HANCO CONSTRUCTIONS PRIVATE LIMITED

MEETING AGENDA
No. 258, HAVELOCK RD, Colombo 05
Tel : 94- 114 – 697 - 700
Email: info@raddellaholdings.com

Project : Jaffna Road Project Date : 16.07.202 Time : 16:00 PM

1
Meeting Title : Progress Meeting - 01 MA No : 002
Location : zoom Author : BW

Remarks
No Abbreviatio
Attendee Name Organization Designation (Previous Signature
. n
Meeting)
1 Mr. Nihal Radella NR Hanco Constructions Chairman Excused
2 Dr. Thushira Radella TR Hanco Constructions MD/CEO Presented
Manager HR &
3 Mr. Chamila Alwis CH Hanco Constructions Presented
Admin
Majr. Gen. Prabath
4 PR Hanco Constructions Project Director Presented
Dematapitiya
5 Mr. Buddhika Weerasinghe BW Hanco Constructions Planning Engineer Presented

6 Mr Duminda Dissanayake DD Excom Consultants Quantity Surveyor Presented

7 Mr. Janaka Nalin JN Excom Consultants Quantity Surveyor Presented

8 Mr. Laknath Jayawickrama LJ Hanco Constructions Legal Officer Presented

8 Mr. N. Thayaparan TH Hanco Constructions Project Manager Presented

9 Mr. Jayaweere J Hanco Constructions Yard Manager Presented

Due
Item Discussion Action By Status
date

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HANCO CONSTRUCTIONS PRIVATE LIMITED

MEETING AGENDA
No. 258, HAVELOCK RD, Colombo 05
Tel : 94- 114 – 697 - 700
Email: info@raddellaholdings.com
1.0 APPROVAL AND CORRECTIONS OF
PREVIOUS MEETING MINUTES
2.0 SITE PROGRESS

2.1 Package 1
2.1.1 Agreements and work orders TR/CH/PR Completed
 Motor Graders
 JCB
 Bob Cats
 Excavators
 Water Bowsers
 Rollers
2.1.2 Mobilization (Machineries and man power) PR/BW/CH/TH/J
 PM
 Engineers
 TO
 ME/MT
 Admin Staff
 Other
2.1.3 Site clearing and Grabbing TH Completed
Survey will complete tomorrow. Designs
2.1.4 Initial Survey and Designs TH
will be submitted within next week.
Submitted first two kms. Waiting for
2.1.5 Design Approvals (Cross Sections) TH
approvals.
Structural Assessment of Structures/Design Yet to start and immediate attention must
2.1.6 TH/DE
and Constructions be paid for the timely completion.
Started 22nd July 2021 900 m can be
2.1.7 Embankment Filling and Shoulder widening PR/TH
completed today.
2.1.8 ABC filling and Compaction TH Yet to strat.

2.1.9 Asphalt Work (Primer/Tack/wearing) TH Yet to strat.

2.2 Package 2
2.2.1 Agreements and work orders TR/CH/PR Agreements sign for 8.5 kms.
2.2.2 Motor graders may be mobilized
Mobilization (Machineries and man power) PR/BW/CH/PRE tomorrow once the PM presented at the
site.
2.2.3 Site clearing and Grabbing PRE Yet to start.

2.2.4 Initial Survey and Designs PRE Yet to start.

2.3 Package 3
2.3.1 Agreements and work orders TR/CH/PR Not yet done
2.3.2 Mobilization (Machineries and man power) PR/BW/CH/PRE Yet to be done
3.0 MATERIAL SUPPLY AND PROGRESS MONITORING
3.1 Material Supply
3.1.1 Received around 30 truck on 22nd July.
Soil TR/PR/CH/QS
Saples approved.
3.1.2 ABC TR/PR/CH/QS Sample submitted for testing.
3.1.3 Rubble TR/PR/CH/QS Yet to receive.
3.2 Weigh Bridge Construction
3.2.1 Need to be done with a local contractor
Civil Work PR/TH/CH
with the supervision of Mr. Thayaparan.
3.2.2 Weigh bridge installation and commissioning PR/TH/CH A team from supplier is to visit the

RECORD NO: PIIPL-MAG-2101 REV NO: 00 ISSUE NO: 01 DATE OF ISSUE: 02 APR 2021 PAGE NO: 2
HANCO CONSTRUCTIONS PRIVATE LIMITED

MEETING AGENDA
No. 258, HAVELOCK RD, Colombo 05
Tel : 94- 114 – 697 - 700
Email: info@raddellaholdings.com
location.
3.3 Material Testing Laboratory
3.3.1 Lab Equipment BW/CH/ME Order has been placed.
3.3.2 Need to find a proper place for the lab.
Lab location/Equipment commissioning ME/PMs Equipment will receive to the site on
Monday or Tuesday.
3.4 Recoding Systems
3.4.1 Material usage and Labour LJ/DD/JN/CH LLJ
Discussed the recording system
3.4.2 Petty Cash LJ/DD/JN/CH
to be adopted.
3.4.3 Payments to third Parties LJ/DD/JN/CH
3.5 Monitoring of Material Supply/Labour and
Petty Cash Etc
3.5.1 Material Supply LJ/DD/JN/CH The
3.5.2
Discussed the monitoring
Labour LJ/DD/JN/CH
systems to be adopted. MD has
3.5.3 Petty Cash LJ/DD/JN/CH
suggested few modifications.
3.5.4 Fuel ad Others LJ/DD/JN/CH
3.6 Progress Monitoring
3.6.1 Will be done on the progress updated by
Daily Updates PR/PMs/BW PMs. Need to send daily progress reports
including site images.
3.6.2 A weekly progress report will be tabled
Weekly Progress PR/PMs/BW
during the progress meeting.
3.6.3 Catching up actions will be proposed
Catching up Actions PMs/BW with PMs within the the progress meeting
updates to the programme wil be done.
3.6.4 A two weeks look ahead will be provided
Two weeks look ahead BW to PMs so that they can plan the
machineries/materials/labour in advance.
4.0 ANY OTHER MATTERS

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