles Traffic Management Procedures
General Traffic Guidelines
The following guidelines must be strictly observed, to facilitate the overall efficient traffic management at
Marina Bay Sands:
1) Only goods vehicles will be allowed entry. All private passenger vehicles, inclusive of Sports Utility
Vehicles (SUV) and Multi-Purpose Vehicles (MPV) will not be allowed entry.
2) The speed limit within Marina Bay Sands premise is fifteen (15) Kilometers per hour. Vehicles caught
exceeding the speed limit will be barred from entering Marina Bay Sands.
3) No long-term or over-night parking is allowed at the loading docks. Vehicles must leave immediately
after unloading / loading operations.
4) A cash-card gantry system will be operational at the Access Ramp.
Vehicle Pass System

1) Only vehicles with appropriate / valid vehicle passes or supporting documents to the event will be
allowed into the property
2) Event Organizer’s official contractor must be stationed at the Access Ramp to verify authorized vehicles
entry
3) Event Organizer’s security staff must manage the traffic operations of vehicles into the loading /
unloading areas
Goods Vehicles Temporary Entry Permit

Vehicle Entry Permit applications will be applied/approved via on-line. Please kindly click the below link
for the on-line application permit HERE
In the below link you can find the ‘Vendor User Guide’, to assist with this application process.
https://wsava2018.com/Documents/WSAVA18_Vehicle_Entry_Permit_Vendor_User_Guide.pdf
Animals
Animals and pets shall not be permitted into any part of the Center, except in conjunction with some
form of exhibit, display or performance legitimately requiring the use of animals’ subject to the approval
of the Center. As a general rule, no animal other than an animal that qualifies as a *“Service Animal” or
police dog as those animals are defined by law, shall be brought onto the property without the prior
approval of the Legal / Risk Management Department. This applies regardless of the type of animal or the
length of time the animal will be on property.
Animals to be allowed into the Center must have a valid license from the Agri-Food & Veterinary
Authority (AVA). The licensee is encouraged to adopt guidelines set by AVA, which aim to enhance animal
welfare and the professional standard of animal exhibitions and performances. Contact information is
below for your reference:
Agri-Food & Veterinary Authority (AVA)

5 Maxwell Road, #02-03 Tower Block, MND Complex
Singapore 069110
www.ava.gov.sg
General Enquiries Phone Number: +65 6227 0670 / 6225 7333
Email: AVA_Import&Export_Animals@ava.gov.sg
Before such approval is given, in most cases, the following minimum information will need to be
provided:
1. What type of animal(s)? Kind, age, weight
2. What is the purpose of bringing the animal on property?
3. How will it be transported? i.e. caged, chained.
4. How long will it be on property?
5. Who will be handling the animal and what is his / her experience and training?
6. What will the exposure be to our Team Members and Guests?
7. What precautions are being taken to avoid injury to our Team Members and Guests? Provide a
complete description including a diagram of the holding facility and / or cages used to confine and / or
display the animal while it is on property and any other information that would tell us about security
precautions taken to avoid injury to others.
8. If coming in from out of the country, have the necessary Import Permits been granted by AVA?
9. If the animal is to be exhibited, have the necessary amount of security personnel been arranged for?
For more information please visit AVA’s website:

http://www.ava.gov.sg/AnimalsPetSector/ImportExportTransOfAnimalRelatedPrd/PetsPersonal/
Helium Balloons (Blimps) and Toy Balloons

1. Balloons to be installed inside the Center must remain attached to a fixed object by means of proper
rope or attachment. Use and demonstration of balloons must be approved by the Conference / Exhibition
Manager prior to move-in of event.
2. Balloons must be inflated with a non-combustible gas and the shell of the balloon must be constructed
with fire retardant material. The balloon should not be installed or attached to or obstructing any fire-
fighting equipment or installation.
3. Mylar balloons are strictly prohibited within the center.
4. Large-scale balloons shall be fitted with a deflating device or a valve such that the balloon can be
deflated and lowered to Ground Level without any high reach equipment.
5. Any fixing to a stand structure shall be of such nature so as not to cause excessive stress on the
structure; and shall be of sufficient strength and durability to ensure continuous safety and stability.
6. The arrangement for tethering shall be of such a means so as not to allow accidental or inadvertent
escape of the balloon(s).
7. Spare gas cylinders are required to be stored in a suitable secure area outside the exhibition hall.
8. Refilling the balloon(s) with compressed gas may not take place during the time an exhibition is open to
visitors.
9. Licensees are advised that they will be held responsible for any costs incurred for repairing damage to
the air-handling units within the halls due to gas-filled balloons being drawn into the units, and for
removing balloons from the roof structures.
10. The licensee will be responsible for the cost of removing any balloons suspended or trapped below
the ceiling.
11. Maximum ceiling height allowed for balloons is 7.5 meters.
Business Center and Mail Center
The Business Center and Mail Center are located within the 3rd Floor of the Center. The Business Center
and Mail Center provide the following services for event organizers, exhibitors, delegates and visitors and
hotel guests:
• Basic office functions (faxing, photocopying, secretarial services)
• Internet access
• Overseas phone calls
• Equipment rental (notebooks, photocopiers)
• Retail of office stationery
• Office space rental
• Cloakroom facilities (for luggage and coats)
• Courier services – both incoming and outgoing
• Mail services – both incoming and outgoing
• Retail of basic packing materials
Business Center – Operation Hours and Contact Information

Hours: Monday – Sunday, 8.00 a.m. – 8.00 p.m.
Phone Number: +65 6688 3088
Fax Number: +65 6688 3089
Mail Center – Operation Hours and Contact Information

Hours: Monday – Sunday, 8.00 a.m. – 8.00 p.m.
Phone Number: +65 6688 3083
Fax Number: +65 6688 3082
Price List for mail center services can be found in the below link:
https://wsava2018.com/Documents/WSAVA18_Mail_Center_Price_List.pdf
Noise Control
The use or testing of any noise-generating equipment in any part or parts of the Licensed Area or
elsewhere at the Center shall at all time not cause the maximum permitted noise level at 50dB (A) to be
exceeded. Any exception to this shall be subject to prior approval from the Center. This includes the use
of public address and video / audio reply system.
Noise Levels in Meeting Rooms

Marina Bay Sands retains the rights to regulate the volume of any sound, whether it be music, voice, or
special or artificial effects to the extent that the same does not interfere with other licensees within the
facilities or is determined to be offensive or otherwise violates the terms, or the rules and regulations, or
license agreement.
Filming and Broadcasting
The Licensee shall not, without the prior approval of the Center, engage in or permit filming, sound or
video recording, telecasting or broadcasting within the Center. If approved, in certain cases, such
activities will be subject to an additional charge
Radio Transmission
Persons proposing to use radio transmitting equipment for any reason shall submit details of the
equipment giving the frequency and power of the signal and a copy of the transmitting license or
equivalent obtained from the Singapore Government; and Radio transmitting equipment shall not be
used until written consent is obtained from the Center and in any case, shall not interfere with the
frequencies allocated to the Center and Changi International Airport, Seletar and Paya Lebar Airport /
Airbase and Budget Air Terminal of the Republic of Singapore.
Parking
Licensees, guests and visitors to the Centre may use the public car parking at Marina Bay Sands on a first-
come-first-serve basis at the prevailing car parking rates and according to the official operating hours (Car
park is 24/7). Please note that clearance height at the Public Car Park is 2.0 meters.
Platform
Please note that if your booth has a platform higher than 4.5 cm, you are required to provide a ramp for
handicapped access.
Refreshments
Coffee/Tea & Lunches will be served during official coffee breaks.
Site visit
We recommend Exhibitors using Independent Booth Contractors to include a site visit in the planning
process to assure a smooth and well-planned set-up.
Please contact the Marina Bay Sands at: secc@marinabaysands.com to coordinate a visit
Security
The organizers will provide security guard services in the Exhibition hall during closing hours.
Neither the organizers nor the Marina Bay Sands can accept responsibility for security of the stands and
their contents or damage to and theft of any goods. Exhibitors are responsible for the security of their
stand and equipment.
Smoking Policy
1. In compliance with the Smoking (Prohibition in Certain Places) Act, smoking is strictly prohibited in all
areas within the entire Convention and Exhibition Center at all time. Smoking is strictly prohibited in the
Convention Halls, Ballroom, Theatre, Meeting Rooms, Concourse, Offices, and Pre-Function areas. This
non-smoking ban also includes non-air-conditioned areas such as car park, stair case, loading bay, toilet
and areas within the six (6) meters radius from the Center’s outer perimeters.
2. Offenders violating the no-smoking policy will be asked to leave the building immediately.
Stand Catering
Food and Beverage Catering / Banqueting Services
As the Center’s exclusive provider of food and beverage catering / banqueting services for all guests in
the Center, Marina Bay Sands Banquet Operations will handle all your food & beverage requirements.
No external food and beverage supplier or caterer will be allowed to supply or cater food and beverage
into our Center, this includes items for personal consumption. Failure to comply with this policy will result
in a corkage fee being levied, in addition to any other damages to which the Center may be entitled.
Order Form: https://wsava2018.com/Documents/WSAVA18_Marina_Bay_Sands_Service_Kit.pdf
Outside Food & Beverage

Marina Bay Sands does not allow any outside food or beverage to be brought on property at any time. All
food & beverage products must be purchased from Marina Bay Sands.
Marina Bay Sands may allow you to bring in your own coffee machine, but they will be charging a levy of
$500+ per coffee machine per day, and an indemnity form to be signed. If you want to bring your own
machine/barista, please write a formal request to: boothcatering@marinabaysands.com
Alcoholic Beverages
Alcoholic beverages may not be brought into Marina Bay Sands from outside sources. The Liquors
Licensing Unit under Singapore Police Force, regulates the sale, service, and consumption of alcoholic
beverages. Marina Bay Sands as an alcoholic beverage licensee, is subject to the regulations promulgated
by the Liquors Licensing Unit, Singapore Police Force, violations of which may jeopardize Marina Bay
Sands licenses. Consequently, it is Marina Bay Sands policy that due to liability issues; bartenders are
required whenever alcoholic beverages are served in Marina Bay Sands function space. Marina Bay Sands
does not allow self-service of alcoholic beverages at any time within Marina Bay Sands premises.
If you wish to order special alcoholic beverages that are not in Marina Bay Sands inventory, these items
must be ordered by the case. Please be aware that these items may not be returned and must be paid for
in their entirety. Due to Singapore regulations and Marina Bay Sands liquor licenses, unused cases may
not be sent to guestrooms or leave Marina Bay Sands premises.
Underage Drinking Policy: As per Singapore’s legal drinking age, any guest that is under the age of 18
will not be served any alcoholic beverages. If a guest looks to be younger than the legal drinking age, any
Marina Bay Sands Team Member has the right to check his / her identification to confirm they are of age
to consume alcohol.
Exhibit Booth Cooking

Exhibit Booth cooking will not be permitted unless with the approval of the Centre. Once the approval of
the Centre is attained, Licensee must ensure that all the necessary permits from National Environment
Agency (NEA) and Singapore Civil Defence Force (SCDF), etc., are secured and distributed to all parties. No
open flames are permitted.
Stand Cleaning
The Organizers will arrange for general floor cleaning of the Exhibition premises (excluding exhibits and
displays) prior to the opening of Exhibition and daily prior to opening thereafter.
For ordering daily wash of floor or vacuum cleaning of floor please refer to the Marina Bay Sands order
form.
Shipment in Advance to the Venue

As the venue has no storage facilities, no deliveries will be accepted PRIOR to the congress.
Storage
Accessible storage during the congress – if you need accessible storage during the congress, please contact
hsafier@kenes.com
Storage of empties – If you require the storage of empties, please contact Zehavit Akerman of Merkur
at: zehavitak@hermes-exhibitions.com
Waste Removal
Exhibitors are responsible for the removal of all refuse/waste from the exhibition area.
Any discarded waste, including promotional material, left behind will be removed by the organizers at the
expense of the exhibitor concerned.
Building Works and Fixings
1. General
All fixings or attachments to or penetration of the fabric, structure, walls or floors of the Center, if
approved by the Center, shall be carried out by the Center at the expense of the Licensee, sub-licensee or
contractor requiring these services. This shall include the provision of fixing of holding down bolts, the
anchorage of guy ropes, wire, cramps or tackle for any purpose to any part of the building fabric and
structure of the Center.
2. Suspended Fittings
The suspension of stand fittings or lighting fittings for exhibition stands from the ceiling structure of the
Center will not be permitted without the Center’s prior approval.
3. Fixings to the Floors
Fixings to the surface of the floors to secure structures and similar items of stand fittings are not allowed.
Any damage to the floor caused by unauthorized fixings will be repaired by the Center at the expense of
the Licensee.
4. Fixings to catwalk, ceiling structure, etc.
No fixings will be permitted to the catwalk or ceiling structure.

5. Adhesive Tape
Contractors using adhesive tape to fix carpets or other materials to the floors will be held responsible for
removing the tape after use without damage to the floors. Should the floor surface be found damaged,
marked or with tape residue, the Center will repair or clean up the floor at the expense of the Licensee.
6. Exit Notices
If exit notices are obstructed by stands, decorations or exhibits, additional notices shall be provided as the
Center will require. The provision and fixing of these additional notices will be carried out by the Center at
the expense of the Licensee.
7. Alterations
The Licensee shall not be permitted to interfere with or make any alterations, attachments or additions to
the Authorized Area or to place any loads on any beam, pillar or other part of the structure of the Center.
8. Any erection of brick, stone, or block walls, etc. can only be made with heavy duty building paper or
similar material on the floor under the walls, etc. to protect the floor surface from mortar damage. The
Center will repair any damage caused to the floor by the erection or dismantling of this work at the
expense of the Licensee.
Rules and Regulations -Binding for all exhibitors and their subcontractors
Build-Up & Dismantling Period

During the period of build-up and dismantling, it is prohibited to consume alcoholic beverages in the working area as
well as to perform work under the influence of alcohol and drugs.
The Exhibitors and contractors are required to wear the necessary personal protective equipment such as safety
footwear, protective helmets, eye protection, and hand protection required by the specific work activity.
Display / Drapes / Hangings

All decorations, drapes, signs, banners, acoustical materials, hay, straw, moss, split bamboo, plastic cloth, and
similar decorative materials shall be flame retardant to the satisfaction of the Centre. Canvas, cloth, cardboard,
leaves, or similar combustible materials shall be completely flame retardant. Oilcloth, tarpaper, sisal paper, nylon,
and certain other plastic materials cannot be made flame retardant and hence, their use is prohibited. An Official
Fire Resistance Certificate must accompany all materials.
Damage to the Building

Exhibitors are liable for all damage caused to floors, walls, and pillars during the installation, Exhibition, and
dismantling periods. No adhesive stickers and fixtures of any kind are allowed on floors, walls, and pillars.
Disposal of Material
It is obligatory to collect and dispose of all material during the build-up or dismantling of the event.
When the dismantling period is over, the exhibitor loses any right to claim losses or damage to property left behind.
Any costs incurred by the venue in removing this property will be charged to the exhibitor.
Hanging of Posters, Banners etc.

Hanging of posters, banners or decals, stickers or similar items, on the walls, floors, ceilings, or pillars within or
outside the installations of the venue are not allowed without a prior written authorization.
Insurance \ Liability
Protect yourself against theft and accidents – We recommend that you take out the necessary insurance
coverage for your own property, as this will not be covered by Marina Bay Sands insurance.
Marina Bay Sands cannot be held liable for exhibitors’ property (private or company property), even in the case of
simple theft.
Promotional Activities
All demonstrations or instructional activities must be confined to the limits of the Exhibition stand.
Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands.
Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits.
Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise, or music that is
deemed objectionable.
Special Effects
Special effects lighting, live music, smoke and laser projection may not be used in the stands.
No permission will be given for projection in the aisles or on the walls of the hall.
Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein.
Section 5: Order Forms via Kenes Portal & Kenes order form
The following order forms are to be filled and submitted Via the Kenes Exhibitors Portal:
• Exhibitor Badges
• Lead Retrieval App
• Booth Plan & Details of Construction Company – for “Space only” booths
• Furniture Package and Electricity for Shell Scheme Booths –order form can be found on next page
If you require any additional services which do not appear in this manual, please contact:
Ms. Hanna Safier
Exhibition Manager
Tel: +972 54 678 7820
Site: www.kenes.com
Shell Scheme Furniture Package & Electricity ORDER FORM
Deadline for Return: Friday, 10th Aug 2018

Return to: Mrs. Hanna Safier
Please complete the following:
Name______________________________________________________________
Company Name + Booth# ______________________________________________________________
Street: ____________________________________ City______________________________________
Zip Code___________________________________ Country___________________________________
VAT#_______________________________________
ITEM UNIT PRICE NUMBER OF UNITS TOTAL PRICE

Full Furniture Package (2 chairs, 250.00 USD + 4% Credit
table, bin) & Electricity Card Handling Fee
We authorize Kenes International – Organizers of Meeting to make the charge of USD ________
for _______ Full Furniture Package (2 chairs, table, bin) & Electricity
For: WSAVA/FASAVA 2018
Credit Card details to be charged:
CC Number: ______________________________________________________________________
Expiration date: _________________________________________________________________
Name of Card holder: _____________________________________________________________
Address: (as per Credit card records): _________________________________________________
Telephone number: _______________________________________________________________
Security digits (on the back of the credit card): __________________________________________
Date: ________________________________________
SIGNATURE of Card holder: ____________________________________________________________
Section 6: Official Contractors
Booth Construction and Fittings, Electricity, Furniture Hire, Carpet and Signage, Plants & Floral
Arrangements, Hostesses & Temporary Staff Hire
Milton Exhibits (Singapore) Pte Ltd
Mr. Kenji Poh
Mobile: +65 90620609
Fax: +65 6636 6913
Email: kenjipoh@milton-sg.com
www.milton-sg.com
All emails to be cc to: wsava@milton-sg.com
Milton Service kit: https://wsava2018.com/Documents/WSAVA18_MILTON_Service_Kit.pdf
Rigging, Stand Cleaning, Wired Internet, Telecommunication

Marina Bay Sands
Mrs. Victoria Dela Cuesta
Phone direct: +65 6688 3087
Mobile: +65 8468 6762
Email: Victoria.delacuesta@marinabaysands.com
Venue Service kit: https://wsava2018.com/Documents/WSAVA18_Marina_Bay_Sands_Service_Kit.pdf
Audio-Visual
Ascend Com Pte Ltd
Tel: +65 6846 0903
Fax: + 65 6846 0983
Attention to: Zhen Lin Chee
Email: zhenlin.chee@ascedcom.com.sg
Catering Services
Exhibitors who wish to order food and beverages for their exhibition booth are welcome to do so directly
with the official caterer at Marina Bay Sands.
The SECC Catering Department
ATTN: Banquet Operations
Tel: +65 6688-8570
Fax: +65 6688 8842
Email: boothcatering@marinabaysands.com
Catering Order Form:
https://wsava2018.com/Documents/WSAVA18_Marina_Bay_Sands_Service_Kit.pdf
Freight Handling & Onsite Logistic

Hermes/Merkur
Ms. Zehavit Akerman
Tel : +49 6173 966 95 28
Mobile : +972 52 511 4982
Email: zehavitak@hermes-exhibitions.com
Return Form to:
Ascend Com Pte Ltd
12 Lorong Bakar Batu
#07-10/11 Singapore 348745
T| 65 6846 0903 F| 65 6846 0983
World Small Animal Veterinary Association Congress 2018

25-28 September @ MBS, Singapore
AV and IT Equipment Rental Form
Company Name: _________________________________________ Stand No.: ________________________
Address : ___________________________________________________________________________
Tel : ____________________ Fax: _________________ E-mail: __________________________
Attn : ________________________ Signature: ___________________
DESCRIPTION 4 Days QUANTITY AMOUNT S$

DESKTOP COMPUTERS / LAPTOPS / TABLETS
1 Desktop with i7 2GHz Processor
- 2GB RAM, 160GB HDD
- DVD-ROM Drive
360.00
- 10/100 Ethernet Adapter
- c/w 19” LCD Monitor
Preloaded with OS Windows 7, MS Office 2010 Pro
2 Notebook i7 2GHz Processor
- 4GB RAM, 200GB HDD
- DVD-ROM/CDRW Combo Drive
450.00
- Built-in wireless card
Preloaded with OS Windows 7, MS Office 2010 Pro
PRINTERS / COPIERS
1 HP 4015 B/W LaserJet Printer (Network)
- 40ppm
380.00
- A4 Paper Charges at $10 per 500 sheets
- Toners at $200 per color replacement
2 HP M451 Color LaserJet Printer (Network) – high end
- 22ppm
500.00
3 Brother C9120 A4 Color Laser MFP Printer (desktop model)
- Print/Scan/Copy
540.00
NETWORK CONNECTIVITY – A separate Internet Line is required for Internet Access
1 Ethernet Switch 8-port 50.00
2 Ethernet Switch 16-port 100.00
3 Ruckus Wireless AP 540.00
4 Cat 5e UTP point (up to 10m) 60/per point
5 Provision of Manpower for Laying of network cablings under wooden
platform (For up to 10 points) – Additional point required will be charged at 350.00
$35 per point
PROJECTOR / SCREEN
1 3000 Ansi Lumens LCD Projector w/ Standard lens 800.00
2 5000 Ansi Lumens LCD Projector w/ Standard lens 1500.00
3 8ft L x 6ft H Fast Fold Screen (4:3) 320.00
4 10ft L x 7.5ft H Fast Fold Screen (4:3) 450.00
5 6ft x 6ft Tripod / Pull Down Screen (4:3) 220.00
6 8ft x 8ft Tripod / Pull Down Screen (4:3) 270.00
DISPLAY SCREENS
1 32” LED Display Monitor Full HD with USB Port & Floor stand 330.00
WSAVA 2018
-1-
Exhibitor Pricelist
Return Form to:
Ascend Com Pte Ltd
12 Lorong Bakar Batu
#07-10/11 Singapore 348745
T| 65 6846 0903 F| 65 6846 0983
VIDEO CONTROL
1 DVD Player 50.00
2 Blue-Ray DVD Player 150.00
SOUND SYSTEMS
2 Basic Sound System
- 2x 10” Powered Speaker w/ stand
- 1x 8-ch Mixer, 1x Powered Amplifier, 1x EQ rack 1600.00
- CD Player
- 2x Wireless Handheld Microphone
7 Mipro Personal PA system 380.00
MANPOWER
1 Sound Technician (Analog Board only) S$300 per day
Should an item that you required does not appear in our rental list Sub-Total
Please do not hesitate to call us at
Tel no. : +65 6846 0903 With 7% GST
Grand Total
Our Terms & Conditions:
a. As stocks are limited, late orders cannot be guaranteed & if accepted, will be subjected to a 15% surcharge
after 28th August 2018 and a 30% surcharge for on-site orders.
b. Cancellation: One (1) day rental charge will be incur after confirmation of order and 100% total cost will be
charge for any cancellation at least one (1) week before the show date.
c. The above rates will be subjected to the prevailing 7% GST, which will be reflected in the final invoice.
d. All items ordered are on a rental basis and Exhibitors will be held responsible for any loss or damage.
e. Force Majeure – We shall not be liable for the cancellation or part opening of the Exhibition, or any failure to
perform or delay in performance of our obligators in relation to the Exhibition caused by an act of God, an
outbreak of hostilities, riot, civil disturbance, acts of terrorism, acts of any government or authority, fire,
explosion, flood, fog or bad weather, strike, lock out or industrial act of any kind or cause or circumstances
beyond its reasonable control.
f. Orders will be fulfilled only when full payment is made.
g. Payment Modes (100% payment ONLY)
a. Overseas company:
i. Bank Telegraphic Transfer. Payment via Telegraphic Transfer to include ALL
(Debit/Correspondence) bank charges.
ii. eCredit card details with photocopy of credit card front and back (Only for orders made 2
weeks prior to event date)
2) Local company:
- Cash or Cheque payment. All cheques should be issued to “ ASCEND COM PTE LTD”
- eCredit card details with photocopy of credit card front and back (Only for orders made 2
weeks prior to event date)
WSAVA 2018
-2-
Exhibitor Pricelist
Section 7: Delivery Regulations and Instructions
The shipping instructions will be available soon, and added to the manual.
A notification will be sent to you.
The shipping instructions include the following information:

• Shipping Instructions
• Tariff
• Material Handling Form
• Labels
Delivery & Logistic Services

Hermes/Merkur Ltd. has been appointed the official forwarding agent and clearance agent for this
Congress and offers the following services: customs clearance, delivery to the stand, freight forwarding,
manpower & trolleys for un-loading/loading during build-up and dismantling, storage of empty crates,
transportation to and from the Exhibition hall.
For security, insurance, and efficiency reasons, Hermes/Merkur is the sole official agent to handle cargo
inside the venue.
Stand builders are prohibited from using trolleys during set-up and dismantling periods.
Kindly note that the official agent is the exclusive agent for move in and move out of the venue.
Exhibitors and stand builders are free to deliver their goods or to pick their goods up from outside the
venue. Those who use their own facilities up to the venue are requested to coordinate their time
schedule and unloading of their cargo into the venue with the official logistics agent.
Insurance of Goods
All cargo should be insured from point of origin.
Exhibition Goods, Insert and Display Materials

Please note that all materials entering the venue incur a handling charge. This includes materials for
inserts to the Congress bags and display.
To receive a price quote for handling and to assure arrival of your materials, please be sure to complete
the “Pre-Advice” form included in the shipping instructions.
Please Note: All advanced shipments and deliveries to the Hermes/Merkur warehouse, including by
courier, must be coordinated with Hermes.
To assure receipt of sent materials, Hermes must receive the Pre-Advice form found at the end of this
manual.
Please complete this form and return it to Ms. Zehavit Akerman:
zehavitak@hermes-exhibitions.com
You will then receive confirmation of your material arrival.

Marina Bay Sands, 10 Bayfront Avenue Singapore 018956
Shipping instructions
Dear Exhibitor/Stand Builder,
Hermes-Merkur has been appointed the official forwarding agent and clearance agent for this
Congress and offers the following services: customs clearance, delivery to the stand, freight
forwarding, manpower & trolleys for un-loading/loading during build-up and dismantling, storage of
empty crates, transportation to and from the Exhibition hall.
For security, insurance, and efficiency reasons, Hermes/Merkur is the sole official agent to handle
cargo inside the venue.
Contact Details
Hermes-Merkur
Contact: Ms. Zehavit Akerman
Tel: +49 6173 966 95 28
Mobile: +972 52 511 4982
E-mail: zehavitak@hermes-exhibitions.com ; Akerman@merkur-expo.com
Delivery, Logistic Services & General Instructions
Carpet - As per the venue regulations, and as indicated in the exhibitor manual, the carpet in the
exhibition area must be covered in an approved manner by the Center facility management, i.e., with
plastic sheet or protective cover (minimum 8mm thickness). The covering must be in place prior to the
delivery of freight and prior to booth / display construction. Only low adhesive tape is permitted on
Marina Bay Sands carpet. Decorator carpet may be installed only as follows:
The Logistic agent will create a covered passage in the public area, to enable delivery of exhibitors’
booth structure and goods to the exhibition halls during setup and breakdown.
A fee will be applied for all exhibitors as per the below calculation:
• Stands below 20 sqm will be charged fixed fee of S$ 75 (Singapore Dollar).
• Stands over 20 sqm – will be charged S$ 12 per each sqm of booth space.
This fee will be charged by the logistic agent: Hermes-Merkur, and should be paid in advance.
Stand builders - are prohibited from using trolleys during set-up and dismantling periods.
Kindly note that the official agent is the exclusive agent for move in and move out of the venue.
Exhibitors and stand builders are free to deliver their goods or to pick their goods up from outside the
venue. Those who use their own facilities up to the venue are requested to coordinate their time
schedule and unloading of their cargo into the venue with the official logistics agent.
Damage to the Building - Exhibitors are liable for all damage caused to floors, walls, and pillars
during the installation, exhibition, and dismantling periods. No adhesive stickers and fixtures of any
kind are allowed on floors, walls, and pillars.
Self-unloading / loading companies must sign letter of liability to Hermes-Merkur prior of
arriving to the venue.
Insurance \ Liability
Protect yourself against theft and accidents – we recommend that you take out the necessary
insurance, and coverage for your own property, as this will not be covered by Marina Bay Sands
insurance.
Marina Bay Sands cannot be held liable for exhibitors’ property (private or company property), even in
the case of simple theft.
We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport)
Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to
domicile, including the period the exhibits are handled by Agility Fairs & Events Logistics Pte Ltd, and
also ensure that Transport Insurance in arranged for exhibits sold locally.
Time table & Deadlines
Arrival of films and video tapes/discs by COURIER Friday, September 7
Copies of Commercial Invoice and Packing List for

Thursday, August 30
AIRFREIGHT consignments
Arrival of exhibits shipped by AIRFREIGHT

Friday, September 7
At Singapore airport
Arrival of exhibits to Advance Singapore

Monday, September 17
warehouse
Copies of Product Catalogues and H.S. Code
Descriptions for consignments that includes
MEDICAL EQUIPMENTS/LASER EQUIPMENTS/ Wednesday, August 22
Pet food
AVA approval is required
Set-up-only for “space only” stands Sunday, September 23, 10:00-23:30
Set-up- for all Stands Monday, September 24, 07:00-20:00
Dismantling / Breakdown Friday, September 28, 18:40-24:00
1
Exhibition Goods, Insert and Display Materials
Please note that all materials entering the venue incur a handling charge. This includes materials for
inserts to the Congress bags and display.
Please Note: All advanced shipments and deliveries to the Hermes/Merkur warehouse, including by
courier, must be coordinated with Hermes.
To assure receipt of sent materials, Hermes must receive the Pre-Advice form found at the end of this
manual.
Please complete this form and return it to Ms. Zehavit Akerman:
zehavitak@hermes-exhibitions.com
DEADLINE FOR DISPATCH OF DOCUMENTS (PRE-ALERTS)
To ensure no delays or undue inconvenience for customs clearance on arrival, it is imperative that
copy of the vessel/flight details with master air waybill / ocean bill of lading detail be forwarded well in
advance before the arrival of shipments according to the stipulated deadlines above. Agility will not
be responsible for any delays and any port/airport storage charges will be re-charged at cost. For late
submission of documents, a penalty fee of minimum S$150.00 per exhibitor/consignment will
be imposed.
Pre-alerts must be forwarded to Hermes-Merkur.
DOCUMENT & CONSIGNMENT INSTRUCTIONS
1. AIRFREIGHT
We need the following documents not later than Thursday, August 30, 2018
 1 original and 1 copy of Airway Bill

 1 copy of Commercial Invoice/Packing List
 1 copy of Insurance Policy (if insured)
All airfreight consignments must arrive at Singapore airport
NOTE: - Singapore Customs are strict and thorough in their examination of goods. All packages can
be expected to be opened and contents checked against the Combined Commercial Invoice &
Packing List.
Customs fines will be imposed on the exhibitor in cases of Undervaluation, Non-declaration, and
Erroneous declaration. In such cases, Agility shall not be responsible for any delay in clearance.
Customs fines and extra expenses incurred shall be borne by the exhibitor. Exhibitors are therefore
strongly reminded to declare the true market value of their goods and be extremely careful in their
preparation of documents.
ALL CONSOLIDATED SHIPMENTS BY AIRFREIGHT OR SEAFREIGHT MUST BE ISSUED WITH

HOUSE AIRWAY BILL OR HOUSE BILL OF LADING. A CONSOLIDATION CARGO MANIFEST
MUST ALSO BE PROVIDED.
(A 10% outlay commission will be imposed on all “Freight Collect” consignments).
2
SHIPPING INSTRUCTIONS
1. All exhibition goods by AIRFREIGHT must be sent “Freight Prepaid” to:
Consignee: AGILITY FAIRS & EVENTS LOGISTICS PTE LTD

No. 5 Changi North Way, 3rd Floor
Singapore 498771
For: WSAVA 2018
All documents such as Bill of Lading and Air waybill must show Agility Fairs & Events Logistics
Pte Ltd as the consignee.
2. COURIER CONSIGNMENTS
All courier shipments must be consigned to the following address:

No. 5 Changi North Way, 1st Floor
Singapore 498771
For: WSAVA 2018
Ms. Serena Kum
Tel. +65 6571 5646
3. ADVANCE SHIPMENTS TO THE VENUE
As the venue has no storage facilities, no deliveries will be accepted PRIOR to the congress.
Notes:
- All consignment must be shipped on “Free-Domicile” basis i.e. all duties and
taxes for consignments must be paid by sender in country of origin PRIOR
export.
- Agility reserves the right to REJECT consignment that is not duty/tax paid
upon arrival at our premises in Singapore.
o A fax pre-alert shall be sent to us indicating the Courier Airway Bill numbers,
Courier Company, Name of Exhibition/Event, your contact details for us to assist
further.
Freight and other relevant charges paid by us on behalf of exhibitor will be
subject to a10% service charge.
CASE MARKINGS
For easy identification, all packages shall be marked as follows:
WSAVA 2018
c/o Agility Fairs & Events Logistics Pte Ltd
Name of Exhibitor : _____________________
Stand Number : _____________________
Case Numbers : _____________________
Gross Weight/Net Weight : _____________________
Dimensions : _____________________
3
PACKING
Exhibitors are advised to provide strong packing cases for the transportation of the exhibits. The
packing of the exhibits are to withstand external elements as well as movements during full
transportation and handling.
For main exhibits, we recommend sturdy returnable type of cases to be used for return or onward
transport. Exhibitors should also take necessary precautions against rain, especially when the return
exhibits are to be packed with original packing materials. Cardboard cartons should be avoided if
they are intended for return shipping. Agility will not be responsible for damages and claims arising
out of improper packing.
CUSTOMS REGULATIONS
a. BANKER’S GUARANTEE UNDER THE TEMPORARY IMPORT SCHEME (TIS) IN

SINGAPORE
Under the T.I.S., a Bank Guarantee is required by the Singapore Customs to cover the potential
Goods & Services Tax (GST). Goods for exhibitions may be imported 3 weeks prior to the
exhibition and re-exported within 3 weeks of the closure of the exhibition.
Request for extension of these periods must be made in writing (with reasons stated) and
approval will be granted on a case by case basis.
As an alternative to the T.I.S., exhibitors can have their goods imported into Singapore by utilising
the ATA Carnet. Please check with your local Chamber of Commerce on its application.
b. TEMPORARY IMPORTATION (CONVERSION OF TEMPORARY IMPORT TO

PERMANENT IMPORT STATUS)
Exhibits imported under the T.I.S. but are subsequently not re-exported shall require conversion
to permanent import permit.
c. PERMANENT IMPORTATION
All goods sold, disposed, or given away or not re-exported at the end of the exhibition will be
subject to a GST of 7% of the CIF value.
d. TEMPORARY IMPORTATION & GST/CUSTOMS DUTIES
Any Customs Duties/GST applicable to shipments that are sold during the event will be for the
account of
the respective freight agent or direct exhibitor who engages our services.
Agility will not collect duties/GST from the local buyer. Therefore the exhibitor should include
duties/GST in their invoice to the buyer.
An outlay fee of 10% of the paid Customs Duty/GST amount will apply as per our tariff.
e. CUSTOMS-SEALED CONTAINERS
All containers sealed by customs are subject to customs supervision prior to unstuffing (excluding
weekends and public holidays). Breaking of seals without permission is a serious violation of
customs regulations and offenders are subject to heavy fines. Imposition of fines (if any) will be
borne by the exhibitors.
4
SOLD EXHIBITS
Charges will apply for handling from exhibition stand to venue loading bay. Please contact us for
charges relating to onward services.
All duties/taxes/GST payable/disposal of debris/conversion of temporary import to permanent import

fee will be for the account of the exhibitor/their appointed forwarder.
SPECIAL LICENSES & PERMITS
Administrative fees will apply for application and endorsement of licenses/permits from relevant
Government departments (AVA, IDA, HSA, MDB, AEB & etc).
RETURN INSTRUCTION
It is imperative that all exhibitors complete and sign the Return Shipping Instruction. Exhibitor should
either visit our site office or contact our Agility representative at the earliest opportunity to complete
their disposal instructions. If there is any amendment to the return instruction, the exhibitor will have
to provide Agility with the revised instruction immediately.
If the exhibitor has sold their exhibits to a 3rd party during the event it is the SOLE responsibility of
the exhibitor to oversee the collection of their exhibits. Agility will not accept responsibility for any loss
or damage.
CARGO HANDOVER
Exhibitors must contact Agility to arrange for any handover of cargo. They will have to handover
cargo to Agility together with Agility’s Cargo Handover forms before they leave the exhibition. Agility
will not be held responsible for any sort of loss or damage incurred due to an exhibitor not completing
or signing the forms correctly.
UNATTENDED CARGO AT CLOSE OF EVENT
Complete return instructions must be provided by agent or exhibitor to Agility prior to the show
closing. Failure to do so will result in transfer of consignment to Agility warehouse and any such
movements will be subject to additional transportation and warehouse storage charges. Agility will
also not be responsible for any missing/damage cargo that is picked up on request of the show
organizer to clear the hall if cargo is not properly handed over to Agility.
DISPOSAL
Upon delivery of your goods during move in, if your cases are not required to be redelivered to your
booth after the show please advise us to arrange for disposal. Fees for disposal shall be charged to
exhibitors who require Agility for such service. Otherwise, we will transfer the empty cases back to
storage and relevant charges will apply.
RE-EXPORT TIMEFRAME
After the close of the exhibition, re-export may take at least 3 weeks from the close of the show
depending on the region and space availability in airlines or shipping lines. For air freight export, it
would take at least 2 weeks from close of the show. For urgent re-export, surcharges will apply,
please let us know in advance.
5
MANDATORY REGULATIONS ON WEIGHT VERIFICATION
Effective 1ST July 2016, International Maritime Organization (IMO) has made amendments to the
Safety of Life at Sea (SOLAS) convention. SOLAS will require mandatory verification on the gross
weight (“VGM”) of all packages/pallets/containers etc.
As per regulation, verified gross mass (VGM) information will have to be accurately provided in
advance to the ocean carrier. The gross weight of cargo and weight declaration mentioned on all
shipping documents would require uniformity e.g. If the gross weight of cargo is 500kg, the same
should be reflected on the B/L & Commercial Invoice & Packing List. In cases
of erroneous declaration, BL amendment fees, penalties and any extra expenses imposed shall be
borne by the shipper/exhibitor/forwarding agent. In addition, the error declaration may result in
shipment missing sailing schedules and therefore missing delivery timelines. All resultant costs will
also have to be borne by the shipper/exhibitor/forwarding agent.
Shipper/Exhibitors/forwarding agents are therefore strongly reminded to be extremely careful in their

preparation of documents. Additional information on the IMO / SOLAS requirement can be found on
http://www.worldshipping.org/industry-issues/safety/cargo-weight
IMPORTATION OF RADIO / TELECOMMUNICATION EXHIBITS
Any radio or telecommunication equipment brought in for the exhibition must receive prior approval
by the Infocomm Development Authority of Singapore.
A copy of the exhibit catalogue/brochure with the full specifications, together with the full details of
your intended demonstrations must be submitted to us not later than 6 Weeks before show in order
for us to apply for the necessary permit with the Authority.
The static display of such equipment at the exhibition is normally permitted when approved by the
Infocomm Development Authority of Singapore, for entry into Singapore. However, a special approval
must be sought for such equipment to be demonstrated at the exhibition or within Singapore.
Such telecommunication equipment’s should not be uplifted unless approval has been sought.
Health Sciences Authority Regulation for Medical Devices
With effect from 01 January 2012, unless exempted from product registration, all medical devices, for
display at exhibitions will require a 14-days approval process by HSA prior to import, including class
A, B, C, and D medical devices and all accessories that are imported and supplied must meet one of
the criteria below:
• Listed on the Singapore Medical Device Register (SMDR);

• Listed on the Transition List; OR
• Authorized via one of the Authorization Routes (The appointed Official Freight Forwarder)
For consignments that include Medical Devices/ Medical Devices with laser applications, Product
Catalogues and H.S. Code Descriptions must be submitted to us at least 4 Weeks prior to
exhibition or conference.
All Medical devices will still have to be sent for approval (14 working days) from HPR before display.
Please note that HPR cannot guarantee that the shipment will not be held up at customs for non-
compliance of any individual item to the current regulations.
Do note that license and processing charges will apply for all applications to HPR for importation of
medical devices for exhibition purposes.
6
Medical Device Guidance
Supply of unregistered medical devices is prohibited under the Health Products Act. In order to
supply an unregistered medical device, prior approval from HPR shall have to be sought. Supply for
non-clinical purpose includes any form of use other than use or administration on humans.
Examples of such uses include the display of the medical device at an exhibition. In order to supply a
medical device which is not registered for non-clinical purpose, approval has to be first obtained from
the Authority.
Application Data Requirements:
An application shall be accepted for review by HPR if the following documents shall be submitted
together with the application form (Ref number: MDSA-NC1):
List of medical devices, including the following details,
o Product Owner of the medical device

o Proprietary name or description of the medical device
o Quantity to be imported
o Non-clinical purpose
o Consignee details
• Intended purpose, as stated in the Instruction for Use, Product Insert, or Operations Manual
by the product owner,
• A copy of the medical device label, including a statement to the effect ‘for supply for non-
clinical purpose only’.
Failure to submit any of the above documents shall render the application invalid and shall be
rejected. The application is subject to a fee payment which is applicable. If you require further advice
or clarification, please do not hesitate to contact us.
The medical device shall only be imported after the application is approved. To obtain the
authorization route permit for an import for non-clinical use, a valid importer’s license from HSA is a
prerequisite. Please check with us if you will like to display your medical devices for exhibition
purposes.
CONTROLLED ITEMS
Exhibitors are requested to note that Cosmetics, Pharmaceuticals, Poisons, Medicines & Medical
equipment, Laser are subject to Import License prior to their importation into Singapore for exhibition
purpose.
Shipment must not be effected until such license is obtained / approved, otherwise, the item will be
detained and referred to the relevant authority for approval.
The Health Products Regulation Group (HPRG), ensures that drugs, innovative therapeutics, medical
devices and health-related products in Singapore are wisely regulated to meet appropriate standards
of safety, quality and efficacy.
(1) Australia - Therapeutic Goods Administration (TGA)

(2) Canada - Health Canada
(3) Japan - Ministry of Health of Japan, Labour and Welfare (MHLW)
(4) US - Food and Drugs Authority (FDA)
If the above certificates are not available, then, the applicant should submit other safety certificates
(e.g. 93/42/EEC). In this case, the applicant will also need to provide documented proof to CRPNS
7
that the equipment is widely used by physicians (or healthcare establishment) in advanced countries
in the European Union.
The exhibitor should also highlight vital information such as their local representative/office and the
type of available license.
For more info on application L1, N1 license, refer to below link

http://www.nea.gov.sg/services-forms/licences-permits-building-plan-clearances/radiation
To ascertain if your exhibits are controlled items, please search HS code at the below link for more
information:
https://www.tradexchange.gov.sg/tradexchange/portlets/search/searchHSCA/searchInitHSCA.do
You may also visit www.hsa.gov.sg for updated information on Singapore Health Sciences Authority
Regulations.
Please take note of the following floor loading capacity:
As per regulation, all exhibits or display items which exceeds 1 ton would have to be submitted to us
at least a month before show date:
➢ Product catalogue / specification

➢ Booth design with machine layout plan
➢ Actual dimensions of the machine including the base (actual base size)
➢ Is the machine flat based on castors/legs? If the machine is on castors/legs, please provide
footprint of the castors/legs.
➢ Net weight of the machine (static loading and for machines that are in operation, please
provide the dynamic load)
Pointed or Dynamic Loads need special permits by the Centre and are restricted to special locations.
Exhibits exceeding the above stated capacity may require steel plates, as per SUNTEC’s regulation.
Please contact SUNTEC for further information.
TERMS OF PAYMENT
Inward : Upon uplift of goods, prior to delivery to stand.

Outward : Upon presentation of invoice/prior to delivery to premises.
All payments must be made without any deduction or deferment on account of any claim,
counterclaim or offset.
IMPORTANT
All business is transacted strictly in accordance with Hermes-Merkur and Agility General
Trading Conditions. A copy is available upon request.
8
COMMERCIAL INVOICE / PACKING LIST
Shipper Information Consignee Information
Company Name: Company Name: Agility Fairs & Events Logistics Pte Ltd
Address: Address: No. 5 Changi North Way, 3rd Floor
Singapore 498771
Email:
Tel: Tel: 6500 0250
Fax: Fax: 6214 9592/6214 9593
Delivery Information Exhibition Information
Representative at Exhibition: Show Name: WSAVA 2018 Hall No.
Show Date: 25-28 September 2018
Contact Number:
Requested Delivery Date: Show Venue: Mrina Bay Booth No.
Requested Delivery Time: Exhibitor Name:
Dimensions in
Gross Description of goods (Model
Case / CENTIMETRES Nett CIF value (USD) Remarks *
CBM Weight HS Code & serial nos. are mandatory for Quantity
Box № (KGS) Weight machineries)
Length Width Height (KGS) Unit value Total value Temp Perm
* Temp = Temporary Importation Total CIF Value (USD): $ -

* Perm = Permanent Importation
The invoiced goods are of origin and intended for use at the event only.
We certify that the information given above is true and correct and that dimensions, weight & prices declared is true and correct.
Company
Name/Stamp Name of Signatory in BLOCK LETTERS Signature Date
DEADLINE:
4 Weeks Before Show
Show Name : WSAVA 2018

Show Dates : 25-28 September
Show Venue : Marina Bay
City, Country : Singapore
FREIGHT INSTRUCTIONS
THIS FORM MUST BE COMPLETED AND RETURNED BY EVERY EXHIBITOR
The Organiser has appointed Agility as the official freight forwarder and site handling agent for the exhibition. Should exhibitors engage
another freight forwarder, please complete this Service Form for submission to Agility to facilitate freight handling at the exhibition site.
No. of
Description of contents Dimensions (metres) Weight (kg)
pieces
We also note and understand the following:

1. DEADLINE FOR SHIPMENT
Arrival of films and video tapes by courier service
Receipt of documents for airfreight consignments :
Arrival of airfreight consignments :
Receipt of Catalogues/Brochures and Radio/Telecommunication Exhibits : 6 Weeks before show
Receipt of Product Catalogues for Medical Equipments : At least 1 month prior to show
2. CONSIGNMENT INSTRUCTIONS
i. All exhibition goods either by sea freight or airfreight, must be consigned “Freight Prepaid” as follows:
No. 5 Changi North Way, 3rd Floor, Singapore 498771
Tel: (65) 6500 0250 / Fax: (65) 6214 9592 / 6214 9593
For: WSAVA 2018
All documents such as the Bill of Lading and Airway Bill must show the consignee as above.
ii. All exhibition goods by courier must be consigned “Freight Prepaid”. For shipping instructions please contact us for
consignee details.
3. INSURANCE
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the
exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by Agility Fairs & Even ts
Logistics Pte Ltd, and also ensure that Transport Insurance is arranged for exhibits sold locally.
All business is transacted strictly in accordance with our General Trading Conditions. A copy is available upon request
We also inform Agility Fairs & Events Logistics Pte Ltd that we will be using the services of the company below to freight our exhibits from
_____________________________ (country). Name of Freight Forwarder from origin: _________________________________________
Contact Person: ______________________________________________ Tel: _______________________________________________
Fax: ____________________________________________ E-mail: ________________________________________________________
Authorised by: Booth No: ______________

Send this form to:
AGILITY FAIRS & EVENTS LOGISTICS PTE LTD
Name No. 5 Changi North Way, 3rd Floor
Designation Singapore 498771
Company Tel: (65) 6571 5646 / 6500 0250
Fax: (65) 6214 9592 / 6214 9593
Contact: Ms Serena Kum
Address E-mail: SKum@agility.com
www.agility.com/fairsevents
Tel Fax
Signature & Date
I,
occupation
DECLARATION FOR CENSORSHIP EXEMPTION
OF VIDEO TAPES/DISCS (FOR COMPANY USE)
NRIC/Passport No:
do declare and confirm on behalf of
C
(Name and address of Company/Organisation)
that the video tape(s)/disc(s) accompanying this statement are as indicated within the following categories of films
exempted from censorship and that they do not contain any objectionable scenes/dialogue/themes in accordance with
the guidelines furnished by the Board of Film Censors in Annex A.
Code Categories No. of Title
tapes/discs
CA Arts and Cultural performances that include Opera, Jazz,
Classical, Country, Folk & Instrumental Music, Dance, Xiang
Sheng, Pantun, Puppetry, Choir and Literary Plays.
CC Programmes meant for children only
CD Documentaries (excluding those touching on race, religion,
politics or topics which may undermine the interests of national
security).
CE Educational or Training materials
CF Entertainment programmes that celebrate festivals e.g. Lunar New
Year, Christmas, New Year, Hari Raya and Deepavali.
CFE Family entertainment programmes must be wholesome and
family-oriented e.g. Chinese acrobatics, circus acts, magic shows
and ice-skating shows.
CK Karaoke (excludes those that contain concerts, MTV and movie
clips)
CL Local TV productions that have already been broadcast
CM Pre-1966 movies and movie clips (ie. Produced up till 1965)
CP Advertising and Promotional materials for products e.g. home
appliances and beverages. Excludes musical and promotional clips
of non-exempted videos and film trailers.
CQ Quiz and game shows that are meant for testing of knowledge and
skills. They should be wholesome, family-oriented and should not
include songs and dances.
CS Sports
TOTAL
I declare that this statement (consisting of one page signed by me) is true to the best of my knowledge and I make it
knowing I may be liable to prosecution under the Penal Code if I have willfully stated in it anything which I know to be false or
do not believe to be true.
Declarant’s Contact Numbers
Tel No:
Fax No:
NOTE TOSignature of Declarant/Date
EXHIBITORS:
Please return this form to Agility Fairs & Events Logistics Pte. Ltd. at fax No: +65 6214 9592 / 6214 9593
Name of Exhibition: WSAVA 2018
Date of Exhibition: 25-28 Septemebrt
Location of Exhibition: Marina Bay
To be filled together with the form C for application of the exemption of the CD as per required by the MDA.
Title *
Romanised Title
Language *
Sub Language
Director *
Cast (at least 4 names) *
Running Time *
Number of sets for distribution *
Year of Production *
Country of Production *
Category *
Video Type *
No. of Tapes / Discs in a set*
Synopsis
I declare that this statement (consisting of two page signed by me) is true to the best of my knowledge and I make it
knowing I may be liable to prosecution under the Penal Code if I have willfully stated in it anything which I know to be
false or do not believe to be true.
Declarant’s Contact Numbers
Tel
No:
Signature of Declarant/Date Fax
NOTE TO EXHIBITORS: No:
Please return this form to Agility Fairs & Events Logistics Pte. Ltd. at fax No: 6214 9592
Name of Exhibition: WSAVA 2018
Date of Exhibition: 25-28 September 2018
Location of
Exhibition: Marina Bay
AGILITY FAIRS & EVENTS
(ALL RISK CARGO INSURANCE)
FOR
TRANSIT WITH EXHIBITION COVER
RISKS COVERED
Institute Cargo Clauses (A)
Institute Cargo Clauses (Air)
Institute Strikes Clauses (Cargo)
This insurance covers all risks of loss of or damage to the subject-matter insured including 60 days
exhibition/temporary storage period except as excluded by below exclusions.
This insurance covers general average and salvage charges, adjusted or determined according to the contract
of affreightment and/or the governing law and practice, incurred to avoid or in connection with the avoidance of
loss from any cause except those excluded.
MAIN EXCLUSIONS
In no case shall this insurance cover
i. loss damage or expense attributable to wilful misconduct of the Assured

ii. ordinary leakage, ordinary loss in weight or volume, or ordinary wear and tear of the subject-matter
insured
iii. loss damage or expense caused by insufficiency or unsuitability of packing or preparation of the subject
matter insured to withstand the ordinary incidents of the insured transit where such packing or
preparation is carried out by the Assured or their employees or prior to the attachment of this insurance
(for the purpose of these Clauses "packing" shall be deemed to include stowage in a container and
"employees" shall not include independent contractors)
iv. loss damage or expense caused by inherent vice or nature of the subject-matter insured
v. loss damage or expense caused by delay,
vi. loss damage or expense arising from insolvency or financial default of the owners managers charterers
or operators of the vessel
vii. loss damage or expense directly or indirectly caused by or arising from the use of any weapon or
device employing atomic or nuclear fission and/or fusion or other like reaction or radioactive force or
matter.
viii. war civil war revolution rebellion insurrection, or civil strife arising therefrom, or any hostile act by or
against a belligerent power
ix. loss damage or expense arising from the absence, shortage or withholding of labour of any description
whatsoever resulting from any strike, lockout, labour disturbance, riot or civil commotion.
x. loss damage or expense arising from water damage, damage to paintwork, ordinary wear and tear,
chipping, denting, scratching, marring, bruising and loss, damage or expense caused by rust, oxidation
and/or discolouration howsoever arising, especially in relation to used items.
Coverage: 1 or 2 Way(s) Transit includes 60 days exhibition and incidental storage forming part of the transit.
Additional Benefit:-
Where the extent of loss or damage is such that the Assured is unable to participate in the Exhibition then
valuation hereunder shall extend to include any reasonable expenses already incurred by the Assured at the
time of loss appertaining directly to the Exhibition up to a maximum of USD 100,000 any one Exhibition or 10%
of the sum insured at risk, any one Exhibition any one time, whichever is the lower amount.
2 Ways insurance coverage can be arranged from origin before cargo is uplifted from origin (apart from foreign
restricted countries) and where shipper has insurable interest for the cargo. For such coverage, evidence of
proper packing of cargo must be produced for verification in case of claims.
INSURANCE PREMIUM – General Cargo:
General Cargo – goods that attract no special hazard in regard to stowage, handling, packing or during normal
method of transit or by their inherent nature, and are not more than normally susceptible to loss and/or damage
arising from pilferage, leakage, shortage, loss in weight, breakage, scratching, bruising, chipping, denting,
bending or crushing or are not liable to perish, deteriorate or suffer any changes in quality or suffer from
electrical, mechanical or any other form of derangement breakdown.
Cargo Value SGD ____________________ Insured Value = 110% of Cargo Value

Premium = ______1.5____% of Insured Value, minimum charge: SGD 150.00 per policy
Applicable Conditions/Clause
Excess/Deductible (normal) : USD 200.00
Excess/Deductible (oversize and heavy-lift) : 3% of Loss
Exhibition clause – see attached
Oversize and heavy-lift cargo – premium to be 1.5 times of general premium stated above.
NOTE:- In the absence of any instructions to secure the above cargo insurance, Agility’s cargo liability, due to
negligence, is limited to USD 1.00/kg. Any under declared insured value is subject to average condition.
Exhibition Risks Clause:
In respect of Exhibition Risks (as defined in the Attachment / Termination of Transit Clause in this Contract); for
Subject matters insured under this Contract to and from an Exhibition location, cover hereunder shall remain
in full force and effect upon such Subject matters being delivered into and whilst at the location for a period
not exceeding 60 days subject to the following terms conditions limitations exceptions and exclusions.
1. Periods in excess of 60 days are subject to an additional premium per month or part thereof. Additional
premium as per Temporary Storage rates on the Premium Rating Schedule.
2. Including during all related installation, erection and dismantling at the Exhibition.
3. Unless the repacking of the Goods after the exhibition is carried out by professional packers, the Goods
are to be repacked to not less than the same standard as for the outward journey and repacking is
supervised by a responsible official of the Assured.
4. This insurance remains in full force whilst the Subject-matter insured is being used or demonstrated at
the exhibition but in no case shall extend to cover loss of or damage thereto caused by such use or
demonstration.
In the event that loss or damage caused by an insured peril is such that the Assured is unable to participate in
the Exhibition, then valuation of such loss or damage hereunder shall extend to include any reasonable
expenses already incurred by the Assured at the time of loss or damage appertaining directly to the Exhibition
up to a maximum of USD 100,000 or 10% of the sum insured at risk, any one Exhibition any one time,
whichever is the lower amount.
Agreed By:
_______________________ (Signature) ______________________ (Company Stamp)

Full Name: Date:
Position:
All Business is handles subject to our General Trading Conditions. A copy can be made available upon request
SHIPPING TARIFF
The tariff presented is in S$, however the final invoice will be in EURO as per the official
exchange rate in the day the invoice will be issued.
No other currency will be accepted.
Carpet Protection during Setup and Dismantling of Exhibition

As per the venue regulations, the carpet in the exhibition area must be covered in an approved manner by the
Center facility management, i.e., with plastic sheet or protective cover (minimum 8mm thickness).
A fee will be applied for all exhibitors as per the below calculation:
• Stands below 20 sqm will be charged minimum fee of S$ 75 (Singapore Dollar).
• Stands over 20 sqm – will be charged S$ 12 per each sqm of booth space.
This fee will be charged by the logistic agent: Hermes-Merkur and should be paid in advance.
INWARD/OUTWARD HANDLING TARIFF

(for individual exhibits not exceeding 2,000 kg or L250 cm XW 220cm X H160cm per package/unit)
1. AIRFREIGHT
From arrival at Singapore Changi Airport up to exhibition stand at the designated venue in Singapore
inclusive of uncrating of wooden cases and one-time positioning of bulky exhibit(s) or vice versa.
(Outbound handling excludes re-packing services and provision of new packing materials)
S$1.2per kg based on actual or volumetric weight, whichever is

Basic handling rate
the greater.
Minimum charge S$260.00 per consignment (HAWB) per exhibitor.
S$0.20 per kg based on actual or volumetric weight, whichever
Airport Terminal Charge
is the greater
Minimum charge S$33.00 per consignment (HAWB) per exhibitor.
Consignment Service Charge S$75.00 per consignment (HAWB) per exhibitor + 7% GST
* Current and actual cost levied by Airport, all third party’s charges not listed above will be charged at cost + 10% outlay fees.
Note:
a. Cargo arriving before our stipulated deadlines shall be subject to storage charges at S$14.00 per cbm per week or part
thereof. (Minimum charge at S$100.00 per consignment per week)
b. For consolidated shipments, a documentation charge of S$40.00 per consignment per exhibitor is applicable.
c. For collection/delivery of cargo from/to multiple booths there will be an additional handling charge of S$40.00 per cbm per
delivery/collection. Minimum 1 cbm is applicable per exhibitor per consignment.
d. For return shipments of your exhibits, Agility requires a complete return instruction two days prior to show closes
e. For self-nominated freight there will be handover fees @ S$0.40/kg (Minimum S$130.00) per consignment (HAWB) per
exhibitor.
f. Warehouse storage charge for food & liquor consignments that arrive before the stipulated deadlines.
g. Transit storage at show site prior delivery to booth for freezer/chiller goods, charges will be imposed.
h. Return freight will be quoted upon request.
*Please note that the above a - g services rendered are subject to 7% Goods & Services Tax (GST)
ALL CONSOLIDATED SHIPMENTS BY AIRFREIGHT OR SEAFREIGHT MUST BE ISSUED WITH HOUSE

AIRWAY BILL OR HOUSE BILL OF LADING. A CONSOLIDATION CARGO MANIFEST MUST ALSO BE
PROVIDED.
LATE ARRIVAL SURCHARGE
Late arrival surcharge (based on basic handling rate) will be applicable if the shipment arrives after the
stipulated deadlines.
In the event of late arrivals, Agility will make all reasonable efforts to ensure delivery before the show opens;
however, no guarantee can be given. The surcharge will apply regardless of delivery date to the show site.
ADDITIONAL NOTES FOR SHOWS WITH OVERNIGHT BUILD UP OR TEAR DOWN: -
For events with overnight build up or tear down, 50% surcharge of the basic handling will apply for move-in and
move-out between 2200hrs to 0800hrs.
*Please note that the above is subject to 7% Goods & Services Tax (GST).
CUSTOMS PERMIT CHARGES
Agility will cover the cost of 1 permit (up to 20 lines) on complimentary basis. Additional blocks of 20 lines or
part thereof will be charged at S$30.00 per block. For shipments which require more than one permit, a fee of
S$40.00per permit will be charged from the second permit onwards.
Separate permits are required even though cargo items are declared in one CIPL. For guidance, the following
items will require separate permits: -
(1) Cargo item which does not come from one country of origin (applicable for controlled items including food &
beverage)
(2) Cargo item which requires approval from a separate government agency/authority (Each individual
government agency/authority will require one separate permit)
(3) Cargo for temporary import
(4) Cargo for permanent import
(5) Dutiable Cargo such as alcohol, tobacco and motor vehicles
*Please note that the above is subject to 7% Goods & Services Tax (GST)
SOLAS/VGM Weighing and Processing Fee
1
OTHER CHARGES (where required)
a. ADMINISTRATIVE FEE FOR APPLICATION FOR EXEMPTION OF CENSORSHIP OF FILMS, VIDEO
TAPES AND/OR DISCS
To apply for exemption, please complete the “Form C” (available upon request), and return it to Agility Fairs
& Events Logistics Pte Ltd for forwarding to the Media Development Authority.
Administrative Fee S$33.00 per application
i. Courier of Films, Video Tapes And / Or Discs
From arrival at Agility Fairs & Events Logistics Pte Ltd premises up to delivery to exhibition stand,
excluding the censorship fee levied by the Media Development Authority.
Handling rate S$16.00 per piece

Minimum charge S$32.00 per consignment per exhibitor
Should films & video tapes/discs arrive via airfreight/sea freight, the tariffs for airfreight/sea freight shall
apply.
ii. Courier of Exhibits / Stand Materials / Publications
From arrival at Agility Fairs & Events Logistics Pte Ltd’s premises up to delivery to exhibition stand.
Dimensions should not exceed 100 X 100 X 100cm per package. Volume should not exceed 1cbm per
consignment. Please contact us for consignments which exceed 1cbm or 150kg.
Below 50kg S$140.00
51-100kg S$165.00
101-150kg S$190.00
Publication materials could be subjected to censorship by Media Development Authority. For more
details please visit MDA website www.mda.gov.sg
b. HEAVYLIFT SURCHARGE
Individual exhibit above 2,000 kg per package will incur heavy-lift surcharge (in addition to the basic
handling charge).
Up to 4,000kg S$40.00 per 1,000kg

4,001kg to 6,000kg S$55.00 per 1,000kg
6,001kg to 8,000kg S$67.00 per 1,000kg
Exhibits exceeding 8,000 kg per package will be subjected to an individual quotation when the dimensions
and weights are provided. Please contact us for further information.
These additional heavy-lift surcharges are applicable for inward movements as well as for outward
movements.
2
c. OUTWARD DOCUMENTATION CHARGES
Courier of documents S$108.00 per consignment per exhibitor

*Telex release for sea freight shipment S$190.00 per consignment per exhibitor
*Bill of Lading Fee S$190.00 per consignment per exhibitor
* Current and actual cost levied by shipping lines
d. ATA CARNET HANDLING FEE

If ATA Carnet is used for temporary import, an ATA Carnet administration fee is applicable to exhibitor at
S$80.00 per Carnet per entry or per exit.
e. SOLD EXHIBITS TO LOCAL BUYER

Charges will apply for handling from exhibition stand to “free-on-truck’’ at venue loading bay (inclusive of
return of empty cases, manpower and mechanical aids).
All duties/taxes/GST payable/disposal of debris/conversion of temporary import to permanent import fee will
be for the account of the exhibitor/buyer/their appointed forwarder.
f. SPECIAL LICENSES & PERMITS

Administrative fees will apply for application and endorsement of licenses/permits from relevant
Government departments (AVA, IDA, HSA, MDB, AEB & etc). Please refer to Annex A for charges.
CHARGES APPLICABLE FOR FCL SHIPMENTS ONLY (ITEMS G - I)
g. ON-SITE HANDLING
From arrival exhibition site to exhibition

stand, or vice versa Cost Per cbm S$85.00 per cbm
(bare)
Minimum charge 3 cbm per consignment per exhibitor
From arrival exhibition site to exhibition

stand including unpacking or vice versa Cost Per cbm S$97.00 per cbm
(crated/palletized)
Consignment Service Charge S$67.00 per consignment per exhibitor
*For consolidated shipment, a delivery charge at S$40.00 per consignment per exhibitor for multiple booth delivery
will be applicable
3
h. DELIVERY TO ADVANCE WAREHOUSE
Agility Fairs & Events Logistics Pte Ltd
No. 5 Changi North Way
1st Floor, Singapore 498771
Attn: Ms. Serena Kum
For: WSAVA 2018
Tel: +65 6571 5644
From arrival advance warehouse to

exhibition stand, or vice versa Cost Per cbm S$15o.00 per cbm
Cost Per cbm /

Storage charged S$14.00 per cbm
per week
Minimum charge S$ 93 .00
i. HANDLING & STORAGE OF EMPTIES
• STORAGE OF EMPTIES
Storage of empty cases S$40.00 per cbm per consignment per exhibitor
• STORAGE OF LOADED CARGO
Storage of loaded cargo S$55.00 per cbm per consignment per exhibitor
Retrieval charge for cases S$40.00 per cbm per retrieval excludes delivery
Minimum charge Minimum 1 cbm
* Transportation fee for offsite storage will be chargeable at S$33.00 per cbm per way (minimum charge at
S$100.00 per way per consignment per exhibitor)
j. DISPOSAL OF DEBRIS
A charge of S$200.00 per cbm (minimum S$600.00) for disposal of debris shall be charged to exhibitors
who require Agility Fairs & Events Logistics Pte Ltd to dispose debris or unwanted packing materials (such
as used empty cases or wooden crates).
k. SERVICE CHARGE FOR DETERMINING AND FURNISHING OF H.S. CODES
If itemized H.S. code is not mentioned in invoice/packing list, S$7.00 per item will be charged additionally.
4
l. GST ON LOCAL SERVICES RENDERED
All services rendered on-site or locally will be subject to 7% GST as per Government’s regulation.
m. ARTWORKS
The above rates are applicable only for general exhibits. For artworks which requires air ride trucks or
temperature controlled storage, goods will have to be packed separately and a copy of CIPL with pictures will
have to be submitted to us for our reference. An individual quotation will be given upon receipt of specific
requirements.
n. ADDITIONAL SERVICES
All charges are subject to Subject to 7% GST.
For additional services not listed above, an individual quotation will be given upon receipt of specific
requirements. These may include: -
i. Unpacking and removal of individual exhibits from packaging.
ii. Installation/Reinstallation/De-Installation of fine art works.
iii. Unwrapping of exhibits from bubble wraps, shrink wraps, corrugated boxes and etc.
iv. Provision of new packing materials. (Packing materials are available for purchase)
v. Manpower required for personalized services at individual booths.
(Manpower required will be chargeable.)
CUSTOMS REGULATIONS
BANKER’S GUARANTEE UNDER THE TEMPORARY IMPORT SCHEME (TIS) IN SINGAPORE
A Bank Guarantee Fee will be charged at 0.75% of shipment’s CIF Value. A minimum charge of S$130.00
applies.
As an alternative to the T.I.S., exhibitors can have their goods imported into Singapore by utilising the ATA
Carnet. Please check with your local Chamber of Commerce on its application.
*Please note that the above are subject to 7% Goods & Services Tax (GST)
TEMPORARY IMPORTATION
CONVERSION OF TEMPORARY IMPORT TO PERMANENT IMPORT STATUS
A fee of S$130.00 shall be levied for processing of permit conversion. In addition, exhibitors shall be required
to pay Goods & Services Tax of 7% on sales or CIF value, whichever is greater. A copy of sales invoice shall
be provided to Customs & Excise Department through Agility Fairs & Events Logistics Pte Ltd if there is any
sales transaction.
PERMANENT IMPORTATION
GOODS & SERVICES TAX (GST) ON PERMANENTLY IMPORTED GOODS
All goods sold, disposed, or given away or not re-exported at the end of the exhibition will be subject to a GST
of 7% of the CIF value + 12% outlay fees.
5
AT THE CLOSE OF EVENT
Complete return instructions need to be provided by the agent or exhibitor to Agility prior to the show closing,
failure to do so will result in transfer of consignment to Agility warehouse or any temporary rented facility. Any
such movements will be subject to additional handling and transport charges which will be charged at S$30.00
per cbm (minimum charge is at S$150.00 per consignment per exhibitor).
Warehouse storage charge will apply for cargo delivered to Agility warehouse at S$13.00per cbm per week or
part thereof. (Minimum charge at S$130.00 per consignment per week per exhibitor). For ease of transfer, all
goods will have to be palletized.
ADDITIONAL SERVICES
For additional services not listed above, an individual quotation will be given upon receipt of specific
requirements.
Best regards
Hermes Merkur
6
Annex A
ADMINSTRATIVE FEE FOR IMPORT LICENSE
IDA License : Info-communications Development Authority
+ 7% per application / per
1 Administrative fee S$110.00 GST exhibitor
Packing list, invoice with catalogue
2 Document required /brochure
Approval period by
3 Authority 7 working days
Hand phone, transmitter, decoder,
4 Example of exhibits receiver, satellite etc.
Agility IDA license is only mean for “Static Display Only”, if exhibitor require to
5 Note ** “Switch On" or operation their exhibits, their supplier in SIN must have VALID
operating IDA license.
RPN License : Centre for Radiation Protection

per application / per
RPN + MDB + 7% exhibitor for Medical
1 license S$270 + S$380.00 GST Laser Device
Packing list, invoice with catalogue /
2 Document required brochure
Approval period by
3 Authority 30 working days
4 Example of exhibits All Medical machinery
1. CRP license is only mean for “Static Display Only”, if exhibitor require to
“Switch On" or operation their exhibits, their supplier in SIN must have VALID
Note ** operating CRP license.
2. For Permanent Importation into SIN, consignee will have to arrange their
own application thru authority DIRECTLY.
5
MDB License : Health Science Authority

+ 7% per application for
1 Selling Price S$380.00 GST Medical Device
Packing list, invoice with catalogue /
2 Document required brochure
Approval period by
3 Authority 14 Working Days
4 Example of exhibits All Medical machinery
1. MDB license is only mean for “Static Display Only”, if exhibitor require to
“Switch On" or operation their exhibits, their supplier in SIN must have VALID
5 Note ** operating MDB license.
2. For Permanent Importation into SIN, consignee will have to arrange their
own application thru authority DIRECTLY.
AVA License: Agri Food & Veterinary Authority of Singapore (All food stuff except for
importation of water (plain / purified / mineral water … etc)
DESCRIPTION
AVA License: Agri
Food & Veterinary + 7% per application / per
1 S$130.00
Authority of GST exhibtior
Singapore
Packing list, invoice & all necessary Health cert. For Japan sector will require
2 Document required "Certificate of Origin"
Approval period by
3 Authority 2 working Days (Subject approval by AVA/customs)
4 Example of exhibits All consumable items (eg. Food & Hotel Event )
5 Note ** For Sample purpose only during Exhibition period in SIN. NOT for sale or
take away
per survey (Subject to 7% GST)

(For airfreight damages cargo
1 Survey Fee S$130.00 only)
per application / per exhibitor
2 A&E License S$130.00 (Subject to 7% GST)
All invoices / packing list must be submitted for checking 30 days before shipment uplift of cargo
(unless application of license takes more than 30 days) then invoices must be given to us 45 days
DATE: ____________
Dear Exhibitor / Stand Builder / PR Company,
Please return the below form fully filled in to HERMES

E-mail : zehavitak@hermes-exhibitions.com
Pre-Advise - Material Handling Form
Congress name WSAVA 2018

Exhibitor name
Stand #
Shipment Information
Service Requested
Door to Door Singapore Advance Direct to Venue
Warehouse
Shipper's name
E mail address
Tel #
Purchase order #
Truck size
Courier tracking #
Airway bill number (AWB #)
Number of pieces
Weight in Kg
CBM
Payment Details
This is to confirm that the payment for handling the above cargo will be
Covered by our company.
Company details ______________________________ VAT No. ________________
Email ____________________________________ Phone _____________________
Address _______________________________________________________________
Card type VISA __ DINERS ___ MASTER CARD __ AMEX ___
Credit card #
Expiry date ____________CVC (Last 3 digits on back of credit card) ________________
Card holder's name ___________________ card Holder's Signature _______________
Please enclose a copy of both front and back side of your credit card
Payments by credit card additional 3.00 % service fee will be added

for AMEX 3.5%.
We cannot guarantee services for any cargo arrival without a pre-advice and
payment confirmation!
AIRFREIGHT SHIPMENT
EXHIBITION GOODS
WSAVA 2018
Stand Number : _____________________
Case Numbers : _____________________
Dimensions : _____________________

Singapore 498771
ADVANCE WAREHOUSE
EXHIBITION GOODS
WSAVA 2018
Name of Exhibitor : _______________________
Stand Number : _______________________
Case Numbers : ________________________
Dimensions : __________________________

Singapore 498771
For: WSAVA 2018
Ms Serena Kum
Tel. +65 6571 5646
DIRECT DELIVERY
EXHIBITION GOODS
WSAVA 2018
Stand Number : _____________________
Case Numbers : _____________________
Dimensions : _____________________
Marina Bay Sands
10 Bayfront Avenue
Singapore 018956
AIRFREIGHT SHIPMENT
BAG INSERTS
WSAVA 2018
Stand Number : _____________________
Case Numbers : _____________________
Dimensions : _____________________

Singapore 498771
ADVANCE WAREHOUSE
BAG INSERTS
WSAVA 2018
Name of Exhibitor: _____________________
Stand Number: _____________________
Contact Person: ___________________________
Mobile Phone: ____________________________
Case Numbers: _____________________
Gross Weight/Net Weight: _____________________
Dimensions: _____________________

Singapore 498771
For: WSAVA 2018
Ms Serena Kum
Tel. +65 6571 5646
DIRECT DELIVERY
BAG INSERTS
WSAVA 2018
Stand Number : _____________________
Case Numbers : _____________________
Dimensions : _____________________
Marina Bay Sands
10 Bayfront Avenue
Singapore 018956
ADVANCE WAREHOUSE
MARKETING AND DISPLAY
WSAVA 2018
Name of Exhibitor : ________________________
Stand Number : _________________________
Case Numbers : _________________________
Dimensions : __________________________

Singapore 498771
For: WSAVA 2018
Ms Serena Kum
Tel. +65 6571 5646
DIRECT DELIVERY
MARKETING AND DISPLAY
WSAVA 2018
Stand Number : _____________________
Case Numbers : _____________________
Dimensions : _____________________
Marina Bay Sands
10 Bayfront Avenue
Singapore 018956

WSAVA FASAVA 2018 Exhibitor Manual

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WSAVA FASAVA 2018 Exhibitor Manual

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Dear Exhibitor,

Section 1: General Information

Please do not hesitate to contact us for further information or assistance.

Section 1: General Information

Section 2: Exhibition Floor Plan, List of Exhibitors

• Exhibition Floor Plan

Section 3: Exhibition Services

Section 4: Technical information

Section 5: Order Forms Via Kenes

Section 6: Official Contractors

Section 7: Delivery Regulations & Instructions

Congress Secretariat / Organizing Secretariat

Sponsorship and Exhibition Sales Contact

Submission of Exhibition Forms Deadlines Contact Person

Arrival of films and video tapes/discs by COURIER Friday, September 7

Arrival of exhibits shipped by AIRFREIGHT at Singapore airport Friday, September 7

Arrival of exhibits to Advance Singapore warehouse Monday, September 17

Set-up-only for “space only”

Tuesday, September 25, 2018 08:30-20:30

Dismantling / Breakdown Friday, September 28, 2018 18:40-24:00

Off Exhibition Information

Exhibition Floor Plan (As of June 20)

Exhibitor Booth No Booth Type Booth Size

Access to the Exhibition Hall During Set-up and Dismantling

On-Site Exhibition Management Desk

Ms. Hanna Safier

Lead Retrieval App (no device is included)

The Application should be installed on your company/personal device.

Deadline for ordering scanners: Wednesday, 13 September 2018

Space Only Stands

1. A scaled drawing (including elevation views) of the proposed booth to be built.

Booth Package includes the following:

*Branding Areas Panels: 950mm(W) x 2350mm(H)

Booth Package does not include:

Sands Grand Ballroom 5

Clearance limits from partitions

Openings onto aisles

Events, sound systems and illuminated signs

Double Storey Booths

Display / Drapes / Hangings

Electricity and Electrical Installations

Order Form: https://wsava2018.com/Documents/WSAVA18_Marina_Bay_Sands_Service_Kit.pdf

Vehicle Pass System

Goods Vehicles Temporary Entry Permit

Agri-Food & Veterinary Authority (AVA)

For more information please visit AVA’s website:

Helium Balloons (Blimps) and Toy Balloons

Business Center – Operation Hours and Contact Information

Mail Center – Operation Hours and Contact Information

Noise Levels in Meeting Rooms

Outside Food & Beverage

Exhibit Booth Cooking

Shipment in Advance to the Venue

No fixings will be permitted to the catwalk or ceiling structure.

Build-Up & Dismantling Period

Display / Drapes / Hangings

Damage to the Building

Hanging of Posters, Banners etc.

Deadline for Return: Friday, 10th Aug 2018

Please complete the following:

ITEM UNIT PRICE NUMBER OF UNITS TOTAL PRICE

Rigging, Stand Cleaning, Wired Internet, Telecommunication

Freight Handling & Onsite Logistic

_ (Signature) (Company Stamp)