Professional Documents
Culture Documents
Group 1
Group 1
GROUP 1
Session 1,2,3
Submitted to
Dr. Maximo Artieda
Submitted by
Romalyn Purificacion
Creiven Gimpaya
Julius Urbino
Jamie Omugtong
Production Management
Production management is the process of effectively planning and regulating the operations of
that part of an enterprise which is responsible for actual transformation of materials into finished
product.
It is defined as planning, implementation and control of industrial production process to ensure
smooth and efficient operation. Production management techniques are used in both
manufacturing and service industries.
Simply, production management is a process of planning, organizing, directing and controlling
the activities of the production function.
Production Management
Product
Plant
Programme
Process
People
The Product:
Product is the link between production and marketing. It is not enough that a customer requires
product but the organization must be capable of producing the product.
As per the product policy of the organization an agreement is needed between the various
function on the following aspects of the product.
1. Performance
2. Quality and reliability
3. Aesthetics and ergonomics
4. Quantity and selling price
5. Delivery schedule
To arrive at the above, the external and the internal factors with affect the various aspects such
as market needs, existing culture and legal constraints and the environmental demands should
be given due consideration. Thus, the major policy decision regarding variety of product mix is
going to affect the production system.
The Plant:
The plant accounts for major investment (fixed Assets).
The plant should match the needs of the product; market, the worker and the organization.
The plant is concerned with:
1. Design and layout of the building and offices
2. Reliability, perfect maintenance of equipment
3. Safety of operation
4. The financial constraint
The Process:
There are always number of alternative methods of creating a product. But it is required to
select the one method, which attains the objectives.
In deciding about the process it is necessary to examine the following factors:
1. Available capacity
2. Manpower skills available
3. Type of production
4. Layout of plant
5. Safety
6. Maintenance required
7. Manufacturing cost
The Programme:
The programme here refers to the time table of production.
Thus, the programme prepares schedules for:
1. Purchasing
2. Transforming
3. Maintenance
4. Cash
5. Storage and transport
The People:
Production depends upon people. The people vary in their attitude, skill and expectations from
the work. Thus, to make best use of available human resource, it is required to have a good
match between people and jobs which may lead to job satisfaction.
The production manager should be involved in issues like:
1. Wages/salary administration
2. Condition of work/ safety
3. Motivation
4. Training of employees
Classification of Production
Job Shop Production:
Job shop production are characterized by manufacturing of one or few quantity of products
designed and produced as per the specification of customers within prefixed time and cost.
The distinguishing feature of this is low volume and high variety.
A job shop comprises of general purpose machines arranged into different departments
Each job demands unique technological requirements, demands, processing on machines in a
certain sequence.
Characteristics:
Because of general purpose machines and facilities variety of product can be produce
Operators will become more skilled and competent, as each job gives them learning
opportunities
Full potential of operators can be utilized
Opportunity exist for creative methods and innovative ideas
Limitations:
Product
Plant and Equipment
Technology
Material and energy
Human Factor
Work method
Management Style
Ways to Improve Productivity
Product Development
Specialization and Standardization
Market, Consumer and Product research
Value analysis
Process Planning and research
Method Study
Safety
Operator Training
Production Planning and Control
Material Control
References:
https://www.slideshare.net/shreyasmetri/productivity-and-operation-management
https://www.slideshare.net/patel9078/productio-new-management
http://www.yourarticlelibrary.com/production-management/5-ps-of-production-management-
explained/57397
Session 2
Operation Management
Introduction
Production/operations management is the process, which combines and transforms various
resources used in the production/operations subsystem of the organization into value added
product/services in a controlled manner as per the policies of the organization. Therefore, it is
that part of an organization, which is concerned with the transformation of a range of inputs into
the required (products/services) having the requisite quality level.
The set of interrelated management activities, which are involved in manufacturing certain
products, is called as production management. If the same concept is extended to services
management, then the corresponding set of management activities is called as operations
management.
A Framework for Managing Operations
Managing operations can be enclosed in a frame of general management function as shown in
Fig. 1.3. Operation managers are concerned with planning, organizing, and controlling the
activities which affect human behavior through models.
Planning
Activities that establishes a course of action and guide future decision-making is planning. The
operations manager defines the objectives for the operations subsystem of the organization,
and the policies, and procedures for achieving the objectives. This stage includes clarifying the
role and focus of operations in the organization’s overall strategy. It also involves product
planning, facility designing and using the conversion process.
Organizing
Activities that establishes a structure of tasks and authority. Operation managers establish a
structure of roles and the flow of information within the operations subsystem. They determine
the activities required to achieve the goals and assign authority and responsibility for carrying
them out.
Controlling
Activities that assure the actual performance in accordance with planned performance. To
ensure that the plans for the operations subsystems are accomplished, the operations manager
must exercise control by measuring actual outputs and comparing them to planned operations
management. Controlling costs, quality, and schedules are the important functions here.
Behaviour
Operation managers are concerned with how their efforts to plan, organize, and control affect
human behavior. They also want to know how the behavior of subordinates can affect
management’s planning, organizing, and controlling actions. Their interest lies in decision-
making behavior.
Models
As operation managers plan, organize, and control the conversion process, they encounter
many problems and must make many decisions. They can simplify their difficulties using models
like aggregate planning models for examining how best to use existing capacity in short-term,
break even analysis to identify break even volumes, linear programming and computer
simulation for capacity utilization, decision tree analysis for long-term capacity problem of facility
expansion, simple median model for determining best locations of facilities etc.
Operations Management and Strategy
What is Operation
- Everything that happens within a company to keep it running and earning money is
referred to collectively as business operations.
What is Management
- is defined as the design, operation, and improvement of systems that create and deliver
the firm’s primary products and services.
- is the key to achieving competitive advantage for organizations, whether they are in
manufacturing industry or the service industry.
B. Mahadevan discuss that OM is a systematic approach to addressing issues in the
transformation process that converts inputs into useful, revenue generating outputs.
Operation management is a systematic approach. It involves understanding the
nature of issues and problems to be studied; establishing measures of
performance; collecting relevant data; using scientific tools, techniques, and
solution methodology for analysis; and developing effective as well as efficient
solutions to the problem at hand. Therefore, for successful operations
management, the focus should be on developing a set of tools and techniques to
analyze the problems faced within an operations system.
Operation management involves addressing various issues that an organization
faces. These issues vary markedly in terms of the time frame, the nature of the
problem, and the commitment of the required resources. Operations
management provides alternative methodologies to address such wide-ranging
issues in an organization.
Transformation process are central to operations systems. The transformation
process ensures that inputs are converted into useful outputs. Therefore, the
focus of operations management is to address the design, planning, and
operational control of the transformation process.
The goal of the operations management is to ensure that the organization is able
to keep costs to a minimum and obtain revenue in excess of costs through
careful planning and control of operations. Therefore, operations management
also involves the development of performance evaluation systems and methods
through which the operating system can make improvements to meet targeted
performance measures.
Objective of Operating Management
- Customer Service
- Resource Utilisation
Customer Service
The first objective of operating systems is the customer service to the satisfaction of customer
wants. Therefore, customer service is a key objective of operations management. The operating
system must provide something to a specification which can satisfy the customer in terms of
cost
and timing. Thus, primary objective can be satisfied by providing the ‘right thing at a right price
at the right time’.
These aspects of customer service—specification, cost and timing—are described for four
functions in Table 1.2. They are the principal sources of customer satisfaction and must,
therefore,
be the principal dimension of the customer service objective for operations managers.
Resource Utilisation
Another major objective of operating systems is to utilise resources for the satisfaction of
customer wants effectively, i.e., customer service must be provided with the achievement of
effective operations through efficient use of resources. Inefficient use of resources or
inadequate
customer service leads to commercial failure of an operating system.
Operation Strategy
A plan specifying how an organization will allocate resources to support infrastructure and
production. An operations strategy is typically driven by the overall business strategy of the
organization, and is designed to maximize the effectiveness of production and support elements
while minimizing costs.
What is Strategy
- The direction and scope of an organization over the long-term, which achieves
advantage in a changing environment through its configuration of resources with the aim
of fulfilling stakeholder expectations’.
Strategy can be considered to exist at three levels in an organization:
- Corporate level
is the highest level of strategy. It sets the long-term direction and scope for the
whole organization. If the organization comprises more than one business unit,
corporate level strategy will be concerned with what those businesses should be,
how resources (e.g. cash) will be allocated between them, and how relationships
between the various business units and between the corporate centre and the
business units should be managed. Organizations often express their strategy in
the form of a corporate mission or vision statement.
- Business Level
is primarily concerned with how a particular business unit should compete within
its industry, and what its strategic aims and objectives should be. Depending
upon the organization’s corporate strategy and the relationship between the
corporate centre and its business units, a business unit’s strategy may be
constrained by a lack of resources or strategic limitations placed upon it by the
centre. In single business organizations, business level strategy is synonymous
with corporate level strategy.
- Functional Level
The bottom level of strategy is that of the individual function (operations,
marketing, finance, etc.) These strategies are concerned with how each function
contributes to the business strategy, what their strategic objectives should be and
how they should manage their resources in pursuit of those objectives.
Tools for Implementation of Operations
- Operations Managers are responsible for, and work in conjunction with, many aspects of
the company; their skill-set must reflect both a breadth and depth of knowledge from a
myriad of areas. Root highlights several best practices used by operational managers to
increase productivity, decrease waste, and generate profit.
Equipment Upgrades - One of the responsibilities of an operations manager is to
analyze work functions and determine what equipment upgrades would improve
productivity.
Communication Coordination - Improved communication within an organization
can increase productivity. When information is sent from one department to
another quickly and accurately, it can speed up the pace at which the company
can operate and ensures that all necessary parties get the information they need
to be productive.
Revenue Collection - The operations manager is in charge of billing and revenue
collection. By analyzing revenue collection procedures, the operations manager
can create ways of collecting revenue quickly to make sure the company has
cash on hand.
Training - Operational managers work with the human resources department and
departmental managers to develop more efficient ways for employees to do their
jobs. Analyzing work functions is one of the many tasks that an operations
manager performs each day.
Source
http://www.businessdictionary.com/definition/business-management.html
https://www.shopify.com/encyclopedia/business-operations
http://www.businessdictionary.com/definition/operations-strategy.html
http://cws.cengage.co.uk/barnes/students/sample_ch/ch2.pdf
http://www.dummies.com/business/operations-management/common-quality-tools-for-operations-
management/
https://www.investopedia.com/terms/b/best_practices.asp#ixzz59GKS4pvG
https://elearningindustry.com/itis-majorana-school-example-best-practice
https://online.kettering.edu/news/2016/07/21/best-practices-operations-management
Session 3
Operations Strategy
Are plans for achieving organizational goals. The importance of strategies cannot be
overstated; an organizations strategies have major impact on what the organization
does and how it does it. Strategies can be long term, intermediate term, or short term.
To be effective, strategies must be designed to support the organizations mission and
its organizational goals.
BUSINESS STRATEGY
Defines long-range plan for
company
OPERATIONS STRATEGY
MARKETING STRATEGY
Develops a plan for the FINANCE STRATEGY
Defines marketing plans to
operations function to Develops financial plan to
support the business
support the business support the business stategy
strategy
strategy
Strategies and Tactics
Tactics – Are the methods and actions used to accomplish strategies. They are more
specific than strategies, and they provide guidance and direction for carrying out actual
operations.
Core Competencies
Process
An activity or group activities that takes one or more inputs, transforms and add value to
them and provides one or more outputs for the customer
Inputs -> Transformation process (adding value) -> Outputs
Value Chain
Are an interrelated series of processes that produces a service or a product to the
satisfaction of customers.
1. Core process – Deliver value to external customers
Customer relationship process
New service/ product development process
Order fulfillment process
Supplier relationship process
2. Support process – Provide vital inputs for the core processes
Capital acquisition
Budgeting
Recruitment and hiring
Evaluation and compensation
Human resource support and development
Regulatory compliance
Operations Management
The systematic design, direction, control of processes that transform inputs into
services and products for internal and as well as external customers
Operations Manager must work closely with marketing in order to understand the
competitive situation in the company’s market before they can determine which
competitive capabilities are important. There are four broad categories of competitive
capabilities:
1. Cost – Competing based on cost means offering a product at a low price relative
to the prices of competing products. Note that a low cost strategy can result in a
higher profit margin, even at a competitive price. Also, low cost does not imply
low quality.
2. Quality – Many companies claim that quality is their top priority and many
customers say that they look for quality in products they buy. Quality has two
dimensions:
A. High performance design – This means that the operations function will be
designed to focus on aspects of quality such as superior features, close
tolerance, high durability and excellent customer service.
B. Goods and services consistency – Which measures how often the goods or
services meet the exact design specification.
3. Time – Or speed is one of the most important competitive priorities today.
Companies in all industries are competing to deliver high quality products in as
short a time as possible.
4. Flexibility – As a company’s environment changes rapidly, including customer
needs and expectations, the ability to readily accommodate these changes can
be a winning strategy.
References:
https://www.quora.com/What-are-the-differences-between-corporate-strategy-business-
strategy-and-operational-strategy
Operations Management: An Integrated approach, McGraw-Hill 2010 4th edition
Production and Operations Management, McGraw-Hill 2012
SESSION 3 (Continued)
ELEMENTS OR COMPONENTS OF OPERATIONS STRATEGY
After the product is designed and developed it goes through various stages: 1)
introduction, 2) growth, 3) maturity and 4) decline. During the development of
new products such activities like operations, marketing, and engineering
functions are considered. The product design has a tremendous impact on
product quality, production cost, and numbers of suppliers and levels of
inventories.
Most companies have limited resources available for the production. Cash and
Capital funds, capacity, workers, engineering talent, machines, materials, and
other resources are available in varying degrees to each firm .These resources
must be allocated in ways that maximize the achievement of the objectives of
operations.
The long range capacity to produce the products/services for a firm is part of
setting operations strategy. Capital is required for production capacity. The
decisions involved regarding the acquisition of land and production equipments,
specialized production technologies to be developed, and location of new
factories have long-lasting effects and are subject to heavy risk.
COMPETITIVE PRIORITIES
In 1984 Hayes and Wheelwright suggested that companies compete in the marketplace by
virtue of one or more of the following competitive priorities:
Quality
Lead-time
Cost
Flexibility
Many authors and practitioners have added to and adapted this list over the years.
Foo and Friedman (1992) for example proposed a set of six competitive priorities, adding
‘Service’ and ‘Manufacturing Technology’ to the above while expanding ‘Time’ into:
‘Innovation’,
‘Dependability’
Quality, time, cost and flexibility can be defined in various different ways to include, for
example:
Dimensions of quality:
Dimensions of time:
Manufacturing cost.
Value added.
Selling price.
Running cost - cost of keeping the product running.
Service cost - cost of servicing the product.
Profit.
Dimensions of flexibility
MANUFACTURING STRATEGIES
Manufacturing strategies could be defined as a collective pattern of coordinated decisions that
act upon the formulation, reformulation, and deployment of manufacturing resources and
provide a competitive advantage in support of the overall strategic initiative of the firm.
It could also be defined as the set of coordinated tasks, and decisions which need to be taken in
order to achieve the company’s required competitive performance objectives.
The latter definition relates manufacturing strategy with manufacturing objectives, whereas the
former definition connects it with the business objective.
Another defines manufacturing strategies as a blueprint for action towards world-class
manufacturing; a pattern of decision to be executed in line with overall business goals or
objectives mostly through a gradual process.
SERVICES MARKETING STRATEGY
Services marketing strategy focuses on delivering processes, experiences, and intangibles to
customers rather than physical goods and transactions. It involves integrating a focus on the
customer throughout the firm and across all functions. All company functions – marketing,
selling, human resources, operations, and R&D – must work together to create an effective
services marketing strategy. Rather than the traditional goods marketing focus on transactions
and exchange, services marketing strategy is centered on the customer, usage, and
relationships (Vargo and Lusch, 2004a).
ROLE OF OPERATIONS STRATEGY
The role of operations strategy is to provide a plan for the operations function so that it can
make the best use of its resources.
Operations strategy specifies the policies and plans for using the organization’s resources to
support its long-term competitive strategy
The role of operations strategy is to make sure that all the tasks performed by the operations
function are the right tasks.