“Remember Alex”: Tool Box Talk Meeting (TBT)

How can we make Tool Box Meeting effective?

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Primary Causes of Incidents

Hazards not Poor job planning &

recognized/identified Poor execution
in the TBT

Results in people hurt

with possible worth
consequences

Poor communication
Poor or No Supervision (message not clear,
language, etc.)

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Reason Model – Swiss Cheese

PTW
Workplace Risk Assessment (TBT)
Hazard /
Procedures
Risk
Maintenance

Incident!

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 What is a Toolbox Meeting?
 A two way interactive dialogue held before the start of any work activity, involving
the team doing the task together with the Supervisor/Permit Holder.
 To identify hazards and mitigations for each tasks to ensure all work hazards are
fully understood in the PTW.
 To identify & agree roles and responsibilities to execute tasks safely.
 To discuss previous experiences with doing the same or a similar activity.

 Toolbox is NOT:
 A lecture, a general HSE discussion or a tick box exercise. It must be Task Specific.
 A one way communication by the Supervisor.
 A one hour meeting. It should be 10 -15 minutes max.

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 When is a Toolbox Meeting required?
 At the start of a new shift/activity when you have a Permit to Work in hand.
The following are to be discussed:
o What we want to achieve as a group?
o What are to be done by the individuals?
o What controls are defined/to be defined?
o Who will be responsible for implementing each control?
o Who has issue(s) with implementing any of the controls?
o What additional hazard we may have missed to identify?
o What additional controls we may have missed to identify?

Note: Anyone can hand write additional control on the permit and to get it approved by Area Operations
Technician (AOT)
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What should be discussed in the Toolbox Meeting?

 The Permit To Work content (Hazards and Controls)

 The plan and methods (including equipment and tools) to be used .
 Emergency response e.g. What to do if something goes wrong? Who is
the first aider? How do we call for help? etc.
 Any HSE Newsflash or Incidents relevant to the task and what were the learnings.
 Discuss things that went well on previous jobs and identify interventions or
improvements required.
 Question & check understanding of the hazards and controls by asking open
questions (How, What, Where, When, Who) which requires explanation instead of
using closed questions (Yes/No)

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Who should do the Toolbox Meeting?

 Job Supervisors

 Permit Holder

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Where should A Toolbox Talk Held?

 At the work site location where the activity will take place (or nearby).
 A place where people are comfortable and safe.
 Not at a noisy area where people cannot hear what is being said.
 Not in a hot or confined area.

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Toolbox Talk: Test Understanding & Document the Discussion

 How do you test the team’s understanding of the hazards and the
agreed controls?

 Once TBT is finished, record the discussion points on the TBT form
and ask your team to write their names and signatures.

 Make sure every individual contributes at least once to ensure

participation by all & benefit from the experience of all those
involved.
o List the names and tick them off as they answer.
o Confirm that all team members understand and are happy to proceed.

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Exercise – ToolBox Talk

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When do you Pause and why?

Use the Pause cards to identify new hazards such as

new trip hazards or hazards as a result of changes
to the work.

Plan when you will Pause. For example: “Pausing

after breaks is a given, but when else will we Pause?

 When we get this flange broken;

 Before we hoist the spool piece out of the pipe;
 We can look for the new hazards that come with
an open flange;
 Or, we will Pause when we move our job to the
next area to see what specific hazards are in that
location.”

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Influence Safe Behaviour

 Asking questions (competency check & promotes learning).

 Praising the positive and correcting the negative.

 Using Check back – questions to check understanding.

 Closely monitoring new people and third party.

 Leading by example.

 Encourage open discussion and questions from the team.

 Praise crew members who did something in a particularly safe way at the last job.

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 Summary
Key Learnings Best Practices

 The purpose of a Toolbox Talk is to ensure that  In a Toolbox Talk:

all workers are physically and mentally
prepared for the work and the hazards
involved.
 A Toolbox Talk:
 Involves everybody associated with the job.
 Identifies hazards and mitigations.
 Is conducted at the work site location where
the job will occur or nearby.
 Is the responsibility of the supervisor, but
anyone can conduct the briefing.
 Be present, engaged and contribute to the
discussion.
 Discuss specifics of hazards and controls listed
in the PTW.
 Be aware of who is responsible for each
control.
 Test the team understanding to what discussed.
 Use your Pause cards to identify new hazards and
hazards as a result of changes to the work.
 Plan when you will Pause.

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