STORES/KOL/CLW

TENDER DOCUMENT
Tender No: 34212692 Closing Date/Time: 28/09/2021 11:00

COS/CLW/KOLKATA acting for and on behalf of The President of India invites E-Tenders against Tender No
34212692 Closing Date/Time 28/09/2021 11:00 Hrs. Bidders will be able to submit their original/revised bids
upto closing date and time only. Manual offers are not allowed against this tender, and any such manual offer
received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 34212692 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 34
Inspection Agency CLW Publishing Date / Time 12/07/2021 13:41
Procure From Approved
Yes Approving Agency CLW
Sources
Closing Date Time 28/09/2021 11:00
Validity of Offer ( Days) 120 Ranking Order for Bids Lowest to Highest
Earnest Money /Bid
Tender Doc. Cost (INR) 0.00 2000000.00
Security (INR)
Obtain Bid Security Declaration in lieu of Bid Security Yes

Tender Title HIGH VOLTAGE BUSHING FOR 3 PHASE LOCO

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 29731021 Goods (Y) Stock --- Yes CLW INR
Description :HIGH VOLTAGE BUSHING FOR 3 PHASE LOCO AS PER CLW's SPECN. No.
CLW/ES/3/0052/D OR LATEST.
SMM/3PH/CLW/CRJ West Bengal 334.00 Numbers
Consignee
SMM/DKAE West Bengal 50.00 Numbers

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

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 STORES/KOL/CLW
TENDER DOCUMENT
Tender No: 34212692 Closing Date/Time: 28/09/2021 11:00

For all items Completion : Within 9 Months Minimum 35% qty. to

be supplied within three
(03) months from date
of P.O. next 35% qty.
within six (06) months
and balance 30% qty to
be completed within
nine (09) months from
the date of PO.

Payment Terms

S.No Description
Payment Terms
1 100% payment shall be made after receipt and acceptance of stores by the consignee (OR) 95% payment
against Provisional Physical Receipt Certificate (PPRC) duly signed/counter signed by a Gazetted Officer,
physically or digitally, along with the Inspection Certificate issued by the nominated inspection authority and
balance 5% against R/Note. In exceptional cases, 98% plus 2% payment can also be considered within the
framework of extant rules and procedures.
2 For Developmental Orders with prototype inspection clause, R-Note will be issued based on Provisional
Inspection Certificate only for accountal purpose, not for making any payment to firms and 100% payment will be
made after issuance of Final IC and other relevant documents.

Statutory Variation Clause

S.No Description
1 Statutory Variation Clause (SVC) is applicable as per Clause 3.0 of Section -II of "CLW Bid Document -2021".

Option Clause

S.No Description
1 +/- 30 percent Option Clause is applicable as per Clause 17 of Section-II of "CLW Bid Document-2021".

Railway Standard Fall Clause

S.No Description
1 Not applicable.

Standard Governing Conditions

S.No Description
1 This e-Tender will be governed by "CLW Bid Document 2021" as attached to the tender and as available on
website www.ireps.gov.in and all other terms & conditions as envisaged in the tender document/NIT.
2 IRS Conditions of Contract: The tender/contract shall be governed by IRS Conditions of Contract, latest version
(along with all correction slips).

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 The Purchaser (CLW) reserves the right to procure entire or bulk quantity Yes Yes Allowed
[minimum 80% of Net Procurable Quantity] from the CLW/BLW approved (Optional)
vendors for the tendered item. Approved firms whose prototype for the
tendered item has not yet been cleared will be considered for bulk orders
subject to type test/consistency test.

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 STORES/KOL/CLW
TENDER DOCUMENT
Tender No: 34212692 Closing Date/Time: 28/09/2021 11:00

2 Unapproved firms must upload with offer details of equipment/quality Yes Yes Allowed
control, machinery and plant, QAP, ISO, credentials for item/similar items (Optional)
and other documents in terms of Clause 9.0 of Section-I of "CLW Bid
Document 2021" to substantiate their capacity to develop this item. Offers
from unapproved firms may be considered for placement of
"Developmental Orders" totaling up to 20% of NPQ, if found technically
suitable and competitive as per Clause 10 and its sub-paras of Section-II of
"CLW Bid Document 2021". Unapproved firms should also indicate their
timeline for development of the prototype.
3 Dealers/Agents quoting on behalf of an OEM must upload "Tender Specific Yes Yes Allowed
Authorization" from the OEM along with their offer in terms of Clause 9.2.2 (Mandatory)
of Section I of "CLW Bid Document 2021", failing which their offer will be
summarily rejected.
4 Firms claiming to be "Class I Local Supplier" or "Class II Local Supplier" on Yes Yes Allowed
the basis of self certification of "Local Content" are required to upload along (Mandatory)
with their offer a Certificate from the Statutory Auditor/Cost Auditor of the
Company (OR) a practising Chartered Accountant/Cost Accountant
certifying the percentage of local content in the product offered in terms of
Clause 15.1.1,7(b) of Section I of "CLW Bid Document 2021", failing which
their offer will not be considered as an offer from a "Class I Local
Supplier/Class II Local Supplier" and will not be considered eligible for
ordering in this tender.

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 This is an e-tender. Manual Offers/Bids for this tender will not be accepted No No Not Allowed
under any circumstances, only electronic Offers/Bids shall be accepted.
2 Have you furnished the statement of deviations, if any? No No Not Allowed
3 Have you mentioned MAKE/BRAND of OEM ? No No Not Allowed
4 Have you indicated the HSN code of your offered product? No No Not Allowed
5 Have you kept your offer validity as per "Condition for Responsiveness of No No Not Allowed
Offer"?
6 Have you indicated the percentage of Local Content in the relevant No No Not Allowed
column?
7 Have you submitted the details of location(s) where local value addition is No No Not Allowed
made?
8 Have you attached relevant document for MSE if you claimed purchase No No Not Allowed
preference as MSE firm ?
9 Have you attached CA Certificate for the Local Content claimed, if you No No Not Allowed
claim to be a " Class I Local Supplier/Class II Local Supplier" ?

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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 STORES/KOL/CLW
TENDER DOCUMENT
Tender No: 34212692 Closing Date/Time: 28/09/2021 11:00

1 (1) Earnest Money Deposit (EMD) shall be as per Clause 6.0 of Section-I Yes Yes Allowed
of "CLW Bid Document 2021". Bidders seeking exemption from (Optional)
submission of EMD shall sign the "Bid Securing Declaration" as per
"Annexure-A" envisaged in "CLW Bid Document-2021", as below:- "I/We
hereby understand and accept that if I/We withdraw or modify my/our bids
during the period of validity, or if I/We are awarded the contract and on
being called upon to submit the performance security/Security Deposit, fail
to submit the performance security/Security Deposit before the deadline
defined in the request for bid document/Notice Inviting Tender, I/We shall
be debarred from exemption of submitting Bid Security / Earnest Money
Deposit and performance security/ Security Deposit for a period of 6 (six)
months, from the date I/we are declared disqualified from exemption from
submission of EMD/SD, for all tenders for procurement of goods issued by
any unit of Indian Railways published during this period".
2 SECURITY DEPOSIT is applicable as per Clause 13.0, Section-II of "CLW Yes Yes Allowed
Bid Document 2021". (Optional)
3 Goods & Services Tax (GST): As per clause 2.0 and all sub-clauses of No No Allowed
Section-II of "CLW Bid Document-2021". (Optional)
4 In case the successful tenderer is not liable to be registered under Yes Yes Allowed
CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable (Optional)
GST from his/their bills under Reverse Charge Mechanism [RCM] and
deposit the same to the concerned tax authority.
5 Bidders shall also give Declaration as below:- " I/We agree to pass on such Yes Yes Not Allowed
additional input tax credit as may become available in future under GST
scheme, in respect of all the inputs used by the manufacturing and/or
supply of final goods/services on the date of supply by way of reduction in
price and advise the purchaser accordingly"
6 The Bidder agrees to supply the tendered stores at the rates quoted by him Yes Yes Not Allowed
in accordance with the Standard Governing Conditions of this tender.
7 The bidder confirms that Rates and other financial terms quoted in relevant Yes Yes Not Allowed
columns of financial bid will only be ruling terms for acceptance, and such
terms quoted anywhere else should be ignored. [Denial of this condition is
not recommended].
8 An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should Yes Yes Allowed
submit a copy of Invoice/Proforma Invoice from OEM along with their offer (Mandatory)
as well as should undertake to furnish all import documents in terms of
Clause 26.4 of section II of "CLW Bid Document 2021".
9 Bidders to submit details of location(s) where local value addition is made Yes Yes Allowed
as per Clause 15.1.1, 7(a) of Section I of "CLW Bid Document-2021". In (Mandatory)
case no details are furnished,it will be presumed that works address(es) of
manufacturing in India are the location(s) of local value addition.
10 Bidders from country which shares a land border with India shall comply Yes Yes Allowed
with Clauses 31.0 (A) & (B) of Section II of " CLW Bid Document 2021". (Optional)
11 Are you eligible for availing benefits and preferential treatment extended to Yes Yes Allowed
Micro and Small Enterprises [MSEs]? If so, necessary documents, as per (Mandatory)
special conditions for MSEs for claiming benefits and preferential treatment
extended to MSEs, to be attached.
12 Whether you are Large Scale Industry or consortia of MSEs formed by Yes Yes Allowed
NSIC, if yes, please indicate quantum of sub contracts given to Micro and (Mandatory)
Small Enterprises [in percent of order value].
13 Please enter the percentage of local content in the material being offered. No Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

General Instructions

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 STORES/KOL/CLW
TENDER DOCUMENT
Tender No: 34212692 Closing Date/Time: 28/09/2021 11:00

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Ranking of offers will be arrived on FOR Destination basis only. No No Not Allowed
2 The Purchaser (CLW) intends to split the procurable quantity on more than No No Not Allowed
one source as per Clause 11.2 of Section-II of ''CLW Bid Document 2021''.
3 In case of any change in statutory tax regime after date of closing of a No No Not Allowed
tender, all the offers shall be evaluated as per tax regime as applicable on
the date of closing of tender only.
4 Liquidated Damages will be applicable as per Clause 4.2 of Section-II of No No Not Allowed
"CLW Bid Document 2021".
5 Benefits to Micro & Small Enterprises (MSEs) shall be as per Clause 13.0 No No Not Allowed
of Section-I of "CLW Bid Document 2021".
6 Public Procurement Policy for Preference to Make in India shall be as per No No Not Allowed
Clause 15.0 and other sub clauses of Section-I of "CLW Bid Document
2021".

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Inspection Agency : Inspection to be done by an authorized representative No No Not Allowed
of CLW Inspection Cell. Prototype inspection, wherever required, will be
done by the nominated agency for the item i.e. Design Cell/CLW/CRJ (OR)
RDSO, as applicable.

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Delivery is to be made on FOR Destination basis as per Clause 5.0 & 6.0 No No Not Allowed
of Section-II of "CLW Bid Document 2021". Non compliance of the clauses
specified in the Tender Document will lead to rejection of offer.
2 Firms to ensure that their offer is as per tendered Drawing/Specification No No Not Allowed
and may obtain copy of Drg./Specn, if required, from the Office of the
Principal Chief Material Manager, Chittaranjan Locomotive Works,
Chittaranjan/Dankuni.
3 All new vendors are required to undergo the process of capacity cum No No Not Allowed
capability assessment before release of Dev. Orders. New vendors may
submit online application for capacity assessment directly to CLW portal
i.e. https://clw.indianrailways.gov.in// - vendor approval.
4 Technical and Commercial Deviations, if any, must be quoted in relevant No No Not Allowed
column specified in the NIT. Any deviation in offer quoted anywhere else in
the tender / uploaded documents, shall be ignored and contract placed after
ignoring such deviations will be binding on the firm.
5 Wherever SD has been exempted, for any reason, and the supplier fails to No No Not Allowed
supply goods as per conditions of the contract, as amended from time to
time, purchaser shall have the right levy damages from the supplier for
failing to comply with the contractual conditions, not by way of penalty, an
amount equal to SD amount, as would have been applicable if the contract
was with a non-exempted vendor. These damages shall be treated as
recoveries outstanding against the vendor and dealt with accordingly.

Technical-Compliances

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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 STORES/KOL/CLW
TENDER DOCUMENT
Tender No: 34212692 Closing Date/Time: 28/09/2021 11:00

1 Unapproved Vendors to ensure that they have attached relevant Yes Yes Allowed
credentials i.e. Machinery and Plant, Testing Facilities, QAP, Technical (Optional)
Manpower, Current and Valid ISO Certificate etc. along with offer.
2 Performance Statement of purchase orders received and supplies made Yes Yes Allowed
for last 03 years for tendered item should also be uploaded with the offer. (Optional)

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 The Tenderer have gone through the "CLW Bid Document 2021" attached No No Not Allowed
with the tender, the tender document/NIT and the IRS Conditions of
Contract, latest version (along with all Correction Slips) and undertakes to
abide by all the above by submitting the offer.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 2327719.pdf CLW BID DOCUMENT 2021
2 2208656.pdf Specification
3 1906339.pdf IRS CONDITIONS

7. RESPONSIVENESS

S.No. Description
Validity of Offer: Validity of offer should be strictly as per Para 12.0 of Section-I of CLW Bid Document-2021.
1
Offers with lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.
Bidders must quote on firm price basis only as price is not subject to any variation. Offers quoted with Price
2
Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.

Digitally Signed By

AMMIII ( AMARENDRA NATH ROY )

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