Jose Rizal

Parang Parang, Orani, Bataan

Institute
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Module 5
Data and Numbers on Spreadsheet

Prepared by: Mr. Neil Karlo C. Reyes

Computer 8 Teacher

Computer 8
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 Module 5: Data and Numbers on Spreadsheet
Blended Learning 2020

Introduction: We all deal with numbers every day. Perhaps we are used to calculating how much our lunch will cost, or how
much money we need to save for that expensive crop top and that new pair of sandals, or maybe, we need to know how many
more points we need in order to pass math for this quarter. Whether we realize it or not, calculating numbers is a skill that we
practice easily and apply in daily life. But what if you need to calculate larger sums, or deal with bigger numbers over longer
periods of time? In this case you will need a spreadsheet program that can help you in computing and organizing your data.

Competencies:
At the end of this lesson, the grade 8 students will be able to:
 appreciate and list the uses of a spreadsheet program
 identify the elements of the Microsoft excel worksheet
 work with the Microsoft Excel GUI
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Lesson 1. Data and Numbers on Spreadsheet

Discussion 1:

Microsoft Excel
 Is a widely used spreadsheet program.
 A spreadsheet program is a software for entering, editing, manipulating, and printing information
in a tabulated form.
 It is a program mainly used for handling numbers.

Workbook
 As soon as you open the program, a new workbook will appear.
 A workbook, which is what an Excel file is called, is composed of worksheets.
 By default, a new workbook is given a temporary name, Book 1

Microsoft Excel GUI

5 8

9
7

COMPONENT DESCRIPTION
1. Column headings Horizontal bars on top of the worksheet. They are
labeled with letter from A to XFD.
2. Formula bar Shows the contents of the active cell and can be
used to edit it.
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 3. Name box Contains the cell address of the active cell.
4. Select all button Used for selecting the entire worksheet.
5. Row headings Vertical bars at the left side of the worksheet.
They are labeled with numbers from 1 to
1,048,576.
6. Tab scrolling Used to scroll through the sheet tabs in your work
book, allowing you to view other worksheets in
the work book.
7. Sheet tabs Contains the names of the available worksheets in
the current work book.
8. Active cell The cell that is currently selected.
9. Tab split box You can drag this to the left or right in order to
adjust the area allocated for displaying the sheet
tabs.

Discussion 2:

Working with a Worksheet

 To begin creating your workbook, open
excel and make a new workbook. There are
actually several ways to do so, click the file
tab and then click new. By default,
BLANK WORKBOOK is selected. Click
create.
 Once you have opened a new workbook,
you are ready to input data on the cells.
You can enter any sort of data such as
number, letters, and formulas, to any active
cell.
Entering Data
1. Click a cell to make it active and type the
desired data.
2. If you had typed the correct data, press
ENTER.
3. To cancel the data just entered, press ESC

Editing Data

Using Typeover Using F2 (Edit Key) Using Double Click

1. Select the cell you wish
to edit
2. Type the new data
3. Press ENTER
1. Go to the cell you wish 1. Double click the cell
to edit. you want to edit.
2. Press F2. 2. Edit the cell as desired.
3. Edit cell as desired. 3. Press ENTER
4. Press ENTER
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Selecting Cell Using the Mouse
 To select a cell – click the cell
 To select the adjacent cell – click and drag over the cells to highlight your selections.
 To select non-adjacent cells –
1. Click and drag over the first range of cells.
2. Hold down the CTRL key.
3. Select the succeeding range of cells.

Navigating Through the Worksheet using the keyboard

As you type data, you need to know how to navigate through a worksheet using the keyboard.
You may use this as an alternative to your mouse.

PRESS TO MOVE
One cell up

One cell down

One cell to the right

One cell to the left

PgDn One screen down

PgUp One screen up
Alt + PgDn One screen to the right
Alt + PgUp One screen to the left
Home To the beginning of the row
Ctrl + Home To the beginning of the worksheet

Ctrl + To the top edge of the current data region

Ctrl + To the bottom edge of the current data region

Ctrl + To the right edge of the current data region

Ctrl + To the left edge of the current data region

Ctrl + End To the last cell used in the worksheet

To select several cells using the keyboard, use SHIFT together with the keys specified above.

Deleting Data in Cells

 Select the cell(s) whose data you want to delete .
 Pres DEL/DELETE

Copying Cells
1. Select the cells to be copied.
2. Under the home tab, click in the clipboard group, or right- click the mouse and choose
copy.
3. Move the cell pointer to the first cell of the desired destination.
4. Under the home tab, click in the clipboard group, or right click the mouse and choose paste.

Moving Cells
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 1. Select the cell to be moved.
2. Under the home tab, click in the clipboard group, or right click the mouse and choose cut.
3. Move the cell pointer to the first cell of the desire destination.
4. Under the home tab, click in the clipboard group, or right click the mouse and choose paste.

Creating a Series
 Creating a Number Series
1. Type the first two consecutive numbers of your series in consecutive cells.
2. Select two cells.
3. Position the mouse pointer over the fill handle till the
Mouse pointer becomes a cross-hair.
4. Click and drag to fill the succeeding cells with the desired
series.

 Creating a Date and Time Series

1. Type the desired date or time in the first cell.
2. Position the mouse pointer over the fill handle till the mouse pointer becomes a cross-
hair.
3. Click and drag to fill the succeeding cells with the desired series. Note that the days
increase when you enter the date and the hours increase when you input time.

Formatting Cells
This was done by typing “Quizzes” in C1, selecting C1:11 (range indicating cells C1, D1, E1, F1,
G1, H1, 11) and then clicking .

This dialog box

has several tabs.
Just click the
tabs to access
their options.

Select the desired

category and format
code. In our worksheet
the dates were
formatted like this

These cells can be formatted by

changing the ORIENTATION
or DEGREES and the COLOR
of the selected cell.

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 If the text you have
entered is too long to
fit inside the cell, click
the SHRINK to fit
checkbox

Changing the Column Width and Row Height

Positioning your mouse between any two row or column headings will
change the mouse pointer into a cross bar. Drag the mouse to change the width or
height of the cells. You can also go to the cells group under the home tab, and
click format.

There are two kinds of data that you can enter into the cells: LABELS
and VALUES. The labels are alphanumeric characters that you do not perform
mathematical calculations with. Values are numbers that you use for
computation. To classify a number as a label and not a value, type an
apostrophe (‘) first before the number.

Activity 1:
Answer the following questions.

1. What is a spreadsheet program? What does it do?

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2. Why do we need to tabulate data?
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3. What other uses can you think of for spreadsheet programs?
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4. What is a worksheet?
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5. Differentiate labels and values.

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 ______________________________________________________________________________
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Activity 2:
This is a Microsoft Excel GUI. Identify the basic components described and write down their names in
the blanks provided.

________________1. These buttons are used to scroll through the sheet tabs in your workbook, allowing
you to view other worksheets.
________________2. Double click this to reset the tab display.
________________3. They are labeled with number from 1 to 1,048,576.
________________4. It shows the contents of the active cell and can be used to edit it.
________________5. These are the horizontal bars at the top of the worksheet.
________________6. It used for selecting the entire worksheet.
________________7. This component enables you to shift a specific sheet in the workbook.
________________8. It contains the cell address of the active cell.
________________9. This is the cell that is currently selected.
________________10. This is the cell address of the active cell in the sample GUI.

Activity 3:
What do you do if…?

1. You want to enter a data in a particular cell:

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2. You want to edit a cell using a function key:
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3. You would like to move to the beginning of the row:
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4. You want the entire text displayed but its too long to fit inside the cell:
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5. You must select non-adjacent cells:
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6. You want to move to the last cell used in a very long worksheet, quickly and easily:
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7. You want to display the current date in the active cell without typing it:
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 8. You want to change the column width without using the menu bar:
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9. You need to classify a number as a label and not as a value:
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10. You find it difficult to estimate the height or width of the cells:
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