HSR English 12098

GMTD /HSR/Plg//Tender
/HSR/Plg//Tender-1165/SMPS Power plant- Module repair /2021-22

/2021
E-TENDER
TENDER FOR Repair of SMPS Power plant
Modules & Control panel/MCM (all makes) in Hisar
SSA comprising of Hisar, Sirsa and Fatehabad
revenue districts.
BHARAT SANCHAR NIGAM LIMITED

O/o GENERAL MANAGER TELECOM
DISTRICT HISAR
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/2021
Bharat Sanchar Nigam Limited

(A Govt. of India Enterprise)
O/o General Manager Telecom District
Hisar 125001
BID DOCUMENT
E-TENDER
TENDER FOR Repair of SMPS Power plant
Modules & Control panel/MCM (all makes) in
Hisar SSA comprising of Hisar, Sirsa and
Fatehabad revenue districts.
No. GMTD/HSR/Plg/T-1062/SMPS/Module
SMPS/Module repair
repair/18-19/
PART
PART-A: QUALIFYING BID
Particulars of Issue of Tender Document.
Price of tender document: Receipt No.
Rs.590/-
Date of payment
Name of the party
AGM (Plg)
O/o GMTD, Hisar
EMD Particulars :
Receipt no. …………………………. dated:…………..
Demand draft no: ………………….. dated:…………..
Issued by (Name of the Bank) :………………………………
Signature of the Bidder
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INDEX
SECTION CONTENTS PAGE NO.

I Notice Inviting e-Tender
Tender 4-5
II Bid Form 6
III Tenderers Profile 7-8
IV Other terms & conditions of the Tender 9-14
V E-Tendering
Tendering Instructions & the List of the Documents 15-20
to be submitted online for ee-Tendering
VI General terms & Conditions 21-28
VII Scope and specification of works 29-30
VIII Proforma for No Near Relative Certificate 31

IX Quantities and items of work 34
Declaration about Genuineness of
X documents/certificates 32
XI Model Solvency Certificate Format 33
PART-B: FINANCIAL BID

I Schedule for Quoting the Rates 34
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/2021
PART
PART-A (QUALIFYING BID)
SECTION-I
Bharat Sanchar Nigam Limited
(A Govt. of India Enterprise)
O/o General Manager Telecom District
Hisar-125001
Notice Inviting ee-Tender
Tender No. GMTD /HSR/Plg//Tender-1086

86/SMPS Power plant- Module repair /2018-19
E-Tender
Tender (Digitally Signed) are invited by the GMTD Hisar from the experienced contractors, for
the following works:
Name of work: E-TENDER

TENDER FOR Repair of SMPS Power plant Modules &
Control panel/MCM (all makes) in Hisar SSA comprising of Hisar, Sirsa and
1. Fatehabad revenue districts.
2. Scope and Jurisdiction of Work: The works are put to tender as given in the Table below- below
Area of work Estimated cost of Cost of Bid Bid Security/
works (in Rs) Document (in Rs) EMD (in Rs)
Hisar SSA comprising of 3064400/- 590/- 76610/-
76610
Hisar, Fatehabad & Sirsa
revenue districts
3. Eligibility Criteria:: The tenderer should meet the following eligibility criteria:
The contractors who possess experience of having successfully completed the works of Installation of
FOR Repair of SMPS Power plant Modules & Control panel/MCM (all makes) in Hisar SSA
comprising of Hisar, Sirsa and Fatehabad revenue districts.
districts.&
& maintenance services and associated
work/telecom or similar nature works in BSNL/MTNL/Central Govt/PSU’s and also have received the
payment of amount equal to at least 80% of estimated cost in one experience or 50% in two experience
certificate or 35% of estimated cost in three experiences of work put to tender during preceding 5 financial
years including the current one, are eligible to participate in the tender.
The experience certificates of carrying out the works and amount received should be under the signature of
not below the rank of AGM/equivalent officer.
i) The tenderer whose near relative(s) is/are employed in BSNL Hisar SSA SSA(in
(in case of non executives)
and in Haryana Telecom Circle (in case of executives) , is not eligible to participate in the tender.
ii) Contractor should have the valid EPF registration certificate.
iii) Contractor should have the valid ESI registration certificate.
iv) Contractor should have the valid GST registration certificate.
4. Period of contract: The period of this contract will be one year from the date of agreement.
However, the GMTD-HisarHisar reserves the right to further extend the contract up to one year on the
same
ame rates, terms & conditions, which shall be binding on the contractor.
5. Date of sale of tender document, Last date of submission of bid, Date of opening of Bids:
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GMTD /HSR/Plg//Tender-1165/SMPS Power plant- Module repair /2021-22
Availability of Deadline for Deadline for Date & Time of Date of Opening of Bids Online
tender Document Submission of Physical submission of opening of
Online on e- Envelope to AGM(Plg) online bids on e- Physical Qualifying Bid Financial Bid
tendering portal Hisar portal Envelope
21.06.2021 up 22.06.2021 at 22.06.2021 at

to 1500 Hrs 1530 Hrs 1530 Hrs To be notified
22.06.2021 up to 1200
02.06.2021 Hrs later
Note : If the date of opening of the bids happens to be holiday, the tenders will be opened on the next
working day at the same time.
6. In this case the tender is invited through e-tendering process. And it is decided to use the Central
Public Procurement Portal (http://www.eprocure.gov.in) of Government of India. Kindly visit the
eProcure link on the Home Page of Central Public Procurement Portal for – Help for
Contractors and Bidders Manual Kit for detailed instructions on e-tendering. Prospective
bidders should get their registration/enrolment done well in time accordingly on Central Public
Procurement Portal and also secure Digital Signature Certificate (DSC) from any authorized
Certifying Authorities (CA). Digital Signature is mandatory to participate in the e-tendering.
Bidders already possessing the Digital Signature issued from authorized CAs can use the same in
this tender.
7. Tender will not be accepted/received on the e-tendering portal after due date and time. The GMTD
BSNL Hisar reserves the right to reject any or all tenders without assigning any reason whatsoever.
8. Tender document can be downloaded from www.eprocure.gov.in or our web site
www.haryana.bsnl.co.in . As the tender is invited through e-tendering process, physical copy of the
tender document would not be available for sale.
9. In case of non-MSE bidder, separate crossed Demand Drafts (DDs) as cost of tender document and
Bid Security/EMD for the amount mentioned in the NIT issued by a scheduled bank drawn in favour
of Account Officer (Cash) BSNL Hisar, payable at Hisar should be submitted to AGM(Plg) O/o
GMTD- Hisar as mentioned in 1.1 of Section-IV of Tender document. However, MSE bidders can
claim for the exemption of cost of tender document & EMD while bidding on the e-tendering portal.
AGM (Plg)
O/o GMTD BSNL
Phone No. 01662-233990
Fax No. 01662-238977
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/2021
SECTION II
BID FORM
To
The General Manager Telecom District
Hisar
Dear Sir,
Having examined the conditions of contract and specifications including addenda/corrigendum
No…………, if any, the receipt of which hereby duly acknowledged, we, undersigned, offer to do
the FOR Repair of SMPS Power plant Modules & Control panel/MCM (all makes) mak in Hisar
SSA comprising of Hisar, Sirsa and Fatehabad revenue districts.
. in conformity with conditions of contract and specifications as may be ascertained in
accordance with the schedule of prices attached herewith and made part of this Bid.
1.1 Particulars of Payment of Price of Tender Document
Document-
No………………..Date………………….Amount………….. Bank:…………………..
1.2 Particulars of EMD deposited are as below

below-
No………………..Date…………….Amount……..……..….. Bank:…………………..
OR
2 Particulars of NSIC Registration as MSE are as below-
Validity: From………………………..To…….…………………..
Monetary Limit in Rs………………………………………………..
Whether registered for the tendered work (Yes/No)………………………….
We undertake, if our Bid is accepted, we will execute the work in accordance with specifications,
specifi time
limits & terms and conditions stipulated in the tender document.
If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract. We
agree to abide by this Bid for a period of 180 days from the date fixfixed
ed for Qualifying Bid opening and it
shall remain binding upon us and may be accepted at any time before the expiry of that period.
Until a formal Agreement is prepared and executed, this Bid together with your written acceptance thereof
in your notification
ion of award shall constitute a binding contract between us.
Bid submitted by us is in full compliance of the requirements of ee-tendering.
Dated……./……./………….
Signature of the tenderer….…………..

Name of Tenderer…………….……
Seal of Tenderer…………………………
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SECTION III
TENDERER’S PROFILE
General:
Paste colour
1. Name of the tenderer / firm passport size
photograph of the
tenderer/authorized
2. Name of the person submitting the tender whose photograph signatory holding
is affixed and who possesses the Digital Signature Certificate(DSC). power of attorney
and having digital
a. Shri/Smt signature certificate
b. Sole Proprietor/Partner/Director/Employee/Other……………...
c. DSC Issuing Agency………………………………
(In case of Proprietary / Partnership firms, the tender has to be digitally signed by Proprietor
/Partner(s) only, as the case may be)
3. Address of the firm
……………………………………………………….......................…………………….
……………………………………………………………………............................……
4. Correspondence Address
…………………………………………………………………………………………………
…………………………………………………………………………………………………
5. Tel. no. (with STD code) (O)…..……….. (Fax)………………..…...(R)……................…………
6. Registration & incorporation particulars of the firm(Tick as applicable):
(i) Proprietorship (ii) Partnership (iii) Private Limited (iv) Public Limited
7. Name of Proprietor/ Partners/ Directors

.......................................…………………………......................................………………
………………………………….....………………………...........................................................
8. Tenderer’s Bank Details:
a. Bank Account No…………………………….b, Name of Bank……………………….….
b. . Name of Branch................................................... City…………………………………...........
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c. Branch Code (MICR No.) .................................d. . IFSC Code of Branch....................................
9. Permanent Income Tax Account Number (PAN), …………………………….
Income Tax circle…………………………………………………………………..….
10. EPF registration number. ………………………………………………….....................…
11. ESI registration number………………………………………………………………
12. GST registration number...........................................................................................
13. Whether Micro or Small Enterprises (MSEs)? (Yes/No):………………………………… If

Yes,
Validity: from………………………………………
to…………………………………………….
Monetary Limit in Rs.…………………………………………………………………………..…..
Declared that the information furnished above is true and correct.
Signature:
(Name.........................................)
Seal
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/2021
SECTION-IV
OTHER TERMS & CONDITIONS OF THE TENDER
1 SUBMISSION OF BIDS
Method of Preparation & Submission of Bids in ee-Tendering System: Bid
should be submitted in the following manner:
1.1 Documents to be submitted physically on or before the date & time of
submission as mentioned in NIT.
The following documents must be attached physically in a sealed envelope addressed to the AGM
(Plg) O/o GMTD BSNL, Hisar so as to reach each him on or before the date & time of submission of
bids specified in NIT. The envelope must be super scribed as below
below-
Bid Security & Authorization Envelope
Tender No. GMTD/HSR/Plg/T

D/HSR/Plg/T-1086/SMPS Module repair/2018-19
e-Tender for E-TENDER
TENDER FOR Repair of SMPS Power plant Modules &
Control panel/MCM (all makes) in Hisar SSA comprising of Hisar, Sirsa and
Fatehabad revenue districts.
To
AGM (Plg)
O/o GMTD BSNL
Hisar
From-
………………………
………………………
……………………… DO NOT OPEN BEFORE
BEFORE- (due date & time).
a. Original Demand Draft (DD)–– drawn in favourr of Account Officer (Cash) BSNL Hisar-125001 Hisar
(HR), payable at Hisar (HR), issued by any scheduled bank towards the payment of Price of Bid
Document as per NIT through a single Demand Draft Draft. NSIC Registered
MSE bidders who want to claim the exemption for Cost of Tender Document need to submit the
self-attested
attested copy of Latest and valid MSE Certificate in place of the DD of the Cost of Tender
Document.
b. Original Demand Draft (DD)–– drawn in favour of Account Officerr (Cash) BSNL Hisar-125001 Hisar
(HR), payable at Hisar (HR), issued by any scheduled bank towards the payment of total Bid
Security/EMD as per NIT through a single Demand Draft. NSIC registered
MSE bidders who want to claim the EMD exemption need to submit the self-attested
self copy of
the latest and valid MSE certificate in place of the DD of the EMD.
c. Power of Attorney/Resolution of Board of Directors, authorizing an individual with whose DSC the
tender is submitted on e-tendering
tendering portal (if and as applicable). In
n case it is not applicable a letter on
the letter head of the firm addressed to the AGM(Plg) BSNL Hisar stating that the Power of
Attorney is not applicable because the tender is submitted on e-tendering
tendering portal with the DSC of
Shri……………..who is the sole--
proprietor/partner of the firm.
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Note: Please note that the receipt of above documents before due date and time of the bid
opening on e-tendering website is a prerequisite meaning thereby in the absence of these
documents e-bid of such tenderer will not be opened by the TOC.
1.1 Submission of Bids on e-tendering website-

The bidder shall upload his bid in two separate folders marked as “Qualifying Bid” and “Financial
Bid”.
The bid folders shall contain the documents as given below-
a. Qualifying_Bid folder – The scanned documents in electronic form as per clause 5.2 of
Section-V must be uploaded in this folder.
b. Financial_Bid folder- Scanned copy of the rates duly quoted in the prescribed format as
given in Section-I, Part-B, Schedule for Quoting the Rates.
The tenders, which are not submitted as per above mentioned procedure will be summarily rejected.
2 Bid opening
The tender will be opened online as per the schedule given in NIT in the chamber of AGM (Plg) O/o
GMTD BSNL Hisar in the presence of tenderers or their authorized representatives who wish to be
present at their own cost. Authorization letter to this effect shall be submitted by the representative
before they are allowed to participate in bid opening. If the date of opening of the bids happens to
be holiday, accordingly all the activities will be shifted to the next working day at the same time.
i) Technical Evaluation
BSNL shall evaluate the bids to determine whether they are complete, whether any
computational errors have been made, whether required sureties have been furnished, whether
the documents have been properly signed and whether the bids are generally in order.
If there is discrepancy between words and figures, the amount in words shall prevail. If the
Contractor does not accept the correction of the errors, his bid shall be rejected.
Prior to the detailed evaluation, the BSNL will determine the substantial responsiveness of each
bid to the bid document. For purpose of these clauses a substantially responsive bid is one
which conforms to all the terms and conditions of the bid documents without deviations. The
BSNL’s determination of bid’s responsiveness is to be based on the contents of the bid itself
without recourse to extrinsic evidence.
A bid, determined as substantially non responsive will be rejected by the BSNL and shall not
subsequent to the bid opening be made responsive by the bidder by correction of the non-
conformity.
The BSNL may waive any minor infirmity or non-conformity or irregularity in a bid which
does not constitute a material deviation, provided such waiver does not prejudice or affect the
relative ranking of the bidder.
ii) Financial Evaluation
The BSNL shall evaluate in detail and compare the bids previously determined to be
substantially responsive.
The financial evaluation and comparison of responsive bids shall be done on the percentage
deviation (above/below/at par) offered and indicated in schedule of quoting rates of the bid
documents. Bidder quoting the lowest rates will be the L-1 bidder.
3 Award of Work- The B.S.N.L. shall consider award of contract only to those eligible bidders whose
offers have been found technically, commercially and financially acceptable. The L-1 bidder is
one who quotes the lowest rate. In each section the work shall be distributed between L-1 and 20% of
work to MSE bidder(s). MSE bidders shall be considered for award of works at L-1 rates only when
their quoted price is within +15% of L-1 price.
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Note-1: If no eligible MSE bidders are available then aforesaid earmarked 20% quantity shall be de-
reserved & the allotted quantity for other general bidders will be restored to 100% to L-1
bidder.
Note-2: In case of more than one tenderer coming at L-1, the work shall be equally distributed among
L-1s besides MSE bidder(s).
Note 3: If L-1, L-2, L-3, etc happen to be MSE bidders then 100% work will be given to L-1 MSE
bidder.
4 GMTD Hisar reserves the right to reject any or all tenders without assigning any reason what-so-ever.
5 The rates should be quoted both in figures as well as in words. In case of any ambiguity, the rates
quoted in words will be treated as actually quoted rates. Rates should be inclusive of all taxes, levies
and transportation charges.
6 The tenderers signing the tenders should, in case of firms specify clearly whether they are signing as (i)
Sole Proprietor (ii) Partner (iii) Under a power of attorney (iv) Director, Manager or Secretary etc., as
the case may be, Attested copies of documents authorizing the tenderer signing the tender on behalf of
such companies, firms and persons should be attached with the tender.
7 No sub-contracting of the work is permissible in this tender.
8 The near relatives of all BSNL, employees (non-executive employees working in Hisar SSA (name of
unit) & executive employees (also called Group-A & Group-B officers) working in Haryana Telecom
Circle (name of unit) either directly recruited or on deputation are prohibited from participation in this
tender. The near relatives for this purpose are defined as :
8.1 Members of a Hindu Undivided Family,
8.2 They are husband and wife,
8.3 The one is related to the other in the manner as father, mother son(s),son’s
9 Period of Agreement- The period of this contract will be one year from the date of agreement.
However, the GMTD-Hisar reserves the right to further extend the contract up to one year on the same
rates, terms & conditions, which shall be binding on the contractor.
10 If any tenderer withdraw its bid(s) before final acceptance or fails to deposit the performance security
as prescribed within stipulated period, the bid security of the tender is liable to be forfeited.
11 The power of acceptance of the tender will rest with the GMTD, Hisar who does not bind himself to
accept the lowest or any tender.
12 Contract Amount- The estimated cost of work as mentioned in the Notice Inviting e-Tender is
tentative. The actual quantity of items may increase up to any extent restricting the enhancement in cost
by 25% of the approved cost. However the quantity may be decreased to any extent.
13 The bid security will be refunded to the unsuccessful tenderers in due course in accordance with the
rules of the department.
14 The department will not be liable to pay any interest on the earnest money or on the performance
security deposits. Department also reserves the right to forfeit the earnest money and security deposit to
the BSNL if the tenderer after the acceptance of the tender fails to comply with any of the terms and
conditions set out above or in any other contract or agreement which may be drawn up as a
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consequence of acceptance of tender. In such circumstances, the right of cancellation of the

tender/contract with forfeiture of the security deposits is also retained by the department.
15 The contractor shall be fully responsible for any loss/losses made to various units/services as a result of
damage to these utilities or any loss in any shape to Govt. property and such losses will be recovered
from the contractor’s running bills or against the security deposit which will be binding on the
contractor.
16 The work orders shall be issued by the AGM (Plg) O/o GMTD, BSNL, Hisar at the requisition of
SDE concerned countersigned by the DET concerned unit at Hisar SSA
17 The contractor shall not cause or permit any nuisance on the site and or do anything which shall cause
unnecessary disturbance/or inconvenience to the general public.
18 The contractor will have to submit the name, contact number, FAX no. and address of his authorized
representative in this office as well as executing authority at the time of execution of agreement or his
authorized representative must be available at HQ of concerned SDE/SDO during office hours to
accept work orders from various units in written or telephonically.
19 The contractor will submit the bill work order wise to the concerned in-charge JTO/SDE/DE.
20 If the contractor refuses to accept the work order or after accepting the work order, does not execute the
work within the specified time frame, GMTD Hisar reserves the right to get the work done through
other agencies even on higher rates and the difference of the cost will be deducted from the contractor’s
pending bills or security deposits etc. as the case may be.
21 In the event of the contractor having been adjudged insolvent or going into liquidation or winding up
their business or making arrangement with their creditors or failing to observe any of the provisions of
this contract or any of the terms and conditions governing the contract, GMTD, Hisar shall be at liberty
to terminate the contract forthwith without prejudice to any other rights and remedies under the
contract and to get the work done for the unexpired period of the contract at the risk and cost of the
contractors and to claim from the contractors any resultant loss sustained or costs incurred.
22 GMTD, Hisar shall also have without prejudice to other rights and remedies, the right in the event of
breach by the contractor of any of the terms and conditions of the contract to terminate the contract
forthwith and to get the work done for the unexpired period of the contract at the risk and cost of the
contractors and forfeit the security deposit or any part thereof for the sum or sums due to any damages,
losses, charges, expenses or costs that may be suffered or incurred by department due to contractor’s
negligence or un-workman like performance of any of the services under the contract.
23 The contractor shall be fully responsible for any accident and hazard during execution of the work.
While carrying out the work, labour compensation to the affected labourer, if any, will be the liabilities
of the contractor. The BSNL will not have any liability, whatsoever, in this regard.
24 The contractor whose tender is accepted will have to execute an agreement in the prescribed format
with the BSNL as per terms and conditions of the tender before award of work. The contractor shall
also sign all the relevant papers/documents etc. of the tender.
25 Overwriting and corrections in the tender should be avoided. However, the corrections, if any, in the
tender should be under signatures otherwise the tender is liable to be rejected. The rates etc. should
filled in with legible handwriting either in English or in Hindi only.
26 The contractor shall be responsible for providing at his own cost all statutory benefits to the
personnel’s employed by him and BSNL will not entertain any liability on this account. The contractor
shall in particular render the work as per instruction from competent authority in Hisar SSA within the
prescribed time limit.
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27 The contractor shall comply with all the instructions issued by the GMTD Hisar and its authorized
officers from time to time. The approved contractor will ensure the compliance of systems as
applicable and maintain records thereof.
28 The contractor shall be responsible for making suitable arrangement for boarding and lodging of its
personnel’s at its own cost and department will have no liability in this regard.
29 A contractor shall be responsible for complying with The Contract Labour (Regulation and Abolition)
Act, 1970 and Employee’s Provident Funds and Miscellaneous Provisions Act, 1952 and Employee’s
State Insurance Act and Minimum Wages Act and The Child Labour(Prohibition and Regulation) Act,
1986 any other Act/Law or Regulations as may be issued by the Government from time to time.
Liability if any arising due to non-compliance of the above Acts shall be passed on to the contractor.
And the same shall be recovered from the bills of the contractor or the security deposit available with
the BSNL.
30 It is clearly understood that during the currency of this contract or after its termination, no Employee of
the contractor who have ever worked at the aforesaid premises will be offered direct or Indirect
employment by BSNL.
31 GMTD, Hisar is competent to forfeit in full or part of security and order recovery of any kind of loss
sustained to the department due to the negligence of duty/supervision either by him or personnel
deployed in Hisar SSA.
32 The contractor should receive all letter/telegraphic messages addressed to him by the officers of this
department either personally or through their authorized agency failing which letter will be posted to
him. Department shall not be responsible for non-receipt or late receipt of letters. The contents of these
letters shall be binding on the contractors as if it was received by the contractor.
33 Incomplete and conditional tenders will be rejected straightway.
34 Tenderer will need to digitally sign the tender document on e-tendering portal as a certificate that he
has read and understood all the terms and conditions of the contract and accepts the same.
35 GMTD, Hisar reserves the right to increase or decrease the no. of places of work depending upon the
requirement from time to time.
36 The contractor shall either himself supervise the execution of the work or shall appoint a competent
agent/supervisor. If the contractor has not sufficient knowledge and experience to be capable of
receiving instructions or can not give his full attention to works, the contractor shall at his own
expense employ his accredited agent/supervisor. The Officer In-charge’s order to the contractor’s
agent/supervisor shall be considered to have the same effect if these had been given to the contractor
himself. If contractor fails to appoint a suitable agent/supervisor as directed by the officer-in-charge,
the officer-in-charge shall have full powers to suspend the execution of the work until such date till
suitable agent/supervisor is appointed and the contractor shall be held responsible for the delay so
caused to the works subject to as otherwise provided in this contract.
37 The contractor shall be liable to make good to the BSNL any loss or damage caused due to the lapse of
its workers/staff.
38 The contractor shall be responsible for any damage to water, sewerage or gas, electricity traction mains
and existing telephone cables during the digging of trenches.
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39 The contractor will be responsible for immediate refilling of trenches/pits properly after the work is
completed so that no damage occurs to any vehicles or pedestrians passing by. Any such damage
should be made good by the contractor and should also arrange supply of road warning light signals,
road lamps at night at his cost at the spot and sides of the trench and protect it properly. Surplus earth
and road spills must be removed within 48 hours of the completion of the work and as per satisfaction
of the local authorities concerned.
40 The contractor will comply with the public, municipal and other regulations and orders relating to each
work. Permission for road cut will be arranged by the BSNL and reinstatement charges will be paid by
the BSNL
41 Income Tax including surcharge if any on bills amount will be deducted at the prevailing rates from
each running bill.
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SECTION-V
E-TENDERING INSTRUCTIONS
AND
THE LIST OF THE DOCUMENTS TO BE SUBMITTED
ONLINE FOR E-TENDERING
General
The Special Instructions (for e-Tendering) supplement “Instruction to Bidders’, as given in this
Tender Document. Submission of Online Bids is mandatory for this Tender.
E-Tendering is a new methodology for conducting Public Procurement in a transparent and secured
manner. Suppliers/ Vendors will be the biggest beneficiaries of this new system of procurement. For
conducting electronic tendering, BSNL-Hisar SSA has decided to use the Portal
(http://www.eprocure.gov.in) through Central Public Procurement Portal, Government of India. Benefits
to Suppliers are outlined on the Home-page of the portal.
Instructions
1. Tender Bidding Methodology
2. Broad outline of activities from Bidders prospective

a. Procure a Digital Signing Certificate (DSC)
b. Register on Central Public Procurement Portal (CPPP)
c. Create Users and assign roles on CPPP
d. View Notice Inviting Tender (NIT) on CPPP
e. Download Official Copy of Tender Documents from CPPP
f. Bid-Submission on CPPP
i). Please take care to scan documents that total size of documents to be uploaded remains minimum. If
required, documents may be scanned at lower resolutions say at 150 dpi. However it shall be sole
responsibility of bidder that the uploaded documents remain legible.
ii). Utmost care may be taken to name the files/documents to be uploaded on CPPP. There should be no
special character or space in the name of file. Only underscores are allowed. The illustrative examples are
given below:-
File name Allowed or not Reason for allowed / not allowed

allowed in CPPP
QA Certificate not allowed Space in between words / characters not
Allowed
QACertificate(1) not allowed Special characters not allowed
QA_Certificate Allowed Under score allowed between words
/characters
QACertificate Allowed Upper & lower cases allowed
iii). It is advised that all the documents to be submitted are kept scanned or converted to PDF format
in a separate folder on your computer before starting online submission. BOQ may be downloaded
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and rates may be filled appropriately. This file may also be saved in a secret folder on your computer. The
names & total size of documents (Preferably below 50MB) may be checked.
iv) Submission of offline documents as per clause 5.1 in a sealed envelope to AGM(Plg) O/o GMTD,
Hisar- 125001 (HR) on or before due date & time.
v) Attend Public Online Tender Opening Event (TOE) on CPPP : Opening of Techno-commercial Part
vi) View Post-TOE reports posted by BSNL on CPPP.
vii) Attend Public Online Tender Opening Event (TOE) on CPPP: Opening of Financial-Part (Only for
Technical Responsive Bidders)
viii) View Post-TOE reports posted by BSNL on CPPP.
For participating in this tender online, the following instructions are to be read carefully. These
instructions are supplemented with more detailed guidelines on the relevant screens of the CPPP.
3. Digital Certificates
For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant with
IT Act 2000, it is necessary for each user/contractor to have a Digital Certificate (DC). Also
referred to as Digital Signature Certificate (DSC), of Class 2 or above, issued by a Certifying Authority
(CA) licensed by Controller of Certifying Authorities (CCA) [refer http://www.cca.gov.in].
4. Registration
To use the Central Public Procurement Portal (https://www.eprocure.gov.in). Vendor
/Contractor need to register on the portal. The vendor should visit the home-page of the portal
(http://www.eprocure.gov.in) and go to the e-procure link then select Bidders Manual Kit.
Note: Please contact NIC Helpdesk (as given below), to get your registration accepted/activated:-
NIC Helpdesk:
Telephone 1800-233-7315
E-mail ID cppp-nic@nic.in
[Please mark CC: support-nic@nic.in]
BSNL Contact:
BSNL’s Contact Person Sh. Sushil Johar
Telephone 01662-233990; Mobile-9416010049
[between 10:00 hrs to 17:30 hrs on working days]
Fax No. 01662-238977
E-mail ID agmplanninghisar@gmail.com
5. Method for submission of bid documents

In this tender the bidder has to participate in e-tender online. Some documents are to be submitted
physically offline.
5.1. Offline submission

The bidder shall submit the following documents offline in Physical form to AGM(Plg) O/o GMTD,
BSNL Hisar-125001(HR) on or before the date & time of submission of bids specified in NIT, in a
Sealed Envelope super scribed as given in 1.1 of Section IV.
(i) Original Demand Draft (DD)– drawn in favour of Account Officer (Cash), O/o GMTD BSNL
Hisar- 125001 (HR), payable at Hisar(HR), issued by any scheduled bank towards the payment
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of Price of Bid Document as per NIT through a single Demand Draft. NSIC Registered MSE
bidders who want to claim the exemption for Cost of Tender Document need to submit the
self-attested copy of Latest and valid MSE Certificate in place of the DD of the Cost of Tender
Document.
(ii) Original Demand Draft (DD)– drawn in favour of Account Officer (Cash), O/o GMTD, BSNL,
Hisar- 125001 (HR), payable at Hisar(HR), issued by any scheduled bank towards the payment
of total Bid Security/EMD as per NIT through a single Demand Draft. NSIC registered MSE
bidders who want to claim the EMD exemption need to submit the self-attested copy of the
latest and valid MSE certificate in place of the DD of the EMD.
(iii) Power of Attorney/Resolution of Board of Directors, authorizing an individual with whose DSC
the tender is submitted on e-tendering portal (if and as applicable). In case it is not applicable a
letter on the letter head of the firm addressed to the AGM(Plg) BSNL Hisar stating that the
Power of Attorney is not applicable because the tender is submitted on e-tendering portal with
the DSC of Shri…………..who is the sole-proprietor/partner of the firm.
Note: Please note that the receipt of above documents before due date and time of the bid
opening on e-tendering website is a prerequisite meaning thereby in the absence of these
documents e-bid of such tenderer will not be opened by the TOC.
5.2 Online submission:

List of Documents to be uploaded in the “Technical Bid Folder” on e-tendering portal
1. Scanned copy of the duly filled, signed, and stamped Bid Form, Section-II of the tender document
2. Scanned copy of the duly filled, signed, and stamped Tenderer’s Profile, Section-III of the
tender document.
3. Scanned Copy of a single Demand Draft of requisite value for the cost of tender document as per
NIT. NSIC Registered MSE bidders who want to claim the exemption for Cost of Tender
Document need to submit the scanned copy of Latest and valid MSE Certificate in place of the DD
of the Cost of Tender Document.
4. Scanned Copy of a single Demand Draft of requisite value for the Bid Security/EMD as per NIT.
NSIC Registered MSE bidders who want to claim the EMD exemption need to submit the Scanned
copy of Latest and valid MSE Certificate in place of the DD of the EMD.
5. Scanned copy of the EPF Registration Certificate.
6. Scanned copy of the ESI Registration Certificate.
7. Scanned copy of the GST Registration Certificate.
8. Scanned copy of Solvency certificate from the banker of the tenderer: For Rs. 2 lacs. The solvency
certificate shall not be older than the date of issue of NIT.
9. Scanned copy of the Experience Certificate(s) as per NIT.
10. Scanned copy of the documents, as applicable, in support of registration of the
Company/Firm/Proprietorship:
 The registration of the firm, authenticated copy of partnership deed in cases of partnership
firm.
  Articles of Association/MOA duly registered with Registrar of Company affairs, in case
of Limited/Pvt. Limited Company.
 Duly executed Affidavit, stating that tenderer is the sole proprietor of the firm 
11. Scanned copy of Power of Attorney/Resolution of Board of Directors, authorizing an individual
with whose DSC the tender is submitted on e-tendering portal (if and as applicable). In case it is not
applicable Scanned copy of a letter on the letter head of the firm addressed to the AGM(Plg) BSNL
Hisar stating that the Power of Attorney is not applicable because the tender is submitted on e-
tendering portal with the DSC of Shri……………..who is the sole-proprietor/partner of the firm.
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12. Digitally signed tender document without any alteration.

13. Scanned copy of the duly filled, signed, and stamped No Near relative certificate(s) in the prescribed
pro-forma as per Section-IX.
14. Scanned copy of the Duly completed, signed and stamped Declaration about Genuineness of
Documents/Certificates as per Section-XI.
15. Acknowledgement copy of last income tax return (ITR) filed.
16. Copy of PAN card.
Scanning Note- Scanned document corresponding to any item must be in a single PDF file. This single PDF file
may contain one or more than one pages, as the case may be. The File Name of any Document must be made as
below-
File Name= Document_XY where XY is the two digit Seriel No. of the Document in the above Table.
For example, No Near Relative Certificate is having the Serial Number as 13, hence the file name of its scanned
document will be – Document_13. And depending upon the firm, this file Document_13 may contain 1 or more
than 1 page(s).
List of Documents to be uploaded in the “Financial Bid Folder” on e-tendering portal

(I) Scanned copy of the duly filled rates, signed and stamped in the Financial Bid as specified in
the Part-B, Section-I.
Note:
(i) If some document is not applicable for the bidder then he has to upload scanned copy of paper
mentioning “The document <name> called vide clause is not applicable on us”.
(II) If document asked for contains more than one page then all those pages may be uploaded in one PDF
file.
6. Price Schedule /Schedule of Quoting Rates
Utmost care may kindly be taken to upload price schedule / Schedule of Quoting Rates. Any change in the
format of Price Schedule / Schedule of Quoting Rates file shall render it unfit for bidding. Following steps
may be followed-
(i) Down load Price Schedule / Schedule of Quoting Rates.
(ii) Fill rates in down loaded Price Schedule / Schedule of Quoting Rates
(iii) Save filled copy of downloaded price schedule / Schedule of Quoting Rates file in your
computer and remember its name & location for uploading correct file (duly filled in) when
required.
Alternatively the bidder can take the print out of the Part-B, Financial Bid, Section-I, Schedule for
Quoting the Rates, duly fill it, sign it and stamp it with the company’s seal. And then take the scanned
copy of it and upload it on the e-tendering portal in the Financial Bid envelope.
For further instructions, the vendor should visit the home-page of the portal (www.eprocure.gov.in), and
go to the Bidders Manual Kit. The compatible support software (PDF Converter, Java, etc) for online bid
submission may be downloaded from CPP Portal or anywhere else.
The help information provided through “CPPP User-Guidance Centre” is available in three categories
Users intending to Register / First-Time Users, Logged-in users of Buyer organizations, and Logged-in
users of Supplier organizations. Various links are provided under each of the three categories.
Important Note: It is strongly recommended that all authorized users of Supplier organizations should
thoroughly peruse the information provided under the relevant links, and take appropriate action. This will
prevent hiccups, and minimize teething problems during the use of CPPP.
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Note: The special instructions to contractors/Bidders for e-submission of bids online through
www.eprocure.gov.in can be accessed by following link
https://eprocure.gov.in/eprocure/app?page=HelpForContractors&service=page
Which are mentioned below for ready reference-

1. Bidder should do the registration in the tender site http://eprocure.gov.in using the option available.
Then the Digital Signature registration has to be done with the e-token, after logging into the site.
The e-token may be obtained from one of the authorized Certifying Authorities such as NIC
Certifying Authority (NICCA)/MTNL/SIFY/TCS / nCode/eMudhra.
2. Bidder then login to the site thro’ giving user id / password chosen during registration.
3. The e-token that is registered should be used by the bidder and should not be misused by others.
4. The Bidders can update well in advance, the documents such as certificates, purchase order details
etc., under My Documents option and these can be selected as per tender requirements and then
send along with bid documents during bid submission.
5. After downloading/getting the tender schedules, the Bidder should go thro’ them carefully and then
submit the documents as asked, otherwise, the bid will be rejected.
6. If there are any clarifications, this may be obtained online thro’ the tender site, or thro’ the contact
details. Bidder should take into account of the corrigendum published before submitting the bids
online.
7. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender
schedule and they should be in PDF/xls/rar/dwf formats. If there is more than one document, they
can be clubbed together.
8. Bidder should get ready the EMD as specified in the tender. The original should be
posted/couriered/given in person to the Tender Inviting Authority, within the bid submission date &
time for the tender.
9. The bidder reads the terms & conditions and accepts the same to proceed further to submit the bids.
10. The bidder has to submit the tender document online well in advance before the prescribed time to
avoid any delay or problem during the submission process.
11. After the bid submission, the acknowledgement number, given by the e-tendering system should be
printed by the bidder and kept as a record of evidence for online submission of bid for the particular
tender.
12. The details of the Earnest Money Deposit(EMD)/Cost of Tender document submitted physically to
the Dept and the scanned copies furnished at the time of bid submission online should be the same
otherwise the Tender will be summarily rejected
13. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the
difficulties faced during the submission of bids online by the bidders.
14. The bidder should see that the bid documents submitted should be free from virus and if the
documents could not be opened, due to virus, during tender opening, the bid is liable to be rejected
15. The time settings fixed in the server side & displayed at the top of the tender site, will be
valid for all actions of requesting, bid submission, bid opening etc., in the e-tender system.
The bidders should follow this time during bid submission
16. All the data being entered by the bidders would be encrypted using PKI encryption techniques to
ensure the secrecy of the data. The data entered will not viewable by unauthorized persons during
bid submission & not be viewable by any one until the time of bid opening. Overall, the submitted
tender documents become readable only after the tender opening by the authorized individual.
17. The confidentiality of the bids is maintained since the secured Socket Layer 128 bit encryption
technology is used. Data storage encryption of sensitive fields is done.
18. The bidders are requested to submit the bids through online e-tendering system to the TIA well
before the bid submission end date & time (as per Server System Clock).
19. The bidder should logout of the tendering system using the normal logout option available at
the top right hand corner and not by selecting the (X) option in the browser.
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20. If the bidder submits the bid in manual form, he should have already registered in the tender site
and he has to inform the registration ID in the bid submitted otherwise his tender will not be
considered.
For any other queries, the bidders are asked to contact through Mail : cppp-nic@nic.in
7, Key Instructions for Bidders

The following “FOUR KEY INSTRUCTIONS for BIDDERS” must be assiduously adhered to
a. Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first
tender submission deadline on CPPP.
b. Register your organization on CPPP well in advance of your first tender submission
deadline on CPPP.
c. Get your organization’s concerned executives trained on CPPP using online training
module well in advance of your tender submission deadline on CPPP.
d. Submit your bids well in advance of tender submission deadline on CPPP, as there could
be last minute problems due to internet timeout, breakdown, etc.
(BSNL should not be responsible any problem arising out of internet connectivity issues). While
the first three instructions mentioned above are especially relevant to first-time users of CPPP, the
fourth instruction is relevant at all times.
8. Minimum Requirements at Bidders end

1. Computer System with good configuration (Min P IV, 1 GB RAM, Windows XP)
2. 2 Mbps Broadband connectivity with UPS.
3. Microsoft Internet Explorer 6.0 or above
4. Digital Certificate(s) for users.
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SECTION VI
GENERAL TERMS AND CONDITIONS
1. The contract means the document forming the tender and acceptance thereof and the formal
agreement between the GMTD Hisar and the contractor together with the documents referred to
therein including: the conditions of contract, specifications, designs, drawings and instructions
issued from time to time by the GMTD, Hisar
2. All these documents taken together shall be deemed to form "contract" and shall be complimentary
to one and another.
3. (a) The contractor shall mean the individual or firm or company undertaking the work and shall
include legal personnel representatives or such individual or firm or company.
(b) BSNL means Bharat Sanchar Nigam Limited, Hisar Telecom District, Hisar.
4. Earnest money deposit of unsuccessful tenderers shall be refunded after final acceptance of tender
and within reasonable time.
5. The earnest money deposit/performance security deposit will not carry any interest for any period
whatsoever.
6. In the event of the tenderer withdrawing his offer before final acceptance of tenders, the tenderer
shall forfeit his right to get refund of Earnest Money Deposit.
7. In the event of successful tenderer failing to remit the required security deposit when required to do
so, the successful tenderer shall also forfeit his right to get refund of Earnest money deposit.
8. PERFORMANCE SECURITY DEPOSIT- The performance security deposit under this contract
shall be 10% of the value of the awarded work. This performance security deposit
shall be secured in the following manner :
a. The successful bidder’s bid security/EMD will be converted into part performance security deposit
compulsorily.
b. The successful bidder in case of MSE, shall be required to submit a Performance Security Deposit
in the form of DD/Bank Guarantee (as per Pro-forma in Section-XI) of an amount equal to 2.5% of
the value of awarded work, valid for a period of 18 months from date of agreement from a
scheduled bank within 10 days of issue of the letter of acceptance and before signing of the
agreement. However the period of 10 days may be extended with the permission of competent
authority.
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c. The balance amount, which falls short of 10 % as mentioned above, towards the performance
security deposit, if required, shall be recovered from the running bills @ 7.5 % of the bill amount
so as to make total performance security deposit equal to 10 % of the value of the awarded work.
d. The proceeds of the performance security shall be payable to the BSNL as compensation for any
loss resulting from the contractor’s failure to perform the obligations under the contract.
e. The performance security deposit shall be refunded after expiry of warranty period of last work
executed provided there are no recoveries to be made arising out of poor quality of work,
incomplete work and/or violation of any terms and conditions of the contract as stipulated in the bid
document. Further, performance security deposit shall be refunded only after payment of final bills
against the contract have been made.
f. In case of enhancement of contract value, 10% of the running bills shall be deducted towards the
performance security.
g. No interest will be paid to the contractor on the security deposit.

9. The contractor whose tender is accepted will have to execute an agreement on judicial paper of Rs.
100 in the prescribed format with the BSNL as per terms and conditions of the tender before the
award of work.
10. Validity of the Contract: One year from the date of agreement. However, the GMTD-Hisar
reserves the right to further extend the contract up to one year on the same rates, terms &
conditions, which shall be binding on the contractor.
11. The accepted tender will be made operative in the entire jurisdiction of Hisar SSA.
12. If the contractor fails to commence or execute the work within the period specified, as per terms
and conditions of the contract or in case of violation of the terms and conditions of the contract by
the contractor, BSNL reserves the right to cancel the contract and forfeit the security.
13. SETTLEMENT OF CLAIMS FOR LOSSES & DAMAGES - In the matter of settling any
claim for losses/damages, the expenses/damages to which BSNL may put by reasons of default or
negligence of contractor shall be recoverable from the contractor, and in this regard, the decision
of the GMTD Hisar will be final and binding on the contractor.
14. TERMINATION OF CONTRACT
a. The GMTD Hisar has the right to terminate the contract either partly or fully at any stage
without assigning any reason by giving 30 days notice in writing to that effect and shall not
be liable to pay any compensation to the contractor thereof.
b. In the event of contractor failing to execute the contract to the satisfaction of the GMTD
Hisar/authorized officers, the GMTD Hisar shall have the right (i) to reject or / and
withhold payment for such quantity of work till such time the defect rectified to the
satisfaction of the GMTD / authorized officers (ii) to terminate the contract.
15. ARBRITRATION
(a) In the event of any question dispute or differences arising under this agreement or in
connection there with except as to matters decision of which is specifically provided under this
agreement, the same shall be referred to the sole arbitration. The arbitrator will be nominated
by the Chief General Manager Telecom, Haryana Telecom Circle, Ambala. There will be no
objection to any such appointment on the ground that the arbitrator is a Government Servant or
that he has to deal with the matter to which the agreement relates or that in the course of his
duties as a Government Servant he has expressed his views on all or any of the matters in
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/2021
dispute. The award of the arbitrator shall be final and binding on both the parties to the
agreement. In the event of such an arbitrator to whom the matter is originally referred, being
transferred or vacating his office or being unable to act for any reason whatsoever, the party
par of
the first part shall appoint another person to act as an arbitrator in accordance with terms of the
agreement and the person so appointed shall be entitled to proceed from the stage at which it
was left out by his predecessors.
(b). The arbitrator mayay from time to time with the consent of both the parties enlarge the time
frame from making and publishing the award. Subject to the aforesaid, Arbitrator and
Conciliation Act, 1996 and the rules made there under, any modification thereof for the time
being
ng in force shall be deemed to apply to the arbitration proceeding under this clause.
(c). The arbitrator will give the speaking and the reasoned Award.
(d). The parties will not be entitled to any pendent -lite interest during arbitration proceedings.
(e). The venue of the arbitration proceeding shall be at such places as the arbitrator may decide.
16. All disputes will be settled within the Court Jurisdiction of Hisar District only.
17. Contractor will be responsiblee for the accident, mishap and injury to his workers, if any, while
carrying out the work. Compensation to the effected worker if any will be the liability of the
contractor.
18. In case of death of contractor during the period of contract, GMTD Hisar may at its discretion
either immediately terminate the agreement or may allow the surviving partner / legal heir of the
contractor to complete the contract as per the original agreement.
19. No claim of contractor shall be considered in case of quantum of works exec

execution
ution during agreement
period is less than estimated value.
Details of the Area- FOR Repair of SMPS Power plant Modules & Control panel/MCM (all
makes) in Hisar SSA comprising of Hisar, Sirsa and Fatehabad revenue districts.
20. 21. Forfeiture of EMD / Performance Security Deposit and Recoveries:
(i) If the Tenderer withdraws the offer within the validity period of the bid i.e. 180 days from the date
of opening bid, or make any modification in the terms & conditions of the tender, before acceptance
of thee tender, which are not acceptable to the GMTD Hisar or does not submit the remaining
performance security or does not enter into agreement as stipulated in this tender document, the
GMTD Hisar shall without prejudice to any other right or remedy be at libliberty
erty to forfeit the amount
of EMD.
(ii) In case any of the information / documents found false or misleading or any of the certificate (s) are
found fake, the EMD / Performance Security Deposit is liable to be forfeited, besides action being
taken as per law of the land.
(iii) In case of BSNL terminate the contract, due to the poor quality or bad act of the contractor, the
Security Deposit is liable to be forfeited.
(iv) In case of contractor fails to comply with any of the provisions of the contract and thereby causes
loss or damage to the BSNL, the loss / damages shall be recovered from his bills / performance
security deposit corresponding to the amount of loss/ damages caused to the BSNL including
penalties imposed.
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(v) In view of reasons given above, the contract can be terminated by the GMTD Hisar at any time by
giving one month notice in writing to the Contractor without assigning any reason thereof and the
decision to terminate shall be final. BSNL shall not be responsible for any loss damage etc
incurred to the Contractor as a result of termination of the contract. BSNL shall be free to
take due action for appointing of a new Contractor during the period under notice or thereafter.
22. Conditions of tender:-
(i) A declaration to the effect that:
a) He has complied with the condition of Industrial Act.
b) He has complied with the provision of Minimum Wages Act, EPF Act and ESI Act.
(ii) The Units engaged by tenderer for executing the jobs is purely the responsibility of the tenderer and
they will not have any claim / liability on BSNL and the labour so engaged shall not claim
regularization from BSNL.
(iii) The BSNL will not be responsible for any accident or any mishappening during the execution of
work. The compensation to the workers if any will have to be paid by tenderers.
(iv) If any Units of the successful tenderer indulges in any unlawful activity or causes any loss /
damages to the company’s belonging, the amount of loss caused by the workers shall be recovered
from the Bill / Security of successful tenderer.
(v) Conditional or incomplete tenders shall not be considered.
(vi) The tender offers should be valid for acceptance up to 180 days from the date of opening of Bid.
(vii) A bid valid for a shorter period shall be rejected by the BSNL as non-responsive.
23. LABOUR WELFARE MEASURE

The contractor shall be responsible for any accident any hazard while carrying out the work,
labour compensation to the affected labourer, if any, will be the liabilities of the contractor. The
BSNL will not have any liability, whatsoever, in this regard. All the safety measures and proper
tools, pulleys etc have to be taken in care while carrying out the job.
(i) The Contractor shall comply with the provisions of the payment of Wages Act 1936, Minimum
Wages 1948, Employees Liability Act 1938, Workmen’s Compensation Act 1923, Industrial
Disputes Act, 1947, Maternity Benefits Act 1961, and the Contractor's about (Regulation and
Abolition) Act or the modifications thereof or any other laws relating thereto and the rules made
there under from time to time.
(ii) The contractor shall indemnify BSNL against payments to be made under and for the observance
of the Laws aforesaid and the C.P.W.D. Contractor’s Labour Regulations without prejudice to
his right to claim indemnity from his cub-contractors.
(iii) The regulations aforesaid shall be deemed to be a part of this contract and any breach thereof
shall be deemed to be a breach of this contract.
OTHER LABOUR WELFARE MEASURE
(i) The Contractor shall implement the labour welfare measure enunciated in state P.W.D & C.P.W.D.
(ii) The contractor shall also follow the safety method enunciated in C.P.W.D. safety codes.
(iii) The Contractor shall comply with all the provisions of the Minimum Wages Act, 1948, Contract
Labour
(R&A) Act 1970, EPF Act-1952 and ESI Act-1948 and rules framed and other labour laws affecting
Contract Labour that may bring into force from time to time.
24. The contractor whose tender is accepted will have to execute an agreement in the prescribed format
with the BSNL as per terms and conditions of the tender before award of work. The contractor shall
also sign all the relevant papers/documents etc. of the tender.
25. Overwriting and corrections in the tender should be avoided. However, the corrections, if any, in the
tender should be under signatures otherwise the tender is liable to be rejected. The rates etc. should
filled in with legible handwriting either in English or in Hindi only.
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26. The contractor shall be responsible for providing at his own cost all statutory benefits to the
personnel’s employed by him including off days, 7 days week and National Holidays etc. and the
BSNL will not entertain any liability on this account without prejudice to the responsibility of the
contractor. The contractor shall in particular render the work as per instruction from competent
authority in Hisar SSA within the prescribed time limit.
27. The contractor shall comply with all the instructions issued by the GMTD Hisar and its authorized
officers from time to time. The approved contractor will ensure the compliance of systems as
applicable and maintain records thereof.
28. The contractor shall be responsible for making suitable arrangement for boarding and lodging of
personnel’s at its own cost and department will have no liability in this regard.
29. The contractor shall be solely responsible for compliance of various statutory obligations (including
the financial liabilities) under the contract labour (Regulation and abolition) Act, Minimum Wages
Act, Workman Compensation Act and other laws and Rules as applicable from time to time.
30. It is clearly understood that during the currency of this contract or after its termination, no Employee
of the contractor who have ever worked at the aforesaid premises will be offered direct or indirect
employment by GMTD.
31. GMTD, Hisar is competent to forfeit in full or part of security and order recovery of any kind of loss
sustained to the department due to the negligence of duty/supervision either by him or personnel’s
deployed in Hisar SSA.
32. Tenderer will have to sign on each page of the tender document as a certificate that he has read and
understood all the terms and conditions of the contract and accepts the same.
33. The contractor shall either himself supervise the execution of the work or shall appoint a competent
agent approved by the officer-in-charge. If the contractor has not sufficient knowledge and
experience to be capable of receiving instructions or cannot give his full attention to works, the
contractor shall at his own expense employ his accredited agent. The Officer In charge’s order to the
contractor’s agent shall be considered to have the same force if these had been given to the
contractor himself. If contractor fails to appoint a suitable agent as directed by the officer-in-charge,
the officer-in-charge shall have full powers to suspend the execution of the work until such date till
suitable agent is appointed and the contractor shall be held responsible for the delay so caused to the
works-subject to as otherwise provide in this contract.
34. The contractor shall be liable to make good to the BSNL any loss or damage caused due to the lapse
of the personnel. The contractor shall be responsible for any damage to water, sewerage or gas,
electricity traction mains and existing telephone cables during the digging of trenches.
35. The contractor will be responsible for immediate refilling of trenches/pits properly after the work is
completed so that no damage occurs to any vehicles or pedestrians passing by. Any such damage
should be made good by the contractor and should also arrange supply of road warning light
signals, road lamps at night at his cost at the spot and sides of the trench and protect it properly.
Surplus earth and road spills must be removed within 48 hours of the completion of the work and as
per satisfaction of the local authorities concerned.
36. The contractor will comply with the public, municipal and other regulations and orders relating to
each work. Permission for road cut will be arranged by the BSNL and reinstatement charges will be
paid by the BSNL.
37. Income Tax/WCT/Cess/any other government taxes/ including surcharge if any on Income Tax will
be deducted at the prevailing rates from each running bill. The successful contractor will have to
submit service tax particulars before the execution of agreement. In case, the successful contractor
fails to submit the same, his EMD shall be forfeited.
38.
39. MEASUREMENT, INSPECTION & TESTING:
Measurement:
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a. The measurement books are to be maintained by the officer in-charge for the development work
only or his immediate engineering subordinate not below the rank of Junior Telecom Officer. The
entry shall be made in ink. No entry shall be erased. If a mistake is made, it should be corrected by
crossing out the incorrect words or figures and inserting the corrections, the corrections thus made
shall be initialed & dated by the officer concerned.
b. Responsibility of taking and recording measurements: The measurement of various items of work
shall be taken and recorded in the measurement book issued for the purpose. The measurement shall
be taken and recorded by an officer not below the rank of Junior Telecom Officer, supervising the
work. The Junior Telecom Officer, directly responsible for supervision of work, shall be responsible
for accuracy of 100% of work. The Sub Divisional Engineer where Junior Telecom Officer is
supervising officer shall be responsible for conducting test check of 50% of work. The Divisional
Engineer shall be responsible for conducting test check of 10% of the work. At places where JTO is
not posted SDO concerned will be responsible for 100% of check of the work.
c. Method of recording of nomenclature of items: Complete nomenclature of items, as given in the
agreement need not be reproduced in the measurement book for recording the measurements but
corresponding item code as provided, shall be used.
d. Method of measurements: The measurements of the work shall be done only for development work
activity-wise as and when the item of work is ready for measurement.
39. PAYMENT TERMS:-
39.1 Work orders will be issued by AGM (Plg) on the basis of requisitions received from
SDE/DE concerned with full details of works to be carried out. The contractor shall prepare
bills in the prescribed Performa to include all items of works under the contract and get signed
by the Controlling officers JTO, SDE & DET concerned. The contractor will submit the bills on
the basis of Measurement Book duly verified by concerned JTO, SDE and DE and duly
certified on back side of bills by the concerned JTO, SDE and DE in the planning section. On
approval from GMTD Hisar and after deduction of applicable taxes, payment shall be made by
the A.O (Cash) O/o GMTD Hisar. The Junior Telecom Officer/Sub Divisional Engineer,
directly responsible for supervision of work, shall be responsible for accuracy of 100% of
measurement. The sub Divisional Engineer where Junior Telecom Officer is supervising officer
shall be responsible for conducting test check of 50% of measurements. The Divisional
Engineer shall be responsible for conducting test check of 10% of measurement. The
measurement of the work shall be done for activity –wise as and when the item of work is ready
for measurement.
39.2 Offering the work for acceptance and testing: The sub-division Engineer responsible for
construction, after having satisfied himself of completion of development work only, ready for
A/T shall offer the work to A/T officer for conducting acceptance and testing . The work shall
be offered for A/T as soon as part of work is complete in all respect. The work against any work
order can be offered for A/T in number of such stages. No A/T required for maintenance works
i.e. rigger services.
39.3 The contractor shall provide labour if demanded by A/T officer for carrying out the A/T
work. No extra payment will be made for this work to contractor.
39.4 The contractor should submit the bill within 15 days after completion of work. Any
complicacy arose due to late submission of bill will be levied on the contractor.
40. PENALTIES:-
(I) In case of non-execution of job in time as stipulated in work order, a penalty shall be charged
@1% of the work order per day upto 14 days. After that, the penalty shall be charged @2% of the
amount of work order per day for next 14 days. In case, the work is still not completed, then the
job will be got done from the open market and the amount so paid for the said work will be
deducted from the bill or security of contractor. Max. Penalty will be 10% of work order cost.
26 | P a g e
The contract can be terminated by the GMTD Hisar due to non-completion of work and the
decision to terminate shall be final.
(II) If the contractor refuses to accept the work order or after accepting the work order, does not
execute the work within the specified time frame, GMTD Hisar reserves the right to get the work
done through other agencies even on higher rates and the difference of the cost will be deducted
from the contractor’s pending bills or security deposits etc. as the case may be.
41. ARBITRATION:
In the event of any question, dispute or difference arising under this agreement or in connection there-with
except as to matter the decision of which is specifically provided under this agreement, the same shall be
referred to sole arbitration of the Chief General Manager, Haryana Circle, Ambala, in case his
designation is changed or his office is abolished then in such case to the sole arbitration of the officer for
the time being entrusted whether in addition to the functions of the Chief General Manager Haryana
Ambala, or by whatever designation such officers may be called (hereinafter referred to as the said officer)
and if the Chief General Manager, Haryana, Ambala, or the said officer is unable or unwilling to act as
such to the sole arbitration or some other person appointed by the Chief General Manager, or the said
officer. The agreement to appoint an arbitrator will be in accordance with the Arbitration and Conciliation
Act, 1996. There will be no objection to any such appointment that the arbitrator is BSNL Servant or that
he has to deal with the matter to which the arbitrator is BSNL Servant or that he has to deal with the matter
to which the agreement relat4es or that in the course of his duties as BSNL Servant he has expressed views
on all or any of the matter under dispute. The award of the arbitrator shall be final and binding on the
parties. In the event of such arbitrator to whom the matter is originally referred, being transferred or
vacating his office or being unable to act for any reasons whatsoever such Chief General Manager or the
said officer shall appoint another person to act as arbitrator in accordance with terms of the agreement and
the person so appointed shall be entitled to proceed from the stage at which it was left out by his
predecessors. The arbitrator may from time to time with the consent of parties enlarge the time for making
and publishing the award, subject to aforesaid Indian Arbitration and Conciliation Act 1996 and the Rules
made there under, any modification thereof for the time being in force shall be deemed to apply to the
arbitration proceeding under this clause.
The venue of the arbitration proceeding shall be the Office of the Chief General Manager, (Haryana) or
such other places as the arbitrator may decide. The following procedure shall be followed:
 In case parties are unable to reach a settlement by themselves, the dispute should be submitted or
arbitration in accordance with contract agreement
 There should not be a joint submission with the contractor to the sole Arbitrator.
 Each party should submit its own claim separately and may oppose the claim put forward by the
other party.
 The onus of establishing his claims will be left to the contractor.
 Once a claim has been included in the submission by the contractor, a reiteration or modification
thereof will be opposed.
 The “point of defence” will be based on actual conditions of the contract.
 Claims in the nature of ex-gratia payments shall not be entertained by the Arbitrator as these are not
contractual.
 The question whether these conditions are equitable shall not receive any consideration in the
preparation of point of defence.
 If the contractor includes such claims in his submission, the fact that they are not contractual will be
prominently placed before the arbitrator.
 During pendency of the arbitration proceedings, no pendent lite interest shall be paid to the
contractor by the BSNL.
27 | P a g e
42. INSOLVENCY OR DEATH OF CONTRACTOR:-

In the event of the contractor being, adjudged insolvent or going voluntarily into liquidation of
having received order or other order under insolvency act made against him or in the case of
Company, of the passing resolution, or making of any order for winding up whether voluntarily/or
otherwise, or in the event of the contractor failing to comply with any of the conditions here in
specified, the GMTD Hisar shall have the power to terminate the contract without any notice.
i. Contractor’s heirs/representatives shall, without the consent in writing of the GMTD, Hisar have no
right to continue to perform the duties or engagement thereof, the contractor under the contract in
case of his death. In the event of the contractor, winding up his company on account of transfer or
merger of his company with any other, the contractor shall make it one of the terms and stipulations
of the contract for the transfer of his properties and business, that such other person or company,
shall continue to perform the duties or engagement of the contractor under this contract and be
subject to his liabilities there under.
ii. Without prejudice to any of the rights or remedies under this contract, if the contractor dies, the
GMTD Hisar shall have the option of terminating the contract without compensation to the
contractor, which does not amount to Breach of the contract.
iii. If contractor without written approval of Competent Telecom Authority assign or sublet his
contract, or attempt to do so, or become insolvent or commence any insolvency proceedings or
make any composition with his creditors or attempt to do so, or if any bribe gratuity, gift, loan,
perquisite, reward or advantage pecuniary or otherwise, shall either directly, or indirectly, be
given, premised or offered by the Contractor, or any of his servants or agent to any public officer
or person in the employment of Government in any way relating to the office or employment, or if
any such officer or person shall become in any way directly or indirectly interested in the contract,
the GMTD, Hisar shall have power to adopt any of the courses as he may deem fit in the interest of
BSNL.
iv. Where the contractor is a partnership firm, the previous approval in writing of the GMTD, Hisar
shall be obtained before any change is made in the constitution of the firm. Where the contractor is
an individual or a Hindu undivided family business concern such approval as aforesaid shall
likewise be obtained before the contractor enters into any partnership agreement where under the
partnership firm would have the right to carry out the work hereby undertaken by the contractor. If
previous approval as aforesaid is not obtained, the contract shall be deemed to have been assigned
in the contravention of terms of tender and the same & action may be taken accordingly.
43. SET OFF :
Any some of money due and payable to the contractor (including security deposit refundable to
him) under this contract may be appropriated by the B.S.N.L. or any other person or persons
contracting through the BSNL and set off the same against any claim of the B.S.N.L. or such other
person or persons for payment of a some of money arising out of this contract made by the
contractor with B.S.N.L. or such other person or persons contracting through BSNL.
28 | P a g e
SECTION-VII
SCOPE AND SPECIFICATIONS OF THE WORKS
1. ISSUE OF WORK ORDERS AND TIME LIMIT:
The work orders shall be issued by the AGM-PLG on receipt of requisition from concerned
SDE and countersigned by DE concerned after examining the technical and planning details
of the works to be executed.
a. If due to any reason partial work order is to be issued then the same shall be issued with the
approval of G.M.T.D. Hisar.
b. The Divisional Engineer concerned shall mention the time limit to execute the work order
after seeing the quantum of work and store availability position. More than one Work Order
can be issued at a time.
c. The G.M.T.D. Hisar reserves the right to cancel or modify the scope of work stipulated to be
carried out against the work order in the event of change of plan necessitated on account of
technical reasons or the contractor is not executing the work at the required pace.
2. EXTENSION OF THE TIME LIMIT:
a. In each work order, the issuing authority shall specify the time allowed for completion of
work, Consistent with the magnitude and urgency of work. The time allowed for carrying out
the work is to be strictly observed by the contractor and shall be reckoned from 7 th day from
the date of issue of this work order. The work of rigger is to be started immediately.
b. In as much as “the time being deemed to be the essence of contract”, throughout the
stipulated period of contract, the work is to be proceeded with all due diligence on the part of
the contractor.
Scope of service
1. The accepted tender will be operative for the entire jurisdiction of the GMTD,Hisar comprising
Hisar , Fatehabad and Sirsa revenue districts
2. The modules (All makes) & control panel/MCM will be taken by the contractor for repair from
the Sub Divisional Officer located at Hisar, Fatehabad, Adampur, Barwala, Kalanwali, Sirsa,
Tohana, Dabwali, Ratia, Ellenabad and Hansi and the contractor will be responsible for repair
of all power Plant Modules at site only in the presence of BSNL representative.
3. Before handing over the modules & control panel/MCM (All makes) to the contractor it will be
ensured by the BSNL that it can not be repaired in house by existing staff and it will be checked
by SDO concerned or an officer nominated for this purpose by the GMTD office.
4. All the modules & control panel/MCM (All makes) handed over to the contractor for repair
will be returned in O.K condition, whatsoever the fault may be.
5. The modules& control panel/MCM (All makes) under warranty will not be handed over for
repair.
6. The stickers as a seal with the date of repair will be put by the contractor on one of the screw of
the front part of the repaired modules & control panel/MCM .
7. The modules & control panel/MCM (All makes) having above seal/ sticker will be repaired free
of cost if it goes out of order within six months (Warranty period six months ).
29 | P a g e
8. The details of missing components will be intimated in writing by the contractor at the time of
taking over the modules for repairs. Acknowledgement may also be taken from the authority
making over the modules
.
9. Power Plant modules & control panel/MCM will be repaired at site only.
10. The original spares of the ‘ Make of the Modules & control panel/MCM ’ will be replaced at the
cost of the contractor. The repairs include the cost of the spare/spares to be replaced and the
labour charges.
11. First Work Order for repair of faulty modules at the start of tender will be bulk order that will
include most of the faulty modules with field units and repair time of 30 days will be given for
this bulk order.
12. In normal practice faulty SMPS Power Plant Modules & Control Panel/MCM(All makes) taken
by the contractor for repair will be returned to the in-charge of the store concerned after repair
within seven(7) days from the date of issue of work order and within two(2) days in case of
Emergency. Emergency will be declared by DGM Concerned. Contractor will give an email-id
for correspondence. Work order sent on this ID will be treated as delivered to the contractor.
13. Penalty of Rs. 100/-(Rs one hundred only) per day per modules & control panel/MCM will be
imposed on the contractor if the work is not completed within stipulated period of the work
order, till the faulty module is return back. This penalty will have a maximum limit of 12% of
the value of work-order.
14. The contractor will be responsible for any loss/breakage of any part during repairs/
transportation and loss on that account will be recovered from the contractor’s bill.
Signature of the tenderer
30 | P a g e
SECTION-IX
CERTIFICATE REGARDING NON-RELATIVE WORKING IN DOT/BSNL

1. The tenderer or his staff shall not be a working officer/official of the DOT / BSNL. The near
relatives of all BSNL, employees (non-executive employees working in Hisar SSA & executive
employees (also called Group-A & Group-B officers) working in Haryana Telecom Circle either
directly recruited or on deputation are prohibited from participation in this tender. The near relatives
for this purpose are defined as :
a) Members of a Hindu Undivided family.
b) They are husband and wife.
c) The one is related to the other in the manner as father, mother son(s), son’s wife (daughter-
in-law) Daughter(s) & daughter’s husband (son-in-law) brother(s) & brother’s wife, sister(s)
& sister’s husband (brother-in-law).
2. The tenderer (s) should give a certificate to the effect that none of his/her such relative is
working in the units of BSNL/DOT as defined above. In case of proprietorship firm the
certificate will be given by the proprietor, for partnership firm certificate will be given by all
the partners and in case of limited company by all Directors of the Company. Any breach of
these conditions by the company or firm or any other person, the tender work will be cancelled
and earnest money /security deposit will be forfeited at any stage whenever it is noticed. The
BSNL will not pay any damages to the company or firm or concerned person. The company or
firm or the person will also be debarred for further participation in the concerned unit.
CERTIFICATE
I…………..…………………..……………S/o………………….………………………..………
R/o…………………………………………………………………………………………………
hereby certify that none of my relative(s) as defined above is/are employed in BSNL. In case at
any stage, it is found that the information given by me is false/incorrect, BSNL shall have the
absolute right to take any action as deemed fit/without any prior intimation to me”
DATE SIGNATURE OF TENDERER WITH SEAL
31 | P a g e
SECTION-X
Declaration about Genuineness of Documents/Certificates
I/We………………………………………………………………………………. hereby declare that the

information furnished in the bid in response to the Tender No. GMTD/HSR/Plg/T-1086/SMPS
Module repair/17-18/ is true and correct. I/we verify the genuineness and correctness of all
documents, including experience certificates attached with the bid. Further I also declare that I have
submitted the tender document digitally signed, without any additions/deletions/modifications, as a
token of having read, understood and accepted the terms and conditions therein. I am also aware that
I shall be held responsible in case any document attached is found false/forged/fabricated/
tempered/manipulated at any stage and the BSNL is fully competent to take any action against
me/my firm as deemed fit in accordance with the terms and conditions of the contract and law of the
land.
Place: Signature of tenderer / Authorized signatory………….
Date: Name of the tenderer…………………………….
32 | P a g e
SECTION-X1
MODEL SOLVENCY CERTIFICATE FORMAT (To be typed on bank letter head)

This is to certify that to the best of our knowledge and information,
M/s………………………….(address)…………………………………………………………………
………………………………..is a customer of our bank, is respectable and can be treated as good up
to a sum of Rs……………………..(Rupees…………………………………………….only) as
disclosed by the information and records which are available with us. This certificate is issued at the
specific request of the customer for the purpose of participating in tender
no…………………………………………………………………….
Authorized Signatory
Name………………………….
Date…………………..
Seal :
33 | P a g e
ANNEXURE-I
Financial Bid
BHARAT SANCHAR NIGAM LIMITED

Office of General Manager Telecom District – Hisar
TENDER FORM NO. ____
Schedule of quoted rates for repair of SMPS Power Plant

Modules & Control Panel/MCM(All makes) in Hisar SSA
comprising of Hisar, Sirsa and Fatehabad Revenue Districts.
S.No Name of work Quantity Rate per Module( Inclusive of all levies, taxes,
transportation etc. except service tax in Rs.
Lump Sum charges including ( In figure ) ( In words)
replacement of faulty
parts/components and labour
charges for
repairs of faulty SMPS Power
plant modules & control
panel/MCM (All makes) as
given below.
1. 200 Amp SMPS Power Plant
Modules (All makes) 11
432

50 Amp/62.5Amp SMPS Power
3. Plant
5. Control panel/MCM(200 A) PP) 6
6. Control panel/MCM(100A) PP) 76

7 Control panel/MCM(50A/62.5 92
A) PP)
8 Control panel/MCM(25A) PP) 19
Note:-
1. Rates quoted shall be inclusive of all taxes but excluding GST which may be shown extra
as applicable.
2. This is to certify that I/we have read and understood all the terms and conditions of
the tender and these are acceptable to me/us in full.
Date:
Place: Signature of the tenderer

with rubber seal.
34 | P a g e

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GMTD /HSR/Plg//Tender

/HSR/Plg//Tender-1165/SMPS Power plant- Module repair /2021-22

BHARAT SANCHAR NIGAM LIMITED

Bharat Sanchar Nigam Limited

Receipt no. …………………………. dated:…………..

Demand draft no: ………………….. dated:…………..

Issued by (Name of the Bank) :………………………………

Signature of the Bidder

SECTION CONTENTS PAGE NO.

VIII Proforma for No Near Relative Certificate 31

PART-B: FINANCIAL BID

Tender No. GMTD /HSR/Plg//Tender-1086

Name of work: E-TENDER

21.06.2021 up 22.06.2021 at 22.06.2021 at

1.2 Particulars of EMD deposited are as below

Signature of the tenderer….…………..

c. DSC Issuing Agency………………………………

3. Address of the firm

5. Tel. no. (with STD code) (O)…..……….. (Fax)………………..…...(R)……................…………

6. Registration & incorporation particulars of the firm(Tick as applicable):

7. Name of Proprietor/ Partners/ Directors

a. Bank Account No…………………………….b, Name of Bank……………………….….

b. . Name of Branch................................................... City…………………………………...........

c. Branch Code (MICR No.) .................................d. . IFSC Code of Branch....................................

9. Permanent Income Tax Account Number (PAN), …………………………….

Income Tax circle…………………………………………………………………..….

10. EPF registration number. ………………………………………………….....................…

11. ESI registration number………………………………………………………………

12. GST registration number...........................................................................................

13. Whether Micro or Small Enterprises (MSEs)? (Yes/No):………………………………… If

Monetary Limit in Rs.…………………………………………………………………………..…..

Declared that the information furnished above is true and correct.

Bid Security & Authorization Envelope

Tender No. GMTD/HSR/Plg/T

1.1 Submission of Bids on e-tendering website-

7 No sub-contracting of the work is permissible in this tender.

consequence of acceptance of tender. In such circumstances, the right of cancellation of the

33 Incomplete and conditional tenders will be rejected straightway.

2. Broad outline of activities from Bidders prospective

File name Allowed or not Reason for allowed / not allowed

5. Method for submission of bid documents

5.1. Offline submission

5.2 Online submission:

12. Digitally signed tender document without any alteration.

16. Copy of PAN card.

List of Documents to be uploaded in the “Financial Bid Folder” on e-tendering portal

Which are mentioned below for ready reference-

7, Key Instructions for Bidders

8. Minimum Requirements at Bidders end

GENERAL TERMS AND CONDITIONS

g. No interest will be paid to the contractor on the security deposit.

14. TERMINATION OF CONTRACT

19. No claim of contractor shall be considered in case of quantum of works exec

23. LABOUR WELFARE MEASURE

42. INSOLVENCY OR DEATH OF CONTRACTOR:-

Signature of the tenderer

CERTIFICATE REGARDING NON-RELATIVE WORKING IN DOT/BSNL