AL SAHRAA FOR METAL

INDUSTRIES

OSH Risk Management Procedure

Name Designation Signature

Reviewed By Emmanuel Chu K OSH MR

Approved By Engr. Sameer R General Manager

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Document Change History:

To the OSHMS manual holders,
Please update the manual with the revisions enclosed.

Type of
change - Section
Revision No. Issue No. Page No.
Date No. if Summary / description of change
(Revision or if revision
revision
New issue) Prev. New Prev. New

01-05-2020 Rev.00 00 00 1 Date Date

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CONTENTS Page

OBJECTIVE 4

SCOPE 4

Responsibility 4

Definitions and abbreviations 5

1. OSH Risk Assessment Definition 6

2. OSH Risk Management Philosophy 6

3. Training And competency 6

4. Consultation 7

5. Undertaking and OSH Risk assessment 8

6. OSH Risk assessment process 8

7. Recording the OSH Risk Assessment Process 16

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OBJECTIVE:

This document provides information to assist organization to comply with the requirements of OSHAD SF – V3.1
Mar 2017-Element 02— Risk Management. ASMI has adopted the OSHAD SF – V3.1 Mar 2017–
Technical guidelines (TG) - process of risk management to develop its risk assessment process and associated
requirements to achieve compliance to OSHAD SF – V3.1 - Element 02, SRA, and other legal requirements.

SCOPE:
This document applies to all process owners involved with the identification, development and
implementation of the OSH risk assessment where applicable to their areas.

RESPONSIBILITY:
 Top Management: Shall ensure the company is in compliance with legal requirements, all
hazards, risks are identified and controlled and all employees are communicated with and
necessary resources are provided for implementing this OSH risk management system.

 MR / OSH representative: Shall maintain the OSH risk register and shall ensure the same is
reviewed periodically.

 OSH Officer: Shall assist the process owners/department heads and supervisors along with
OSH committee to develop and records OSH risk register

 OSH committee: Shall identify and carry out OSH risk assessments and generate register of
OSH risks in line with this procedure.

 All department heads and supervisors: Shall conduct in OSH risk assessments in
consultation and participation with employees, contractors, suppliers, OSH officer/MR and
ensure the OSH risk and controls are implemented and communicated to all employees,
contractors, visitors and other parties may be affected. And shall ensure department or
activity/area specific risk registers are maintained and reviewed by relevant dept. management
levels.

 Employees: All employees shall participate in risk assessments as directed by management

and work according to the responsibilities assigned for risk controls and fully comply with the
requirements of this procedure.

 Visitors / contractors / suppliers and others: All contractors / suppliers participate in risk
assessments as directed by management and all visitors and others to the company facilities
shall comply with company risk management system and controls / requirements
communicated to them.
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DEFINITIONS AND ABBREVIATIONS:

ASMI/Company / Organization : AL Sahraa for Metal Industries LLC

PR : OSHMS Procedure

FM: OSHMS Form

Hazard : The elements its poor control could lead to OSH consequences.

Visitors/contractors/suppliers and others: Any person who is visiting or performing

temporary / permanent jobs / supply of materials in / to the company facility and may
be subjected to the hazards in the activity, product or service directly or indirectly.

OSH Committee: A committee of company employees and management formed to

develop, implement and discuss OSHMS and other OSH matters of the company.

Risk : Something with a potential to cause harm to peoples and property.

OSH : Occupational Safety & Health

ALARP: As low as reasonably practicable

OSHMS : Occupational Safety & Health management System

AD OSHMS RF: Abu Dhabi Occupational Safety & Health management System,
System Frame work

AD OSHMS TG: Abu Dhabi Occupational Safety & Health management System
Technical guidelines.

SRA : Sector Regulatory Authority is an entity appointed by

government/government agencies which is IDB to regulate the company OSH in the
emirates of Abu Dhabi.

IDB: Industrial Development Bureau

GM: General Manager

MR: Management / OSH Representative

OSHO: Occupational Safety & Health Officer

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Description
Records Procedural Steps Resp.

1. OSH Risk Assessment Definition:

An OSH risk assessment is nothing more than a careful examination of what, in the workplace, could cause
harm to people and affect their health and Safety, so that the organization can weigh up whether it has
taken enough precautions or should do more to prevent personnel injury, ill health, equipment / property
damage, product safety.

OSH Risk assessment is a tool to assist organization to prevent incidents, ill health and damages
occurring; by determination of the potential impact of an individual OSH risk by measuring or
otherwise assessing both the likelihood (probability (P) that it will occur and the severity
(consequences (C)) if it should occur, and then combining the result according to an agreed process
to give a single measure of potential impact (risk rate).

The risk assessment shall be suitable and sufficient to the proportion of risk, this should include making
the premises safe so that the routine and non-routine activities can be adequately assessed and
controlled.

The company takes OSH risk management as an integral part of management and shall be committed to
make it a culture and part of its routine and non-routine activities in the company operations

2. OSH risk management philosophy.

The company OSH risk management philosophy as follows

a.) Tolerate the OSH risk; - the company shall tolerate the risk if identified ALARP during the risk
assessment process
b.) Terminate the OSH risk; - The company shall opt to terminate the identified risk as far as
practicable.
c.) Transfer the OSH risk; - Company shall transfer the risk by subcontracting the activities to
competent contractors wherever possible only.
d.) Treat the OSH risk; - Company shall treat all identified OSH risks using a control hierarchy
identified in this document under OSH risk assessment process step four.
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3. Training and Competency

COMPANY ensures the risk assessment and its periodic reviews are carried out by persons competent to do
so and they are selected on basis of sufficient training and experience, or knowledge of the hazards
related to company activities, products, services and operations and other qualities, to enable them to
properly undertake the measures needed to comply with OSH Legislation.

In simple situations COMPANY may only consider the following criteria to appoint a person or group of
person to carry out the process of risk assessment:

 An understanding of relevant best practice;

 An understanding of the process being assessed;
 An awareness of the limitations of one's own experience and knowledge; and
 The willingness and ability to supplement existing experience and knowledge, when necessary by obtaining
external help and advice.

In more complicated situations COMPANY shall ensure the competent person or group of persons has a
higher level of knowledge and experience. More complex or highly technical situations will call for specific
applied knowledge and skills which can be offered by appropriately qualified specialists such as AD
OSH Centre approved consultants.

Those undertaking risk assessments shall take their own knowledge of the subject into account prior to
undertaking an OSH risk assessment and when unsure of the process, call upon additional support. This could
be in the form of an industry expert for complex processes and/or employee(s) who undertake the task in
question.

4. Consultation

Consultation shall take place at every stage of the risk management process. OSHAD SF V3.1 Mar 2017-
Element 04— Consultation and Communication and ASMI-OSHMS-PR-14- Communication and
Consultation Procedure sets out requirements for consultation, which involves fostering cooperation and
developing partnerships between organization, employees, contractors, stakeholders and suppliers to ensure protection of
the health , safety, product.

Prior to undertaking any risk assessment, depending on the complexity of the process or task, the staff who are
involved in the undertaking of the process or task shall be consulted to gain an understanding of the hazards involved
and more importantly, how the task is undertaken. This will help ensure that any measures that are identified to control
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risk can be implemented without creating additional risk(s) or complicating the processes. In addition to that, the
company encourages its employees to reports work place hazards, their concerns of work related OSH risks,
concerns of visitors, customers and stakeholders to the company MR and the employees are also encouraged to
participate in risk assessment process and developing safe systems of works.

A comprehensive consultation process shall be used to achieve better OSH outcomes through the OSH
risk management process. A consultative group could include but not limited to;

 Workers;
 Supervisors;
 Department Heads;
 OSH Officers;
 Technical Experts; (with good process and equipment knowledge e.g. Technicians, engineers etc.)
 OSH representatives;
 OSH committees;
 OSH experts (if available)
 Contractors/suppliers; and
 Other relevant stakeholders.

5. Undertaking an OSH Risk Assessment

OSH risk assessment is an on-going process and shall be undertaken at various times including:

 when planning or making a change to a work procedure, activity and/or practices;

 when introducing new plant, equipment, materials or substances into the workplace;
 after an OSH incident (including near misses);
 introduction of new workers and contractors;
 presence of a high level of risk associated with a specific work activity (e.g. work at height);
 at regular or scheduled intervals appropriate to the nature of the workplace and the hazards present;
 when legislative obligations change (including regulations); and
 Before work activities begin.
5.1 Management of change
Any changes in the company OSH risk management system/procedures and risk assessments shall be
subjected ASMI-OSHMS-PR-11-Management of change procedures, this shall minimum include
identification of changes, analysis of changes, communication & consultation of changes, risk
assessment of changes, recording, approving, implementing and reviewing changes implemented.
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6. OSH Risk Assessment process.

The following steps shall be considered and followed by any COMPANY appointed person(s) carrying
out risk assessments on COMPANY activities or tasks, the contractors shall also abide with the
requirements of OSHAD SF V3.1 Mar 2017-Element 2, SRA and these procedure requirements when
conducting their task specific OSH risk assessment.

The company risk assessment process shall be in line with company scope, nature and timing to ensure a
proactive risk management approach and to be provided for the identification, prioritization and
documentation of risks, and the application of controls, as appropriate.

6.1 Five Steps of Risk Assessment

The OSH risk assessment process of the company is divided into five steps:

6.1.1 Step One - Identify the Hazards

Start the process by walking around the workplace to identify the likely risk issues and issue that could
arise from outside the work place. The below shall be considered in hazard identification and
subsequent steps to mitigate the OSH risks:

 work activities including routine and non-routine;

 Activities of person having access to work site such as contractors, suppliers, visitors etc.
 Infrastructure (e.g. design and layout), plant and machinery, raw materials (whether provided by
company or others) and end products;
 The design of work areas, processes, installations, machinery/equipment, operating procedures and
work organization, including their adaptation to human capabilities;
 Hazards arising outside the organization but capable of adversely affecting OSH of employees;
 Hazards created in the vicinity of the workplace by work-related activities under the control of the
organization
 known hazards;
 Changes or proposed changes in the organization, its activities, or materials;
 Modifications to the OSH management system, including temporary changes, and their impacts on
operations, processes, and activities;
 Any applicable legal obligations relating to risk assessment and implementation of necessary
controls;
 Human behaviors – capabilities and other human factors that could have a threat to OSH;
 incident reports; and
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 Known near misses.

6.1.2 Step Two – Identify Who/What can be Harmed or Damaged and How
.
Make a list of the groups of people and other components that could be affected by the hazards, and always
ensure they are taken into account:

 Employees/employees with special needs;

 visitors/suppliers /people/people with special needs not employed by company but may be at
company facility for any purpose;
 contractors;
 members of the public;
 consumers of products or services; .
 specific sensitive areas; and
 Plant / equipment / property.

Take into account persons who may have additional difficulties, such as young or inexperienced
workers, older persons, women, pregnant women etc.

Identify how each group and component could be harmed by the hazards found, as this will help to
identify control measures to help reduce the risks at a later stage in the assessment process.

6.1.3 Step Three - Evaluate and Control the Risks

The level of risk rate shall be calculated by multiplying the Consequence (C) Score and Probability (P)
of Occurrence together:

Risk rate = Consequence(C)/Severity (S) Score x Probability (P)/Likelihood (L) of Occurrence

Consequences and likelihood may be estimated using statistical analysis and calculations. Where no
reliable or relevant past data is available, subjective estimates may be made which reflect an
individual's or group's degree of belief that a particular event or outcome will occur.

The potential consequences shall be judged using all available information; this information may
include, but not be limited to:

 control measures in place;

 written systems of work, permit-to-work procedures for the tasks;
 monitoring data from within and outside the organization;
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 tasks being carried out, their duration and frequency and locations;
 plant, machinery, powered hand tools to be used;
 size, shape, surface character and weight of materials that may be handled; distances and heights to
which materials have to be moved;
 service used (e.g. compressed gas), substances used or encountered during the work;
 parties carrying out the tasks (training received); and
 Legal requirements.
For OSH risk assessment, five levels of severity of consequences have been used — insignificant,
minor, moderate, major and catastrophic. The definitions used to assess relative consequences have been
adopted from AD ESHSMS RF-TG-Process of Risk Management, and are shown in Table 1 below.

6.1.3.1 Understanding the Consequence of the Hazard

At this stage of evaluating process the organization understands what harm can come from the hazard. Using
table 1 provides a consistent method of OSH risk consequences assessment that shall be applied.
Table 1 - OSH Hazard Consequences matrix

Area impacted(a)
Insignificant Minor Consequences Moderate Consequences Major Consequences Catastrophic
Consequences (Score = (Score = 2) (Score = 3) (Score = 4) Consequences
1) (Score = 5)

Health

Health Effects Insignificant impact Minor complaints or On-going complaints from Major on-going long- Extreme health
on surrounding exposure during plant community. Significant term health effects risk — potential
communities and shutdown or emission or discharge that likely to surrounding for death in
workers. maintenance. impacts on surrounding communities and community.
Maximum occurrence population. workers.
limited to two times per
year

Area impacted(a)
Insignificant Minor Consequences Moderate Consequences Major Consequences Catastrophic
Consequences (Score = (Score = 2) (Score = 3) (Score = 4) Consequences
1) (Score = 5)

Safety

Human Health Minor injuries, which Injuries requiring on- Serious injuries requiring off- Single fatality. Multiple
and Safety may require self- site treatment by site treatment by medical fatalities.
administered first aid. medical practitioner. practitioner or immediate
Injured personnel can Personnel unable to evacuation to hospital.
continue to perform continue to perform Potential long-term or
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normal duties. duties. permanently disabling effects.

Loss of licence
Incident event without to operate or
Production loss or delay Production loss or delay of one Production loss or delay
causing production ability to
up to one week week to one month. for over one month.
Production loss loss produce
indefinitely.

Severe financial
penalties or
Financial loss legal liabilities.
Financial loss Financial loss
Financial loss (compensation, (compensation, fines, Financial loss
Total Cost of (compensation, fines, (compensation, fines,
fines, cost to repair, plant cost to repair, plant (compensation,
Impacts or cost to repair, plant cost to repair, plant
damage) of AED50,000 - damage) of fines, cost to
Incident Event damage) of less than damage) of AED 5,000
AED500,000 AED500,000 - AED1 repair, plant
AED 5,000. – AED 50,000.
OM. damage) of
greater than
AED10M.

Area impacted
Insignificant Minor Moderate Consequences Major Catastrophic
(a)
Consequences Consequences (Score = 3) Consequences Consequences
(Score = 1) (Score = 2) (Score = 4) (Score = 5)

Work Environment

Catastrophic
environmental
impact due to
uncontained
Temporary nuisance
release, fire or
from noise, odor, dust,
explosion with
other air emissions,
Minor impact due to detrimental
greenhouse gases, Creation of noise, dust, odor,
contained release of effects. Outside
vibrations, visual other controlled/uncontrolled air
pollutant (including odor, assistance
impact. emissions, greenhouse gases, Major environmental
dust and noise) fire or required.
vibration and visual impact at impact due to
explosion with no lasting
Minor use of water, significant nuisance levels. uncontained release, fire
Atmosphere / detrimental effects. No Extensive
fuels, energy and other or explosion with
water / other outside assistance chronic
natural resources. detrimental effects.
required. discharge of
Outside assistance
persistent
Results in the Results in the generation of required.
Significant use of water, hazardous
generation of significant quantities of
fuel, energy and other pollutant.
significant quantities of hazardous waste.
naturel resources.
non-hazardous waste.
Results in the
generation of
significant
quantities of
intractable
waste.

Cultural heritage Minor repairable Minor repairable Moderate damage to Major damage to Irreparable
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(Indigenous and damage to common damage to structures/items of cultural structures/items of damage to

modern) place structures. structures/items of significance, or significant cultural significance, or highly valued
cultural significance, or infringement of cultural values major infringement of structures/items/
minor infringement of /sacred location. cultural values /sacred locations of
cultural values. location. cultural
significance, or
sacred value.

6.1.3.2 Understanding the Likelihood of the Event

Following on from looking at the magnitude of the consequences of an event, should it occur, the
organization shall understand the likelihood of the event occurring. Using table 2 provides a
consistent method of assessment that can be applied by different personnel and at different times.

Table 2 – OSH Hazards Likelihood / Probability matrix

Likely Frequency Probability

Descriptor
Health and Safety
Frequent Occurs frequently 5
Often Occurs several times per year 4
Likely Has occurred more than once 3
Possible Has occurred 2
Rare Never occurred 1

6.1.3.3 Assigning a Risk Rating

Following on from the analysis for likelihood and consequence, the organization assign a risk rating to the
hazard. This will assist when looking at the additional control measures (if any) that are needed. Using
table 3 provides a consistent method of assessment that can be applied by different personnel and at
different times.

Table 3 – Risk Matrix

Consequence(C) / Severity (S)

Probability (P) /
Insignificant (1) Minor (2) Moderate (3) Major (4) Catastrophic (5)
Likelihood (L)
Rare (1) 1 2 3 4 5
Possible (2) 2 4 6 8 10
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Likely (3) 3 6 9 12 15
Often (4) 4 8 12 16 20

Frequent/ Almost (5) 5 10 15 20 25

5Certain
15(–5)25 Extreme High Organizations Activity or task should not proceed in current form.
Risk
8 – 12 High Risk Organizations Activity or task should be modified to include
remedial planning and action
4–6 Moderate Risk andActivity
Organizations be subject to detailed
or task OSHsubject
can operate assessment.
to management
and /or modification.
1–3 Low Risk No action required, unless escalation of risk is possible.

6.1.4 Step Four-Implement the Selected Control Measures

6.1.4.1 selection of control measures

When the risk is categorized, the company shall identify the control measures in order to manage the
hazard at an acceptable and "as low as reasonably practicable" (ALARP) risk level. For hazard(s) with
low risk, actions may not be required.

The following hierarchy of controls shall be applied;

The health and safety risk control hierarchy is as follows:

 Elimination: change the process or activity so that the hazardous substance is not used or is not
generated.
 Substitution: replace it with a safer alternative.
 Engineering controls Isolation: Make structural changes to the work environment, work system, tool
or equipment. Use mechanical aids or manual handling devices. Enclose or isolate hazards from peoples
or employees through the use of guards or remote handling techniques. Use physical measures to
minimize workplace contamination e.g. Extraction at sources by local or general ventilation (LEV).
 Administrative controls/ procedural: use of safe work practices and procedures to minimize
contamination, e.g. good hygiene procedures.
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 Personal Protective Equipment (PPE): provide facemasks, gloves, protective clothing, etc., but only
as a last resort or “belt and braces” measure.

The Waste Management control hierarchy is as follows:

 Avoidance / source reduction;

 Reuse;
 Recycling;
 Recovery of energy;
 Treatment;
 Containment;
 Disposal; and
 Remediation and clean up.

In the evaluation of which control measures shall be taken, consideration shall be given to reducing risk to
a level deemed ALARP. This includes consideration of:

 Legal requirements;
 OSHAD SF requirements (Code of Practices);
 SRA and other regulatory agency OSH requirements;
 International standards / guidelines;
 COMPANY OSH policy / objectives;
 Availability of resources;
 Costs and benefits; and
 The status of scientific and technical knowledge.

6.1.4.1 Implementation of control measures

When the mitigation measures are identified, an action plan shall be formulated addressing roles and
responsibilities, training required for the relevant parties, time frame for completing the actions, the
required changes for the OSHMS and its associated documents / procedures, the procedures for
operational controls, monitoring, maintenance and inspection (where appropriate). More importantly,
the action plan shall be monitored (e.g. progress) to ensure actions are closed per the plan.

The purpose of implementation plans is to document how the chosen options will be implemented. These
plans shall include:
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 Proposed actions;
 Resource requirements;
 Responsibilities;
 Timing;
 Performance measures; and
 Reporting and monitoring requirements.

All relevant persons shall be informed about the control measures being implemented.

Adequate supervision shall be provided to verify that the control measures are being implemented and used
correctly.

6.1.5 Step Five - Monitoring and Review

On-going monitoring and review shall be established by COMPANY to ensure that the management plan
remains relevant. Factors that may affect the likelihood and consequences of an outcome may change, as
may the factors that affect the suitability or cost of the mitigation options. It is therefore necessary to
repeat the risk management cycle regularly.

Actual progress against risk control plans shall be implemented to provide an important performance
measure and shall be incorporated into organizations performance management, measurement and
reporting system.

Monitoring and review shall also involve learning lessons from the risk management process, by reviewing
events, the mitigation plans and their outcomes.

Depending upon the magnitude of risks and the potential consequences of hazards, the risk assessment shall
be periodically reviewed by competent staff at annual intervals.

This review shall verify whether changes have occurred to base assumptions made since implementation of
the original design (e.g. change of legal requirements, public perception, introduction of new
technology, whether the performance of the plant/equipment achieved expectations of the original
design).

Once review are done any relevant work procedures in relation to the new control measures shall also be
updated, which may involve clearly defining responsibilities of management, supervisors and workers.

Any review and relevant changes shall be communicated to employees and other relevant stakeholders
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7. Recording the OSH Risk Assessment Process

Each stage (the five steps) of the OSH risk management process shall be recorded by the organization
appropriately. Assumptions, methods, data sources, analyses, results and reasons for decisions shall all be
recorded.

7.1 OSH Risk Assessment Register

COMPANY shall maintain a risk register ASMI-OSHMS-FM-04-01 - OSH Risk Register that summarizes
organizations OSH risk assessments and summary of five steps and shall act as a management tool for the
monitoring and updating of risk assessments.

The risk register shall include all the basic details of the risk assessment as follows;
 Risk assessment reference number, assessment team details;
 Activity;
 Hazard identified;
 Groups exposed;
 Risks associated with hazard;
 Existing control;
 Risk ranking/rate (including likelihood and severity rate);
 Residual risk after existing control;
 Additional controls if required;
 Evaluation of risk if residual risk not ALARP (risk ranking/rate (including likelihood and severity rate));
 Residual risk after additional control;
 Action owner/owners;
 Time frame for implementation for additional controls;
 Control implementation status; and
 Revision date.

Records: Records related to this procedure is ASMI-OSHMS-FM-04-01 - OSH Risk Register and
shall be maintained for minimum five years