Batch 3

BSBADM 502

Manage Meetings

Assessment 1: Project Work

RABI KATWAL
02132433

Meeting Requirements Form

 BSBADM 502

Chairperson Bae Ahn-Bartle (Human Resource Manager)

Department Human Resource Department

Meeting name Monthly meeting to review the current Adept Owl privacy policy

Meeting details

Date 15 September Time 2:00- 3:00 pm

Location Room no 2 Budget $1,000 total

Meeting format

Purpose Review and necessary amendments of the current Adept Owl

privacy policy

Agenda Review and necessary amendments of the current Adept Owl

privacy policy -
 Briefly reading policy goals and objectives
 Current privacy policy review and discussions
 Issues regarding privacy policy
 Recommendations and required amendments to the
privacy policy
Participants Internal only- Bae Ahn-Bartle (HR Manager)
Ruth Crabbe (General Manager of Operations),
Shannon Grant (Personal Assistant to GM of Ops),
TesfayeTessema (Office Administrator),
AbanRezek (IT Officer), Frank Goudie (Finance Manager)
Speakers Bae Ahn-Bartle
Ruth Crabbe
TesfayeTessema
Seating Room no 2 with 10 chairs and one table
arrangements

Video or Face to face

teleconference Video projector required too
requirements

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Supporting materials
Pre-reading Agenda and privacy policy objectives
Meeting Privacy policy document
documentation
Equipment Pen, Notebook, Projector.
requirements
Hospitality requirements
Catering requirements
Accommodation requirements
Other Requirements
Special needs of attendees
Other organisational
requirements for conducting
meetings
Applicable conventions for
conducting meetings
BSBADM 502
Tea and cookies 10$/ Person
None
Rest room facility, wheelchair and parking facility
for Disable attendees
 meeting minutes must be captured for all
meetings
 participants must arrive on time
 mobile phones are to be switched off
 one person is to speak at a time.
 conflict of interest provisions
 consensus required for decisions
 majority of members to agree for decisions
 process for moving and seconding formal
motions
 discussions are restricted to agenda items
only
 all discussion to be directed through the
chairperson
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 chairperson has casting vote

Legal and ethical requirements Meeting must be conducted as per company’s

for conducting meetings
Other specific requirements
policy and maintaining the right code of conduct
Privacy Act 1988 (cth)
Equality Act
Anti-Discrimination Act 1991
None

Meeting preparation action plan

Meeting name: Meeting to review the current Adept Owl privacy policy

Meeting date: 15 September, 2019

Chairperson/host: Bae Ahn-Bartle (Human Resource Manager)

Action required By whom By when

Develop Agenda Bae Ahn-Bartle 10 Sep, 2019

Send meeting Notification Bae Ahn-Bartle 13 Sep, 2019

Venue Shannon Grant 10 Sep, 2019

Decide Minutes Shannon Grant 10 Sep, 2019

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Organising Catering TesfayeTessema 14 Sep, 2019

Meeting Invitation by Email

Email Subject: Invitation to review and discuss necessary amendments required to the
current Adept Owl privacy policy.

Dear Manager,

This is to inform you that we are organizing a meeting on 15 Sep, 2019 at Room no 2 in
our building office from2:00- 3:00 pm. This meeting is organized to review and discuss
necessary amendments required to the current Adept Owl privacy policy. It is my duty
as a HR manager to ensure that our privacy policy is well informed by all of our
employees and well constructed for the ease of implementation.

The primary objective of organizing this meeting is to review and discuss the necessary
amendments required in our privacy policy. The intention is to make sure everybody is
well aware of the privacy policy and well understood and implement these policy on
their activities when needed. This will ensure we are complying with the privacy act
1988 and fulfilling our overall organization goals and objectives.

Following is the agenda of our meeting-

Agenda Review and discuss necessary amendments of the current

Adept Owl privacy policy -

By whom Topic

Bae Ahn-Bartle  Briefly reading policy goals and objectives

 Current privacy policy review and discussions

TesfayeTessema  Issues regarding privacy policy

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Ruth Crabbe  Recommendations and required amendments to the

privacy policy

Privacy policy douemnt is attached along with this email, which I would like you all to
bring along. Please come prepared to the meeting.

Regards,
Bae Ahn-Bartle
HR Manager

Adept Owl Games Company

42 Challenge Lane | RICHMOND VIC 3121
Ph: 03 9234 5678 | Fax: 03 9234 5679
website: www.adeptowl.com.au | email: ruth.crabbe@adeptowl.com.au

Please consider the environment before printing this email.

This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views
or opinions expressed are solely those of the author and do not necessarily represent those of Adapt Owl Please contact the sender if you believe you
have received this email in error.

Meeting agenda
DATE: 15 Sep, 2019 MEETING Review and necessary amendments of
TITLE: the current Adept Owl
TIME: 2:00- 3:00 pm ATTENDEES:
LOCATION: Room no 2 Bae Ahn-Bartle (HR Manager)

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CHAIR: Bae Ahn-Bartle Ruth Crabbe (General Manager of Operations),
MINUTE- Shannon Grant Shannon Grant (Personal Assistant to GM of
TAKER: Ops),

TesfayeTessema (Office Administrator),

AbanRezek (IT Officer),

Frank Goudie (Finance Manager)

DIAL-IN Not Required
INFORMATION:

Meeting preparation

PLEASE READ: Privacy Policy Document

PLEASE Not applicable
BRING:

Meeting Minute Template Structure

ITEM TOPIC PRESENTER DURATION

1 Open meeting Bae Ahn-Bartle 3 minutes

2 Objective of meeting Bae Ahn-Bartle 5 minutes
3 Apologies Bae Ahn-Bartle 3 minutes
4 Approve minutes of previous meeting Bae Ahn-Bartle 2 minutes
5 Action from previous meeting
1 None 0 minutes

6 Agenda items
1 Briefly reading policy goals and objectives Bae Ahn-Bartle 10 minutes

2 Current privacy policy review and discussions Bae Ahn-Bartle 10 minutes

3 Issues regarding privacy policy TesfayeTessema 10 minutes

4 Recommendations and required amendments Ruth Crabbe 9 minutes

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to the privacy policy

7 Any other business None (Internal team 0 Minutes

members only)
8 Arrange next meeting Bae Ahn-Bartle 4 minutes
9 Close meeting Bae Ahn-Bartle 4 minutes

Meeting Minute Paper

Meeting agenda
DATE: 15 Sep, 2019 MEETING Review and necessary amendments of
TITLE: the current Adept Owl
TIME: 2:00- 3:00 pm ATTENDEES:
LOCATION: Room no 2 Bae Ahn-Bartle (HR Manager)
CHAIR: Bae Ahn-Bartle Ruth Crabbe (General Manager of Operations),
MINUTE- Shannon Grant
TAKER: Shannon Grant (Personal Assistant to GM of
Ops),

TesfayeTessema (Office Administrator),

AbanRezek (IT Officer),

Frank Goudie (Finance Manager)

DIAL-IN Not Required
INFORMATION:

Meeting opening
OBJECTIVE OF Bae Ahn-Bartle
MEETING:
APOLOGIES: Bae Ahn-Bartle
APPROVE MINUTES Bae Ahn-Bartle
OF PREVIOUS

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MEETING

Action from previous meeting

ITEM TOPIC RESPONSIBLE DUE DATE
1 None

Agenda

1 Briefly reading policy goals and objectives Bae Ahn-Bartle 10 minutes

2 Current privacy policy review and discussions Bae Ahn-Bartle 10 minutes

3 Issues regarding privacy policy TesfayeTessema 10 minutes

4 Recommendations and required amendments to the Ruth Crabbe 9 minutes

privacy policy

Any other business

TOPIC RAISED ACTION
BY
Not applicable

Next meeting
DATE: July 9, 2019 ATTENDEES: Same participants
TIME: 2:00- 3:00pm
LOCATION: Room no 2
CHAIR: Ruth Crabbe
MINUTE- Shannon Grant
TAKER:

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