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How To Track Employee Training Progress With Excel or Software
How To Track Employee Training Progress With Excel or Software
How To Track Employee Training Progress With Excel or Software
talentlms.com
But is it working?
To answer this question, you need to track employee training. You need to
know how many employees are completing their courses, engaging with
materials, and learning skills that can be implemented on the job. This
sounds like a tricky undertaking, but we’ve got you covered.
In this post, we won’t just describe how to track employee training. We’ll
also tell you exactly which metrics you need to track. Here’s what we’ll
cover:
Before you start writing down numbers, let’s talk about why it’s important
to track employee training. If you’re just delivering training, and then
forgetting about it, you’re only doing half of the work.
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With the right training metrics, you’ll be able to find out where employees
get stuck with their training, which materials are ineffective, and which
courses fail to engage them.
Getting this information, you can then re-design your courses and
improve the overall learning experience you’re offering. For example,
if you find out that most employees drop out of a course, you could update
the content with more interesting and fresh ideas or add some videos to
make it more interactive.
Employees who don’t grow their skills and don’t update their knowledge
slowly get less connected to their field of work. That means they become
less engaged with it. And unengaged employees aren’t something you
want for your company.
That’s where tracking training comes in handy. You can gather training
metrics (e.g. how many employees got certified, how employees’
performance has increased after taking a course, etc.) and build reports
that show the effectiveness of training.
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Now you know that tracking training is important, so the next step is to
determine how to do that. It might sound as easy as 1, 2, 3, track! – in
theory. In practice, though? It takes time and adjustments.
So, how can you make it easier? Here are 3 types of employee training
tracker tools to consider that’ll ensure your employees are blazing down
their learning paths and reaching their training goals.
There are loads of tools out there for tracking training for employees. But
none of them compares to the potential of an LMS. If you’re not sure what
an LMS is, or how it’s used, here’s a simple definition.
What a relief, right? If you’re using an LMS to deliver training, you also get
training tracking software for free. You can train and track all in one
place, at the same time, without the hassle of paper reports and
daunting spreadsheets.
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Plus, with a powerful LMS and the right eLearning courses (something to
consider if you’re not already training online) you can track employee
training automatically – from auto-generated reports to notifications and
email reminders, it’s all there. You can probably see why we put an LMS
at the top of our list!
If you’re looking to gather simple training metrics, like how much time it
takes employees to complete a course, a tracking tool can help.
Use tracking tools not to monitor employees, but to collect information that
will show you how effective your training is. Some tracking software tools
also have features for generating automated reports.
In that case, you may want to refer back to option #1 — an LMS, which is
a less manual solution and lets you keep all data in one place, including
your training content, reports, etc.
If you like to kick it old school (or don’t have the budget for dedicated
training software), you can always track employee training in Excel. To
make your life a little easier, though, you might want to create a training
tracker Excel or Google Sheet template.
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This template should include rows and columns to record information like
your list of courses, assessment scores, and employee details.
So, now you know how to track employee training, and why it’s so
important. But what metrics should you use?
One of the benefits of online training for employees is that you get to track
all of the important metrics on your LMS, especially those that are hard or
even impossible to gather manually. Yup. An LMS can be great employee
training tracking software – one convenient place for delivering and
tracking training at the same time!
Let’s have a look at the top metrics for your employee training
records:
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Completion rates
This metric is especially important for training that’s required for legal or
performance reasons, like compliance training and onboarding. Take note
of courses as employees complete them, so that you know which training
they should tackle next.
Course progress
Completion is important, but it’s not everything. You also need to keep an
eye on the rate at which employees progress through their training. Of
course, employees learn at their own pace, but when you track employee
training progress online, you could discover some useful insights.
For example, when employees take a long time to finish a course, they
might need some extra support. This could be in the form of coaching and
additional materials. Or, when employees struggle to get past a certain
module in a course, there might be a problem with the difficulty level of
that module.
Assessment scores
Incorporate assessments and tests into your courses, so that you can
monitor skills and knowledge improvement. These don’t have to be hand-
graded, either. With the right LMS, you can save time (and reduce the
possibility of mistakes) by taking advantage of automated grading. You
can incorporate interactive quizzes with automated feedback, and make
your life (as well as your learners’) much easier.
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You might also want employees to retake a course after a certain period of
time so that they refresh their memory. This could be useful, for example,
in case of a cybersecurity course. You could assign this course to
employees upon their hiring and then keep a spreadsheet or automated
reminder to ask them to take the course again after six months.
Next steps
With the right LMS software, you can have your courses, LMS reports,
surveys, and other tracking tools all in one place.
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