LOGBOOK

FOR
MERCY JUTA
2021
CITY OF HARARE
WEEK ACTIVITY LEARNING OBJECTIVE
1  Filing  It is done in order to keep
employees records up to
06/12/20 date and safe.
 It is done to manage user
data
13/12/20
 Signing contracts  drafted contracts for the
newly appointed general
and domestic attendants
ANALYSIS RECOMMENDATIONS
 Learnt that when filing one  More cabinets are needed in the
should first sort the staff
employees documents  When information is stored on
alphabetically for easy paper and locked in file
filing. cabinets there is a high chance
 It is an organized, of having potential hawkers,
someone would need to
systematic, efficient and
physically have access to the
transparent way of papers to steal information. So
managing data. I recommend information to be
 Documents cared for will digitally stored.
not easily tear, get lost or
dirty.
 When signing contracts
one should crosscheck
confirming the details
written on the draft
contract and those on the
typed contract before
signing are correct. For
wrong capturing of these
details has financial
implications.

Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100
WEEK ACTIVITY LEARNING OBJECTIVE
 Printing and filing  To be able to handle
2 of documents. employees files with care.
 The activity was not
08/02/21  Recruitment  I called the successful
candidates of the general
 Answering and laborers to come and sign
making phone the employment contract. 
calls when
necessary  Also to learn to keep
employees information
12/02/21 confidentially
 Was tasked to call
domestic attendants for
interviews
ANALYSIS
 Mastered every concept
difficult and it was
efficiently completed 
I learnt how to effectively
communicate with people
professionally
 Learnt to answer people’s
calls concerning queries
and inquiries and
transferring them to their
relevant departments
RECOMMENDATIONS
 Greater care should be practiced
when filing so as to avoid
misfiling of employee
documents.
 I would recommend that when
answering calls in the absence of
the supervisor one should note
down what would have been
said.


Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100
WEEK ACTIVITY LEARNING OBJECTIVE ANALYSIS RECOMMENDATIONS
Type new contracts I learnt how to type a new
3 for the employees contract of an employee who
who were promoted  has been promoted and the
15/03/21 contents that should be in the
 Write letters contract.
of
confirmation The student learnt 
of That, the Staff office is
employment characterized by mostly
paperwork that needs to be
 Record leave handled with care because
19/03/21 days onto some of these papers are
ledger cards sensitive especially the names
of the shortlisted applicants.
 Write
overtime and
calculate
standby duties
for employees

Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100
WEEK ACTIVITY LEARNING OBJECTIVE ANALYSIS RECOMMENDATIONS
4  Assisting new  When addressing a
employees to fill query you must give all the
22/03/21 their contracts attention to the customer or
 Filling client.
employee records  When calculating
 Write overtime and standby duties
application one needs to concentrate to
letter for salary eliminate all potential errors
advance
 Assisting new
employees to fill
26/03/21 bank account
forms.

Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100
WEEK ACTIVITY LEARNING OBJECTIVE
 Signing Contracts  Signed Contracts for Clinic
5 Orderlies.
06/04/21
 Writing  I was tasked to write
Confirmation letters confirmation letters for
employees certifying that
they are bonafide
employees of the City Of
Harare.
 Was given the duty to
09/04/21  Writing Acting write acting forms for
Appointments employees who where
appointed to work on
acting capacity so that
they may be paid.

ANALYSIS
 Typed Contracts for Domestic
Attendants who where
promoted to grade 13 Clinic
Orderlies
 I managed to master the
concepts and write the
letters
Well mastered
RECOMMENDATIONS
 I Recommend that when drafting
contracts one should take note of
the hours, the pay number, the
leave days of the workers and
maternity days if it is a female
employee as these things have
financial implications
 Thoroughly checking whether the
person requesting for
confirmation letter is still working
for the City Of Harare

Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100
WEEK ACTIVITY LEARNING OBJECTIVE
 Calling for  Was tasked to call general
6 interviews labourer and domestic
attendants for interviews
12/04/21  Booked the Boardroom
 Booking the  Wrote works order for the
Boardroom panelists to be provided
 Writing works order with breakfast and lunch
 Verifying if the person
who showed up for the
interview is the person
16/04/21  Verification called for interview
ANALYSIS
 I learnt how to effectively
communicate with people
professionally.
I managed to book the
boardroom and secured
refreshments and food for the
panelists .
RECOMMENDATIONS
I recommend that a works order be
written a day before in order to allow
the canteen staff to prepare food in
time and also booking of the
boardroom should be done a week
before so that they wont be any
clashes as other stakeholders may
have also be using the boardroom the
day u want to carry the interviews.

 Coordinated the
interview

Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100
WEEK ACTIVITY LEARNING OBJECTIVE ANALYSIS RECOMMENDATIONS
7  Organizing  Typing Reports for  When working with
20/04/21 and filing of renewal of Contracts employee records I learnt that I
memos.  Organizing and should handle them with extra
 Recruitment filing of  employee caution since they are the point of
reference in the future
and selection of records
 Learning how to write
new employees  Filling leave forms formal letters for example
 Write in employees personal confirmation or appointment
confirmation of files letters
employment   Recruiting
23/04/21  Report permanent workers
writing  Preparing contracts
 Checking for newly engaged
terminated employees 
contracts
 Conduct
interviews for
general laborers

Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100
WEEK ACTIVITY LEARNING OBJECTIVE ANALYSIS RECOMMENDATIONS
 Compile a list  I learnt that as a Staff
8 new employees Officer it is very necessary to
account numbers verify and check your
03/05/21  Dispatch copies documents before submitting
of leave forms to them elsewhere since there can
respective be misplacement of papers
Divisions/Sections which may lead to loss of
and file the other documents.
one in Personal  Registers must be
File thoroughly assessed to mark
 Write absenteeism and employees
07/05/21 confirmation letters who habitually come late to
of employment work
 Record the
number of absent
days for council
employees from
different sections/
divisions on a
consolidated time
sheet

Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100
WEEK ACTIVITY LEARNING OBJECTIVE ANALYSIS RECOMMENDATIONS
9  Calling applicants  Calling applicants for  I learnt how to type long list for
10/05/21 for interviews interviews. interviews.

 Tying long list for  Typing termination Learnt how a contacted is

interviews. contracts for locum. terminated

 Typing termination Tying long list for interviews

contracts for locum
14/05/21 nurses.
Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100

WEEK ACTIVITY LEARNING OBJECTIVE ANALYSIS RECOMMENDATIONS

 Write  Wrote confirmation of I learnt that as a Staff Officer it is
confirmation of employment letters very necessary to verify and check
O7/06/21 employment letters  Recorded leave forms your documents before submitting
 Record leave onto ledger cards them elsewhere since there can be
forms onto ledger  Deployed new students misplacement of papers which
cards on attachment may lead to loss of documents
 Deploy new  Wrote overtime and
students on calculated standby duties  
attachment
 Write overtime
11/06/21 and calculate
standby duties
Supervisor’s comments……………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Date ……………………………Signature………………………………………Marks……………/100