Republic of the Philippines

ENERGY
REGULATORY
COMMISSION

BIDS AND AWARDS COMMITTEE

REQUEST FOR QUOTATION(2018-01-005)

The ENERGY REGULATORYCOMMISSION (ERC), - Bids and Awards

Committee (ERC-BAC) cordially invites you to participate in the conduct of
Agency to Agency activity for the ERC's Procurement of Report of Meter
Test (2018) on February 12, 2018 (Monday) at eleven o'clock in the
morning (11:00 A.M.) at the Mezzanine Floor, Pacific Center Building,
San Miguel Avenue, Pasig City. The said procurement of the Report of Meter
Test seeks the following minimum requirements:

Report of Meter Test

Serial Numbers Pre-numbered starting with Serial No.

1800001
Size 7 1/8" x 9"
Material with carbonized duplicate copies
Color color of original; Duplicate: White;
Yellow
Security Features Stock: NCR paper

Process: 1C (one color one side printing)

Packing 50 sets; booklet

40 booklets; pack

Quantity 1,400 Booklets

In view thereof, the BAC is requesting you to submit a "Price Quotation" on or

before February 12, 2018 (Monday) not later than eleven o'clock in the
morning (11:00 A.M.) together with the following:

a) Best and final offer with respect to all aspects stated above. The ERC shall
select the successful offer on the basis of such best and final offers which
should meet the minimum technical requirements and should not
exceed the approved budget for contract (ABC) of One Hundred
Twenty Five Thousand Pesos (P125,000.00) subject for post
qualification to determine its legal, technical, financial
capability of the bidder; and

b) A certificate that it has the mandate to deliver the goods required to be

procured by the ERC as well as the necessary tools and equipment
required for the procurement pursuant to Section 5 (a) and (b) per GPPB
RN 18-2007 (Please see the "Annex A").

c) Please see "Annex B" for the sample form and New Logo of ERC.
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 Republic of the Philippines
ENERGY
REGULATORY
COMMISSION

For further information, please refer to:

Ms. Cherry Lynn S. Gonzales
BAC Secretariat Chairperson
Mezzanine Floor, Pacific Center Building, San Miguel Avenue, Pasig City
Tel No. 689-5365
csgonzales@erc.gov.ph/procurement@erc.gov.ph

Pasig City, January 31,2018

~~ 4c: (! ~
MARIA CORAZON C. GINES
ERC BAC Chairperson

Page 1 of2
 I ANNEX "A" I

RESOLUTION NO. 18-2007

APPROVAL OF TilE IMPLEMENTING GUID~:L1NES ON

AGENCY-TO-AGEl"CY ARRANGEMENTS UNDER SECTION 53 (c) OF
TilE IRR-A OF R.A. 9184

WHEREAS. Section 63.1 of the IRR-A of R.A. 9184 authorizes the Government
Procurement Policy Board (GPPB) to formulate public procurement policies. rules and
regulations, and amend, whenever necessary. the IRR-A;

WHEREAS, after due deliberation, the GPPB, by virtue of Resolution No. 03-
2007 dated 30 March 2007, resolved to amend Section 53 (e) of the Implementing Rules
and Regulations of R.A. 9184 to allow procuring entities to enter into negotiated
procurement with another agency in the procurement of goods, infrastructure, and
consulting services;

WHEREAS, Section 53 (c) of the IRR-A, as amended, subjects the

implementation of said provision to the issuance of guidelines by the GPPB;

WHEREAS,thc Inter-Agency Technical Working Group, in its meeting held last

18 May 2007, deliberated on and resolved to recommend for approval by the GPPB the
attached "Implementing Guidelines on Agency-to-Agency Arrangements under Section
53(e) of the IRR-A ofR.A. 9184";

Now, THEREFORE,for and in consideration of the foregoing, WE, the Members

of the Government Procurement Policy Board, by virtue of the powers vested on Us
by law, hereby RESOLVEto confirm, adopt and approve, as WE hereby confirm, adopt
and approve the "IMPLEMENTING GUIDELINES ON AGENCY-TO-AGENCY
ARRANGEMENTS UNDER SECTION 53 (e) OF THE IRR-A OF R.A. 9184"
attached as Annex "A" and made an integral part of this resolution.

This resolution shall take effect immediately.

APPROVED this 31" day of May 2007 at Pasig City, Philippines

ROLA"'DO G. ANDA YA, JR. ROMULO L. "'ERI

Secretary Secretary
Department of Budget and Management National Economic and Development
Authority

NATIONAL ECONOMIC A"'D DEPARTMENT OF NATIONAL

DEVELOPMENT AUTHORITY DEFENSE

GPPB Resolution No /8-2(}(}7, dated May lJ. 2007 page I af6

 RESOLUTION NO. 18-2007

DEPARTMENT OF EDUCATION DEPARTMENT OF HEALTH

DEPARTMENT OF TIlE INTERIOR DEPARTMENT OF ENERGY

ANDLOCALGOVE~~MENT

DEPARTMENT OF PUBLIC WORKS DEPARTMENT OF FINANCE

AND HIGHWAYS

DEPARTMENT OF TRADE AND DEPARTMENT OF SCIENCE AND

INDUSTRY TECHNOLOGY

DEPARTMENT OF TRANSPORT AnON PRIVATE SECTOR REPRESENTATIVE

AND COMI\1UNICATIONS

Attested by:

RUBY. U. ALVAREZ
Board Secretary, GPPB
Executive Director, GPPB- TSO

GPPB Resolution No 18-l00?, dated May 3/. 200? page 2 0/6

 Annex "A"

IMPLEMENTING GUIDELINES ON AGENCY-TO-AGENCY AGREEMENTS

Negotiated Procurement under Section S3 (e) of IRR-A

I. POLICY RATIONALE

It is the general poliey of government to purchase its requirements from thc private
sector. However, it acknowledges that, in some exceptional cases, procurement
from another agency of the government is more efficient and economical for the
government.

Thus, in accordance with Section 10 of Republic Act No. (R.A.) 9184 and its
Implementing Rules and Regulations Part A (IRR-A), all procurement shall be
done through open and competitive public bidding. Only in highly exceptional
cases, and when justified by the conditions prescribed under these guidelines, can
the procuring entity procure from another government agency under the I"
paragraph of Section 53(e) of the IRR-A ofR.A. 9184.

2. PURPOSE

These guidelines are being issued to strictly prescribe the conditions when a
government agency may procure from another government agency without need of
public bidding pursuant to the I" paragraph of Section 53 (e) of the IRR-A ofR.A.
9184 (hereinafter, referred to as Agency-ta-Agency Agreements).

3. SCOPE AND APPLICATION

The following are excluded from the application of these guidelines:

a. Infrastructure projects undertaken through the Armed Forces of the

Philippines Corps of Engineers (AFPCOE) which shall continue to be
governed by the Guidelines on Implementation of Infrastructure Projects
Undertaken by the AFP Corps of Engineers under Government Procurement
Policy Board (GPPB) Resolution No. 09-2005; and

b. Procurement of goods from the Procurement Service, which is tasked with a

centralized procurement of commonly used goods for the government in
accordance with Letters ofinstruction No. 755 and Executive Order No. 359,
s. 1989.

4. DEFINITION OF TERMS

For the purpose of these guidelines, the following terms shall have the
corresponding meanings:

Annex "A" ofGPPB Resolution No. 18-2007, dated 31 May2007 page 3 0/6
 Annex "A"

a. Cost-benefit Analysis. Refers to a tool used to aid decision-making by

evaluating the benefits to be attained from an action against the costs for its
implementation.

b. Procuring Agency shall refer to any of thc various units of the Government,
including a department, bureau, office, instrumentality, government-owned
or controlled corporation (GOCC), or a local government, or a distinct unit
therein, which purchases goods, or engages the services of another agency to
undertake an infrastructure project or render consultancy services.

c. Servicing Agency shall refer to the agency which delivers the goods,
undertakes the infrastructure project, or provide consulting services.

However, in accordance with Section 53(e) of the IRR-A of R.A. 9184, as

amended, GOCCs incorporated under Batas Pambansa Big. 168 or the
Corporation Code of the Philippines, which are vested with proprietary
functions to enable them to compete with the private sector, are excluded
from the definition of Servicing Agency, and thus, not qualified to act as
Servicing Agency under the I" paragraph of Section 53(e) of the IRR-A of
R.A.9184.

5. GEl'IERAL COl'lDITIONS

a. Agency-to-Agency Agreements may only be resorted to if the following

conditions are complied with:

i. Conduct of a Cost-benefit Analysis by the Procuring Agency

indicating that entering into an Agency-to-Agency Agreement with
the Servicing Agency is more efficient and economical for the
government;

ii. Total amount of all goods, consulting, and infrastructure projects

undertaken or to be undertaken through Agency-to-Agency
Agreements shall not exceed twenty-five percent (25%) of the
Procuring Entity's total procurement budget for each category (i.e.,
goods, infrastructure, or consulting) as reflected in its approved APP;

iii. Servicing Agency has the mandate to deliver the goods and services
required to be procured or to undertake the infrastructure project or
consultancy required by the Procuring Agency; and

iv. Servicing Agency owns or has access to the necessary tools and
equipment required for the project.

Annex "A" ofGPPB Resolution No.J8.2007, dated 3/ MaylOOl page 4 of6

 Annex "A"

b. In addition, for procurement of infrastructure projects under Agency-to-

Agency agreements, the Servicing Agency must comply with the following
conditions:

i. It must have a track record of having completed, or supervised a

project, by administration or by contract, similar to and with a cost of
at least fifty percent (50%) of the project at hand; and

ii. It shall not directly or indirectly engage private contractors to

undertake the project and may only implement the infrastructure
project in-house, by job-order, or through the pakyaw contracting
system.

In-house labor is undertaken if the workers are employees or

personnel occupying regular plantilla positions in the Servicing
Agency. Job-order contracts shall be governed by the applicable rules
of the Commission on Audit and/or Civil Service Commission.
Pakyaw Contracting System shall be governed by Section 4 of the
GPPB Revised Guidelines for the Implementation of Infrastructure
Projects by Administration.

c. Subject to appropriate guidelines, the Procuring Agency may require the

Servicing Agency to post a performance security under Section 39 of R.A.
9 I84 and/or post a warranty security under Section 62 of R.A. 9184.

d. All procurement to be undertaken by the Servicing Agency, including those

required for the project, shall continue to be governed by the provisions of
R.A.9184.

e. All projects undertaken through Agency-to-Agency Agreements shall be

subject to pertinent budgeting, accounting, and auditing rules.

6. PROCEDURAL REQUIREMENTS

a. The end-user unit shall undertake a Cost-benefit analysis, taking into

consideration the following factors: prevailing standard cost for the project in
the market, absorptive capacity of the Servicing Agency, and such other
factors.

b. It shall likewise secure a certificate from the relevant officer of the Servicing
Agency that the latter complies with all the conditions prescribed under
Section 5 (a) and (b).

Annex "A" ofGPPB Resolution No./8-2007, dated 31 Mayl007 page5 0/6

 Annex "A"

c. Based on the assessment and recommendation of the end-user unit, the BAC
shall issue a resolution recommending the use of Agency-to-Ageney
Agreement to the head of the Procuring Agency.

d. Upon approval of the SAC resolution" the Procuring Agency shall enter into
a Memorandum of Agreement (MOA) with the Servicing Agency.

e. Pursuant to Section 5 (c), the MOA shall reflect the agreement of the parties
with regard to the posting of a performance bond and/or a warranty seeurity.

f. For purposes of transparency, the Procuring Agency shall post for a period of
seven (7) calendar days, general information pertaining to the procurement
activity conducted, in the following areas:

i. Philippine Government Electronic Procurement System or (PhilG-

EPS);
ii. Website of the Procuring Agency and its eleetronic service provider,
ifany; and
iii. Any conspicuous place in the premises of the Procuring Agency.

7. EFFECTIVITY

These guidelines shall take effect fifteen (15) days after its publication in the
Official Gazette or in a newspaper of general circulation.

Annex "A" ofGPPB Resolution No, 18-2007, dated 3/ Afay2007 page 6 0/6
 Republic of the Philippines
ENERGY
No. 0000001
REGULATORY
COMMISSION
ELECTRIC WATTHOUR METER TEST REPORT
Date: • 20
Operator/Owner:
Address:
Make: Type: Amps.: Volts: Frequency:
Kh/Kt: _______ Reg. Ratio: _ Wire: Dial Constant: ____ Creeping: YES/ NO

SERIALNO.: COMPANY No.:

CUSTOMER: CUSTOMER ACCOUNT NO.:

ADDRESS:

TEST RESULT
IDEAL TESTRATIO ACTUAL RATIO AVERAGE%
AMPERE lOAD PERCENTACCURACY
METER STANDARD METER STANDARD ACCURACY

SP/SPM D/SPED/2S/2SM D/2SE D/3S/3S MD/3SED/E PP/OTHERS As found reading Energy: _ Demand: _
As left reading Energy: _ Demand: _
Reference Standard Make / Serial No.

FINDINGS:
Meter Container Seal No.:
Cover Seal No.: 0 ERC o DU o ERCSnCKER NO. _
1. 0 Accuracy and dial test okay 11. 0 Cover rim c1ip/s were pried open 26.0 Missing cover rim c1ip/s
2. 0 Altered meshing adjustment 12. 0 Damaged register assembly 27.0 Missing meter cover
3. 0 Altered suspension supports 13. 0 Defective electronic module 28. 0 No Display
o Upper 0 lower 0 Both 14. 0 Defective ratchet mechanism 29.0 No pulse output
4. 0 Bent register 15. 0 Digital and analog readings do not match 30. 0 Open potential coil
S. 0 Broken meter cover 16. 0 Erratic: 31.0 Reset kWh registration
6. 0 Broken guide pin a. 0 Accuracy 32.0 Resistor was found connected to:
7. 0 Burned baseplate b. 0 Pulse output a. 0 current sensor lead wire
8. 0 Burned terminal blade/s 17. 0 Error on display b. 0 potential lead wire
9. 0 Corroded meter parts 18. 0 Failed to register 33.0 Regressed kwh registration
10.0 Cover Seal Condition: 19. 0 Filed gear 34. 0 Run-away kwh registration
a. 0 intact 20. 0 Foreign particles inside meter _ 3s.D Shunted current coils
b. 0 deformed 21. 0 Frozen display 36. 0 Stopped meter
c. 0 w/ cut sealing wire 22. 0 Incomplete lCD segment 37.0 Totally burned / damaged meter
d. 0 pulled-out 23. 0 Interlocked gears 38.0 W/ scratches on the face of the register
e. 0 missing 24. 0 loosed dial pointer/s 39.0 Others:
f. 0 fake 25. 0 Misaligned dial pointer/s
No. of checked items:
Remarks:

Witnessed by: Tested/Supervised by:

Customer Representative DU Representative ERe Representative

 Republic of the Philippines
ENERGY
REGULATORY
COMMISSION

New Logo of ERe:

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