COASTAL ENERGEN CROSS FUNCTIONAL FLOW CHART

VENDOR SALES OPERATION MAINTENANCE PURCHASE HR/FINANCE

400 KV Line 1 & 2 General Ledger

Charged and Preparation & finalisation Creation/ Staff Recruiting
Technical availability of Annual budget ,Budget Modification
>= 50% review
Order and Contract
Purchase
management
requestions
SOP/LOGICS / Annual Budget Chart of
Operation planning review accounts Organizational
schedule and review maintenance & management and
Review CSR Activities
Managing purchase
Sales Quotation/ Preparation of
contracts
Price management Maintenance
schedule & review
Raise Indent (PM/CM/BDM/ Staff allowance
Start up Plan based CBM/AOH/COH) Personnel , Claims and
on start up curve Annual Administiration Reimbursement
Schedule Equipment trial
Request for Budgeting and approval
MFT and ETS Logic
Dampers and valves
Quotations Review
NO

Sales order & Corrective / Spares and Service

Inquiry processing Breakdown/Defect Contract
Fuel and maintenance management
consumable Supplier Quotations India Payroll
Schedule Revision available Petty Cash
Management

Credit management YES

Invoice certification Evaluation of offers

DC Declaration Preparation of
Billing Based on Technical checklist &
DSM Charges availability Modification, Book Closure &
Fine Review Reveiw
Pre award
Sales Billing Discussions
Start up curve Doccumentation
Unit Running NO Unit Start up deviation and Time
delay
PTW Request and
Isolation Insurance
Purchase order Evaluation &
processing Renewal

Unit Synch Start up report

Power Gen
Product allocation

Maintenance Work
with Safety norms Treasury
YES Modifying Activities
existing
Load ramp up/down Confirmation
Schedule deviation purchase
to schedule Processing
requisitions
Price list approval

Vendor invoice
PTW surrender
Equipment accounting and
performance receipt /
Ash generation parameters payment
monitoring and Purchase approval
analysing
Claims ,Return and
Refund management

Equipment trial Advance and Staff

reimbursements Advance
Log books and loans
reccording Service Purchasing
and Recording

PTW Close
Financial statement
Parameters within Defect list analysis
limits and no NO preparation Manage supplier
abnormalities Invoices

YES

Daily generation Foreign

and consumption exchange
MIS reports Supplier Evaluation Return process transactions

END Review of
Statutory
Compliance

Documentation
Phase
 ISO CERTIFICATION PROCESS

Application Receipt

STAGE 1
Document Review
& Intializing Visit

Finalize Audit
Dates

STAGE 2
Corrective Actions
Initial Audit

Closing of NC

Recommendations

Certificate Issue 3 Year validity

12 months
monitoring

Re-Certification
 EMPLOYEE RECRUITMENT SUB PROCESS
Identifying
Vaccancy

Define and write

up & Job Post Job Internally
Description

Send personnel Suitable

YES
form to HR canditate

YES NO

Determine Examine existing

classification resumes on file Arrange meeting
with canditate
YES

Suitable
Regular Hire canditate Conduct
preliminary
interview

NO NO Select Candidate

Develop
Hiring
recruitment Develop interview
through Contract
strategy questions

YES Determine Pay

Range
YES
Place
advertisement Conduct Interview

Make Employment
offer

Collect Resumes
References OK

Candidate
YES HIRE CANDIDATE
acceptance

NO
Resume
Qualified

NO Candidates Pool NO