Title of Report in Initial Capital Letters

(24 points, Boldface)

Name of Organisation
Name of Author(s) and Designation
Date
 ACKNOWLEDGEMENT

A short paragraph of appreciation to those who have contributed to the report. The
followings are suggested statements you may use in crafting your acknowledgment:

 I would like to express my very great appreciation to ***

 I would like to offer my special thanks to ***

 Advice given by *** has been a great help in ***

 I am particularly grateful for the assistance given by ***

 I wish to acknowledge the help provided by *** for….

 Mr / Ms / Mdm *** provided me with very valuable ***

 I would like to thank the following individuals / departments for their assistance with
the data collection process:
         ***
         ***

 My special thanks are extended to the staff of  XXX department for ***

i
Sample Report Format

Contents
ABSTRACT / EXECUTIVE SUMMARY...........................................................................................3
1.0 FIRST-LEVEL HEADING..........................................................................................................4
1.1 Second-Level Heading......................................................................................................4
1.1.1 Third-level heading....................................................................................................4
1.1.2 Third-level heading....................................................................................................4
2.0 SECOND-LEVEL HEADING.....................................................................................................5
2.1 Second-Level Heading......................................................................................................5
2.1.1 Third-level heading....................................................................................................5
2.1.2 Third-level heading....................................................................................................5
Appendix 1 : Suggested Resources............................................................................................6
Appendix 2 : Noise Map.............................................................................................................7
References..................................................................................................................................8
Y

Figure 1. Floor plan of production facility.................................................................................5

Figure 2. Noise level at each section..........................................................................................8

YTable 1. Title should describe what the table is about

Table 2. Noise level generated by the various machines..........................................................8

ii
Sample Report Format

ABSTRACT / EXECUTIVE SUMMARY

An "abstract" usually, but not always, refers to a summary written to a technical audience,
and depending on its length can be either descriptive, informative, or a combination of
both. As you might imagine, short abstracts are typically descriptive and longer abstracts are
typically informative. Abstracts generally do not include illustrations.

An "executive summary" is the most consistently defined term-it refers to an informative

summary written to a management audience. Because it is informative, it includes the most
important results and conclusions of the document. Because it is written to a management
audience, it includes enough background for the manager to understand those results and
conclusions. Stylistically, it is tailored so that a manager can read it quickly and garner what
happened in the report. 

iii
1.0 FIRST-LEVEL HEADING

First-level headings are numbered 1.0. The title is a 14 point font, bolded, and each letter is
capitalized. Each heading is followed by text written in a 12 point font. The text is aligned to
the left margin and paragraphs are not indented. The paragraph immediately following each
first-level heading is usually an introductory paragraph that outlines what the reader can
expect in that section.

1.1 Second-Level Heading

Second-level headings are numbered .1, .2, and so on. The title is a 12 point font, bolded,
and the first letter of each main word (not including a or the unless they are the first word)
is capitalized. This heading must also be followed by text which would discuss (in detail) the
topic referenced in the heading.

1.1.1 Third-level heading

Third-level headings are numbered .1.1, .1.2, and so on. The title is a 12 point font, bolded,
and the first letter of the first word is capitalized. Third-level headings must also be followed
by text which would discuss (in detail) the topic referenced in the heading.

1.1.2 Third-level heading

Do not indent paragraphs in your report. When you use a table or figure, number and title
it. Make sure the figures and tables are big enough to be easily visible. As a rule of thumb,
make sure your figure is about one-third or at least one-quarter the size of the page. Refer
to Figure 1.

Figure 1. Floor plan of production facility

1
Sample Report Format

2.0 SECOND-LEVEL HEADING

Second-level headings are numbered 2.0. The title is a 14 point font, bolded, and each letter
is capitalized. Each heading is followed by text written in a 12 point font. The text is aligned
to the left margin and paragraphs are not indented. The paragraph immediately following
each first-level heading is usually an introductory paragraph that outlines what the reader
can expect in that section.

2.1 Second-Level Heading

Second-level headings are numbered 2.1, .2, and so on. The title is a 12 point font, bolded,
and the first letter of each main word (not including a or the unless they are the first word)
is capitalized. This heading must also be followed by text which would discuss (in detail) the
topic referenced in the heading.

2.1.1 Third-level heading

Third-level headings are numbered .1.1, .1.2, and so on. The title is a 12 point font, bolded,
and the first letter of the first word is capitalized. Third-level headings must also be followed
by text which would discuss (in detail) the topic referenced in the heading.

2.1.2 Third-level heading

Do not indent paragraphs in your report. When you use a table or figure, number and title
it. Make sure the figures and tables are big enough to be easily visible. As a rule of thumb,
make sure your figure is about one-third or at least one-quarter the size of the page. Refer
to Figure 1.

Table 1. Title should describe what the table is about

Diameter Gravity Year Temperature
Planet
(km) (earth ratio) (earth days) (K)

Mercury 5,100 0.40 88 700

Venus 12,600 0.90 225 700

Earth 12,800 1.00 365 350

Mars 6,900 0.40 687 320

Jupiter 143,600 2.70 4,333 150

Saturn 120,600 1.20 10,759 138

Uranus 53,400 1.00 30,686 90

2
Sample Report Format

3
Sample Report Format

Appendix 1 : Suggested Resources

These books comprise excellent reference library for technical writing. They are easy to read
and are very accessible to anyone interested in becoming a better writer

The Chicago Manual of Style

14th Edition. The University of Chicago Press, 1933

The standard reference for published material

The Craft of Scientific Writing

Alley, Michael. Third edition. Springer-Verlag, 1996

Easy-to-read, comprehensive discussion of what goes into a scientific report

The Elements of Style

Strunk, William, Jr., and E.B. White. Third edition. Allyn and Bacon, 1979

Anyone who writes anything should read this little book. It is well written, easy to
read, and packed with the essential. My go-to book.

4
Sample Report Format

Appendix 2 : Noise Map

Table 2. Noise level generated by the various machines

Machine Process LAeq, T

(C)
dB(A)
A Vacuum mixer mixing 83.9
(B)
B Tray washing machine Washing 83.8
C Manual 83.3
Tray holding area
handling (A)
D Shelf dryers (oven) 1 Drying 89.0*
E 87.9*
Shelf dryers
(F) (oven) 2 Drying
(E)
F 88.5*
Shelf dryers (oven) 3 (D)
Drying
*Exceed the legal noise limit of 85 dBA

5
Figure 2. Noise level at each section. Areas marked D, E and F have
exceeded the legal noise limit of 85 dBA.
Sample Report Format

References

Alley, Michael. The Craft of Scientific Writing. 3rd ed. New York: Springer-Verlag. 1996

Glendinning, E.H. 1973 English in mechanical engineering, Oxford, Oxford University Press.

WSH Council. (n.d.) Case studies construction industry. Retrieved (May 19, 2016)
https://wshc.sg/files/wshc/upload/cms/file/Falls%20From%20Height.pdf

Y.C. Toh & K.G. Ng. (2016, March 11). Fewer injuries but more deaths at workplaces last
year. Retrieved (May 19, 2016) from http://www.straitstimes.com/singapore/fewer-injuries-
but-more-deaths-at-workplaces-last-year