Human Resource Policy: Policy for Reimbursement of Broadband Expenses 1.

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Process Owner : Somasundar Konduri, Ravi Ahuja
Approver : BV Rao
Inception Date: 01-Apr-2020

Version Effective Date

1.0 01-Apr-2020

Otis Lead Design Center Hyderabad: Policy for Reimbursement of Broadband

Expenses
TABLE OF CONTENTS:

1. Purpose

2. Scope

3. Policy

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Purpose

The Company recognizes that many employees may need to use broadband services to connect to, in order to perform their job
functions effectively, beyond office hours or while working from home at times of need.

This policy will come into effect when the organization is under Business Continuity Plan due to extenuating circumstances and will
be revoked immediately as soon as normal operations are back in place.

Scope

All employees of OTIS LEAD DESIGN CENTER HYDERABAD.

Policy

This policy defines the applicable entitlement around reimbursement of only broadband expenses / data card for our employees in India.
The entitlement is not automatic but through an approval process by immediate supervisor and competency lead.

Telephone call reimbursement is out of scope of this policy.

Eligibility:

The policy covers all employees of the Company in India.

Limit for Reimbursement:

All Levels – Upto a maximum limit of INR 1,000 per month

Guidelines

 Employees would have the option to choose any service provider. The invoice from the service provider must be in the employee’s
name.

 The Company will not be responsible for any contractual obligations/agreement terms as entered by the employee with the service
provider.

 This policy does not include reimbursement of installation charges.

 It will be the responsibility of the employee to ensure that the connection is under safe custody. The Company will not be
responsible for any misuse of the broadband data/data card facility provided to the employee for official usage. This would i nclude
but not be restricted to the following :

- Sending or receiving obscene or pornographic messages

- Breach of the Company’s Code of Business Conduct and Ethics by the employee

- Breach of Company’s Social Media policy by the employee

- Breach of Privacy

 This program will be revisited on an as-needed basis, to update the reimbursement amounts.

 The Company reserves the right, in its sole discretion, to terminate, withdraw, replace, amend, change or alter from time to time any
program that it provides, or may provide in the future, to employees. Furthermore, subject to applicable laws, shall not at any time
be required to compensate any employee for any loss resulting from the termination, withdrawal, replacement, amendment,
change or alteration of any program it offers.

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 Reimbursement is subject to bills being submitted through Concur tool.

 Reimbursement is subject to the following conditions:

1. All expenses must be submitted within 60 days post month end for the month of the claim. Expenses submitted later than 60
days will not be reimbursed.

2. You are responsible for paying your bill directly.

3. You must submit an expense report with the original bills in your name.

4. Late charges, service fees, equipment rentals, routers, modems, etc. are the responsibility of the employee.

Enforcement:

Any person who violates this program is subject to not having their expenses reimbursed, and may be subjected to disciplinary action.
This Program is revocable and can be changed at any time.