RD.

050 BUSINESS REQUIREMENTS SCENARIOS FOR CORE BUSINESS PROCESS

ORAERP INC. COMAPNY

Oracle Cash Management

Author:
Creation Date: 02-June-13

Last Updated: 02-June-13

Document Ref: RD050_CM

Version: 1.0 Final

Approvals:

NAMES
RD.050 Business Requirements Scenarios Doc Ref: RD.050

Ver.1.1 Final

Document Control

Change Record

Date Author Versi Change Reference

on

29- 1.0 No Previous Document

May-13

References

Document Name Ref.

MOM & AS-IS flow charts recorded

Accounting policies and procedure

manual by D&T

Business plans for unbundled

companies by D&T

Proposed Organizational Chart for 10

companies

Sector Law

Tender specification requirements

(excel sheets)

___________________

Reviewers

Name Position
RD.050 Business Requirements Scenarios Doc Ref: RD.050

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Name Position

Distribution

Copy Name Location

No.

Note To Holders:
If you receive an electronic copy of this document and print it out, please
write your name on the equivalent of the cover page, for document control
purposes.

If you receive a hard copy of this document, please write your name on the
front cover, for document control purposes.
RD.050 Business Requirements Scenarios Doc Ref: RD.050

Ver.1.1 Final
RD.050 Business Requirements Scenarios Doc Ref: RD.050

Ver.1.1 Final

TABLE OF CONTENT

DOCUMENT CONTROL................................................................................................2

1 BUSINESS PROCESS IDENTIFICATION...........................................................4

1.1 BANK RECONCILIATION PROCESS (CM001)...............................................................5
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Objectives

The objective of this document is to outline the Business Requirements, in as much

detail as possible, related to General Ledger business processes in ADCB
Company, Abu Dhabi, to facilitate implementation of Oracle General Ledger.
BASIC GUIDELINES TOWARDS FINALISATION OF BUSINESS
REQUIREMENTS/CURRENT BUSINESS BASELINE DOCUMENT SHALL BE
TO ENSURE AN EFFICIENT, SMOOTH AND EFFECTIVE
IMPLEMENTATION, BY OBSERVING THE FOLLOWING:
1. The objective is to utilize to the best possible extent, the flexibility and facilities
of Oracle General Ledger.
2. Flexibility, therefore, will be the norm and will be ‘Built – In’ at every stage to
the best possible extent, based on available current information on the
Business Processes given by the users.

3. Reduction of the gaps will be ensured as far as possible.

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Scope

The scope of this study is limited to the functions pertaining to Cash Management
based on the Business Requirements information provided by ADCB
Company.
The focus of the study and this document is to identify and outline the processes
involving the management of the Cash Management functions in the Oracle
Application.

Business requirements Information

A combination of the following methods were used for collecting data on current
business scenario and future requirement for the 10 new companies-

 Standard questionnaire based discussions with purchasing and stores

departments on requirement of standard functions, special issues

 Visit to all major stores(Ghubrah, Rusail, Wadi Jizzi and Azaibah) and
study of all processes, procedure, documents

 Overview of current IT systems being used

 Current forms and reports used for purchasing, contracts and inventory
functions

 Document review of proposed Business plans, Statement of Accounting

policies and procedures by Deloitte & Touché with reference to
inventory & purchasing function

 Study of proposed draft organization structure for the 10 companies

and sector law

 Information collected from Function Heads and their team on various

dates during the Requirements Analysis in Jan 2003, through meetings
and discussions at various locations. Discussions with user departments
like Services, Generation, T&C, Projects etc
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 Discussions with General Managers of new companies.

 Validation of requirements specified in the tender documents (excel

sheets- Purchasing and inventory)

AS-IS Processes

Based on above and various Minutes of Meetings all the ‘AS-IS’ processes as understood
were drawn.

TO-BE Processes

The current business scenario has limited application and usefulness and requirement
analysis has to be primarily evolved using available documents, requirements
communicated through various discussions on the future vision, policies and
procedures for the new companies.

The following inputs were considered for the design of TO-BE processes-

 Proposed organization structure

 D&T policies to the extent applicable to business processes

 Best practices as per Oracle ERP standard processes

 Elements of Current processes only to the extent applicable in future

scenario
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1 Bank Reconciliation Process (CM001)

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Assumptions ADBC does the Bank reconciliations

Event Description:
This process is triggered when we want to reconcile the transactions with the bank statement lines

Nu Type: Transaction Source Agent: Finance Team

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Mechanisms: System Assisted

Process Elementary Result

ID # Description Type Business Agent Status
Function

CM001. Enter the Bank payment Entries from Internal – System Bank Reconciliation Finance Active
01 the Payables and Receivables Assisted Reconciliation Team
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Process Elementary Result

ID # Description Type Business Agent Status
Function

CM001. Receive Bank statement from Banks for Internal – System Bank Reconciliation Finance Active
02 period range Assisted Reconciliation Team

CM001. Compare the balance as per bank Internal – System Bank Reconciliation Finance Active
03 statement with the ledger balance and Assisted Reconciliation Team
generate the Reconciliation Statement.

CM001. From the Cash Management Module Internal – System Bank Reconciliation Finance Active
04 clear the Transactions for Payables as Assisted Reconciliation Team
well as Receivables.

CM001. Create either receipt/Invoice/Journal Internal – System Bank Reconciliation Finance Active
05 entry for un reconciled entries and Assisted Reconciliation Team
reconcile it

CM001. Generate final bank statement position Internal – System Bank Reconciliation Finance Active
06 reconciled as on given date Assisted Reconciliation Team