WBS Creation in PS Module

BSNL-MP Telecom Circle, Bhopal.
1
Enterprise Resource Planning
ERP systems facilitate the flow of real-time

information across departments, so businesses can
make data-driven decisions and manage
performance – live.
BSNL-MP Telecom Circle, Bhopal. 2

SAP stands for Systems, Applications and Products
 SAP Project Systems (PS) helps you to manage

the project life cycle starting from structuring to
planning, execution, until the project completion
( assetisation ).
3
1. Capital works :- Such as procurement of
ready to use items i.e. office equipments, furniture
etc.
•Process through IO (Internal Order)
2. Capital Projects :- Such as Laying of new OFC

/UG cable, BTS installation etc.
•Process through WBS (In PS-Module)

What is WBS
The WBS (Work Breakdown Structure) is an

important tool which helps you to keep an
overview of the project.
It shows the amount of work, the material and

services required, and the costs involved in the
project.

What is Network:
Material Requirement, Services and the

Overhead cost are aggregated in a Network.
A network is attached to a WBS.

WBS and Network Linking
WBS
Project
Network
Material
Req/Amt Overheads
Exp
Service
Req/Amt
1 2 3

Complex Project/WBS (Cable Laying in
different SLOCs of BA Bhopal (2302))
WBS Element-1 WBS Element-2 WBS Element-3

(Cable Laying in (Cable Laying in (Cable Laying in
Saket Nagar-SLOC-1) MP Nagar -SLOC-2) TT Nagar -SLOC-3)
N/W-1 1.Cable- 4 km
(Detailed 2. Jointing kit-4 nos
Estimate) Mat. Req for Cable 3. etc
Laying near AIIMS
1.Cable- 8 km
Int Proc Mat. Req for Cable
2. Jointing kit-16 nos
(Material Req) Laying near SBI
3. etc
Serv. Req for Cable 1.Trenching cost for 4km

Ext Proc Laying near AIIMS 2. Laying cost
(Service Req)
3. etc
Serv. Req for Cable 1.Trenching cost for 8km
Prim Cost
Laying near SBI 2. Laying cost
(up to 10%
Overheads) BSNL-MP Telecom Circle, Bhopal. 3. etc 8
WBS Creation
N/W Creation
Financial
Concurrence
Project Approval
Budgeting
MIGO
Service-PO Release of N/W (Good Issue to
Creation
SLOC)
Asset Creation
Equipment Creation
9
WBS Creation WBS Modification N/W Creation
(CJ01) (CJ02) (CN21)
Budget Project Financial N/W

Alloaction Approval Concurrence Modification
(BUDG/AUC) (PEAP) (PEFI) (CN22)
Release of Material MIGO

N/W (Int. Prc) (T&P,
Reservn No Good Issue)
Service
(Ext. Prc) PO Creation Release SES MIRO
PR No

WBS Status Modification WBS Settlement
(OFAT,TKOV,etc) Cost will be shifted from WBS to AUC
(CJ02) (CJ88)
Zero Valued
WBS Status WBS and N/W
Asset Creation
Comm then CLSD Status TECO
Using Template
(CJ02) (CJ02/CN22)
(AS01)
Allocating Final Creation Equipment

Amount to each of Asset Creation thru
Asset from WBS Project settled PM Module
(CJIC) (CJ88) (IE01)

Creation of project

Creation of project (CJ01 )





Enter project Description,

company code,
Business area,
Plant, Start date and Person Responsible

Project Definition will be created

Creation of WBS

Creation of WBSs(CJ02 )

Enter Data for Level 1 and Level 2 WBSs





Q. Can we use project typ FA/BB/Cm be used at Level 2 ?
A. No, The project type FA/BB/CM shall be used at Level 1 only.

WBS will be created.

Tuning WBS data (CJ02)


Asset data recorded.

Movement of notesheet (CJ02)


Note sheet will be received in workflow of SDE concerned

Note sheet will be received in workflow of SDE concerned


Creation of Network

Creation of Detail Estimate (CN21)


Network profile,
Network type=ZPS2,
Plant ,
MRP controller=001.


Change scheduling to forward and mention start date



Network number will be created.




(a) Internal processing (All the materials to be issued from BSNL stores)
(b) External Processing (Services to be hired from External Vendor)
(c) Primary costs (All other costs).
(d) Primary cost should be 10-20% of the total project cost.

(a) Internal processing (All the materials to be issued from BSNL stores)


Internal activities created


(a) External Processing (Services to be hired from External Vendor)

External activities created

(a) Primary costs (All other costs).

(b) Primary cost should be 10-20% of the total project cost.
Misc cost activities created.

Earlier Primary Cost was calculated automatically.

When saved OCP000 in CN41 will be populated.

PS Clearing G/L will be linked to these activities

Changing Status (CJ02)

Changing Status of WBS



Initiating approval of Detailed estimate using
Workflow and Notesheet functionality
WBS would reach AGM PLG. With user status PECT.

Sending for Financial Concurrence using


Q. Can an additional WBS be created at Level 2 after approval(PEAP/AAES) ?

A. No, It should be planned before approval of estimate.



Initiating approval of Detailed estimate using

IM node assignment and other activities by AO Plg.








Approval of Estimate

Note sheet would reach GMTD.

Sanction of estimate
Note sheet would reach GMTD.


Q. Can the user status be set to PEAP/AAES through user status updation tab ?
A. No, The Project should be approved (PEAP/AAES) through notesheet ("approve

project estimate" tab) only i.e. status change from PEFI to PEAP/AAES should not be
done manually.




Estimate will be approved.

OCP001 in CN41 will be populated.
PDF of Estimate will be Generated.
Level 1 Notesheet would reach AGM Plg/FI whoever had sent it.
CN41 status

User can’t Release WBS without Budget Allocation
Q. At what user/system status the WBS shall be released ?
A. It should compulsorily be released at PEAP/DEAP user status and BUDG,AVAC

system status only.

Budget Allocation

User can’t Release WBS without Budget Allocation
Q. In case of WBS of Project type CI/CW/EW/EC/EE ,why WBS is not getting released
even status is PEAP/AAES,BUDG and AVAC ?
A. In case of CI/CW/EW/EC/EE it will be released when status is DEAP in addition to

BUDG and AVAC.
Allocating budget and check Availability control (IM52,CJBV )










System status of WBS changed to BUDG and AVAC (Budgetary check).

Release of each Level 2 WBS
AGM Plg. Or Concerned SDE will release WBS.
System status will be set to REL.

Cost postings can be done on this WBS now.
Release of WBS and Network





Release of each Network

Release of each Network
Network activities will be released.

Material Reservation number and Purchase requisitions number will be
generated.
PR will create commitment also.
Execution of work starts now

MIGO (Transfer/Posting and Goods Issue)

Reserving Inventory in store exclusively for Level 2 WBS
MIGO (Mvt type 415)
Materials will be reserved and cannot be issued to any other work.

Inventory Issue as per requirement MIGO (Mvt type 281Q)

Inventory Issue as per requirement MIGO (Mvt type 281Q)
Goods will be issued to Project.

Can be seen through CN41 report,actual cost coloumn
Release of PR for external services. (Workflow/Inbox)
In actual scenario. PR will be released by workflow

PO Creation and MIRO

Creation of PO using PR (ME21N, Need based order)
PO will be Generated

Release of PO (Workflow/Inbox)
PO will be released through workflow

Create SES (ML81N)
1.Enter ref PO number
2.Click on Create new entry sheet

Create SES (ML81N)
1.Enter SLOC
2.Adopt Services which are to be verified

Create SES (ML81N)
1.Enter Quantity to be verified
2.Save

Release SES (Workflow/Inbox)
SES will be released through workflow

Payment to vendor,Misc cost postings. (MIRO, FB60)

Payment to vendor,Misc cost postings. (MIRO, FB60)
Vendor payment will be done and Misc cost postings will be done.

Changing user statuses of WBSs as per current situations.
(CJ02)
Monitoring of project will be carried out

AGM Plg. Or Concerned SDE will chang the user status as per work done
i.e RECR,REAP, OFAT,PFCO, TKOV etc.

Changing WBS Status

(CJ02)

(CJ02)

AUC Settelement (CJ88)
a) Cost will be shifted from network to WBS

b) Cost will be shifted from WBS to AUC G/L 2191000.Itcan be seen through CJI3
report.

AUC Settlement & Asset Creation

AUC Settelement (CJ88)
a) Cost will be shifted from network to WBS

b) Cost will be shifted from WBS to AUC G/L 2191000.Itcan be seen
through CJI3 report.

Asset master Creation (AS01)
Zero value asset will be created
Enter Asset class, Company code

Asset master Creation Template

Asset master Creation Template

Asset master Creation (AS01)
Zero value asset will be created

Enter Asset sub class,services,Region and components, BA, Cost element,Location
(BSNL) etc

Allocating amount to each asset from the total amount in WBS.
(CJIC)
Settlement rule Finalized

(CJIC)

(CJIC)

Final creation of asset (CJ88)
Project setteled. It can be seen through ZPS_PROJ report.

Final creation of asset (CJ88)
Project setteled. It can be seen through ZPS_PROJ report.

Equipment Creation (IE01)
PM MDM Team will create respective equipment on the Basis of Template. Avb
at portal 10.197.216.213 under PM Module->PM BDC files->Equipment creation.
Equipment will be created

Neccesity of Asset and Equipment Linking


WBS Creation in PS Module

Uploaded by

Copyright:

Available Formats

You might also like

WBS Creation in PS Module

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

WBS Creation in PS Module

Uploaded by

Copyright:

Available Formats

BSNL-MP Telecom Circle, Bhopal.

ERP systems facilitate the flow of real-time

BSNL-MP Telecom Circle, Bhopal. 2

 SAP Project Systems (PS) helps you to manage

•Process through IO (Internal Order)

2. Capital Projects :- Such as Laying of new OFC

•Process through WBS (In PS-Module)

BSNL-MP Telecom Circle, Bhopal. 4

The WBS (Work Breakdown Structure) is an

It shows the amount of work, the material and

BSNL-MP Telecom Circle, Bhopal. 5

Material Requirement, Services and the

A network is attached to a WBS.

BSNL-MP Telecom Circle, Bhopal. 6

BSNL-MP Telecom Circle, Bhopal. 7

WBS Element-1 WBS Element-2 WBS Element-3

Serv. Req for Cable 1.Trenching cost for 4km

Budget Project Financial N/W

Release of Material MIGO

BSNL-MP Telecom Circle, Bhopal. 10

Allocating Final Creation Equipment

BSNL-MP Telecom Circle, Bhopal. 11

BSNL-MP Telecom Circle, Bhopal. 12

BSNL-MP Telecom Circle, Bhopal. 13

BSNL-MP Telecom Circle, Bhopal. 14

BSNL-MP Telecom Circle, Bhopal. 15

BSNL-MP Telecom Circle, Bhopal. 16

BSNL-MP Telecom Circle, Bhopal. 17

Enter project Description,

BSNL-MP Telecom Circle, Bhopal. 18

Project Definition will be created

BSNL-MP Telecom Circle, Bhopal. 19

BSNL-MP Telecom Circle, Bhopal. 20

BSNL-MP Telecom Circle, Bhopal. 21

Enter Data for Level 1 and Level 2 WBSs

BSNL-MP Telecom Circle, Bhopal. 22

BSNL-MP Telecom Circle, Bhopal. 23

BSNL-MP Telecom Circle, Bhopal. 24

BSNL-MP Telecom Circle, Bhopal. 25

BSNL-MP Telecom Circle, Bhopal. 26

Q. Can we use project typ FA/BB/Cm be used at Level 2 ?

A. No, The project type FA/BB/CM shall be used at Level 1 only.

BSNL-MP Telecom Circle, Bhopal. 27

WBS will be created.

BSNL-MP Telecom Circle, Bhopal. 28

BSNL-MP Telecom Circle, Bhopal. 29

BSNL-MP Telecom Circle, Bhopal. 30

Asset data recorded.

BSNL-MP Telecom Circle, Bhopal. 31

BSNL-MP Telecom Circle, Bhopal. 32

BSNL-MP Telecom Circle, Bhopal. 33

Note sheet will be received in workflow of SDE concerned

BSNL-MP Telecom Circle, Bhopal. 34

Note sheet will be received in workflow of SDE concerned

BSNL-MP Telecom Circle, Bhopal. 35

BSNL-MP Telecom Circle, Bhopal. 36

BSNL-MP Telecom Circle, Bhopal. 37

BSNL-MP Telecom Circle, Bhopal. 38