PPE MODULE USER GUIDE

A. PPE PROCESS FLOW

1.) HOW TO SET UP PPE CLASS
2.) HOW TO SET UP PPE SUB CLASS
3.) HOW TO SET UP LOCATION TRANSFER CONTROL ACCOUNT
4.) HOW TO GENERATE ASSET ID NO. FOR NEWLY PURCHASE ASSET
5.) HOW TO UPLOAD EXISTING ASSET USING BEGINNING BALANCE ENTRY
6.) HOW TO TRANSFER OF ASSET LOCATION, COST CENTER AND SUBLOCATION
7.) HOW TO TRANSFER ASSET CUSTODY
9.) HOW TO ACTIVATE PPE
8.) HOW TO HOLD PPE
10.) HOW TO MONTHLY DEPRECIATE FIXED ASSET
11.) HOW TO AMMORTIZE INPUT TAX
12.) HOW TO PRINT PPE ACTIVATION FORM
13.) HOW TO REPRINT PPE ACTIVATION FORM
14.) HOW TO PRINT TRANSFER OF LOCATION AND COST CENTER FORM
15,) HOW TO REPRINT TRANSFER LOCATION AND COST CENTER FORM
16.) HOW TO PRINT TRANSFER OF CUSTODIAN FORM
17.) HOW TO REPRINT TRANSFER OF CUSTODIAN FORM
TOP SHEET
 Steps
1.) Select module then select Property Plant and Equipment TOP SHEET PROCESS

Under PPE , click on Data Setup>BO2 PPE Class > B0201 PPE Class Entry. This will open the entry screen for the PPE
2.) Class setup.
3.) Select New button.

4.) Click the lookup button besides item group type . Choose your item group type. Note that the chosen item group type will be your
PPE Class for the entire asset transaction. This is required field.
 You can tag land or non depreciable asset depends of the type of asset. Once asset class set as land or non-depreciable asset, it could no
5.) longer be subject to depreciation. In this case furniture is fixture is neigher land nor non depreciable asset.

6.) Enter the series format. This refer to numbers of characters of asset ID no. for every class. This is a required field.
 Choose depreciation expense deductability. This will only enable once the selected asset is classify as non depreciable asset. This is required
7.) if your asset class is classify as non-depreciable asset

Choose the depreciation expense and accumulated fdepreciation main account. This is required field if the asset class is not classify as Land
8.) and depreciable asset. Account code for asset account is loaded from Item Master
9.) Choose depreciation method. This is required field if the asset class is not classify as land and depreciable asset.

10.) Enter the estimated life (book)

11.) Enter the estimated life (tax). The month should not exceed estimated life(Book) and the maximum month should be 60.

12.) Enter the salvage value

13.) Choose required details. This refers to all details required for every asset
14.) Click the save button.Then click yes. A prompt will appear. Your setup is already saved.
PROCESS
 Steps
1.) Select module then select Property Plant and Equipment. PROCESS
TOP SHEET

Under PPE , click on Data Setup> BO2 PPE Class > B0202 PPE Sub Class . This will open the entry screen for the PPE
2.) Sub Class setup.
3.) Select New button.

4.) Enter the subclass code. This is required field. You can enter upto 12 characters only

5.) Enter the suclass description. This is required field.

6.) Click the lookup button beside PPE Class. Then select the class.
7.) Click the save button.Then click yes. Your setup is already save.
PROCESS
 Steps
1.) Select module then select Property Plant and Equipment
TOP SHEET PROCESS

Under PPE , click on Data Setup> B05 Asset Transfer Control account > B0501 Location Transfer Control Account .
2.) This will open the entry screen for the Location transfer control account.
3.) Click the new button

4.) Click the lookup button besides location with accountable form. Choose the location where asset originally from.
5.) Click location code button. Choose the location where asset will be transfer.

6.) Under Debit Column, click main account. Choose the account code for receivables.

7.) Under Credit Column, click main account. Choose the account code for payables.
8.) Click the save button.Then click yes. Your setup is already saved.
PROCESS
 Steps
1.) Select module then select Property Plant and Equipment
TOP SHE

Under Property Plant Equipment Module, click on Document Entry > C01 Beginning Balance Entry > C0101 PPE Beg
2.) Balance Entry. This will open the entry screen for Beginning Balance Entry.

3.) Click New > Select Location with Accountable Forms > Enter Remarks > click DOWNLOAD LOADING TEMPLATE> o
4.) On the excel PPE Beginning Balance Loading Template, click REVIEW > Click UNPROTECT SHEET > enter master a

5.) Enter the PPE details based on the column header then save the file. Note: Required details are based from the PPE C
6.) Click UPLOAD > click Choose File >then locate the created PPE Beginning Balance Loading Template with asset de
 Note: Wait for the confirmation if the file is successfully uploaded.

7.) Notification message appear: " Please click Data Check button to validate uploaded file." > then click ok or close but
8.) Click DATA CHECK

9.) Click VIEW VALIDATION LIST to display validation.

Note: check the validation displayed and go back to the excel fields or create the necessary NOAH setup

If PPE Beginning Balance Loading Template is change; click refresh and re - upload the file
Validation List must be blank to proceed for saving of the PPE Beginning Balance Entry
10.) Click Save > then click Yes. Note: Prompt message appear when successfully saved. Auto generated transaction No. w
11.) Click Process > select the Transaction No. > then click Process. Confirmation message will appear then click Yes.

Note: Confirmation message appear once process successfully completed.Then check the records added in PPE Informa
12.) Under Property Plant Equipment Module, click on Data Setup > B04 PPE Information > B0401 PPE Information > Cl
 TOP SHEET PROCESS

lance Entry > C0101 PPE Beginning

OAD LOADING TEMPLATE> open the download excel file

ECT SHEET > enter master as password to unprotect the file.

ails are based from the PPE Class setup.

ding Template with asset details > then click OPEN > click upload > click close button.
" > then click ok or close button.
y NOAH setup
generated transaction No. will display.
will appear then click Yes.

records added in PPE Information

B0401 PPE Information > Click Inquire > then Select the PPE using the description
 Process Flow
TOP SHEET

Steps
1 Click Module then select Property Plant and Equipment.
 Under PPE , click on Document Entry > PPE Transfer > C0501 Transfer of Location and Cost Center Entry. This will
2 open the entry screen for the Transfer of Location and Cost Center Entry.

3 This will be the user interface of Transfer of location and Cost center Entry.
4 Click New button to create a record and to make all the fields enabled.

5 Select the current location of asset.

6 Enter the value date. This is defaulted on current server date.
7 Select the Class of asset subject for transfer. This is required field.

8 Click the remarks button. Enter the remarks and click done once finish. This will turn into green.

9 Click load data and select the asset you will trying to transfer
10 Click the location button. A look-up window will appear. This is based on location transfer control account setup
Choose the location to which asset will transfer.

11 Click the sublocation button. A Lookup window will appear.

This is based on Inventory sublocation set-up for every location
Choose the sublocation to which asset will transfer.
12 Click the cost center button. A Lookup window will appear.
Choose the cost center to which asset will transfer
This is based on system Global set-up for every location
13 Click save once done. A prompt message will appear. Document number and journal entry will be generate.
You may now check the entry.

14 Once save you can select your approver. Click approver details
15 Click Code then select your approver. Approver depends on the assignment in SG Module

16 Click save button. Once save prompt message will appear.

Approver Details will turn into green.
17 Click process button. Once process, a prompt will appear.
PROCESS
 Process Flow
TOP SHEET PROCESS

Steps
1.) Select module then select Property Plant and Equipment
 Under PPE , click on Document Entry > CO3 PPE Import from RR > C0301 PPE Import from RR Entry. This will open
2.) the entry screen for the PPE import from RR entry.

3.) Click new button a record and to make all the fields enabled.
4,) Click lookup button besides location with accountable form the choose one. This is required field
5.) Supply remarks. This is not required.
6.) Select date filter for month and year. This is required field
7.) You can also filter data based on PPE class. This is not required
8.) Supply the value date. This is defaulted to current server date
9.) Click load data, once click all posted RR will display.
10.) Choose the RR no. Then ticked the box of selected RR no.
11.) Choose the asset type: Main or component.
Main- can stand alone and not included in previously asset. Example: Computer
Component- part or element of already generated or use asset. Example: Speaker for previously used asset.
12.) Choose the import type: Single or multiple.
Single- If the RR quantity is 2 or more it will only generate one asset ID number
Multiple- if the RR quantity is 5 it will generate 5 asset ID no.
13.) Click save button

14.) Click main details if the asset type is main or component details if the asset type is component

Difference between Main and Component details

In all aspect main details window and Component details is same except for the asset Id lookup
15.) Complete all header details specially those required.
16.) Fill up of line details specially those required. Note that required fields in the line details is based on the setup in PPE Class
17.) Click save button
18.) Once save you can select your approver. Click approver details
19.) Click Code then select your approver. Approver depends on the assignment in SG Module

20.) Click save button. Once save prompt message will appear.
 Approver Details will turn into green.

21.) Click Document Attachement. A pop-up window will appear.

22.) Click document. Select document to be attached. This will based on setup document Control
23.) Enter the document no for every document.
24.) Click Attached file. A pop-up window will apear. Then choosed a file you want to attach.

25.) Click save once done. A prompt will appear. Document Attchement will turn into green

26.) Click the process button

27.) Select the document you want to process
28.) Click process. Once done prompt message will appear.
29 Lastly ,if autoposted or approval not needed,a prompt will appear stating all asset ID no generated.

30 You can check generated asset id in Fixed Asset information

 Under PPE , click on Data setup> BO4 PPE Information > B0401PPE information. This will open the entry screen for
the PPE information.

31 Just click refresh button.

PROCESS
 Process Flow

Steps
1 Click Module then select Property Plant and Equipment.

Under PPE , click on Document Entry > PPE Transfer > C0501 Transfer of Custodian Entry. This will open the ent
2 screen for the Transfer of custodian entry
3 This will be the user interface of Transfer of Custodian Entry.

4 Click New button to create a record and to make all the fields enabled.
5 Select the current location of asset. This is required field
6 Value Date or Posting Date is loaded based on Current sever date and cannot be edit
7 Choose the Asset Class. This is required field.

8 Click the remarks button. Enter the remarks and click done once finish. This will turn into green.

9 Click load data. Then select the asset you are trying to transfer.
10 Click custodian code button a lookup button will appear. This is based on system global module Employee Setup
Note that only active employee will be display.

11 Choose the custodian.

12 Click save button, a prompt message will appear then click yes.

13 Click Document Attachement. A pop-up window will appear.

14 Click document. Select document to be attached. And Click add to list button. This will based on setup document C
15 Enter the document No.
16 Click Attached file. A pop-up window will apear. Then choosed a file you want to attach.

17 Click the save button. A prompt will appear. Click yes.

18 Once save you can select your approver. Click approver details
19 Click approver code and choose your approver.

20 Click save button. A prompt message will appear and approver details will turn into green.
21 Click process button. A prompt will appear then click yes. Another prompt will appear stating "Process has succes
 TOP SHEET PROCESS

ntry. This will open the entry

l module Employee Setup
based on setup document Control
stating "Process has successfully completed".
 Process Flow

TOP SHEET

Steps
1.) Select module then select Property Plant and Equipment

2.) Under Property Plant Equipment Module, click on Document Entry > C02 PPE Management > C0202 Activate PPE E
3.) Click New > Select Location with Accountable Forms > Select PPE Class > Enter Remarks > select Reason for Activat

4.) Click Load Data. Note: Only Asset ID No. with Status Hold and Approved will be available for Activation.
5.) Select Asset ID to be Hold

Note: Optional to select approver details : Click Select Approval Details > Click code in row 1 then select approver code
6.) Click Save > Confirmation message will appear then click Yes > Confirmation message will appear then click OK.
7.) Click Process > Confirmation will appear then click Yes > Confirmation message will appear then click OK.
Note: If the Setup in User Approval Matrix Assignment for PPEHLD transaction type is not autoposted, this will go Tran

7.a. Click Property Plant and Equipment Module > Click Posting and Utilities > Click D03 PPE Transactions A
7.b. Select PPEACT Transaction Type (optional on Value Date From and To filter) > Click Refresh > then Sele
7.c. Click Process > Confirmation message will appear then click Yes > Confirmation message appear once su

Note: Kindly do the same if level for approval is more than 1 Steps 7.a-7.c, ask the user assigned in User Approval Matri
8.) Under Property Plant Equipment Module, click on Data Setup > B04 PPE Information > B0401 PPE Information > Cl
 TOP SHEET PROCESS

ment > C0202 Activate PPE Entry. This will open the entry screen for Activate PPE Entry.
ks > select Reason for Activation

for Activation.
w 1 then select approver code > Click code in row 2 then select approver code
will appear then click OK.
ppear then click OK.
t autoposted, this will go Transactional approval process

Click D03 PPE Transactions Approval > D0301 PPE Transactions Approval
) > Click Refresh > then Select the record to approve
tion message appear once successfully completed then click OK

signed in User Approval Matrix

B0401 PPE Information > Click Inquire > then Select the PPE using the description
 Process Flow

Steps
1.) Select module then select Property Plant and Equipment

2.) Under Property Plant Equipment Module, click on Posting and Utilities > D02 Monthly Depreciation > D0201 Monthly De
3.) Click New > Select Location with Accountable Forms > Select PPE Class From and TO > Select Month and Year > then click
Note: For the Month and Year Filter cannot be earlier than the Beginning Balance Cut off Date
Asset Cannot be depreciated earier than the Date Put in Service

4.) Click Process > Confirmation message will appear then click Yes > Confirmation message will appear then click OK.
5.) Click Save > Confirmation message will appear then click Yes > Confirmation message will appear then click OK.
5.) Click Process > Confirmation will appear then click Yes > Confirmation message will appear then click OK.

Note: Check the Transacton number in General Ledger Book Report

6.) Check the Lapsing Reports for the Posted Depreciation

6.a. Under Property Plant Equipment Module, click on Reports and Inquiry > E02 PPE Lapsing Report > E0201 Laps
Click New > Select Year and Month Filter > Optional Filter by Location with Accountable forms, PPE Class, and

6.b. Under Property Plant Equipment Module, click on Reports and Inquiry > E02 PPE Lapsing Report > E0202 Laps
Click New > Select Year and Month Filter > Optional Filter by Location with Accountable forms, PPE Class, and
 TOP SHEET PROCESS

reciation > D0201 Monthly Depreciation. This will open the posting screen for Monthly Depreciation.
ct Month and Year > then click Refresh

ill appear then click OK.

appear then click OK.
then click OK.
 E Lapsing Report > E0201 Lapsing Report Schedule - Financials
ountable forms, PPE Class, and Status > Click Refresh to generate the report

E Lapsing Report > E0202 Lapsing Report Schedule - Taxation

ountable forms, PPE Class, and Status > Click Refresh to generate the report
 Process Flow

Steps

1.) Select module then select Property Plant and Equipment

2.) Under Property Plant Equipment Module, click on Document Entry > C02 PPE Management > C0201 Holding of PPE
3.) Click New > Select Location with Accountable Forms > Select PPE Class > Enter Remarks > select Reason for Holdin

4.) Click Load Data.

 Note: Display Asset ID is based on the PPE Class or Filter by Asset ID From and To.

5.) Select Asset ID to be Hold

6.) Click Save > Confirmation message will appear then click Yes > Confirmation message will appear then click OK.
7.) Click Process > Confirmation will appear then click Yes > Confirmation message will appear then click OK.
Note: If the Setup in User Approval Matrix Assignment for PPEHLD transaction type is not autoposted, this will go Tran

7.a. Click Property Plant and Equipment Module > Click Posting and Utilities > Click D03 PPE Transactions A
7.b. Select PPEHLD Transaction Type (optional on Value Date From and To filter) > Click Refresh > then Sele
7.c. Click Process > Confirmation message will appear then click Yes > Confirmation message appear once su
 Note: Kindly do the same if level for approval is more than 1 Steps 7.a-7.c, ask the user assigned in User Approval Matri

8.) Under Property Plant Equipment Module, click on Data Setup > B04 PPE Information > B0401 PPE Information > Cl
 TOP SHEET PROCESS

ment > C0201 Holding of PPE Entry. This will open the entry screen for Holding of PPE Entry.
ks > select Reason for Holding
will appear then click OK.
ppear then click OK.
t autoposted, this will go Transactional approval process

Click D03 PPE Transactions Approval > D0301 PPE Transactions Approval
) > Click Refresh > then Select the record to approve
tion message appear once successfully completed then click OK
signed in User Approval Matrix

B0401 PPE Information > Click Inquire > then Select the PPE using the description
 Process Flow

Steps
1.) Select module then select Property Plant and Equipment

Under Property Plant Equipment Module, click on Posting and Utilities > D02 Monthly Depreciation > D0201 Mon
2.) Depreciation. This will open the posting screen for Monthly Depreciation.
3 This will be the user interface of Transfer of location and Cost center Entry.

4 Click New Button.

5 Select location with accountable form. This is require field.
6 Choose Monthly filter. This is required field
7 Choose yearly filter. This is required field

8 Click refresh button. Once refresh all Accounts Payable Voucher having tax code classify as Capital tax will be disp
Note that if the input Vat is already ammortized, it will no longer display.
 9 Click the process button.
Note that if Amount of capital good is less than 1 million for the month of purchase validation will appear. You ma
In this case amount of capital goods exceeds 1 million.

10 Once process a prompt will appear stating all document generated.

11 You may check all amortization in this report.
Under Property Plant Equipment Module, click on Reports and Inquiry > E01 PPE Input Tax Amortization and Scheduled
Click New > Date filter > Optional Filter by Location with Accountable forms, PPE Class, and Status > Click Refresh to ge
 TOP SHEET PROCESS

Depreciation > D0201 Monthly

y as Capital tax will be display.
dation will appear. You may not allow to process the data
Amortization and Scheduled > E0101 Input Tax Amortization Scheduled - Financials
Status > Click Refresh to generate the report
 Steps
1 Click Module then select Property Plant and Equipment.
TOP SHEE

2 Under PPE , click on Reports and Inquiry > Forms Printing > E0302 Transfer Location and Cost Center Pri
This will open the entry screen for the Transfer of Location and Cost Center Printing.
3 This will be the user interface of Transfer of Location and Cost Center Printing.

4 Enter the Value Posting Date From and To. These are defaulted on current server date upon opening of me

5 To filter data by Location with Accountable Forms, click the Add to List and select.
6 Click Refresh button for data to load.
7 Click Print PPE Transfer Location/ Cost Center button to open print preview screen.

8 Click Print icon to print. A prompt message will appear, click Yes to proceed and window for printing facili
 TOP SHEET PROCESS

ocation and Cost Center Printing

nting.
er date upon opening of menu item.
d window for printing facility will appear.
 Steps
1 Click Module then select Property Plant and Equipment.
TOP SHEE

2 Under PPE , click on Reports and Inquiry > Forms Reprinting > E0402 Transfer Location and Cost Center
This will open the entry screen for the Transfer of Location and Cost Center Reprinting.
3 This will be the user interface of Transfer of Location and Cost Center Reprinting.

4 Enter the Value Posting Date From and To. These are defaulted on current server date upon opening of me

5 To filter by Location with Accountable Forms, click the Add to List and select.
6 Click Refresh button for data to load.

7 Click Print PPE Transfer Location/ Cost Center button to open print preview.
8 Click Print icon to print. A promt message will appear, click Yes to proceed and window for printing facility
 TOP SHEET PROCESS

r Location and Cost Center Reprinting

printing.
er date upon opening of menu item.
window for printing facility will appear.
 Steps
1 Click Module then select Property Plant and Equipment. TOP SHEE

2 Under PPE , click on Reports and Inquiry > Forms Printing > E0301 Activate Printing
This will open the entry screen for the Activate Printing.
3 This will be the user interface of Activate Printing.

4 Enter the Value Posting Date From and To. These are defaulted on current server date upon opening of me

5 To filter data by Location with Accountable Forms, click the Add to List and select.
6 Click Refresh button for data to load.
7 Click Print PPE Activate button to open print preview screen.

8 Click Print icon to print. A prompt message will appear, click Yes to proceed and window for printing facili
 TOP SHEET PROCESS

rinting
er date upon opening of menu item.
d window for printing facility will appear.
 Steps
1 Click Module then select Property Plant and Equipment.
TOP SHEE

2 Under PPE , click on Reports and Inquiry > Forms Printing > E0401 Activate Reprinting
This will open the entry screen for the Activate Reprinting.
3 This will be the user interface of Activate Reprinting.

4 Enter the Value Posting Date From and To. These are defaulted on current server date upon opening of me

5 To filter data by Location with Accountable Forms, click the Add to List and select.
6 Click Refresh button for data to load.
7 Click Print PPE Activate button to open print preview screen.

8 Click Print icon to print. A prompt message will appear, click Yes to proceed and window for printing facili
 TOP SHEET PROCESS

eprinting
er date upon opening of menu item.
d window for printing facility will appear.
 Steps
1 Click Module then select Property Plant and Equipment.
TOP SHEE

2 Under PPE , click on Reports and Inquiry > Forms Printing > E0303 Transfer of Custodian Printing
This will open the entry screen for the Transfer of Custodian Printing.
3 This will be the user interface of Transfer of Custodian Printing.

4 Enter the Value Posting Date From and To. These are defaulted on current server date upon opening of me

5 To filter data by Location with Accountable Forms, click the Add to List and select.
6 Click Refresh button for data to load.

7 Click Print PPE Transfer Custodian button to open print preview screen.
8 Click Print icon to print. A promt message will appear, click Yes to proceed and window for printing facility
 TOP SHEET PROCESS

f Custodian Printing
er date upon opening of menu item.
window for printing facility will appear.
 Steps
1 Click Module then select Property Plant and Equipment.
TOP SHEE

2 Under PPE , click on Reports and Inquiry > Forms Printing > E0403 Transfer of Custodian Reprinting
This will open the entry screen for the Transfer of Custodian Reprinting.
3 This will be the user interface of Transfer of Custodian Reprinting.

4 Enter the Date Put in Service From and To. These are defaulted on current server date upon opening of me

5 Click PPETRN No. look up to select the transaction to be reprinted.

6 To filter data by Location with Accountable Forms, click the Add to List and select.

7 Click Print Preview button and screen for print preview will appear.
8 Click Print icon to print. A promt message will appear, click Yes to proceed and window for printing facility
 TOP SHEET PROCESS

f Custodian Reprinting
er date upon opening of menu item.
window for printing facility will appear.