MBA: IInd

KMBN202: Human Resource Management

Dr. Bhavana Singh

Assistant Professor

KMBN202: Human Resource Management

 UNIT-I: Human Resource Management: Functions and
Importance

Introduction

Human Resource Management is a management function concerned with hiring, motivating,

and maintaining workforce in an organization. Human resource management deals with issues
related to employees such as hiring, training, development, compensation, motivation,
communication, and administration. Human resource management ensures satisfaction of
employees and maximum contribution of employees to the achievement of organizational
objectives.

According to Armstrong (1997), Human Resource Management can be defined as “a

strategic approach to acquiring, developing, managing, motivating and gaining the
commitment of the organisation’s key resource – the people who work in and for it.”

Functions of Human Resource Management

Human Resource Management functions can be classified in following three categories.

o Managerial Functions,
o Operative Functions, and
o Advisory Functions

KMBN202: Human Resource Management

Managerial Functions of Human Resource Management are as follows:
1. Human Resource Planning - In this function of HRM, the number and type of employees
needed to accomplish organizational goals is determined. Research is an important part of this
function, as information is collected and analyzed to identify current and future human resource
needs and to forecast changing values, attitude, and behaviour of employees and their impact
on organization.

2. Organizing - In an organization tasks are allocated among its members, relationships are
identified, and activities are integrated towards a common objective. Relationships are
established among the employees so that they can collectively contribute to the attainment of
organization goal.

3. Directing - Activating employees at different level and making them contribute maximum
to the organization is possible through proper direction and motivation. Taping the maximum
potentialities of the employees is possible through motivation and command.

4. Controlling - After planning, organizing, and directing, the actual performance of

employees is checked, verified, and compared with the plans. If the actual performance is found
deviated from the plan, control measures are required to be taken.

Operative Functions of Human Resource Management are as follows:

1. Recruitment and Selection - Recruitment of candidates is the function preceding the
selection, which brings the pool of prospective candidates for the organization so that the
management can select the right candidate from this pool.

2. Job Analysis and Design - Job analysis is the process of describing the nature of a job and
specifying the human requirements like qualification, skills, and work experience to perform
that job. Job design aims at outlining and organizing tasks, duties, and responsibilities into a
single unit of work for the achievement of certain objectives.

3. Performance Appraisal - Human resource professionals are required to perform this

function to ensure that the performance of employee is at acceptable level.

KMBN202: Human Resource Management

4. Training and Development - This function of human resource management helps the
employees to acquire skills and knowledge to perform their jobs effectively. Training and
development programs are organized for both new and existing employees. Employees are
prepared for higher level responsibilities through training and development.

5. Wage and Salary Administration - Human resource management determines what is to be

paid for different type of jobs. Human resource management decides employees compensation
which includes - wage administration, salary administration, incentives, bonuses, fringe
benefits, and etc,.

6. Employee Welfare - This function refers to various services, benefits, and facilities that are
provided to employees for their well being.

7. Maintenance - Human resource is considered as asset for the organization. Employee

turnover is not considered good for the organization. Human resource management always try
to keep their best performing employees with the organization.

8. Labour Relations - This function refers to the interaction of human resource management
with employees who are represented by a trade union. Employees comes together and forms
an union to obtain more voice in decisions affecting wage, benefits, working condition, etc,.

9. Personnel Research - Personnel researches are done by human resource management to

gather employees' opinions on wages and salaries, promotions, working conditions, welfare
activities, leadership, etc, Such researches helps in understanding employees satisfaction,
employees turnover, employee termination, etc,

10. Personnel Record - This function involves recording, maintaining, and retrieving
employee related information like - application forms, employment history, working hours,
earnings, employee absents and presents, employee turnover and other other data related to
employees.

KMBN202: Human Resource Management

Advisory Functions of Human Resource Management are as follows:
Human Resource Management is expert in managing human resources and so can give advice
on matters related to human resources of the organization. Human Resource Management can
offer advice to:

1. Advised to Top Management

Personnel manager advises the top management in formulation and evaluation of personnel
programs, policies, and procedures.

2. Advised to Departmental Heads

Personnel manager advises the the heads of various departments on matters such as manpower
planning, job analysis, job design, recruitment, selection, placement, training, performance
appraisal, etc.

KMBN202: Human Resource Management

Importance of Human Resource Management (HRM)

Human Resource Management is development oriented. It is the concern of managers of all

level and provides space for employee involvement, performance and growth. It has several
importance which are discussed below:-

1)To maintain quality of work life

Quality of work life is the perception of employees regarding the relationship between working
condition with management. Simply, it is the relationship between employees and total work
environment. Quality of work life is concerned with the employee’s perception of physical as
well as psychological wellbeing at workplace and it can be obtained by maintaining work
autonomy, work freedom, job recognition, belongingness, rewards, etc.

2)To increase productivity and profit

Human resource management ensures right quality and quantity of personnel in workplace,
apart from which, it creates opportunities to facilitate and motivate individual and group of
employees to grow and advance their career. Motivated employees work hard to meet their
personal career goal which directly influences productivity of organisation. Minimising cost
and maximising profit is the essence of productivity.

KMBN202: Human Resource Management

3)To produce employees who are easily adaptable to change
Human resource management performs various functions, among which training and
development of employees is one of the vital ones. Training and development programs keep
employees updated with skills necessary to adjust with alteration of organisation’s
environment, structure and technology.

4)To match demand and supply of human resource

Human resource management probes existing human resource in certain interval of time to
identify if the company has adequate number of workers or not. In case when company has
inadequate human resource, human resource management performs activities like recruitment
and selection to balance the need. In the same way, it lay-off inefficient employee in case when
the company has excessive employees

5)To retain employees and motivate them to accomplish company’s goal

Utilising human resource to their fullest and maintaining them in the company for a long term
is a major function of human resource management. Under this function, HRM performs tasks
like providing fringe benefits, compensation and rewards to the deserving employees. These
activities do not only help in retaining employees in the company but also in achieving
organisation’s goal effectively.

6)To recognise merit and contribution of employee

Human resource management performs timely appraisal of employee’s performance in order
to recognise excellent and poor workers. The excellent workers are then rewarded as a return
for their contribution.

7)To create a feeling of belongingness and team spirit in the employee

Human resource management designs job on the basis of teamwork. As teamwork demands
contribution from every team member, HRM focuses on making each and every employee feel
valued so that employee contributes best from their side.

KMBN202: Human Resource Management

8)To sustain business in the market
Human resource management makes sure that the company has the best employee because
promising employees are capable of taking their company ahead in the race by delivering
excellent results. This guarantees organisation’s success and stability in future.

KMBN202: Human Resource Management