Republic of the Philippines

NORTHWEST SAMAR STATE UNIVERSITY

Rueda Street, Calbayog City

Actualizing vision
Harnessing potentials (055) 209-3657; (055) 533-9857 main@nwssu.edu.ph
Improving lives (055) 209-3657; (055) 209-3900 www.nwssu.edu.ph

ORIENTATION PROGRAM FOR NEW ENTRANTS (OPEN)

August 23-24 to October 31, 2018
Business Development Center

I. RATIONALE
It is a mere fact that Northwest Samar State University is a growing and progressing university that is
recurrently hiring new batches of human resources of both teaching and non-teaching. Hiring of additional
human resources mainly address the needs of the university in delivering the services to its clienteles.
With the entrants of the newly hired human resources in the university, an orientation program should
be conducted for them to be well-acquainted and well-informed of the organizational structure, operations
and its system. Furthermore, the orientation program is designed to help familiarize new hires with the way
the company operates and the people they will be working with. During the new employee orientation, the
agency’s human resources assigned in the different department has several important tasks to perform.
Likewise, employee orientation is a process to introduce new employee with agency’s policies,
procedure, organization vision, mission, goals and objective (Mckersie & Kaiser, 2006). Anderson (2008)
advocated that organization should design orientation program for new employees in order to give them
warm welcome on their first few days of stay in the agency.
With this premise, the university through the office of the Human Resource Management and Human
Resource Development design this Orientation Program for New Entrants (OPEN).

II. OBJECTIVES
At the end of this Orientation Program for New Entrants (OPEN), the newly hired human resources of
both teaching and non-teaching personnel will be able to be well-acquainted and well-informed of the
organizational structure, operations and systems of Northwest Samar State University.
Specifically, this program aims the following:
1. Orient the newly hired human resources of the university’s vision, mission, core values and road
map.
2. Introduce to them the key officials and offices of the university.
3. Acquaint them the PRIME-HRM systems of the university.
4. Discuss the four-fold functions of the teachers in the university and government working hours
policy.
5. Familiarize the process flow of filing leave of absences, request for travel and liquidation process,
and different services offered by the university.
6. Orient them the Code of Professional Ethics and Standards of Professional Teachers.
7. Discuss and orient them the Outcomes-Based Education, teaching strategies and construction of
OBE-aligned course syllabus.
8. Discuss the goals, objectives and organizational structure of the different colleges and grading
system.

III. METHODOLOGY
This program will employ the various methodologies in the conduct of this orientation program to the
newly hired human resources of the university. These methodologies are lecture method, workshop, coaching
and shadowing.

IV. TARGET PARTICIPANTS

There is a total of thirty (30) participants in this program that composed of the newly hired personnel
of the university from June 2017 to January 2018.
 PROGRAM OF ACTIVITIES MATRIX

Day/ Session Objective/s Session/ Topic/Content Expected Teaching/Learning Nominated Resources

Time Activity Highlights Outputs Methodology Facilitator/s Needed
August 23-24, 2018
Day 1 Orient the newly hired Discussion on  Prayer and Singing Pre-Test AVP Presentation Dr. Marciano B. Food and Snack,
8:30- human resources of the Vision, Mission, of National Anthem Apilado Training Kits,
10:00AM university’s vision, Core Values, and  Opening Remarks VP Acad Supplies and
mission, core values and Road Map of  Conduct of Pre-Test Dr. Gerald T. Materials,
road map. NwSSU  NwSSU Vision, Malabarbas Laptop, LCD
Mission, Core HRDO Projector
Values and Road Mr. Jose Gerwin P. Powerpoint
Map Babon Presentations
Director, Public
Relations and
External Affairs
10:00-10:30 Introduce to them the Introduce to the  Presentation of the AVP Presentation Dr. Ramil S.
AM key officials and offices newly hired human Key Officials and Lecture Method Catamora
of the university and resources the key Different Offices of VP Administrative
their functions officials and offices the University Affairs
of the university
10:30-12:00 Acquaint them the Discussion and  The Customized Sample Lecture Method Ms. Maria Jonna V.
AM PRIME-HRM systems orientation of the PRIME-HRM Accomplished Workshop Ty
of the university PRIME-HRM System of NwSSU IPCR, OIC-HRMO IPCR Form and
systems of the and Its Processes Sample Dr. Gerald T. LAP Form
University Accomplished Malabarbas
LAP HRDO
1:00-2:00 Discuss the four-fold Discussion of the  The Four-Folds AVP Presentation Dr. Leo Jesus M.
PM functions of the teachers Four-Folds Functions of Lecture Method Lacaba
in the university. Functions of Teachers VP REEA
Teachers
2:00-3:00 Familiarize the process Identify the different  Government Accomplished Lecture and Ms. Maria Jonna V. Leave Form
PM flow of filing leave of the different leave Working Hours Leave Form Workshop Ty
absences, request for privileges and filing Policy and OIC-HRMO
travel and liquidation process Personnel Leave
process, and different Privileges and
 services offered by the Filing Process
3:00-3:30 university and correct Orient the  Travel Request, Accomplished Lecture and Mr. Aurelio Bautista Travel Form and
PM way of filling-up of the requirements and Processes and Travel Workshop Accountant III Liquidation
faculty teaching load process of travel Requirements Request Form Dr. Gerald T. Form
form. request and and Liquation Malabarbas
preparing of Form HRDO
liquidation.
3:30-4:00 Orient on correct  The Faculty Sample Discussion Dr. Fe C. Montecalvo
PM filling-up of the Teaching Load Teaching Dean, CAS
Faculty Teaching Form Load
Load Form
4:00-5:00 Discussion of the  Personnel Lecture Dr. Ellery R. Powerpoint Discussion of
PM different services Services Offered Daguman Presentation the different
offered by the university by the University Dentist services offered
to the personnel of the University Ms. Mia Cheryl E. by the university
university (Medical and Casiracan to the personnel
Dental Services, GAD Focal Person of the university
GAD, and other
Services)
Day 2 Orient the Code of Discussion of the  The Code of Lecture Method Dr. Marciano B. Food and Snack,
8:00-10:30 Professional Ethics and Code of Professional Professional Ethics Situational Analysis Apilado Training Kits,
AM Standards of Ethics Technique VP Academic Affairs Supplies and
10:30-12:00 Professional Teachers Discussion of the  The Standards of Lecture Method Mr. Fernando P. Materials,
AM Standards of Professional Situational Analysis Medrina Laptop, LCD
Professional Teaches Technique SEPS, Calbayog City Projector
Teachers Division Powerpoint
Presentations
1:00-2:30 Understand the Discuss the nature  OBE: Its Nature and Lecture and Dr. Enrique B. Powerpoint
PM Outcomes-Based and importance of Importance Workshop Montecalvo Presentation
Education. OBE in the HEI Dean, CoEd
2:30-4:00 Discuss the OBE-  The OBE-based Sample Lecture, Simulation, Dr. Fe C. Montecalvo Travel Form and
PM based Teaching Teaching Strategies Output and Workshop Dean, CAS Liquidation
Strategies and and Techniques Form
Techniques
4:00-5:00 Construction of the  Parts and Sample Lecture and Dr. Romeo B. Santos Powerpoint
PM OBE-aligned Course Components of Course Workshop Dean, CET Presentation
Syllabus OBE-aligned Syllabus
 Course Syllabus
Collegiate Orientation Program (September 2018)
Day 1 Familiarize the goals, Discussion of the  College Goals, Lecture Method College Deans Powerpoint
(As objectives and college goals, Objectives, and Presentation
Scheduled organizational structure objectives and Organizational
by College) of the assigned college organizational Structure
and the grading system structure of the
of the courses handled college
Day 2 Discussion and  The Grading Computation Coaching Program Chair or Powerpoint
(As orientation of the System by and Grade Workshop Senior Faculty Presentation and
Scheduled) Grading System and Area/Program Sheet Engr. Emil Ryan MS Excel
Submission of Grade Zosa
Sheets and Its Policy University Registrar
III
Capacitating Newly Hired Teachers in Research and Extension (October 2018)
Day 1 Capacitate newly hired Discussion of the  NwSSU Research Proposed Lecture and Dr. Leo Jesus M. Food and Snack,
(As faculty members in research agenda and Manual, Incentives Titles of the Workshop Lacaba Training Kits,
Scheduled Research and Extension procedure and Support, Research VP REEA Supplies and
by the programs of the Functions of Interest Based Materials,
REEA University. Research in on Agenda Laptop, LCD
Office) National Projector
Development, Powerpoint
Globalization/ Presentations
Internalization of
Research, Role of
Research in
Accreditation
(AACCUP &ISA)
and SUC Levelling
Research Proposal
Format
Day 2 & 3 Writing Research  Crafting of Research Lecture and Dr. Ernesto J. Guades Powerpoint
(As Proposal and Scientific Research Proposal Workshop University Research Presentations
Scheduled Requirements Proposal Directors
by the and Research Center
REEA Directors
Office)
Day 4  Critiquing of Critiquing and Dr. Ernesto J. Guades Powerpoint
(As Research Proposals Lecture Method University Research Presentations
Scheduled  Effective Directors
by the Presentation of and Research Center
REEA Research in Directors
Office) Fora/Conferences
Day 5 & 6 Discussion of the  The University Proposed Lecture and Dr. Leo Jesus M. Food and Snack,
(As extension agenda Extension Agenda Titles of the Workshop Lacaba Training Kits,
Scheduled and procedure and Extension Extension VP REEA Supplies and
by the Procedures Project Dr. Catherine B. Materials,
REEA  Preparing Rodriguez Laptop, LCD
Office) Extension Project University Extension Projector
Proposal Coordinator Powerpoint
Presentations
Day 7 AM  Critiquing of Critiquing Dr. Leo Jesus M.
(As Extension Project Lacaba
Scheduled Proposal VP REEA
by the Dr. Catherine B.
REEA Rodriguez
Office) University Extension
Coordinator
Day 8 PM Orient the different  The Different Discussion Dr. Leo Jesus M. Powerpoint
(As offices under the Office Offices of the Lacaba Presentations
Scheduled of the Vice President for REEA VP REEA
by the Research, Extension, Dr. Catherine B.
REEA and External Affairs Rodriguez
Office) University Extension
Coordinator
Day 12 Conduct of Closing Writing the IPCR  IPCR Commitment Accomplished Lecture and Dr. Leo Jesus M. Certificate of
October 31, Program, IPCR Commitment and Review IPCR Workshop Lacaba Completion,
2018 Commitment Writing (January-June 2019)  Crafting IDP and Commitment VP REEA IPCR
and IDP Preparation and Individual Its Importance and Dr. Gerald T. Commitment
Development Plan Malabarbas (HRDO) Form and IDP
VI. BUDGETARY REQUIREMENT
The budget requirements of this three-month program depend on schedules of the program as follows:

Orientation Part I: August 23 & 24, 2018

Particular Number of Unit Price Total
Quantity
Snack (AM and PM) 50 persons P50.00 P 2,500.00
Food (Lunch) 50 persons P 160.00 P 8,000.00
Supplies and Materials
Envelop 30 pieces P 5.00 P 150.00
Ballpen 30 pieces P 5.00 P 150.00
Notebook 30 pieces P 10.00 P 300.00
Bond Papers (long) 5 reams P 230.00 P 1,150.00
Bond Papers (short) 5 reams P 250.00 P 1,250.00
Grand Total P 13, 500.00
Orientation Part III: October, 2018 (8 Days)
Particular Number of Unit Price Total
Quantity
Snack (AM and PM) 50 persons P50.00 x 8 P 20,000.00
Food (Lunch) 50 persons P 160.00 x 8 P 64,000.00
Supplies and Materials
Envelop 30 pieces P 5.00 x 8 P 1,200.00
Ballpen 30 pieces P 5.00 x 8 P 1,200.00
Notebook 30 pieces P 10.00 x 8 P 2,400.00
Bond Papers (long) 5 reams P 230.00 x 8 P 9,200.00
Bond Papers (short) 5 reams P 250.00 x 8 P 10,000.00
Grand Total P 108,000.00

Prepared by:

GERALD T. MALABARBAS, Ed.D.

Human Resource Development Officer

Recommending Approved:

MARCIANO B. APILADO, Ed.D. RAMIL S. CATAMORA, Ed.D.

VP, Academic Affairs/PDC Chairperson VP, Administrative Affairs/PDC Vice-Chairperson

LEO JESUS M. LACABA, D.M

VP, Research, Extension, and External Affairs

Approved:

BENJAMIN L. PECAYO, Ed.D.

University President