BOARD OF TRUSTEES, EL PASO INDEPENDENT SCHOOL DISTRICT

AUGUST 17, 2021

5:00 PM
EPISD ADMINISTRATION BUILDING
1014 N. STANTON
EL PASO, TEXAS

**REVISED**

Announcement of Meeting/Agenda
As Directed Under the Provisions of the
Texas Open Meetings Act,
Texas Government Code, Chapter 551

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then
such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will
be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently
meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly
identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Subject of Meeting

1. Call to Order
2. Pledges of Allegiance
3. Moment of Silence
4. Public Forum
5. Action Item

A. Discuss and Take Appropriate Action on Legal Options and Possible Litigation Regarding Executive Order by the Governor of the State of Texas
GA-38 Relating to the Continued Response to the COVID-19 Disaster Issued on July 29, 2021
(To allow the Board to take action if needed)
6. Consent Agenda

(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board
by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an
extensive and thorough review.)

A. Approval of Minutes

1. June 15, 2021, Special Board of Trustees Meeting

2. June 15, 2021, Board of Trustees Meeting
3. June 29, 2021, Special Board of Trustees Meeting
4. June 29, 2021, Special Board of Trustees Meeting (10 a.m.)
5. July 14, 2021, Special Board of Trustees Meeting
6. August 3, 2021, Audit Committee Meeting

B. Discuss and Take Appropriate Action on Approval of Proposed Adoption, Revisions and Deletions to Board Policies

(District Policies may be found at www.episd.org under the EPISD Board tab)

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 1. Proposed Revisions to Board Policy AE (Local): Educational Philosophy
(To update policy with Board Goals)
2. Proposed Deletion of Board Policy AE (Exhibit): Educational Philosophy
(The Texas Association of School Boards [TASB] recommends the deletion of this Exhibit)
3. Proposed Revisions to Board Policy DEC (Local): Compensation and Benefits; Leaves and Absences
(Texas Association of School Boards [TASB] recommended as part of Update 117)
C. Approval of Budget Amendments

1. Approval of Budget Amendment to Allocate Funds for Supplies & Equipment, Technology and Contracted Services Related to CTE
Program and School Safety Allotment (General Operating Fund - $641,033.00)
(Amendment will provide adequate funding for District operations)
2. Approval of Budget Amendment to Increase Revenue and Expenses Due to Corona Relief Funds Reimbursement (Unreserved Fund
Balance - $2,921,952.00)
(Amendment will provide adequate funding for District operations)
3. Approval of Budget Amendment to Roll-Forward Funding from Fiscal Year 2021 (General Operating Fund - $28,970,561.00 and
Maintenance Tax Note Funds - $16,398,392.00)
(Amendment will provide proper funding for previously encumbered purchase orders and continuation of projects)

D. Approval of Revisions to 2021-2022 Student Code of Conduct

(To implement updates to the Student Code of Conduct)
E. Approval of Revisions to 2021-2022 Miscellaneous Pay Rate Listing
(To provide compensation for EPISD employees)
F. Approval of Contract between Ysleta Independent School District (Acting as Lead Organization for Far West Adult Education Consortium) and El
Paso Independent School District (Acting as Service Provider) as Part of Texas Workforce Commission Adult Educational and Literacy Grant
(Texas Workforce Commission Grant Funds - $812,470.00)
(Act as service provider for the Far West Adult Education Consortium)
G. Approval of Second Memorandum of Understanding between El Paso County Community College District, The University of Texas at El Paso
and El Paso Area Independent School Districts for Participation in El Paso College Readiness Initiative
{To allow El Paso Independent School District an opportunity to participate in the El Paso College Readiness Initiative (CRI) with El Paso
Community College (EPCC), University of Texas at El Paso (UTEP), Socorro Independent School District (SISD) and Ysleta Independent
School District (YISD)}
H. Approval of Dual Credit Partnership Agreement between El Paso Independent School District and El Paso County Community College District
(Local Funds - $10,000.00)
(Approval is needed to allow high school students an opportunity to earn dual high school credit and college credit)
I. Approval of Internship Affiliation Agreement between El Paso Independent School District and Lamar University
(To consider approval of Internship Affiliation Agreement for Lamar University to provide high-quality learning experiences for the University's
teacher and graduate level interns)
J. Approval of Internship Affiliation Agreement between El Paso Independent School District and Maricopa County Community College District
(To consider approval of Internship Affiliation Agreement for Maricopa County Community College District to provide high quality learning
experiences for the College's teacher and graduate level interns)
K. Approval of Internship Affiliation Agreement between El Paso Independent School District and University of Denver and its Graduate School of
Social Work
(To consider approval of Internship Affiliation Agreement for the University of Denver and its Graduate School of Social Work to provide high-
quality learning experiences for the University's teacher and graduate level interns)
L. Approval of Internship Affiliation Agreement between El Paso Independent School District and Eastern New Mexico University
(To consider approval of Internship Affiliation Agreement for Eastern New Mexico University to provide high-quality learning experiences for the
University's teacher and graduate level interns)
M. Approval of Legal Service Retainer Agreement between El Paso Independent School District and Walsh Gallegos Trevino Kyle & Robinson P.C.
for Special Education and Other Matters (Operating Funds - $1,000.00)
(To retain counsel with regard to Special Education and other matters)
N. Annual Report on Management Fees Under Purchasing Contracts
(To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code
Section 44.0331)
O. Facilities and Construction Quarterly Reports to Board of Trustees
(To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local])

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P. Internal Audit Annual Report to the Board of Trustees
(To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the
Internal Audit Charter [Board Policy CFC Exhibit])
Q. Approval of Change Order No. 02 for 6531 Boeing Building Structures Demolition, TXMAS-18-00CORP10, Project No. 21.673, to Border
Demolition and Environmental, Inc., for a Non-Compensatory Time Extension of Forty Two (42) Calendar Days
(Approval required for a time extension of forty two (42) calendar days to Border Demolition and Environmental, Inc., as per Board Policy CV
(Local), due to utility disconnection delays)
R. Approval of Change Order No. 003 for General Douglas MacArthur PK-8 (MacArthur/Bonham Consolidation), CSP No. 19-023, Project No.
17.615, to Lloyd Hamilton Construction, Inc., for a Non-Compensatory Time Extension of Ten (10) Calendar Days
(Approval required for a non-compensatory time extension of ten (10) calendar days to Lloyd Hamilton Construction, Inc., as per Board Policy
CV [Local])
S. Approval of Change Order No. 004 for Charles Q. Murphree PK-8 (New Morehead Middle School and Renovations to Existing Johnson
Elementary School), CSP No. 19-048, Project No. 17.616, to Dantex General Contractors, Inc., for New Roof Recovery System at Existing
Johnson Areas "A" and "B" (2016 Bond Funds - $70,219.15)
(Approval required for the new roof recovery system at existing Johnson (areas A and B) to Dantex General Contractors, Inc., in the amount
of $70,219.15, as per Board Policy CV [Local])
T. Approval of Change Order No. 005 for Austin HS – Additions and Renovations, RFP/RFQ No. 18-036, Project No. 17.622, to Arrow Building
Corp., for Procurement of Three (3) Stair Lifts to Provide Accessibility Between New Tech Building (D) and Main Campus Building in the Amount
of $82,376.20, and Approval of a Non-Compensatory Time Extension of One Hundred and Eleven (111) Calendar Days Due to Material Lead Time
and Installation (2016 Bond Funds - $82,376.20)
(Approval required for the procurement of three stair lifts in the amount of $82,376.20 to provide accessibility between New Tech Building (D)
and Main Campus Building and approval required for a non-compensatory time extension of One hundred and Eleven (111) Calendar Days, as
per Board Policy CV [Local])
U. Approval of Change Order No. 006 for Austin HS Additions and Renovations, RFP/RFQ No. 18-036, Project No. 17.622, to Arrow Building Corp.,
for Procurement of Theater Lighting and Control Equipment for New Performing Arts Center Building in the Amount of $316,020.71, and Approval
of a Non-Compensatory Time Extension of One Hundred and Thirty-Nine (139) Calendar Days Due to Material Lead Time and Installation (2016
Bond Funds - $316,020.71)
(Approval required for the procurement of Theater Lighting and Control Equipment in the amount of $316,020.71 and approval required for a
non-compensatory time extension of 139 calendar days, as per Board Policy CV [Local])

V. Purchases Requiring Board Approval

1. Approval of Expenditures for Online Social Emotional Learning Platform from Panorama Education, Inc. for Fiscal Year 2021-2022,
Utilizing Technology Hardware, Software and Services, RFP #18/056KD-46 from Choice Partners (Budgeted State Compensatory
Education Funds - $106,325.00)
(To continue to provide the District with an online data platform to facilitate the continuous improvement of Districtwide social
emotional learning implementation and student social emotional support)
2. Approval to Purchase SAT Suite of Assessments from College Board, for Fiscal Year 2021-2022, Utilizing Socorro Independent School
District Contract #E1950E, College Preparatory Materials and Services (Budgeted Local Funds - Not to Exceed $439,662.00)
(To improve students' success with college readiness)
3. Approval of Fifth Amendment to Software License and Support Services Agreement, and Maintenance for TEAMS Student and
Business Systems from Frontline Technologies Group, LLC, dba Frontline Education, Utilizing Interlocal Cooperative Agreement with
Educational Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #17-7247 (Budgeted Local Funds - $854,720.69)
(This renewal includes the annual maintenance and support, software upgrades, backup, and technical assistance, for all Frontline
TEAMS Student and Business systems)
4. Approval of Third Amendment to Vendor Contract and Expenditures for Zendesk Work Order Ticketing System from SHI Government
Solutions, Inc., Utilizing Omnia Partners National Intergovernmental Purchasing Alliance (NIPA) Contract #2018011-02, Information
Technology Solutions & Services (Budgeted Local Funds - $148,321.30)
(To continue utilizing Zendesk work order ticketing system to provide quality customer service to both internal and external customers)
5. Approval of Expenditures for OneLogin Software Licenses from SHI Government Solutions, Inc., Utilizing State of Texas Department of
Information Resources (DIR) Contract #TSO-3984 (Budgeted Local Funds - $196,320.38)
(To continue OneLogin, which allows District users to be authenticated prior to joining the District network)
6. Approval to Purchase Subscription Cloud Based Internet Filtering Services from Carahsoft Technology Corporation, Utilizing State of
Texas Department of Information Resources (DIR) Contract Number DIR-TSO-4288 (Budgeted Local Funds - $388,458.00)
(To support the District's need to protect students and staff from internet threats)
7. First Option to Extend Educators Legal Liability Insurance RFP #20-044 (Administrative Recommendation: Educators Legal Liability
Insurance-National Union Fire Insurance Company of Pittsburgh, Pennsylvania, a Member of the AIG Group of Companies, Through
Local Representative, USI Southwest, Inc.) (Budgeted Local Funds - $150,890.00)
(To purchase insurance policies necessary to protect the District)
8. First Option to Extend Property Insurance RFP #20-030 (Administrative Recommendation: Property Insurance to Ace Westchester
Insurance Company; and Boiler & Machinery/Equipment Breakdown to Continental Casualty Insurance Company, Through Local
Representative, USI Southwest, Inc.) (Budgeted Local Funds - $1,622,184.77)

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 (To purchase insurance policies necessary to protect the District)
9. Approval of Expenditures and Master Vendor Contract for Uniform Rental for Custodial Operations; Maintenance, Buildings and
Grounds; Transportation Services; Food and Nutrition Services; and Athletics, Utilizing Sourcewell Cooperative Contract #040920-UFC,
Employee Uniforms (Administration Recommendation: UniFirst Corporation) (Budgeted Local and Federal Funds: Not to exceed
$158,200.00)
(To continue enhancing the District's image and ensure employee safety)
10. Approval to Purchase Anti-Microbial Chemical Products from Brady Industries of Texas, Utilizing Region 19 ESC Allied States
Cooperative Contract RFP #21-7372, Custodial and Support Service Requirements and Related (Budgeted Local Funds - $300,000.00)
(To provide additional anti-microbial chemical supports to our facilities districtwide)
11. Approval to Purchase Custodial Products and Support Service Requirements & Related, Utilizing Region 19 Education Service Center
(ESC) Allied States Cooperative Contract RFP #21-7392 (Administration Recommendation: Acrylic Source+, Brady Industries of Texas
LLC (Brady Companies LLC), ChemGiant, LLC, Ecolab Inc., Kindle Fischer Specialty Chemicals LLC, Laun-Dry Supply Co. Inc. (LD
Supply, LLC), MasterServ Inc. (AAA MasterServ Inc.), Pyramid School Products (Pyramid Paper Company), Southwestern Mill
Distributors, Inc., and Spectrum Paper Co., Inc.) (Budgeted Local Funds - $2,000,000.00)
(To provide cleaning supplies at competitive pricing to support the educational process)
12. Approval to Purchase Office Supplies Utilizing Interlocal Cooperative Contract Vendors Including: Office Depot, Utilizing Omnia
Partners Contract #R190502-Educational School Supplies; El Paso Office Products, Utilizing Education Service Center (ESC) Region
19 Allied States Cooperative (ASC) Contract #20-7373-Classroom Curriculum, Supplies, Equipment, and Related; Staples Contract &
Commercial, dba Staples Advantage, Utilizing Sourcewell Cooperative Contract #012320-SCC-Office Supply Catalog Solutions; Pencil
Cup Office Products, Inc., Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract #20-7373-
Classroom Curriculum, Supplies, Equipment, and Related; L & B Group, LLC, dba Precision Imaging, Utilizing The Interlocal
Purchasing System (TIPS) Contract #210401; and School Specialty, Inc., Utilizing Omnia Partners Contract #R190503-Educational
School Supplies (Budgeted Various Funds - $1,500,000.00)
(To support the District’s need to purchase office supplies on an as needed basis with just-in-time delivery)
7. Public Meeting

A. Public Meeting to Discuss the Proposed 2021-2022 District Tax Rate

(Texas Education Code Section 44.044 and Board Policy CE (Legal) require an open meeting to discuss the budget and proposed tax rate)
8. Action Items

A. Discuss and Take Appropriate Action on a Resolution Adopting the 2021-2022 Property Tax Rate
(Texas Education Code Section 45.002, and Board Policy CCG (Legal) require that the District adopt the tax rate before September 30, 2021)
B. Discuss and Take Appropriate Action on Endorsement of Candidate to TASB Board of Directors (Region 19)
(For the Board to consider endorsing one of the two candidates running for the TASB Board of Directors)
C. Discuss and Take Appropriate Action on Establishment of Board Committees and Appointment of Board Members to Internal Committees and
External Boards of Directors
(For the Board to consider establishing Internal Committees and to appoint Trustees to internal committees and external boards)
D. Discuss and Take Appropriate Action on Approval of Annual Maximum Class Size Exception Waivers for the 2021-2022 School Year from the
Texas Education Agency
(The El Paso Independent School District is required to submit a class size waiver if any class for grades Kindergarten through fourth (4)
exceeds the allowable class size limit of 22 students per class [22:1])
9. Reports

A. Update on 2021 STAAR District Performance

(To provide an update on STAAR testing results from the 2020-2021 school year)
B. Update on School Facility Planning and Construction - 2016 Bond Program Update
(To provide the Board a 2016 Bond Program Update)
10. Adjournment

______________________________________________
Interim Superintendent

The District condemns and prohibits discrimination, including harassment, against any employee on the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic
information, gender stereotyping and perceived sexuality, perceived or actual sexual orientation, gender identity or gender expression, or any other basis prohibited by law. Inquiries concerning the application of Title VI, VII,
and IX, and Section 504 may be referred to the District Compliance Officer, Rosa Ramos, at (915) 230-2031; 504 inquiries regarding students may be referred to Kelly Ball at (915) 230-2856.

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