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Paradigm Colleges of Science and Technology: Beca Turn's 18 Beach Party
Paradigm Colleges of Science and Technology: Beca Turn's 18 Beach Party
by:
June 2021
TABLE OF CONTENTS
Paradigm Colleges of Science and Technology
B.Company
Mission and Vision
ORGANITIONAL CHART
EVENT MANAGER
MISSION
Our mission EVENT COORDINATOR
is to provide highest quality of service possible to our valued clients
ASSISTANT MANAGER
by giving outstanding event management and planning servicesFatima Obciana
Jay Ann Montoya
VISION
Our vision is to be one of the most established and most trusted events
management company through providing quality services and remarkable event.
C. Organizational Chart
Paradigm Colleges of Science and Technology
Sound Operator
Food Attendants
Light Operator
Beca turns
18
Beach Party
E. Concept Paper
ELEMENTS DETAILS
Purpose and To celebrate the coming of a young lady into legal age of
Objectives maturity, and also to have family togetherness as it is also
a family tradition. This will also benefit both our personal
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and the clients satisfaction, as well as to enhance the
company skills and knowledge in this field.
Estimated Cost
Based on the tentative computation the event would cost
82,000.00 with the following expenses:
Venue Rental 10,000.00
Catering
Service 10,000.00
Decorations 10,000.00
Technical
Service 10,000.00
Manpower
Services 10,000.00
Giveaways 2,000.00
Other
Expenses 5,000.00
Contingency
Fund 25,000.00
Total 82,000.00
Paradigm Colleges of Science and Technology
F.Feasibility Study
FEASIBILITY STUDY
I. EXECUTIVE SUMMARY
It is the 18th Birthday celebration of Hazel "Beca" Talamisan, her family wants her
birthday to be such a memorable one, this is also to have family togetherness and
part of their family tradition. This beach themed party will be attended by Beca's
family, close friends, sponsor and there will also be a host and performers. The
event will be held at Kamayan Beach Resort on August 27, 2021 at 3:00 pm to 9:00
pm. The estimated cost of this event is 82,000.00. The two months preparation of
the event will surely be more than enough to make this event a big success.
Paradigm Colleges of Science and Technology
The chosen venue has sufficient capacity and facilities as well as other
equipments in case there will be needing of alternative equipments. The
company will also make sure that there will be enough securities to minimize
risk as for as possible.
II. INTRODUCTION
Celebrating 18th birthday is one of the most memorable and
unforgettable moment may that may happen in one's life,and also most
awaited time for young girls who are turning 18.Celebrating it is not for
everyone to impress them but to thank God, family and loved ones for their
undying love, guidance, support and everything for the the whole 18 years of
being in your side.Everyone will surely enjoy for this is going to be a fun party
with entertainments and fun activities indoor and outdoor of the event
venue.The light operators will be instructed to use the light strategically to
create certain mood as well as the music.Not every birthday needs to be
classy or grand as long as your loved ones are there to celebrate it with you,it
is more than special.
Beca turns 18 Beach Party is about celebrating the most awaited day of
Hazel,this is to make her day extra special and also part of fulfilling their family
tradition.This event is a great chance to have a family togetherness,as well as to
have bonding with friends.This will also be a great opportunity for the company
to gain more knowledge and skills in managing and organizing an event.
The event was attended by more than 100 visitors from relatives,
friends and some of her classmates, and was sponsored by the family and some
relatives abroad.
Market Characteristic:
The people invited in this event are the celebrants, relatives , family and
friends around different municipalities of oriental Mindoro,most of the visitors
will come from Roxas her birthplace.There are 50 to 100 attendees that will
participate on the event.The team will use flyers and social media for the
promotion of this event as well as invitations and giveaways.The company
created a facebook page for the advertisement of the coming event,this
advertisement is to inform the selected or invited attendees to attend on the
coming event .Recorded videos and photos will be uploaded on team's
facebook page and YouTube account . Having a high technology contribute a
lot in promoting this event . The Possible revenue sources of this event will
come from the sponsors which are the families, godparents and relatives of
Paradigm Colleges of Science and Technology
the celebrant ,and by the use of these sponsors the event will be well planned
and going to be successful.
V. COMPETITION
There will be no similar events that will happen on this date of the event.
VI. IMPLEMENTATION
The chosen venue ,the Kamayan Beach Resort has a large space and has a capacity to
accommodate 50 to 100 persons.The place is an open area in which visitors can swim where
they preffered to swim either in the pool or on the sea . It also has a spacious function hall
that fits for large gatherings .The event has two months preparation.
This event will require people with their assigned task, such as the
food attendants, event decorators ,technical operators, security staffs and the
host.The event will be on August 27,2021 that will start at 3:00 to 9:00 pm.
Technical materials supplies and equipment needed for this event includes
lights,sound systems, projector for the video presentation, extension wires ,
signage and other party supplies. On this event protocols are badly needed to
follow, attendees should wear face mask . Only with those invitations are
allowed to enter and drinking alcohol is prohibited as well as bringing sharp
metals.
Projected Revenue:
Sponsors 50,000.00
Family 50,000.00
Total 100,000.00
Expenses:
Paradigm Colleges of Science and Technology
Venue Rental 10,000.00
Giveaways 2,000.00
Total 82,000.00
STRENGTH
The venue is spacious and the attendees have options after the
main event whether they stay in the function hall or enjoy the pools or
even at the sea. The venue can also provide some technical equipments.
The company has an experienced event team and are focused on
customer service, plus the natural scenery is a great bonus.
WEAKNESSES
The event needs more time to organize. The event team might be encounter
some technical problems, and lack of security personnel will make the event
unorganized.
OPPORTUNITIES
Paradigm Colleges of Science and Technology
There is no possible competition on the event. The company will also
have the opportunity to gain more valuable experience from this event to
be applied for future event.
THREATS
-Booking venue
-Make invitations
-Distribute invitations
-Choose partners
-Select team
-Assist client
-Secure equipments
Paradigm Colleges of Science and Technology
-Secure approval
H. Schedule
WEEK 1 2 3 4 5 6 7 8
Planning and X
Budgeting
Assist client X
Create event X
proposal
Ocular of X
potential venue
Book a venue X X
Enlist party X
helpers/hire
event staff
Select team X
Choose partners X
Make invitations X
Finalize theme X
date and venue
Coordinate with X X
cater
Create guest list X
Secure X
Paradigm Colleges of Science and Technology
REVENUE ESTIMATED ACTUAL transactions
Coordinate with
entertainers
Sponsors 50,000.00 50,000.00
Family 50,000.00 50,000.00 Make risk
management
TOTAL 100,000.00 100,000.00 plan
EXPENSES : Distribute
invitations
I. Financial Report
J. Permits
Paradigm Colleges of Science and Technology
Name:
Kamayanbeachresort@gmail.com.
Your's sincerely,
K. Venue Selection
Paradigm Colleges of Science and Technology
Ocular visitation
Paradigm Colleges of Science and Technology
Paradigm Colleges of Science and Technology
L. . Marketing Strategies
The Elysian event management created facebook, Youtube account,
Flyers and Invitations . Recorded videos/photos will be uploaded on the
team's facebook page this following channels will serve as a tools to promote
further information about the company as well as for the coming events.
Marketing channels/Marketing tools
Video
Social Media(facebook Page)(Youtube account)
Inv
itations
Fly
ers
Paradigm Colleges of Science and Technology
Sponsorship letter
From:
To:
I sent you this letter to inform you on my 18th birthday this coming August 27, 2021.
You are one of my chosen sponsor on my birthday. With your presence and support
my birthday would become extra special for me. And I would take this opportunity for
us to bond together, so as our family.
Sincerely yours,
Paradigm Colleges of Science and Technology
M.
Program
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N. Onsite Actvities
BEFORE
Check the condition of the whole venue
Set up stage/design and decorations/ set up the whole venue.
Rehearse the team/briefing.
Ensure the safety of all the equipments and the whole venue from possible
threats and risks.
Prepare the guest list
Paradigm Colleges of Science and Technology
Check all the party supplies/ technical equipments
Prepare first aid kit and emergency vehicles
Check the availability of parking area.
Divide team and the Personnels according to their assign tasks.
Prepare alternatives
Double check everything
DURING
Invocation Prayer
Introduction of the Debutante, her escort, her cotillion court
Toast in honor of the Debutante
Welcome remarks (By the parents)
Father and Daughter dance
Dining
Grant Cotillion Waltz Dance
Audio Visual Presentation of Debutante from infancy to present
18 Roses Dance
18 Candles Presentation
18 Gifts Presentation
Singing of traditional debutante's Birthday song
Blowing of the candle/ cutting of cake
Games
A word from the Debutante
Time to party
AFTER
Clean the whole venue
Sort and Organize all the materials used
Paradigm Colleges of Science and Technology
Send thank you's
Encourage feedback
Debrief as a team
Pay Manpower services
Acknowledge all partners and team for being part of the event that made it
possible.
These monitoring and evaluation is a process that will help improve the
company's performance to achieve the desired results. It will provide details
and information when improvements can be made.
Evaluation form
_ INVITATIONS/TIMELINESS, THEME
Comments:
_THEMATIC DECORATIONS
Comments:
Comments:
Comments:
Terminal Report
Terminal Report
This terminal report shows the studies that should be conducted to fulfill the
necessary requirements in planning an event when the subject Introduction to
MICE .
Paradigm Colleges of Science and Technology
Every team members has some specific skills, to complete diffirent tasks for
the organization of the event plan.
The whole team also conducted the step by step process of the feasibility
Paradigm Colleges of Science and Technology
The Elysian event management team would like to thank you for this feasibility
study and event management planning project, in this way the company are looking
forward on what adjustment and preparation the company should do in the future.
This study that we had conducted will be very useful as a guide just in case that the
team will handle same event or even different event. Study teaches the team on how
to plan and make an event become successful. The team are thankful for having an
idea in managing event.
Fatima Obciana
Paradigm Colleges of Science and Technology