LEA 2 - POLICE ORGANIZATION AND ADMINISTRATION WITH PLANNINGS

(Part 1)

ORGANIZATION-a group of persons working together for a common goal or

objectives a form of human association for the attainment of a goal or objective the
process of identifying and grouping the work to be performed, defining and
delegating responsibility and authority, establishing relationships for the purpose of
enabling people work effectively
POLICE ORGANIZATION- a group of trained personnel in the field of public safety
administration engaged in the achievement of goals and objectives that promotes the
maintenance of peace and order, protection of life and property, enforcement of the
laws and the prevention of crimes
ADMINISTRATION- an organizational process concerned with the implementation
of objectives and plans and internal operating efficiency connotes bureaucratic
structure and behavior, relatively routine decision-making and maintenance of the
internal order
POLICE ADMINISTRATION - the process involved in ensuring strict compliance,
proper obedience of laws and related statutes focuses on the policing process or
how law enforcement agencies are organized and managed in order to achieve the
goals of law enforcement most effectively, efficiently and productively

ORGANIZATIONAL CONCEPTS AND PRINCIPLES

FUNCTIONS IN A POLICE ORGANIZATION (SAP)

o PRIMARY OR LINE FUNCTIONS- functions that carry out the major purposes
of the organization, delivering the services and dealing directly with the public
examples of the line functions of the police are Patrolling (back bone), traffic
duties, and crime investigation
o STAFF/ADMINISTRATIVE FUNCTIONS- functions that are designed to
support the line functions and assist in the performance of the line functions
examples of the staff functions of the police are Planning, research, budgeting
and legal advice
o AUXILIARY FUNCTIONS- functions involving the logistical operations of the
organization examples are communication, maintenance, records
management, supplies and equipment management.

“No SECONDARY FUNCTION”

ORGANIC UNITS IN A POLICE ORGANIZATION (OSA)
o OPERATIONAL UNITS - those that perform primary or line functions
examples are patrol, traffic, investigation and vice control,
o ADMINISTRATIVE UNITS - those that perform the administrative functions
examples are personnel, finance, planning and training
o SERVICE UNITS- those that perform auxiliary functions examples are
communication, records management

FUNCTIONAL UNITS
o DEPARTMENT – is the largest than the bureau. The bureau is just under of
department. Example the BJMP is under the Department of the Interior and
Local Government(DILG)
o BUREAU- The largest organic unit within a large department. The PNP is a
bureau under the NAPOLCOM and attached to DILG
o DIVISION- The primary subdivision of a bureau. like Division for Personnel
and Record Management (DPRM)
o SECTION- Functional units within a particular division. This is necessary for
specialization.
o UNITS- Functional group within a section where further specialization is
needed.

OTHER TERMINOLOGIES
o SWORN OFFICERS – all personnel of the police department who have oath
and who possess the power to arrest.
o SUPERIOR OFFICER - one having supervisory responsibilities, either
temporarily or permanently, over officers of lower rank.
o COMMANDING OFFICER - an officer who is in command of the department,
a bureau, a division, an area, or a district.
o RANKING OFFICER - the officer who has the more senior rank/higher rank in
a team or group.
o LENGTH OF SERVICE - the period of time that has elapsed since the oath of
office was administered. Previous active services may be included or added.
o ON DUTY – the period when an officer is actively engaged in the performance
of his duty
 o OFF DUTY - the nature of which the police officer is free from specific routine
duty
o SPECIAL DUTY - the police service, its nature, which requires that the officer
be excused from the performance of his active regular duty. Like in detailed in
Japan Embassy.
o LEAVE OF ABSENCE - period, which an officer is excused from active duty
by any valid/acceptable reason, approved by higher authority.
o SICK LEAVE - period which an officer is excused from active duty by reason
of illness or injury.
o SUSPENSION - a consequence of an act which temporarily deprives an
officer from the privilege of performing his duties as result of violating
directives or other department regulations.
o DEPARTMENT RULES - rules established by department
directors/supervisors to control the conduct of the members of the police
force.
o DUTY MANUAL - describes the procedures and defines the duties of officers
assigned to specified post or position.
o ORDER - an instruction given by a ranking officer to a subordinate, either
General Order, Special, or Personal
o REPORT - usually a written communication unless otherwise specifies to be
verbal reports; verbal reports should be confirmed by written communication.

ORGANIZATIONAL STRUCTURES

ORGANIZATIONAL STRUCTURE - the systematic arrangement of the relationship

of the members, positions, departments and functions or work of the organization it
is comprised of functions, relationships, responsibilities and authorities of individuals
within the organization

KINDS OF ORGANIZATIONAL STRUCTURES

LINE
o the oldest and simplest kind; also called military

o defined by its clear chain of command from the highest to the lowest and vice
versa
 o depicts the line functions of the organization

o orders or commands must come from the higher level of authority before it
can be carried out
o involves few departments

FUNCTIONAL (specialization)
o structure according to functions and specialized units

o depicts staff functions of the organization

o responsibilities are divided among authorities who are all accountable to the
authority above

LINE AND STAFF

o A combination of the line and functional kind

o combines the flow of information from the line structure with the staff
departments that service, advise, and support them
o generally more formal in nature and has many departments

o The Philippine National Police follow the LINE AND STAFF kind of
organizational structure.

PRINCIPLES OF POLICE ORGANIZATION (ACCORDING TO HENRY FAYOL)

o PRINCIPLE OF UNITY OF OBJECTIVES - an organization is effective if it
enables the individuals to contribute to the organization’s objectives.(crime
prevention)
o PRINCIPLE OF ORGANIZATIONAL EFFICIENCY – organization structure
is effective if it is structured in such a way to aid the accomplishment of the
organization’s objectives with a minimum cost. (low crime rate)
o FUNCTIONAL PRINCIPLE – refers to division of work according to type,
place, time and specialization.
o SCALAR PRINCIPLE – shows the vertical hierarchy of the organization
which defines an unbroken chain of units from top to bottom describing
explicitly the flow of authority.
 UNITY OF COMMAND- dictates that there should only be ONE MAN
commanding the unit to ensure uniformity in the execution of orders
 SPAN OF CONTROL- the maximum number of subordinates that a
superior can effectively supervise City – 1:1000, Nationwide 1:500 = one
police man is equal to five hundred or one thousand.
 DELEGATION OF AUTHORITY- conferring of certain specified authority
by a superior to a subordinate