THE CONSTITUTION

OF

ABEOKUTA GRAMMAR SCHOOL OLD BOYS ASSOCIATION

(AGSOBA) CLUB 9197.

AS AMENDED (FIRST ALTERATION) IN 2019

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 1

CONSTITUTION OF ABEOKUTA GRAMMAR SCHOOL OLD
BOYS ASSOCIATION (AGSOBA 9197)

ARRANGEMENT OF ARTICLES
Clause A: Preamble…………..………………………………………….………..….Pg 3

Clause B: Establishment…………………….………………………………………Pg 3

Clause C: Interpretation………………………………………………….………….Pg 3

Article 1: Supremacy of the Constitution……………………………………...……Pg 5

Article 2: Association ……………………………………………………….……….Pg 5

Article 3: Aims and Objectives of the Association…………………………………Pg 6

Article 4: Membership ………………………………………………………………Pg 7

Article 5: Organs of the Association and their functions…………………………...Pg

Article 6: Subscription and other Levies…………………………………….…….Pg 17

Article 7: Election of Officers………………………………………………………Pg 18

Article 8: Meetings……………………………………………………………….…Pg 18

Article 9: Finance …………………………………………………………………..Pg 19

Article 10: Discipline…………………………………………………………..……Pg 20

Article 11: Use of Social Media Platforms……………………………...……...….Pg 22

Article 12: Conflicts…………………………………………………………….…..Pg 22

Article 13: Amendment of the Constitution…………………………………….…Pg 22

Article 14: Special Clauses………………………………………………………….Pg 23

Article 15: Enactment………………………………………………………………Pg 24

Addendum 1: School Anthem…………………………...…………………………Pg 25

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 2

Addendum II: Fees……..…………………………………………………...………Pg 25

A. PREAMBLE

We the members of ABEOKUTA GRAMMAR SCHOOL OLD BOYS’

ASSOCIATION 9197 (ABEOGRAMS OLD STUDENTS’ASSOCIATION)
popularly known as “AGSOBA”, having firmly and solemnly resolved to form an
association for promoting the interest of our Alma Mater and members, based on due
respect for constituted authority, elders/seniors (either in age or year of admission), and
mutual respect and understanding amongst members; do hereby make and give to
ourselves the following rules and regulations hereinafter referred to as “The
Constitution”.

B. ESTABLISHMENT

The Association shall be a body corporate under PART C of the Corporate Affairs
Commission (Incorporated trustee), with perpetual succession and a common seal. It shall
have the power to sue and can be sued in its corporate name, be capable of purchasing,
acquiring, holding and disposing of property, movable and immovable, for the purpose of
carrying out its function under this Constitution.

C. INTERPRETATION

In this Constitution the meaning of the following words shall be limited to the definition
prescribed therein:

“President” means President of Abeokuta Grammar School Old Boys’ Association, Club
9197.

‘Constitution” means the constitution guiding the Abeokuta Grammar School Old Boys’
Association, Club 9197.

“Executive Council” means officers elected to manage the operations of AGSOBA.

“Board of Advisers” means an advisory board as a mandatory requirement for the

incorporation of club 9197 by the Corporate Affairs Commission.

“School” means ABEOKUTA GRAMMAR SCHOOL.

‘Motto” means a short phrase chosen as encapsulating the beliefs or ideals of the School.

“Register” means list of members’ names and addresses in a log book.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 3

“Dues” mean required levies to be paid annually by a member.

“General Assembly” means all members of the Association.

“Inauguration” means the swearing in of newly elected Executive Council by the

Chairman, Board of Advisers, at the Annual General Meeting.

“Programmes” mean activities organized by the Association.

“Projects” mean work commenced by the Association for a purpose.

“Donations” mean monies given freely without duress by interested persons, be it a

member or not.

“Common Seal” means engraved emblem containing the logo of the Association which
distinguishes it from any other Association; and also authenticates any document
engraved with it.

“Anthem” means Abeokuta Grammar School’s sacred song.

“Social Media Platforms” shall include Twitter handle, Whatsapp, Facebook, Instagram,
Wechat, Yahoo Messenger etc.

“Misconduct” means an unacceptable or improper act by a member of the Association

which is against the interest of the Association or its members.

“Disciplinary committee” means a constituted panel of the Association which

investigates and sanctions wrong doing by members.

“Award” means a presentation of an official plaque in appreciation of a member or any

other person’s contribution to the Association.

“Meetings” as explained in Article 8 of this Constitution.

“Activities” mean all programmes/ projects organized or engaged in by club 9197

Association.

“Financial Year” means the end of year of the Association.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 4

ARTICLES

ARTICLE 1: SUPREMACY OF THIS CONSITUTION

The Constitution is supreme and its provisions shall have binding force on all its
members. In the event of any conflict between the provisions of this Constitution and the
provisions of any bye law, constitution, rules or regulations of any other branch or set
club, the provisions of this Constitution shall prevail and the provisions of the other bye
law, rules or regulations shall only be valid up to the extent of its consistency with this
Constitution.

The provisions of the parent AGSOBA body shall prevail in the event of any conflict

ARTICLE 2: ASSOCIATION

2.1 The Association, which was founded in 2007, shall be known, called and addressed
as ABEOKUTA GRAMMAR SCHOOL OLD BOYS’ ASSOCIATION,
9197 (ABEOGRAMS OLD STUDENTS’ASSOCIATION) or the
“Association”).

2.2 Short Title

This shall be the initials of the Clause 2.1, A.G.S.O.B.A, Club 9197.

2.3 The Motto of the Association shall be the same as that of Abeokuta Grammar
School, Abeokuta (our “Alma Mater”), as contained in the coat of arms, which
reads thus “Iberu Oluwa ni Ipilese Ogbon”, which in translation means “The
Fear of God is the Beginning of Wisdom”.

2.4 The full name and the shortened form shall apply to all old students irrespective
of gender. Members shall be called and addressed as “FELLOW AGSOBA”.

2.5 The Founder’s Day of our Alma Mata shall be held annually in the month of
July or in accordance with the school’s programming.

2.6 The Colour and Anthem of the Association shall be the same as that of our
Alma Mater, and the Anthem is as fully detailed in Addendum I of the
Constitution.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 5

2.7 The Secretariat of the Association shall be the Alumni Office, Alumni Building
of Abeokuta Grammar School, Idi- Aba, Abeokuta, Ogun State.

2.8 The Association shall have a Board of Advisers consisting of all past presidents
and past vice presidents of the Association.

2.9 The financial year of the Association shall end on 31st of December of each year.

2.10 The Common seal shall be in the custody of the General Secretary.

2.11 The Association shall have a website designed for its use to disseminate necessary
information to its members; and to create more awareness about the
establishment of Club 9197 to its sets, in all states of the federation and other
parts of the world. The Association may also disseminate information via other
platforms such as SMS and social media for increased awareness, educative
purposes and promulgating the aims and objectives of the Association.

2.12 A signed copy of the constitution by the President and the General Secretary
shall be at the Secretariat of the Association.

2.13 The Association shall be a non-political, non-religious and not-for-profit

organisation.

ARTICLE 3: AIMS AND OBJECTIVES OF THE ASSOCIATION

3.1 To unite in fellowship, all the old students of Abeokuta Grammar School,
hereinafter referred to as the “school”.

3.2 To cherish and protect all the traditions of the school.

3.3 To carry out such activities and projects, which shall, in the opinion of the
Association, contribute to the educational, social, environmental, structural and
economic development of our Alma Mater.

3.4 To raise funds voluntarily and receive donations, gifts, grants and bequests from
members and the general public for financing any of the AGSOBA 9197 projects.

3.5 To encourage members to be a constant source of inspiration to the present students

in the school.

3.6 To serve as a link between the past and the present students of the school.

3.7 To co-operate with the principal, the tutors, and the students of the school to maintain
the prestige of the school and ensure its progress.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 6

3.8 To set up organs that will promote business ventures towards improving the socio-
economic advancements of members.

3.9 To build a spirit of cooperation and alliance amongst members of the Association in
order to help them in various aspects of their lives.

3.10 To promote the spirit of healthy competition among the students of the Alma
Mater, through scholarship, debates, awards etc.

ARTICLE 4. MEMBERSHIP

Membership of this Association shall be by Ordinary membership.

Ordinary Membership shall be open to the following persons:

4.1 All old students of Abeokuta Grammar School that were admitted in the year 1991,

before/after 1991 but graduated in year 1997.

4.2 Register of Members

4.2.1 The General Secretary shall keep an up-to-date register and database of all
members of the Association.

4.2.2 The register shall contain detailed particulars of each member, such as name,
address, year of admission/ exit, present occupation, email address and contact
number.

4.2.3 The register shall be opened for inspection at the Annual General Meeting and
published on the Association’s website.

ARTICLE 5: ORGANS OF THE ASSOCIATION AND THE

FUNCTIONS

5.1 The following are constituted positions to be held by members of the Association.
i. President
ii. Vice President
iii. General Secretary
iv. Public Relations Officer
v. Financial Secretary
vi. Treasurer
vii. Social Secretary

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 7

 viii. Two (2) Welfare Officers
ix. Auditor (appointed two months preceding AGM)
x. Chief Whip
Executive Council

The above listed positions shall be referred to as “The Executive Council” of the
Association and shall be made up of positions I-X of Article 5.1 and past
presidents of the association.

Board of Advisers

5.1.1 The Board of Advisers of AGSOBA CLUB 9197 shall be the legal owner of all
the assets of the Association, and shall have the right to sue or be sued in
relation to the affairs and assets of the Association.

5.1.2 The Board of Advisers of the Association shall be made up of Past Presidents
and Vice Presidents of the Association.

5.1.3 Re-elected presidents or vice presidents will not be members of the BOA for the
duration of their stay in office

5.1.4 The Board of Advisers shall have a Chairman who shall be elected for two
years. The position shall be renewable only once.

5.1.5 In the event of a meeting, and the seat of the Chairman, Board of Advisers is
vacant by virtue of article 5.1.7, the most senior past president shall preside
until the subsequent appointment of another Chairman of the Board of Advisers.
In the event that there is no available past president, the most senior vice
president shall preside.

5.1.6 The quorum for any meeting of the Board of Advisers shall be two-thirds (2/3)
of members of the Board of Advisers.

5.1.7 Any member of the Board of Advisers may cease to hold office if he/she:
(a) dies,
(b) resigns his/her office,
(c) ceases to be a member of Abeokuta Grammar School Old Students’
Association,
(d) becomes insane,
(e) is convicted of a criminal offence involving dishonesty by a court of
competent jurisdiction.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 8

5.1.8 The common seal of the Association shall be presented by the General-Secretary
when required for use by the Board of Advisers.

5.1.9 All documents to be executed by the Advisers shall be approved by at least two-
thirds (2/3) of the total number of Advisers. Approval may be by verbal
consent, appending of signatures, or any other agreed method of consent
resolution.

5.1.10 A meeting of the Board of Advisers shall be held twice a year and the incumbent
president may be invited.

5.1.11 The Board of Advisers shall perform the following functions:

(a) act as the advisory body to the current President and the committees of
the Association;
(b) mediate in disputes amongst members of the Association, as may be
referred to by the Executive council;

(c) At the Inauguration of the Executive Council which shall be held at the
Annual General Meeting, the Chairman, Board of Advisers shall be
empowered to swear-in the newly elected Executives.

(d) Any other functions that may be designated by the General Assembly.

5.2 The General Assembly

5.2.1 The General Assembly shall be made up of all the members of the Association.

5.2.2 The General Assembly shall exercise its powers through the Annual General
Meeting or any Extra-ordinary meeting(s) of the Association.

5.2.3 The General Assembly shall have the powers to:

(a) Elect officers into the Executive Council;
(b) Inaugurate the newly elected Executive Council at its Annual General
Meeting.

(c) Approve the amendment of this Constitution, as detailed in Article 13;

(d) Receive, consider and approve the report of the Auditor and audited
financial statements relating to the accounts of the Association;

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 9

 (e) Receive the report of the President, General Secretary and the Treasurer
on the activities of the Association, and such reports must be read at the
Annual General Meeting;

(f) Receive and consider draft resolutions from the Executive Council for
any issue or question of which this Constitution makes inadequate or no
provision for its resolution; and

(g) Exercise any other power, perform any other function, or engage in any
other activity that may lawfully be so exercised, performed or done by
the Association for carrying out, or giving effect to, the purpose for
which the Association is established.

5.3.4 All decisions of the General Assembly at the Annual General Meeting or any
extra-ordinary meeting, except as expressly specified in this Constitution on any
specific matter, shall be made by simple majority of the members attending and
voting at such meeting.

5.3.5 COMMITTEES

Recommendations shall be by minimum of two-thirds (2/3) of the committee members.

In a situation where any appointed member of a committee is deemed not suitable for the
appointment by the general assembly, the BOA will be empowered to investigate and
give necessary recommendations

(a) Electoral Committee

The BOA shall nominate the members of the electoral committee from
members of the general assembly considered to be upright and of
reputable character. Such persons must not be seeking election into any
of the offices indicated in Article 5.1

The Committee shall be responsible for the screening of all the

candidates seeking election into the offices indicated in Article 5.1 and
conduct election into the offices.

The Electoral Committee shall also be responsible for investigating any

petition against any of the contesting members of the Association, over
any act of commission or omission, which may cause or have caused
grievous harm to any member of the Association or the Association
itself; and shall forward such findings/recommendation to the
disciplinary Committee for appropriate action.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 10

 The electoral guidelines shall be drafted by the electoral committee and
approved by the BOA and Executive Council.

(b) Constitution Review Committee

The Constitution Review Committee shall consist of a minimum of five

(5) members of the Association. The composition of the members of this
Committee shall be as follows: (i) the incumbent president, vice president
and BOA of the association (ii) a legal practitioner from the general
assembly (iii) three (3) or more additional members of the Association of
high repute.

The Committee shall be responsible for collating any proposed

amendments to this Constitution, and analyzing the merits and demerits
of the amendments, and shall present the resolution for the amendment to
the General Assembly for approval.

This Committee shall be dissolved after the proposed amendment has

been considered by the General Assembly and ratified.

(c) Disciplinary Committee

This Committee shall consist of a minimum of three (3) members of the

Association duly appointed by the General Assembly, and shall include –
any of the following: (i) The past presidents and vice-presidents of the
Association. (ii) a member who is a legal practitioner (iii) A member who
is a Human Resource person or a member with Human Resources
Knowledge (iv) any member with adequate knowledge and vast
experience with corporate disciplinary procedure.

This Committee shall, at the instance of the Executive Council,

investigate any disciplinary issues petitioned directly to it, or forwarded
from any of the other committees to it and make appropriate
recommendation(s) to the Executive Council.

The Committee’s term shall concurrently expire with the term of the
Executive Council and shall be re-constituted after the election and
inauguration of the newly elected members of the Executive Council.

The Committee shall take disciplinary action against any member or

officer of the Association for any misconduct or an action that is inimical
to the progress of the Association;

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 11

 (d) Asset and Project Development Committee

This Committee shall consist of a minimum of three (3) members of the

Association appointed by the Executive Council.

The Committee shall be responsible for keeping inventory of all the

assets of the Association and ensure that they are adequately insured on a
yearly basis. The Committee shall also be responsible for supervising all
projects of the Association.

5.4 The Executive Council

The Executive Council shall be the management organ of the Association

responsible for handling the affairs of the Association between meetings of the
General Assembly, and to implement the decisions of the General Assembly.

No officer shall be elected into the same office for more than two consecutive
terms of two years each.

5.4.1 Membership of Executive Council

The membership of the Executive Council shall comprise of duly elected
officers of the Association occupying the offices set out in Article 5.1

5.4.2 Functions of each office of the Executive Council

The Executive Council shall consist of the under-listed positions and duties:

i. President:

The President chairs the Executive Council and shall preside at all meetings which
include the Annual General Meeting, Ordinary meetings, Executive Council Meetings or
the Extra-ordinary General Meeting. He/she shall co-ordinate the activities of members at
such meetings. He/she shall also perform such duties as may pertain to and incidental to
his/her office as the leader of AGSOBA Club 9197. If the President is absent, the Vice-
President shall preside. In the absence of the two top officers, members present at the
meeting shall appoint a Chairman from amongst the members.

The president shall present an address at the Annual General Meeting. Such an address
shall not be open to debate.

ii. Vice- President:

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 12

He/she shall assist the President and act on his/her behalf when the President is absent at
any meeting. The Vice-President shall perform such other functions as may be delegated
to him/her by the President.

iii. General Secretary:

The secretary shall perform the secretarial duties of the Association. He/she shall keep a
register of members and open such register from 10.00am on the Annual General
Meeting for inspection by members.

He/she shall submit an annual detailed report which shall be debated. The Secretary shall
also circulate the notice of the meeting and the minutes of the last meeting/agenda to all
members via any convenient medium agreed to by the General Assembly.

iv. The Financial Secretary:

He/she shall collect all dues, subscription and special levies of the Association. All
monies so collected shall be handed over to the treasurer as soon as possible, but not later
than three working days after collection. The Financial Secretary keeps a true and
accurate record of all receipts and payments into the Association’s accounts in the Bank.
He shall submit an annual report at the general meeting.

He/she shall recommend fund raising activities for approval by the Executive Council
and maintain a register of the financial members of the Association for each year.

The Financial Secretary and the treasurer shall also ensure that accounts are audited by
Auditors appointed by the Association, and submit all necessary documents as may be
required by the Auditor, make financial transactions on behalf of the Association and be
responsible for the presentation of the audited annual reports at the Annual General
Meeting.

v. The Treasurer:

He/she shall receive all monies for the association and shall keep a true and accurate
record of all receipts and payments into the Association’s accounts in the Bank. He/she
shall keep an imprest account of Five Thousand Naira only at any given time. He/she
shall submit an annual report at the general meeting and be one of the signatories to the
bank accounts of the Association. The Treasurer and the Financial Secretary shall also
ensure that accounts are audited by Auditors appointed by the Association, submit all
necessary documents as may be required by the Auditor, make financial transactions on
behalf of the Association and be responsible for the presentation of the audited annual
reports at the Annual General Meeting.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 13

 i. The Public Relations Officer (PRO):

He/she shall ensure that all members of the association are duly informed of every
activity of the association. The PRO shall ensure that due and sufficient publicity is given
to all activities of the association.

ii. The social secretary:

He/she shall perform all the duties normally performed by a social secretary. In
particular, the social secretary shall manage all the social activities of the association’s
calendar and in that regard, may form ad-hoc committees in order to facilitate the
execution of all social activities of the Association.

iii. Welfare Officers - I & II:

They shall seek to promote fellowship and welfare of members of the Association,
arrange the venue for meetings/ other activities of the Association and initiate and
coordinate welfare and self-enrichment programmes for members of the Association.

Co-ordinate official visits to any member who is sick or has lost a dear one, to
commiserate with him/her.

Recommend to the Executive Council on donations/voluntary contributions from

members, non-governmental Organisations or other relief groups for such member.

iv. Auditor:

The Auditor who shall be appointed not earlier than two months before the annual
general meeting, shall audit the accounts of the association. The auditor’s report which
shall be submitted at the Annual General Meeting, shall reflect the true financial position
of the association as at 31st December of the year which shall be the Annual Financial
Year. Appointment and remunerations of the auditor shall be decided by the BOA.
In the event that the association cannot afford the services of an independent auditor, the
BOA will appoint a three-member committee from the General Assembly to carry out the
duties of the auditor.

v. Chief Whip
He/ She shall be responsible for registering late arrivals to meetings as well as
maintaining decorum during meetings or programmes organized by the Association.

The Executive Council shall jointly and individually have the following functions:

(a) Manage the affairs of the Association;

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 14

 (b) Engage in any legitimate and legal activity or undertaking for the purpose
of mobilising or generating financial and other material resources to be
applied exclusively to the fulfillment of the aims and objectives of the
Association as set out in this Constitution;

(c) Solicit donations, gifts and other forms of material aid for the purpose of
meeting the financial requirements and other needs of the Association in
furtherance of its aims and objectives;

(d) Represent and be the liaising body of the Association in all matters before
the public and our Alma Mater, except as may be otherwise decided by the
General Assembly;

(e) Identify and execute projects that will enhance the good image of the
Association and our Alma Mater;

(f) Raise and deal with the funds of the Association in accordance with this
Constitution;

(g) Coordinate student scholarships, prizes and awards sponsored by or

through the Association

(h) Create and pursue economic venture (s) that could generate funds towards
the attainment of the aims and objectives of the Association;

(i) Raise funds for the welfare of members of the Association;

(j) Institute awards for deserving members of the Association that have
distinguished themselves in rendering selfless service to the Association.
The categories of such awards shall be decided by an awards committee
whose membership shall be determined by the BOA and Executive
council.

The “Most Distinguished Alumnus Award” shall only be conferred on

Past Presidents.

Any other award shall be conferred on deserving members of the

Association ONLY by the Executive Council on the recommendation of
the award Committee.

Awards may be conferred on members of Club 9197 or other Agsoba

clubs of the school whom his/her impact is felt either through financial or
moral support.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 15

 (k) Recommend to the General Assembly for removal, any officer who is
found to be incompetent, incapable of performing the duties of his/her
office, or without any reasonable excuse fails to attend three (3)
consecutive meetings of the Executive Council;
(l) Submit report (including recommendations) on serious misconduct by any
erring member to the Disciplinary Committee for further investigation (if
necessary), consideration and necessary action.

(m) Undertake and implement any decision approved by the General

Assembly at the Annual General Meeting or any emergency meeting of
the Association;

(n) Shall decide the exact date of the Annual General Meeting.
(o) Set up committees, as may be deemed necessary, to assist the Association
on any matter assigned to it. Members of such committees shall be
financial members of the Association, and such committee is considered
dissolved as soon as its report is submitted, considered and concluded
(p) Coordinate the appointed committees and utilize feedback of the various
committees for the growth of Club 9197 and;

(q) Undertake any action or take any step, as may be deemed necessary, to
protect the interest and existence of the Association.

5.4.3 An office shall be declared vacant where any of the following occurs, if the
holder:
(i) Resigns from office,
(ii) His/her term expires.
(iii) is dismissed from office for any offence
(iv) becomes incapacitated, insane or of unsound mind,
(v) dies,
(vi) fails to fulfill its financial obligations to the Association
(vii) is convicted of a criminal offence by a court of competent jurisdiction,
(viii) or such other reasons detrimental to the cause of the Association.
The current president shall issue a query to a defaulting exco member giving him 48
hours within which to respond to the query. The query and the response shall be
forwarded to the disciplinary committee of the association which shall then investigate
appropriately and make recommendations to the president. The president shall either

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 16

ratify or reject the recommendation of the disciplinary committee; the decision of which
shall then be presented to the general assembly.
5.5 GROUNDS FOR IMPEACHING THE CURRENT PRESIDENT

5.5.1 Financial impropriety/misappropriation.

5.5.2 Sexual harassment
5.5.3 Misrepresentation of the association
5.5.4 Vote of no confidence from the other exco members
5.5.5 Convicted of a criminal offence
A two-third majority vote of financial members of the general assembly shall sign a
petition presented to the BOA requesting for the impeachment of the president.

The BOA and the disciplinary committee shall examine the petition, investigate and
interrogate the parties involved. Their findings and decisions will then be pronounced to
the general assembly.

ARTICLE 6: SUBSCRIPTION AND OTHER LEVIES

6.1 The Association shall generate its income from:

(a) annual membership dues;
(b) registration and inauguration fees by contesting members of the club.

(c) donations and contributions by members, well-wishers, government,

non-governmental organisations and corporate organisations; and

(d) fund raising activities undertaken by the Association.

ARTICLE 7: ELECTION OF OFFICERS

I. Shall be held biennially at the Annual General Meeting

II. Election shall be by secret ballot via physical and/or online voting system

III. Any member contesting for executive positions shall be a qualified and
credible person. ‘Qualified’ to this association shall mean:
a. A financial member.
b. Must have spent minimum of 3 academic sessions in Abeokuta
Grammar School and graduated in the year 1997
c. Must be a physically active member.
d. Must be gainfully employed or an entrepreneur.
e. Must be ready to serve and;

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 17

 f. Must have professional or residual knowledge and acumen to handle
the responsibilities required from a holder of the post.
IV. Bye- Election: In the absence of a general meeting to conduct a bye-
election, the Executive Committee shall appoint any person considered
suitable to function in the vacant office until the next Annual General
Meeting.
V. The executives of the association shall have the power to nominate a
qualified person for a vacant post without a candidate.

ARTICLE 8: MEETINGS

8.1 Ordinary Meeting: Shall be held quarterly. The meeting shall be held in
accordance with the schedule drawn up by the General secretary and approved by the
General Assembly of the Association. Any change of time/ schedule must be approved by
the Executive Council.

Annual General Meeting: Shall be held once a year at the end of each Financial
year in accordance with the schedule drawn up by the General secretary and approved by
the General Assembly of the Association.

The notice of the Annual General Meeting shall indicate the agenda to be discussed at the
meeting, and members may propose business to be transacted at the General Assembly.
Such agenda must have been submitted to the General Secretary not less than fifteen (15)
days before the date of the Annual General Meeting.

No issue(s) that has not been placed on the agenda shall be discussed or put to vote unless
a resolution to that effect is approved by a two-third majority vote of financial members
at the Annual General Meeting.

The Annual General Meeting shall be attended by all members of the Association, but
only the financial members shall be entitled to vote for the officers of the Association.

Executive Council Meeting: Shall be called by the President, or at the instance of

three members of the Executive Council giving written notice to the secretary.

Notice of Executive Council Meeting: at least seven days notice prior to the meeting shall
be given by the General secretary to the members of the Executive Council.

Extra-ordinary Meeting: this is an emergency meeting summoned by the president

or at the recommendation of the Board of Advisers for an urgent business of the
Association requiring the immediate action of the Association or sanction on any member
of the Association.

8.2 Voting at meetings: Only financial members have a right to vote and it shall be
one vote to one ordinary member. Voting on all matters shall be by show of hands at

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 18

meetings. It shall be by secret ballot and/or online voting at the election of executive
officers of the association. A decision shall be carried by simple majority of votes of the
members. The president, or authorized presiding officer may use a deciding vote in the
event of a tie.

Quorum at Meetings: ten members of the Association and two-third members of

the Executive Council shall form a quorum.

ARTICLE 9: FINANCE: Sources of funds

I. Members shall pay a meeting due of hundred naira (100) or such other
amounts as may be determined from time to time by members at the
Annual General Meeting.

II. Every member of the Association shall be required to pay an annual

subscription of three (3) thousand naira only or such other amount as may
be determined from time to time by members at the Annual General
Meeting.

III. Members shall be required to pay special levies and donations when
occasions demand e.g during award presentation, financial assistance to a
member. e.t.c

IV. Voluntary donations from members or well-meaning individuals/corporate

entities or non-governmental Institutions on some Association’s projects
or donations towards future projects or progress of the Association shall
also be appreciated by the association.

V. Profit from any economic ventures in which the Association may

participate.

VI. The United Bank of Africa, Abeokuta shall be the Association’s Bank.

VII. Signatories: The President, Secretary and the Treasurer shall be signatories
to the Association’s Account. Any two (2) of them can sign the
Association’s Cheque at a time.

ARTICLE 10: DISCIPLINE:

I. Members shall observe punctuality, orderliness and decorum at meetings.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 19

 II. Members shall always address the president and other members of the
executive properly and be recognized when speaking at meetings.

III. The Association shall maintain strict disciplinary code to ensure

compliance with the constitution at all times.

IV. For every misconduct, an appropriate sanction shall be applied

V. Any officer who fails to perform his/her duties satisfactorily shall be

censored by the Executive Council and referred to the BOA, and where
there is no noticeable improvement, shall be called upon to show cause
why he/she should not be asked to resign his/her appointment, and if the
Executive Council is satisfied that a new appointment should be made, it
shall recommend his/her removal to the General Assembly at the next
Ordinary Meeting.

10.2 Classification of Misconduct

Misconduct is hereby classified into (i) Minor Misconduct, and (ii) Serious
Misconduct.

10.2.1 Minor Misconduct

All offences that do not cause any damage to the well-being of the Association
but is capable of establishing negative precedence is hereby considered as
minor misconduct. Examples are:
(a) Lateness to meetings/interruptions during meetings.
(b) Use of disrespectful or foul languages
(c) Disruption of proceedings at meeting
(d) Drunkenness and violent behaviour during meetings or Association’s
activities.
(e) Engaging in the activities that may hamper the health of others during
meetings/activities such as fights that degenerate into public nuisance.
Any minor misconduct can be punished by the officer of the Association presiding at the
meeting with fines, levies, or expulsion from such meeting.

10.3.2 Serious Misconduct

Any offence which is capable of causing severe damage to the honour and
integrity of the Association or that may jeopardize the interest of the
Association is regarded as a serious misconduct. Examples are:

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 20

 (a) Financial impropriety/misappropriation.

(b) Insubordination to the directive of the President or any Executive

Council.
(c) Sexual harassment

(d) Misuse of the Association’s social media platforms.

Every serious misconduct shall be referred to the Disciplinary Committee for
investigation, consideration and recommendation.

The Executive Council shall have the power to recommend to the Disciplinary
Committee, the suspension of the membership of any member whose conduct is
deemed to be inimical and prejudicial to the attainment of the aims and objectives
and good name of the Association.

ARTICLE 11: USE OF SOCIAL MEDIA PLATFORMS

In order to maintain the core values of our Alma Mater, which are discipline
and respect, the following rules shall govern the use of social media platforms
by our members:

(a) the social media platforms shall be used for disseminating information,
creating awareness, campaigning for the Association’s positions on
pressing national issues; BUT must not be used to abuse, denigrate or
cast aspersions on any member of the Association, particularly the
officers of the Association and past Presidents/Vice Presidents; and

(b) the social media platforms must not be used to post obscene content(s)
or material(s) that is capable of destroying the unity of the Association
or promoting division among its members.

Any infraction of the above rules shall be deemed to be a misconduct, which upon being
brought to the attention of the Disciplinary Committee shall be met with appropriate
sanctions, such as warning, suspension or dismissal from the Association.

The Association, if it so wishes, may appoint a web and social media Committee, which
shall be made up of three (3) members to monitor the social media platforms. The Head
of the Committee shall be the Social Secretary; members of the Committee shall be the
Chief Whip and the Public Relations Officer.

ARTICLE 12: CONFLICT

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 21

When the provision of this Constitution conflicts with any provision of the central
AGSOBA, the provision of the constitution of the Central AGSOBA shall prevail to the
extent of the inconsistency.

ARTICLE 13: AMENDMENT OF THE CONSTITUTION

This constitution may be amended, reviewed or revoked by the decision of the

General Assembly at the Annual General Meeting.

Any financial member of club 9197 may propose in writing, an amendment to this
Constitution, and shall forward the details of such proposed amendments to the
General Secretary of the Association for consideration by the Executive Council,
not later than three (3) months to the Annual General Meeting where the proposed
amendment is to be considered.

The General Secretary shall circulate the proposed amendment(s) to members, not
later than one (1) month, and such notice should also be published on the
Association’s website.

Amendments shall be considered by the General Assembly and a two-third

majority vote of the financial members attending and voting at the Annual
General Meeting shall be required to pass an amendment to the Constitution.

ARTICLE 14: SPECIAL CLAUSES

14.1 The income and property of “AGSOBA CLUB 9197”, howsoever derived, shall
be applied solely towards the promotion of the objectives of “AGSOBA CLUB
9197” ONLY as set forth in this Constitution, and no portion thereof shall be
paid or transferred directly or indirectly, by way of dividend, bonus or otherwise
howsoever by way of profit to the members of “AGSOBA CLUB 9197”.

14.2 PROVIDED that nothing herein shall prevent the payment, in good faith or
reasonable and proper remuneration to any officer of the “AGSOBA CLUB
9197”, in return for any service actually rendered to the “Association”, but so
that no member of the Trustee, Executive Council or General Assembly shall be
appointed to any salaried office of the “Association”, or any office of the
“Association” paid by fees that no remuneration or other benefits in money or
monies shall be given by the Association to any member of such council or
governing body except out-of-pocket expenses or reasonable and proper rent for
premises demised, or let to the “Association” provided that the provision last
aforesaid shall not apply to any payment of any company to a member of the
“Association” may be a company in which such a member shall not hold more
than one hundredth part of the capital, and such member shall not be bound to
account for any share of profits he may receive in respect of any such payment.

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 22

14.3 No addition, alteration or amendment shall be made to or in this Constitution for
the time being in force, unless the same has been previously submitted to and
approved by the General Assembly who shall act as the Registrar of this
Association.

14.4 In the event of a winding up or dissolution of “AGSOBA CLUB 9197” there

remains, after the satisfaction of all its debts and liabilities any property
whatsoever, the same shall not be paid to, or distributed among the members of
the “Association” but shall be given or transferred to some other institution(s),
having objectives similar to the objectives of the “Association”; and the body or
bodies are prohibited from distributing its or their income and property amongst
its or their members to an extent at least as imposed on the institution(s) to be
determined by the members of “AGSOBA CLUB 9197”. If this effect cannot
be given to the aforesaid provision, then the remaining funds shall be used for
some other charitable objectives.

ARTICLE 15: ENACTMENT

This constitution shall be known as The Constitution of Abeokuta Grammar School’s Old
Boys’ Association, CLUB 9197, enacted in December 2010 is hereby first amended and
ratified this ……………day of………..2020.

________________ ____________________

President Club 9197 General Secretary

Name: Name:

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 23

 ADDENDUM I:
SCHOOL ANTHEM

Stanza 1. Lori oke ati petele,

Nibe la gbe bi mi o,
Nibe la gbe to mi dagba o,
Ile ominira,
Emi o fabeokuta sogo,
Mo duro lori olumo,
Maayo loruko egba o,
Emi omo Lisabi,

Chorus Maayo maayo maayo o,

Lori olumo,
Maayo Maayo Mayoo ooo
Lori Olumo.

Stanza 2 Abeokuta ilu egba,

Mi o ni gbagbe e,
N on gbe o leke okan mi,
Bi ilu odo oya,
Emi o maayo lori olumo,
Emi o sogo yi lokan mi,
Wipe ilu olokiki o,
La wa egba gbe eee,

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 24

 Repeat Chorus.

OGO NI FUN BABA

Ogo ni fun baba ati fun omo ati fun emi mimo
Boo tiri laa tete ko se, o n be nisiyin, ogo ni fun olugbala
Titi aye ainipekun, la o ma fun oluwa wa
E fiyin foluwa o ju bee lo (2ce)

ADDENDUM II:
LEVIES TO BE PAID BY MEMBER

Membership meeting fee – N100 per meeting

 Annual due - N3,000 per annum

CONSTITUTION OF ABEOGRAMS OLD BOYS’ ASSOCIATION 25