Status of Processes 20 Jan 2021  

             
Oracle Training Oracle Solution As-IS Process Estimate to Comments (filter was not on this tab
Number Module Process Sub - Process Business/Sign-off Owner End User Owner End User-AVM Needed? Identified? Documented? Status Complete Testing documentation ASC Assist will need to update)

05.01.01 Material Planning Forecasting Forecasting process of After Market Products Anthony / Joe Brendlen Joe Brendlen Yes
05.01.02 Material Planning Forecasting Forecasting process of Industrial Anthony Joe/Tammy Yes
05.01.03 Material Planning Forecasting Forecasting process of Automotive Anthony Joe /Robin Yes
05.02.01 Material Planning MDS Forecast Consumption Process Joe Brendlen Yes        
05.02.02 Material Planning MDS Demand Consolidation process Joe Brendlen Yes        

06.01.01 ASCP Supply Planning Update Plan modifiers at component level Joe Brendlen / Robin Yes
06.02.01 ASCP Planning Run Collection Process Anthony Robin / Joe / Tammy Yes
06.03.01 ASCP Supply Planning ASCP Plan Run Process Anthony Robin / Joe / Tammy Yes
06.04.01 ASCP Supply Planning Make to Stock Work order process? Tammy Tammy Yes
Sourcing Set up/ maintain Supplier, Sourcing Rule,
10.01.01 Purchasing Procurement Approved Supplier List Kurt Kriaris Robin / Joe Yes    
10.01.02 Purchasing Procurement Item order parameters Kurt Kriaris Robin / Joe Yes    
10.01.03 Purchasing Procurement Enter/maintain Quote Kurt Kriaris Robin / Joe Yes    
10.02.01 Purchasing Procurement Review/understand MRP Plan Robin Robin Yes    
10.02.02 Purchasing Procurement Release Planned order ASCP Robin /Joe Brendlen Robin / Joe Yes    
10.03.01 Purchasing Procurement Manual PO Yes    
10.03.02 Purchasing Procurement Blanket PO Release Yes    
10.03.03 Purchasing Procurement Blanket purchase order Kurt Kriaris Robin Yes    
10.04.01 Purchasing Procurement Min-Max Yes    
10.05.01 Purchasing Procurement Consign material process Robin Yes    
10.06.01 Purchasing Procurement Indirect requisition Yes    
10.06.02 Purchasing Procurement Convert Req to Indirect purchase order Yes    

10.07.01 Purchasing Procurement PO Approvals process based on Hierarchy Kurt Kriaris Yes
10.08.01 Purchasing Procurement Communication to Suppliers Robin Yes
10.09.01 Purchasing Procurement MRO procurement process Robin Vicki Johnston Yes
Raw Material & Purchased component cost
Costing Product Costing process John Syler Kenny Gerald Yes
11.02.01 Costing Product Costing Material Overhead costs process John Syler Kenny Gerald Yes
11.03.01 Costing Product Costing Outside processing costs process John Syler Kenny Gerald Yes
11.04.01 Costing Product Costing Labour & Resource Cost process John Syler Kenny Gerald Yes
11.05.01 Costing Product Costing Resource Overhead costs John Syler Kenny Gerald Yes
11.03.02 Costing Product Costing Cost Types John Syler Kenny Gerald Yes
11.01.03 Costing Make Parts Costing Rollup Item costs process John Syler John Syler Yes

09.01.01 Shipping Order Release Release MTS Orders Betty/Tammy/Leigh

09.02.01 Shipping Order Picking Picking MTS Order Lines Betty/Tammy/Leigh
09.03.01 Shipping Order Staging Staging directly for MTO Shipments Betty/Tammy/Leigh
Consolidation to final Pallets to Customer Packing
9.04.01 Shipping Consolidation to Pallets Configurations Betty/Tammy/Leigh
9.05.01 Shipping Print Std Labling Print MTS Process Labling Betty/Tammy/Leigh
9.06.01 Shipping Print Customer Compliance labling Print MTO Process Labling Betty/Tammy/Leigh
9.07.01 Shipping Print Shipping Documentation Print Documentation for Shipments Betty/Tammy/Leigh
Print Shipping Documentation for Int
9.08.01 Shipping Orders Commercial Invoice (International Ord) Betty/Tammy/Leigh
Print Relabelling/Documentation after making
9.09.01 Shipping Manage Changes to Shipments changes to shipments Betty/Tammy/Leigh
9.10.01 Shipping Ship confirm Ship confirm the Deliveries Betty/Tammy/Leigh

9.11.01 Shipping Back Ordering from Staging Back Ordes Shipment & Return Material from StaginBetty/Tammy/Leigh

Generate ASNs for EDI Customers like Honda

Generate ASNs
9.12.01 Shipping EDI is in EBS? Betty/Tammy/Leigh
07.01.01 WIP Create/Release WO Harry
07.02.01 WIP Report Fabrication Operation Move to Assy Fabrication Opns Harry
07.03.01 WIP Report Assy Operation Move to Fabrication ASSY Opns Harry
7.04.01 WIP Report Fabrication Operation Move to Painting Opns Harry
7.05.01 WIP Report Painting Operation Move to Complete Work Orders Harry
Packing Operations/Labeling
Scan on Completion
7.06.01 WIP Packing MTO Order Back Flush Material/resources Harry
2.01.01 Inbound Manage PO Receipts Manage Inventory PO Receipts Robin Robin
2.02.01 Inbound Putway Receipts Put away to Inventory Robin Robin
2.03.01 Inbound Manage Expense PO Receipts Receive Expense PO Items Robin Robin
2.04.01 Inbound Manage OSP Receipts Robin Robin
 Manage Miscellaneous Receipts( Currently Not
2.05.01 Inbound Manage Miscellaneous Receipts used) Robin Robin
2.06.01 Inbound Manage RMA Receipts Recive Customer returns Robin Robin
2.07.01 Inbound Manage VMI Receipts Manage Vendor Owned VMI Receipts Robin Robin
8.01.01 Quality PO Receipts Inspextion PO Receipts for Non Cerified Products Collins
8.02.01 Quality PO Receipts Inspextion Capture Results for 100% receipt Qty Collins
8.03.01 Quality WIP Inprocess Inspection Customer RMAs Collins
8.04.01 Quality WIP Inprocess Inspection In process Sampling Inspection fro FAB Shelton
8.05.01 Quality In process Sampling Inspection for ASSY Shelton

8.06.01 Quality WIP Comption Ispection Testing-Final Inspection – Capture results Shelton
03.01.01 Bills of Material Create Workday Calendar Define Workday Pattern Kenny Kenny
03.02.01 Bills of Material   Define Shifts and Shift Time Kenny Kenny
03.03.01 Bills of Material Create Bill of Material Define Primary BOM Kenny Kenny

03.04.01 Bills of Material   Define Alternate BOM and BOM Revision Kenny Kenny
03.05.01 Bills of Material Create Routing Define Resources Kenny Kenny
03.06.01 Bills of Material   Define Department Kenny Kenny
03.07.01 Bills of Material   Define Standard Operation Kenny Kenny
03.08.01 Bills of Material   Create Primary Routing Kenny Kenny

03.09.01 Bills of Material   Define Alternate Routing and Revise the Routing Kenny Kenny

03.10.01 Engineering Build Prototype Prototype Designs and Bill of Materials Creation Kenny Kenny
03.11.01 Engineering Engineering Change Orders Create ECOs Kenny Kenny
03.12.01 Engineering   Implement ECOs Kenny Kenny
12.01.01 General Ledger Journal Creation Manual Journal (Functional Currency) John Syler John Syler John Syler Yes Yes Yes
12.01.02 General Ledger Journal Creation Manual Journal (Foreign Currency) John Syler John Syler John Syler Yes Yes Yes
12.01.03 General Ledger FX Rates Upload FX Rate upload WebADI John Syler John Syler John Syler Yes Yes
12.01.04 General Ledger FX Rates Creation FX Rate create Manual John Syler John Syler John Syler Yes Yes Yes
Web ADI Journal Upload (Functional and Foreign
12.01.05 General Ledger Journal Creation Currency) John Syler John Syler John Syler Yes Yes
12.01.06 General Ledger Journal Reversal Manual Journal Reversal John Syler John Syler John Syler Yes Yes Yes
12.01.07 General Ledger Journal Posting Journal Post Manual John Syler John Syler John Syler Yes Yes
12.01.08 General Ledger Journal Posting Journal Post Automatic Schedule John Syler John Syler John Syler Yes Yes
12.01.09 General Ledger Revaluation Process Revaluation John Syler John Syler John Syler Yes Yes Yes

Create reusable templates for the journals which

12.01.10 General Ledger Recurring Journal are posted on regular basis John Syler John Syler John Syler Yes Yes Yes

12.01.11 General Ledger Period End Closing Close current period and open next one John Syler John Syler John Syler Yes Yes Yes

Close current Financial Year and transfer P & L

balance in retained earnings account. Open next
12.01.12 General Ledger Year End Closing Financial Year John Syler John Syler John Syler Yes Yes Yes
12.01.13 General Ledger Chart of Account Maintenance Add/Modify chart of account values Gina Durham Gina Durham Gina Durham
Standard Invoice Creation and matched with
12.02.01 Accounts Payables PO Matched Invoice Purchase Order (PO) Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes
Invoices for Advertisement, Utility bills and other
12.02.02 Accounts Payables Non-PO Invoices for Utility Services expenses Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes

Payables records invoice price variances when the

12.02.03 Accounts Payables Invoice Price Variance Invoices invoices are matched, approved, and posted. Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes
Invoices which will be paid to vendor by Factoring
12.02.04 Accounts Payables Factored Invoices Company Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes

Advance payments on Proforma Invoices for PO

12.02.05 Accounts Payables Prepayment Invoices and Adjustments related and Non-PO related Invoices. Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes
12.02.06 Accounts Payables Credit Memo Creation Credit memo for short supplies Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes
12.02.07 Accounts Payables Vendor Payment Payments to vendors Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes
12.02.08 Accounts Payables Vendor Adjustment Adjustment of supplier balances Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes
12.02.09 Accounts Payables Period End Closing Payables Period End Closing Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes
12.02.10 Accounts Payables Reports Run Reports to verify Vendor balances Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes

Invoice will be validated before processing for

12.02.11 Accounts Payables
12.02.12 Accounts Payables
12.02.13 Accounts Payables
12.02.14 Accounts Payables
payments (Currently not in QAD but invoices will
Invoice Validation be processed in Oracle) Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes
Invoice approvals based on approval workflow
(Currently not in QAD but invoices will be
Invoice Approval processed in Oracle) Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes
Invoice and Payments will be accounted and
Accounting posted in GL Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes
Recurring Invoice Creation of recurring invoice template Michelle Mitchell Nancy Whitten/Connie Angella Kost Yes Yes Yes
12.03.01 Fixed Assets Capital Purchases Create CIP assets and capitalize it John Syler Amisha Mike Hules Yes Yes Yes
12.03.02 Fixed Assets Depreciation Depreciation for Corporate Book John Syler Amisha Mike Hules Yes Yes Yes
12.03.03 Fixed Assets Asset Revaluation Assets are Revalued John Syler Amisha Mike Hules Yes Yes Yes
12.03.04 Fixed Assets Asset Discarded/ Asset Retirement Assets are Discarded John Syler Amisha Mike Hules Yes Yes Yes
12.03.05 Fixed Assets Asset Reclassification Asset Reclassified John Syler Amisha Mike Hules Yes Yes Yes
12.03.06 Fixed Assets Period End Closing Period Close John Syler Amisha Mike Hules Yes Yes Yes
12.03.07 Fixed Assets Reports Run Reports to verify Asset balances John Syler Amisha Mike Hules Yes Yes Yes
12.04.01 Accounts Receivables Customer and site creation Customer creation Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes

12.04.02 Accounts Receivables Credit limit and credit check of customers Credit limits are checked for all customers Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes

12.04.03 Accounts Receivables Invoices for Customer shipments Standard invoices created from shipments Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes

12.04.04 Accounts Receivables Prepayments Advance payments received from Customers Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes

Enter a credit memo to record a credit for goods

or services shipped and also where payments will
12.04.05 Accounts Receivables Credit Memo Creation be received by Factoring Company Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes
Create Receipts using Autolockbox receipt file
12.04.06 Accounts Receivables Customer Receipts shared by bank Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes
12.04.07 Accounts Receivables Adjustments Adjustment of customer balances Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes

12.04.08 Accounts Receivables Chargeback Create a new debit item for your customer Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes
Write off an unapplied receipt amount or an
12.04.09 Accounts Receivables Receipt Write off underpayment on a receipt Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes

12.04.10 Accounts Receivables Reports Run Reports to verify customer balances Jordan Jukiewicz Smoak, Ellen Laura Dawson Yes Yes Yes
15.01.01 Inventory Items Create User Item Types Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.01.02 Inventory Items Create/Update Item Statuses Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.01.03 Inventory Items Item Templates Creation Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.01.04 Inventory Items Create Item Categories Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.01.05 Inventory Items Define Inventory Key FlexFields Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.01.06 Inventory Items Update Item Attribute Controls Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.01.07 Inventory Items Define Cross Reference Types Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.01.08 Inventory Items Define Item Transaction defaults Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.02.01 Inventory UOM - Unit of Measures Define Unit of Measure Classes Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.02.02 Inventory UOM - Unit of Measures Define UOM Codes Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.02.03 Inventory UOM - Unit of Measures Define Inter/Intra Class Conversions Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.03.01 Inventory Inventory Org Structure Define Locations Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.03.02 Inventory Inventory Org Structure Define Inventory Organizations Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.03.03 Inventory Inventory Org Structure Define Subinventories Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.03.04 Inventory Inventory Org Structure Define Locators Kenny Gerald Kenny Gerald Kenny Gerald Yes
15.03.05 Inventory Inventory Org Structure Define Trabsaction Reasons Kenny Gerald Kenny Gerald Kenny Gerald Yes

Ken Graham/Alex Riopelle/Chris Ken Graham/Alex Ken Graham/Alex

16.01.01 Advanced Pricing Price Lists Define Customer Price Lists Ralph Riopelle/Chris Ralph Riopelle/Chris Ralph Yes Yes

Ken Graham/Alex Riopelle/Chris Ken Graham/Alex Ken Graham/Alex

16.01.02 Advanced Pricing Price Lists Define the Discounts Ralph Riopelle/Chris Ralph Riopelle/Chris Ralph Yes Yes

Ken Graham/Alex Riopelle/Chris Ken Graham/Alex Ken Graham/Alex

16.01.03 Advanced Pricing Price Lists Define the Pricing Agreements Ralph Riopelle/Chris Ralph Riopelle/Chris Ralph Yes Yes

Ken Graham/Alex Riopelle/Chris Ken Graham/Alex Ken Graham/Alex

16.01.04 Advanced Pricing Price Lists Define Qaulifiers Ralph Riopelle/Chris Ralph Riopelle/Chris Ralph Yes

17.01.01 Order Management Order Management Define Order Management Parameters Betty/Tammy/Leigh
17.01.02 Order Management Order Management Define the Order Types Betty/Tammy/Leigh
17.01.03 Order Management Order Management Multi Org Access Control Betty/Tammy/Leigh
17.01.04 Order Management Order Management Define Defaulting Rules Betty/Tammy/Leigh
17.01.05 Order Management Order Management Define Credit Check Rules Betty/Tammy/Leigh
17.01.06 Order Management Order Management Define Holds Betty/Tammy/Leigh
17.01.07 Order Management Order Management Define Document Categories Betty/Tammy/Leigh
17.01.08 Order Management Order Management Define Processing Constraints Betty/Tammy/Leigh
17.02.01 Order Management Order Capture Create the Order Manually Betty/Tammy/Leigh
17.02.02 Order Management Order Capture Create the Order using Spreadsheet Betty/Tammy/Leigh

17.02.03 Order Management Order Capture Update the SO with the Date changes Betty/Tammy/Leigh
17.02.04 Order Management Order Capture Define the Ship Sets Betty/Tammy/Leigh
Order Management EDI EDI-850/ORDERS-Customer Order import
 EDI 997/CONTROL Functional Acknowledgement -
Order Management EDI to confirm receipt of the EDI 850
Order Management EDI EDI-855 Order Acknowledgment to Customer
Order Management EDI EDI-856/DESADV - ASN
Order Management EDI EDI-860 - Order Changes from Customer
Order Management EDI EDI-861/RECADV - Customer Receipt Advice
EDI-862 /DELJIT- Order shipping schedule to
Order Management EDI Customer
Order Managment EDI EDI-832 - Inbound Pricelist
EDI-830/ DELFOR Planning Schedule(Release
Management)
EDI-810 Customer Invoice
EDI-864 - Report Business voilation found in
Invoice
EDI-852/INVRPT Inventory Transactions

EDI-820 - Payable Remittance Advice Transaction

EDI-824 /APERAK Outbound Acknowledgement of
Invoice Transaction Failure
  EDI-846 - Outbound Inventory Inquiry

 
Number Module
Process Sub - Process
Business/Sign-off Owner End User-Carter
Oracle Training Needed? Oracle Solution Identified?
Process Documented? Status
Estimate to Complete Testing
documentation ASC Assist
Comments (filter was not on this tab
will need to update)
Process Task Business/Sign-off Owner End User-Carter
Module Conversion Name Data Conversion Type
Technical Cross Data Dependency Initial File Business Owner Data Owner
Code Pack - by Department Received? (Who Sign-offs data) (Who
Readiness prepares
(Yes/No) data)
UAT Conversion Legacy System R11 Count Errors in Load Not Processed Still to be
Status Count Processed
Total Success % Validation Validation Validation Progress Functional Data
Sheets Sign-off Owner Reconcilliation
Technical Owner Start Date Completion Date Execution
Time
Comments

not detemined all values yet - at process determination

3 needed for item conversion, some accounts can be dynamically created by some transactions; not sure what accounts they will want to convert account balances from 4th

Item doesn’t exist

Item doesn’t exist

Item doesn’t exist

Item doesn’t exist

Item doesn’t exist

o convert account balances from 4th shift - one of those transactions should be tested to see if account number dynamically added