PROJECT CHARTER

A Requirement
Presented to
The Faculty of
Claro M. Recto Academy of Advanced Studies
Lyceum of the Philippines University

In Partial Fulfilment
of the Requirements for the Degree of
Master in Public Administration

by:
PAUL N. RENDAL

MARCH 2021
 CHAPTER I
PROJECT SCOPE AND STATEMENT

Introduction
Overview of the Project
Lola’s Coffee Co. is planning to create a new line of products from rice.

Purpose of the Project Charter

The purpose of this project charter is:
• to provide an understanding of the project, the reason it is being conducted and its
justification
• to establish early on in the project the general scope
• to establish the project manager and his or her authority level
The final approval will be the CEO of Lola’s Coffee Co.

Project Objective and Scope

Objective
The objective of this project is to research, test and produce coffee products from rice
grains for a month, with enough inventory for the Cavite market.

Scope
The scope of the Lola’s Coffee Co.’s Rice Project includes the activities listed below:
• Determine what variety of rice grains that makes good coffee
• Establish competitive prices of the coffee products
• Source and secure suppliers
• Establish researches, tests and the product samples
This project does not include the:
• Marketing, mass producing, distribution of the product
 Major Milestones
• All rice varieties are researched and tested
• Product samples are produced
• Quality and pricing of the product is determined

Major Deliverables
• Procurement of different rice varieties
• Research staffing completed, including work schedules
• Product samples are tested for quality

Assumptions
• Only coffee produced from rice grains will be sampled.
• Lola’s Coffee Co. will manage the project and be responsible for ongoing operations.
• Researchers will arrange the tests and will determine top varieties in producing coffee
from rice grains.

Constraints
• Company staff availability to meet for project planning is limited to business hours.
• Lola’s Coffee Co. will be responsible for any accidents in the project.
• Software is not available for project planning and control.

Business Need or Opportunity

The goal of this project is to provide input in the development of product lines of Lola’s Coffee
Co. The company is searching for other ways to gain income especially in the heritage of
Philippines palette. This will help in forming a research and development sector in the near
future for the company.
Preliminary Cost for the Project
The procurement team will assemble a proposal based on expected costs for review by the CEO
of Lola’s Coffee Co.
Project Charter Acceptance

Approver for Lola’s Coffee Co.:

___________________________ ______
Paul N. Rendal Date
CEO, Lola’s Coffee Co.

___________________________ ______
Aiyinna Mikaela M. Mape Date
Production Manager/ Project Manager, Lola’s Coffee Co.
 CHAPTER II
WORK BREAKDOWN STRUCTURE

Lola’s Coffee
Co. – Rice
Coffee Project

Phase 1 Phase 2 Phase 3 Phase 4

Deliverables Deliverables Deliverables Deliverables Deliverables Deliverables Work Package Work Work Package Work Package
1.1 1.2 1.3 1.4 1.5 2.1 3.1 Package3.2 3.3 4.1

Deliverables Deliverables Work Package Work Package Work Package

1.1.1 2.2 3.2.1 3.3.1 4.2

Deliverables Work Package Work Package

2.3 3.2.2 4.3

Deliverables Work Package

2.4 4.4
 CHAPTER III
SEQUENCE PROJECT ACTIVITIES
Lola’s Coffee Co. – Rice Coffee Project PHASE ONE PHASE TWO PHASE THREE PHASE FOUR
TASK WEEK WEEK WEEK WEEK WEEK WEEK WEEK WEEK WEEK WEEK WEEK WEEK
TASK % DONE
ID 1 2 3 4 5 6 7 8 9 10 11 12

Project Conception
1
and Initiation
1.1 Project Charter 100%
1.1. Project Charter
100%
1 Revisions
1.2 Research 100%
1.3 Initial Scope 100%
1.4 Assumptions 100%
1.5 Constraints 100%
Project Definition
2
and Planning
Scope and Goal
2.1 100%
Setting
Work Breakdown
2.2 100%
Structure
2.2 Budget 100%
Responsibility
2.3 100%
Assignment Matrix
2.4 Risk Management 100%
Project Launch
3
and Execution
Status and
3.1 0%
Tracking
3.2 KPIs 0%
3.2.
Monitoring 0%
1
3.2.
Forecasts 0%
2
3.3 Project Updates 0%
3.3.
Chart Updates 0%
1
Project
4 Performance/
Monitoring
4.1 Project Objectives 0%
Quality
4.2 0%
Deliverables
Effort and Cost
4.3 0%
Tracking
Project
4.4 0%
Performance
SEQUENCE PROJECT ACTIVITIES – CRITICAL PATH METHOD

3.2.1

1.2 2.2 3.3 3.2.2 4.1

START 1 1.1 1.1.1 1.3 2 2.2 2.4 2.5 3 3.1 3.3 3.3.1 4 4.2 4.3 4.4 FINISH

1.4 2.2

1.5
 CHAPTER IV
PROJECT BUDGET PLAN

Lola’s Coffee Co. – Rice Coffee Project

TASK ID TASK ALLOTMENT NOTES
1 Project Conception and Initiation
1.1 Project Charter PhP 250.00 Meetings
1.1.1 Project Charter Revisions PhP 250.00 Meetings
1.2 Research PhP 250.00 Meetings
1.3 Initial Scope PhP 250.00 Meetings
1.4 Assumptions PhP 250.00 Meetings
1.5 Constraints PhP 250.00 Meetings
2 Project Definition and Planning
2.1 Scope and Goal Setting PhP 250.00 Meetings
2.2 Work Breakdown Structure PhP 250.00 Meetings
2.2 Budget PhP 250.00 Meetings
2.3 Responsibility Assignment Matrix PhP 250.00 Meetings
2.4 Risk Management PhP 250.00 Meetings
3 Project Launch and Execution
Research and Purchasing
3.1 Status and Tracking PhP 10,000.00
of Rice Grains
3.2 KPIs PhP 500.00 Taste Tests for Rice Coffee
Narrowing of Qualified
3.2.1 Monitoring PhP 200.00
Rice Grains
Attend workshops on the
future of the coffee
industry.
3.2.2 Forecasts PhP 3,000.00
Research for Rice Grains
not available in the
Philippines
Choosing top 3 Rice
3.3 Project Updates PhP 350.00
Grains for Rice Coffee
Presentation of Top 3 Rice
3.3.1 Chart Updates PhP 350.00
Coffee
4 Project Performance/ Monitoring
4.1 Project Objectives PhP 350.00 Meetings
4.2 Quality Deliverables PhP 350.00 Meetings
4.3 Effort and Cost Tracking PhP 350.00 Meetings
4.4 Project Performance PhP 350.00 Meetings
SUBTOTAL PhP 11,050.00
10% CONTIGENCY COST PhP 1,105.00
TOTAL PhP 12,155.00
 CHAPTER V
RESPONSIBILITY ASSIGNMENT MATRIX
Lola’s Coffee Co. – Rice Coffee
Project
R – Responsible | A – Accountable | C – Consulted | I - Informed
Mr. Mr. Ms. Dela Mr. Ms.
NAMES Ms. Mape Ms. Reyes
Rendal Garcia Cruz Ramos Torres
Marketin Senior Senior Senior
Production Accountan
COMPANY ROLE CEO g Office Office Office
Manager t
Manager Staff Staff Staff
Project Project Project
Project Project Business Business
PROJECT ROLE Team Team Team
Sponsor Manager Analyst Analyst
Member Member Member
TASK
TASK
ID
Project
1 Conception and
Initiation
1.1 Project Charter C R R C C I I
Project Charter
1.1.1 C R R C C I I
Revisions
1.2 Research C R R C C I I
1.3 Initial Scope C R R C C I I
1.4 Assumptions C R R C C I I
1.5 Constraints C R R C C I I
Project Definition
2
and Planning
Scope and Goal
2.1 C R R A A I I
Setting
Work Breakdown
2.2 C R R A A I I
Structure
2.2 Budget C R R A A I I
Responsibility
2.3 Assignment C R R A A I I
Matrix
2.4 Risk Management C R R A A I I
Project Launch
3
and Execution
Status and
3.1 I R R R R A A
Tracking
3.2 KPIs I R R R R A A
3.2.1 Monitoring I R R R R A A
3.2.2 Forecasts I R R R R A A
3.3 Project Updates I R R R R A A
3.3.1 Chart Updates I R R R R A A
Project
4 Performance/
Monitoring
Project
4.1 I R R R R R R
Objectives
Quality
4.2 I R R R R R R
Deliverables
Effort and Cost
4.3 I R R R R R R
Tracking
Project
4.4 I R R R R R R
Performance
 CHAPTER VI
PROJECT RISK MANAGEMENT
Likelihood
1 2 3

1 Low Low Medium

Lola’s Coffee Co. – Rice Coffee Project

Impact
2 Low Medium High

3 Medium High High

LIKELIHOOD IMPACT IF
RISK CONTINGENT
OF THE RISK THE RISK SEVERITY OWNER MITIGATING ACTION PROGRESS ON ACTIONS
DESCRIPTION ACTION
OCCURRING OCCURS
Escalate to the
Project Team with
Project Complete a business case if Business case re-written
an assessment of
purpose and Project not already provided and with clear deliverables and
Medium High High the risk of
need is not Sponsor ensures purpose is well submitted to the Project
runaway
well-defined. defined on Project Charter. Team for approval.
costs/never-ending
project.
Document
assumptions made
Project design
and associated
and Define the scope in detail via
Project risks. Request Design workshops
deliverable Low High High design workshops with input
Sponsor high risk items scheduled.
definition is from experts.
that are ill-defined
incomplete.
are removed from
scope.
Share the plan and
Project Hold scheduling workshops
go through
schedule is with the project team so they
Project upcoming tasks at
not clearly Low Medium Medium understand the plan and Workshops scheduled.
Manager each weekly
defined or likelihood of missed tasks is
project progress
understood reduced.
meeting.
The Project Sponsor will
brief project manager on the
importance of the project.
Soft book resources as early
Escalate to the Project Sponsor has agreed
No control as possible and then
Project Project Sponsor to hold briefing. Now
over staff Medium Medium Medium communicate final booking
Manager and bring in back making arrangements for a
priorities dates ASAP after the
up resource. meeting room.
scheduling workshops.
Identify backups for each
human resource on the
project.
Break this risk into two: 'cost Escalate to project
estimating' and 'scheduling sponsor and
Estimating
errors'. Project Team.
and/or Project Contingency agreed by
Medium High High Use two methods of cost Raise change
scheduling Manager Project Team.
estimation, and carefully request for change
errors
track costs and forecast cost to budget or
at completion making schedule.
 adjustments as necessary.
Build in 10% contingency on
cost and scheduling.
Track schedules daily and
include schedule review as an Pull down
agenda item in every project contingency.
team meeting.
Flag forecast errors and/or
delays to the Project Team
early.
Attend project scheduling
workshops.
Check previous projects, for
Escalate to the
Unplanned actual work and costs.
Project Manager
work that Check all plans and quantity
Project with plan of Project manager attending
must be Low High Medium surveys.
Manager action, including scheduling workshops.
accommodate Document all assumptions
impact on time,
d made in planning and
cost and quality.
communicate to the project
manager before project kick
off.
When aware
Unresolved Hold regular project team immediately
project meetings and look out for escalate to Project
conflicts not Project conflicts. Review the project Team and gain Project team meetings
Low Medium Medium
escalated in a Manager plan and stakeholder assistance from scheduled.
timely engagement plan for potential Project Sponsor to
manner areas of conflict. resolve the
conflict.
Delay in
earlier project
phases
Ensure the project plan is as
jeopardizes Consider
accurate as possible using
ability to meet insurance to cover
scheduling workshops and
fixed date. Project costs and Awaiting completion of the
Medium High High work breakdown structure.
For example Manager alternative schedule.
Use Tracking Gantt and
delivery of supplier as a
Baseline to identify schedule
just in time backup.
slippage early.
materials, for
conference or
launch date.
Follow security procedures,
Notify appropriate
Theft of ensure Non-Disclosure
authorities e.g.
materials, Agreements (NDAs), & NDAs issued. Security
Project police, Project
intellectual Low High High compliance certificates are in certificates confirmed for
Manager Team and initiate
property or place. Verify all physical contractors.
internal
equipment. security measures in place.
investigations.
Secure insurance.
Acts of God
for example, Ensure insurance in place. Notify appropriate
extreme Familiarize project team with authorities. Follow
Insurance confirmed along
weather, leads Project emergency procedures. health and security
Low High High with additional premises
to loss of Manager Where cost effective put back procedures. Notify
insurance at site.
resources, up systems in place e.g. stakeholders and
materials, generators. Project Board.
premises etc.
Stakeholder Identify stakeholders, analyze Notify appropriate
Project Stakeholder Analysis in
action delays Low High High power and influence and authorities and
Manager progress.
project. create a stakeholder follow internal
 engagement plan. Project
Team to authorize the plan.
procedures e.g. for
Revisit the plan at regular
activist
intervals to check all
demonstrations.
stakeholders are managed.
Consider getting insurance.

CURRICULUM VITAE
Personal Data

Paul N. Rendal
Zone III Brgy. Langkaan I, Dasmarinas City, Cavite, Philippines
+639069219427
May 19, 1995
Single
rendal519@gmail.com
Education

Since 2019 Master in Public Administration (MPA)

Claro M. Recto Academy of Advanced Studies
Lyceum of the Philippines University Cavite
(Philippines)

Graduated 2016 Bachelor of Science in Business Administration

Major in Operations Management (BSBA-OM)
College of Business Administration
Lyceum of the Philippines University Cavite
(Philippines)

Graduated 2012 High school

Langkaan Campus
Brightways Academy
(Philippines)

Work Experience

2020 Administrative Officer II

City Schools Division of Dasmarinas City
Department of Education (Philippines)

2018

2017

Administrative Assistant I
Schools Division of General Trias City
Department of Education (Philippines)

College Instructor
National College of Science and Technology
Dasmarinas City Main Campus (Philippines)
References

Ms. Rose Ann Mendoza, MBA

Professor, Business Department
National College of Science and Technology Main
+639235948019

Engr. Conrado Clemente II Jr.

Professor, Engineering and Architecture Department
National College of Science and Technology Main
+639351043352

Rev. Fr. Engelbert Bagnas

Former Parish Priest, St. Paul Parish Cavite Philippines
+639175845228

Mr. Warlito Yalung

Former University of the Philippines Madrigal Singer
Conductor, Lyceum of the Philippines University Harmonic Chorale
+639176258167