Republic of the Philippines

NORTHWEST SAMAR STATE UNIVERSITY

Rueda Street, Calbayog City

Actualizing vision
Harnessing potentials (055) 209-3657; (055) 533-9857 main@nwssu.edu.ph
Improving lives (055) 209-3657; (055) 209-3900 www.nwssu.edu.ph

HUMAN RESOURCE DEVELOPMENT OFFICE

LEARNING AND DEVELOPMENT SYSTEM

In consonance to the Civil Service Commission PRIME-HRM directives and the

university’s desire and commitment to tail CSC HRM standards the Learning and Development
system shall be instituted.
With this, there are system that shall be observed and practiced by the university with the
coordination of the Human Resource Development Office through Learning and Development
System.
Each delivery unit which has plan to conduct a learning intervention through seminar,
training, workshop or any course should submit the necessary documents to the Human Resource
Development Officer for endorsement and approval of the Personnel Development Committee of
the university based on the HRD Plan. The Office of the HRD shall conduct Monitoring and
Evaluation and properly document the different learning interventions of the university.

Pre-Administration Course (for Endorsement to PDC)

1. Course Proposal
2. Course Design Matrix
3. Profile of the Internal Resource Speaker
4. Profile of the External Resource Speaker/Learning Service Provider
5. Pre-Test and Post-Test Tool (intended for the content evaluation for the
acquisition of learning by the participants)
6. Implementation Checklist

Course Proper Administration

1. Actual conduct of the Learning and Development Intervention

Post-Administration Course (for L & D Documentation)

1. Approved Course Proposal with Design Matrix (Photocopy)
2. Profile of the Internal and External Resource Speakers as Learning Service
Providers
3. Pre-Test and Post-Test Results (attached also the answered tool/s)
4. Course Evaluation Tool (provided by the HRDO)
5. Copy of the Trainings Materials used (both soft and hard copies)
6. Attendance Sheet
7. Photocopy of the Certificate of Participants/Attendance of the all the participants
attended
8. Accomplished Implementation Checklist

DEVELOPING COURSE BRIEF/PROPOSAL AND DESIGN MATRIX

Every training program should have a course brief with the following elements:
a. Course Description which provides a general overview of course content.
b. Target Participants
c. Course Goal which is a statement of the intended general outcome of a course or
training program.
d. Course Objectives which are statements of one several specific performance, the
achievement of which contributes to the attainment of the goal.
e. Course Outline which details the topics to be covered in the course.

Page 1 of 5
 f. Duration or the number of hours or days intended for the whole course.

Design Matrix
Day/Time Learning Session/ Expected Topic/Content Teaching/Learning Nominated Resources
Objectives Activity Outputs Highlights Methodology Facilitator/s Needed
Day 1

Day 2

Day 3

SELECTING TRAINING METHODS

Various training methods are available for use depending on their appropriateness to the
learning needs being addresses.
The following is a sample list of common training methods:
 Lecture
 Discussion
 Demonstration
 Role Play

IMPLEMENTATION CHECKLIST

Course Title
Target Implementation Date/s

Pre-Course Administration
Date Things To Do Specifications Remarks
Prepare and submit Course Brief and
Design Matrix to the PDC
Review Course Brief and Design
Matrix
Book venue and coordinate
facilitator
Requisition supplies and materials
Prepare and print marketing
collaterals
Invite target participants
Collect registration fees (if there is..)
Confirm participants
Conduct pre-course activities Only when specified
in the Training
Design
Remind participants and their
managers/team/organizer
Check training kits, materials and
supplies
Check equipment Laptop, projector,
etc...
Check venue and its set-up

Page 2 of 5
Course Proper Administration
Date Things To Do Specifications Remarks
Check facilitator
Check presentations
Greet participants and issue kits
Conduct opening ceremonies
Conduct Pre-Test
Introduce facilitator/s
Document proceedings
Verify accuracy of participant names
Print certificates and directory
Link modules (recap and introduce)
Facilitate course integration
Administer Level 1 and 2
Evaluations
Conduct closing ceremonies
Issue certificate and participant
directory
Safekeep equipment, materials,
supplies
Post-Course Administration
Date Things To Do Specifications Remarks
Ensure all expenses incurred are paid
Prepare summary of expenses
Summarize Level 1 and Level 2 (to be done by
Evaluation HRDO)
Summarize and file Training Outputs
Follow-up Post-Course activities Only when specified
in Training Design
Update participant database
Prepare Training Report

Budget
Budget Item Per Head Total
Consultant’s Fee/Honoraria (if there is as reflected in
the proposal)
Materials and Supplies
Function Room/Venue
Meals
Accommodation
Equipment Rental
Transportation
Miscellaneous:

Total

Equipment and Materials

Okay Before Okay After
Equipment/Material
Event Event

Page 3 of 5
Prepared by:

_____________________________
Training Administrator/Proponent

Approved by:

_____________________________
Training Manager

Program/Course Delivery and Administration

1. The Human Resource Division is responsible for the delivery and administration of the
scheduled L&D intervention in accordance with the Program/Course Design (Annex E).

2. The HRD shall assign a Program/Course Administrator whose task is to plan and execute
the implementation of the assigned program/course using the Program/Course
Implementation Checklist (Annex F).

4.2.1 The university will establish a training team/core group which will facilitate the
pre-training, during training and post-training activities for in-house trainings.

3. Internal or External Subject Matter Experts (SMEs) may be engaged to serve as

Learning Facilitators, Speakers or Resource Persons subject to a prescribed selection
process based on the following criteria:

3.1 Relevance of Experience - shows appropriate field of

specialization and educational/
professional qualifications
3.2 Depth of Experience - shows mastery of the subject matter
and competence
3.3 Timeliness of Experience - presents up-to-date and relevant
knowledge to be shared
3.4 Location of the Experience - works in a recognized institution
or agencies
3.5 Training of Experience - attends/serves various T&D
programs that enhanced his
competence/expertise

Furthermore, the SME Profile Form (Annex G) should be asked from the selected and
identified SMEs by the committee.

4. All Learning Facilitators, whether internal or external, must have demonstrated their
competency and capability to facilitate learning before being engaged as such. The
Learning Facilitator’s demonstration shall be evaluated based on the following
criteria:

4.4.1 Stimulate Participant Interest

4.4.2 Present Content
4.4.3 Process Learning
4.4.4 Manage Disruptive Behavior
4.4.5 Conduct Formative Assessment

HRD shall be responsible for evaluating the competency and capability of the
Learning Facilitators.

Page 4 of 5
 5. All program/course implementations shall be evaluated using a standard Level 1
instrument (Post-Training Evaluation - Annex H) and the Pre and Post-Tests (Annex
I.1 & I.2) specified in the applicable Evaluation Plan. Evaluation Levels 3 and 4 shall
be conducted only for selected programs/courses and in accordance with the Evaluation
Plan specified in the design of said programs/courses;

6. The University may also engage the services of the Local Service Provider Providers
(LSP) to design and implement training programs for the benefit of the NwSSU
personnel in order to address the learning and development needs. With this, the
following criteria may be used in selecting LSPs:

6.1 Staff Credentials

6.2 Client Feedback
6.3 Previous Experience
6.4 Alignment of Philosophies and Values
6.5 Depth of Related Experience
6.6 Staffing Capability
6.7 Quality of Products and Services
6.8 Financial Capability

7. Certificate of Participation/Completion (Annex L) shall be given to participants who

have successfully completed the requirements of the program/course including
attendance to at least 90% of its duration; and

8. The Certificate of Participation/Completion shall be signed by the University President

and attested by the HRD Officer/Dean/Campus Director/Unit Head in case the
intervention is conducted by the university.

DR. GERALD T. MALABARBAS

Human Resource Development Officer

Page 5 of 5