Club Coordinators Meeting

Minutes of the Meeting

Name of the Meeting Club Coordinators Meeting

Chairperson Dr. N.Duraipandian, Principal
Date & Time 18/08/2021 – 11.00 am
Venue Principal office
Members present Dr. N. Rajarajeswari - IPR Cell
Dr. K. Indhumathi – Innovation Club
Ms. P. Bhuvaneshwari, - Literary Club
Ms. N. Kavitha – Ramanujan’s Club (Maths)
Mr. S. Sridhar – Robotics Club
Mr. K. Sankar – Biomed System Design Club
Dr. S. Sindhanai Selvan – Chem Soft Club
Dr. G. Manimaran – Young India Club

Points discussed:

Admission / Promotional Work:

 The HOD of English Dr. A. Anne Dorathy welcomed all and informed them about the
Admission and Promotional activities of 2021. Management has mentioned that each
faculty has to work hard and frame strategies to improve admission. In this regard, our
department has planned to organize Quizzes and Motivational talks. After a discussion,
faculty members were suggested to arrange Chief Guests for Motivational talks.
 It is informed to Ms. Bhuvaneshwari.P to create a spreadsheet to add questions for the
quiz.
 The faculty members were asked toincorporate Vocabulary and Grammar questions that
suit students from the three levels. (Advanced, Intermediate and Beginner) This work
should be completed on or before 09/06/2021.

COVID-19 Vaccine:

 The faculty members were advised to register in the CO-Vaccine willingness form, which
is shared in our staff group to get the vaccine or else they were informed to get vaccine in
the nearest vaccination centre at the earliest.

Design framework for syllabus:

 It was informed that the forthcoming first years will be segregated based on a diagnostic
test. Regarding this faculties were asked to frame three syllabi under the category of
Advanced, Intermediate and Beginner. The syllabus must include the four skills, the
selection and grading of content and the selection of learning tasks and activities.
 The faculty members were asked to decide and list their names to HoD on or before
04.00 pm -Tuesday (08/06/2021) to frame the syllabus.
Board of Studies Activities:

 Ms.Sunitha Deva Kumari. D – BOS Coordinator said that the process to conduct BOS
meeting is in progress and will be expected in the 4th week of June.

BEC Activities:

 The B1 Business Preliminary Examination was conducted during the 6 th, 8th, 9th, 10th&
11th of March 2021 for 1261 students (II, III and Final year B.E. /B.Tech.) and the results
were announced.
 The Cambridge Exam Centre has announced that the exam fee will be refunded for the
students who have not attended the exam.

Website updation:

 The faculty members were informed to update their website details and rectify the errors
which include grammar, spelling, punctuations and alignment.

Subject allocation:

 It was informed that the subject allocation for the forthcoming semester was approved by
the principal and shared with the faculty members.

Placement & Training Classes:

 Verbal Analogy will be offered by our department in the upcoming semester. Faculty
members were insisted on equipping themselves at various levels in teaching the above
subject.

Result analysis:

 The faculty members were instructed to prepare result analysis in PPT Presentation for
Odd Junior Semester Result - June 2021.

NBA Activities:

 The faculty members were informed about the responsibilities like NBA for Odd &
Even Semester 2020-21 and it was stated that the NBA coordinatorsmust be on track to
accomplish the allotted work.

Other points discussed:

 The HOD advised the faculty members to complete the assigned works on time and
report it before the due dates. It was said that HOD will monitor the staff work like QP
setting, Class handling, Mark entry, etc.,
 All the course coordinators and course faculty were suggested to prepare QP’s in the
proper template. Proofread the documents before sending them to HoD.
 The faculty members were suggested to discuss the information/grievances to the HoD,
which will help to sort out the problem.