Events Management Final Proposal Short

The Event Specialist
"We Make Your Event A Bonggalicious Celebration"

Z-4 San Roque, Sagumay, Nabua, Cam. Sur
CONTACT NUMBER: (+63) 9103112047
E-MAIL ADD: fleet.calixto7@gmail.com
September 7, 2016
MS. TRIXIE C. LAYAGAN

President, Global I.T. Iriga
San Nicolas, Iriga City
Re: Proposal to manage and organize the “10th National Convention for Social Sciences and
Management for Teachers (NCSSAMT)”
Dear Madam:
Our company, ryejaiduard T. Event Center and Event Specialist, is pleased to send you
this proposal to become your event planner, to manage and organize the upcoming 27 thTeachers'
National Convention. The said event will be attended by all interested teachers and educators
from elementary, secondary and tertiary schools from all over the country. It will be held at the
reception hall of Macagang Hotel and Resort, located at Japan-Philippines Friendship Highway,
San Antonio, Nabua, Camarines Sur on March 20-24, 2017 at 8:00 AM onwards.
ryejaiduard T. Event Center and Event Specialist is a full-service event planning

company, providing food catering, facility planning and design, program design and
development, and entertainment and production services. We will take care of the booking of all
your accommodations, from guest rooms to the grand convention hall. We have fully trained
professional wait-staff, excellent catering options and our own set-up and break-down staff. We
will book and contract your keynote speakers and any entertainment of your choice. We will also
supply and set-up state-of-the-art audio-visual equipment for both your conference and
entertainment needs. Your event will be flawlessly planned and executed by our experienced and
skilled team. I am positive we can meet all of your needs, and we can make your convention
perfectly seamless and stress-free.
Together with this letter, we have enclosed the proposal that outlines the details and
management plan for the event for your perusal.
Please feel free to contact us on our cell number for any doubts and clarifications, our
Event Manager Ms. Arrianne April M. Pante, 09103112047 is always available to discuss
everything about the said event proposal.
We are looking forward for your positive response regarding with this matter.
Thank you very much!
Sincerely,
MR. FLEET CALIXTO J. TRILLANES, VII

Events Director, ryejaiduard T. Event Center
______________________________________________________________________ _ _ ___
Sample of Project Proposal in Events Management NCIII
By: Mr. Calixto J. Trillanes, VII
flietzer_00@yahoo.com / fleet.calixtovii@gmail.com
COMPANY PROFILE
ryejaiduard T. Event Center

and Event Specialist, based in
Nabua, Camarines Sur, was
established in 2013. It was the
brainchild of the head owner,
Mr. Fleet Calixto J. Trillanes,
VII. It was diversified Event
Center, we have our main
Event Center at Nabua,
Camarines Sur, and branches at
196 San Jose Street, Goa,
Camarines Sur and in Elias
Angeles, Naga City. It was
founded by four persons
namely: Ryan Kenneth M.
Cornelio, Ar-Jay P. Rodriguez,
Eduardo C. Panciles, Jr and Calixto J.
Trillanes, VII. They are best friends and decided to put up Event Center in order to help others in
managing different events to become meaningful and successful.
Though only three years in business, we are highly regarded and recognized as one of
the finest in the event management industry. At The Event Specialist, we are dedicated to
providing the highest level of professional expertise while maintaining outstanding customer
service. We constantly innovate, imagine and inspire to exceed client expectations in every way.
Our company's vision is to be the top-of-mind events management team in the country

by providing exceptional personalized quality service, innovative ideas, and unwavering
dedication in an effort to give our clients the kind of service needed to meet their objectives. And
it is our mission to provide the highest level of event planning services while maintaining
extraordinary customer service. To deliver the clients' message to the public's consciousness
through events that target specific demographics, fulfills marketing requirements and improves
customer relations.
Our team do hard work and shows good camaraderie in building our good reputation and
good connection with our clients to understand and meet their expectations within the industry.
For almost 3 years, we conduct an event such as weddings, seminars, national convention,
baptismal and birthdays successfully all throughout the year, with the help and assistance of our
Event Manager Ms. Arrianne April M. Pante, 09103112047, together with our multitasking team
to meet the expectations and exceeding excellent services that we offered to our clients.
______________________________________________________________________ _ _ ___
INTRODUCTION OF THE EVENT
Formal education is the hierarchically structured, chronologically graded education

system, running from primary school through the university and including, in addition to general
academic studies, a variety of specialized programs and institutions for full-time technical and
professional training. The K-12 and tertiary education from colleges are characterized as formal
education. This event is a gathering of all teachers and educators from elementary, secondary
and tertiary from all over the country where critical issues, challenges, trends and other
education-related concerns will be discussed.
The format of our event is as follows:
I. Project Proposal: “10th National Convention for Social Sciences and

Management for Teachers (NCSSAMT)”
Theme:"Quality Education Through Service Excellence"
II. Date of Activity: March 20-24, 2017
III. Proposed Budget: Php 6,550,000.00
IV. Source of Fund:
A. Registration Fee
Php 6,500/pax x 1000 Guests = Php 6,500,000.00
B. Sponsor
Php 50,000.00
Objectives of the Event:
 To update teachers with latest educational trends and developments.

 To identify and propose solutions for problems relevant in education.
 To develop teaching strategies that would expand the teachers'
knowledge and skills.
 To motivate teachers to further explore different topics of interest which
are integral part of teachers' continuing professional development.
______________________________________________________________________ _ _ ___
WORK PLAN
ACTIVITIES November December January February March

2016 2016 2017 2017 2017
Pre-Activities
Committee selection and 14-15

delegation of tasks.
Visit potential sites 17-18
Distribution of program and 2-5

invitations.
Finance committee drafts 10-11

budget (cost of registration
fee included).
Finalize and confirm venue, 23-25

transportation,
accommodations, food
caterer.
Orient the Committees 20 - 24
Make the Program and 14 - 24

Invitation
Distribute the 10 - 17
Letter/Invitation
During the Event
Make sure the registration

area has been set-up.
Go over all the final details

with the catering &
sound/light equipment set- 20-23
up staff an hour before the
start of the event.
Check with the staff to make

sure all tasks are covered.
Meet with the team daily to

discuss how the previous
day went and plan for the
______________________________________________________________________ _ _ ___
next day.
POST ACTIVITIES
Write up evaluation and

financial report for the
committees and any
funding agencies.
Send thank you letters and
certificates.
Meet with the committee –
highlight concerns and
recommendations
(feedbacks on event 27-31
execution,
speaker/presenters,
venue/ambience) and
distribute a summary of this
feedbacks to relevant
people.
Promote achievements to
the community.
______________________________________________________________________ _ _ ___
SCHEDULE OF ACTIVITIES
TIME/DATE DAY 1 DAY 2 DAY 3 DAY 4 DAY 5
6:00 - 6:30 AM Arrival of the Jogging Zumba Aerobics Yoga

6:30 - 7:00 AM Delegates
REST
7:00 - 8:00 AM BREAKFAST
8:00 - 9:00 AM Registration Recap of Recap of Recap of

and Yesterday's Yesterday's Yesterday's
Distribution Topics Topics Topics
of
9:00 - 10:30AM Conference Topic: Topic: Topic:
Kits What Educational The Future of
Makes A Leadership Philippine
Teacher? Education
Welcome &
Opening
Program Speaker: Speaker:
Speaker: MR. MS. NIMFA
•Doxology MR. ERICK EDUARDO ALIPANTE Tour to
•Tableau HABIJAN SOLIMAN Dean, College Selected
•Opening Assistant Director, of Education, Schools and
Remarks Director, Southeast UNC Universities
•Welcome Department Center for in Naga City
Address of Education, Training and and Iriga City
Region IV development
Program
Proper
- Invocation
MS. JADE
REYES
Emcee
- National
Hymn
MS. SARAH
______________________________________________________________________ _ _ ___
SALCEDO
Teacher III,
Iriga City
Central
School
- Welcome
Address
DR.
ARNULFO
BALANE,
CESO V
Schools
Division
Superintende
nt,
Camarines
Sur
Continuation
of
Registration
10:30-11:00AM SNACKS
11:00-12:00NN Inspirational Group Group Group Activity

Message Activity and Activity and and Forum
HON. Forum Forum
ARMIN
LUISTRO
Former
Secretary,
Department
of Education
Continuation
of
Registration
______________________________________________________________________ _ _ ___
12:00 – 1:00 PM LUNCH
1:00 - 3:00 PM Topic: Topic: Topic:

Classroom Benefits of Reforms in
Assessment K to 12 the Philippine
for a New Curriculum Video Education
Century Presentation
of School-
2:00 - 3:00 PM Based Speaker:
Speaker: Speaker: Projects of DR. JOSEFINA
MR. MR. Different M. ALMEDA Going Back
KENDRICK KARLISLE Schools Superintendent, to the
MUNOZ B. Dept. of Convention
Director, GOREMBAL Education NCR Venue
Dept. of EM
Education Director,
Region II Dept. of
Education
Region III
3:00 - 3:30 PM LRV Singers LRV Dance LRV Singers LRV Dance Inspirational
Group Group Message
GOV. MIGZ
VILLAFUER
TE
Governor of
Province of
Cam. Sur
3:30 - 4:00 PM SNACKS
4:00 - 5:00 PM Activity Activity and Continuation Activity and Distribution

and Forum of Video Forum of
Forum Presentation Certificates
of School-
Based Closing
Projects of Remarks &
Different
Schools Closing
Program
5:00 - 5:30 GAMES GAMES GAMES GAMES

(Find Me (Message Relay) (Charade) (Picture
A..) Guessing)
5:30 - 6:30 PM DINNER

______________________________________________________________________ _ _ ___
6:30 - 7:00 PM REST Home

Sweet
Home
7:00-10:00 PM Acquaintance Videoke Party Socials Farewell
WORKING COMMITTEES
COMMITTEES STAFF/ PERSON CONCERNED DUTIES & RESPONSIBILITIES
Accommodations Chairman: Ryan Kenneth M. To supervise activity and guided

Cornelio properly the guest in their rooms
To assist the chairman to do his duties

& responsibilities.
Responsible in checking the rates,

location, amenities and reservation of
the place.
Member: Rocheller P. Gaston, Kevin Keep track which hotel rooms are
Pagador, Rhenz Regalario occupied by whom, in case the
participants need anything.
Ensures that all accommodation

facilities and services (air cons, water,
elevators, lighting, etc.) are
operational.
Ensure that the guests are

comfortable and well-accommodated.
Coordinates with the hotel to ensure

that there are enough security
deployed for the safety of the guests.
______________________________________________________________________ _ _ ___
Foods Chairman: Ar-jay P. Rodriguez To check the foods & manage the
servant in serving the foods.
Ensures that the food set-up are well-

planned
Provides feedback to the Chef to

ensure taste and quality.
Member: Edmart E. Millesca, Candy To assist the chairman to do his duties

Delfino, Miyay Palaypayong & Responsibilities.
Sees to it that the menu required by

the client is properly coordinated w/
the catering service provider.
Ensures that there must be enough

food and drinks to last for the
duration of the event.
Ensures that food/drinks will be

served to the attendees on the time
specified in the program.
Financial Chairman: Eduardo C. Panciles, Jr. To ensure the budget.
Prepare, manage and update budget

of the team.
Makes all the purchase of materials.
Member: Genesis V. Patron, Arlen To assist the chairman to do his duties

Delfino, Cj Mayor & Responsibilities.
Manages the sponsorship fund.
Keep an accounting of revenues and

disbursements.
Ensures that everything is properly

accounted for.
Venue Chairman: Arrianne April M. Pante To ensure the appropriate and elegant
venue of the event.
Ensure that all technical preparations

and requirements of the location are
______________________________________________________________________ _ _ ___
properly done.
Responsible on contracting the venue.
Member: Jay-Ar R. Pante, Emils To assist the chairman to do her

Price, Yolly Colorina duties & Responsibilities.
Lay-out the activities that will take

place, they must be familiar with the
floor plan of the venue.
Responsible with the stage decor and

styling, they are the creative group of
the team.
Responsible for the set-up of audio-

visual equipments.
Transportation / Chairman: Martin Del Angelo To ensure the transportation of the

Registration participants and the guests.
Responsible for the pre-registration

and on-site registration of the event.
Oversee the guests' travelling

difficulties, if there is any.
Member: Grace Quin Z. Ortua, Tia To assist the chairman to do his duties
Chonching Whua, Angelica Zape & Responsibilities.
Coordinate with the airlines and bus

companies with regard to the travel
safety of the participants
They see to it that all guests are

registered without any hassle.
Ensure that the guests are
accompanied to their proper seats.
______________________________________________________________________ _ _ ___
ORGANIZATIONAL CHART
Mr. Fleet Calixto J. Trillanes, VII

CEO / Head Owner
ACCOMMODATIONS TRANSPORTATIONS FOODS
Ryan Kenneth M.
Martin Del Angelo Ar-jay P. Rodriguez
Cornelio Chairman
Chairman Chairman
Members: Members: Members:

Rocheller P. Gaston Grace Quin Z. Ortua Edmart E. Millesca
Kevin Pagador Tia Chonching Whua Candy Delfino
Rhenz Regalario Angelica Zape Miyay Palaypayong
VENUE FINANCIAL
Arrianne April M.
______________________________________________________________________
Eduardo C. Panciles, Jr. _ _ ___
Pante
Chairman
By: Mr. Calixto J. Trillanes, VII Chairman
Members:
Genesis V. Patron
Arlen Delfino
Cj Mayor
Members:
Jay-Ar R. Pante,
Emils Price, Yolly
Colorina
AUXILIARY SERVICES
AUXILIARY COMPANY NAME LOCATION & HOW TO REACH

SERVICES THE PLACE
1. Foods 1.Jollibee - J.P. Rizal Street, Iriga City, Cam. Sur
2. Shakey's - Iriga Plaza Arcade, Iriga City
3. Graceland - #12 Main Bldng., Iriga City Public Market,
Highway 1, San Francisco, Iriga City
4.Mang Inasal - Iriga City Public Market, Highway 1, San
Francisco, Iriga City
How to Get There:
* From the venue, ride a tricycle to Nabua town
proper then, ride a jeepney/multicab going to
Iriga City.
2. Banks 1. PNB - Highway 1, San Roque, Iriga City

2. BDO Iriga City.
3. Producers Bank - San Antonio, Nabua, Cam. Sur
4. Land Bank ATM - AH26 LCC Mall , San Roque Poblacion, Nabua,
5. BDO ATM Cam. Sur
- AH26 LCC Mall, San Roque Poblacion, Nabua,
Cam. Sur
- AH26 LCC Mall, San Roque Poblacion, Nabua,
Cam. Sur
proper.
______________________________________________________________________ _ _ ___
3. Church 1.Holy Cross Parish - San Esteban Pob., Nabua, Cam. Sur
proper.
2. Our Lady of
Lourdes - Tandaay, Nabua, Cam. Sur
3. Iglesia Ni Cristo - Sto. Domingo, Nabua, Cam. Sur
4. Kingdom Hall of - Inapatan, Nabua, Cam. Sur
Jehovah's Witnesses * From the venue, ride a tricycle to Nabua town
proper, then ride jeepney to Tandaay, Inapatan,
5. Sumapa Christian and Sto. Domingo.
Church - 3rd Floor, Emerald Bldng, San Francisco, Iriga
City
Iriga City.
4. Hospital 1. Rinconada Medical - Sta. Elena Baras, Nabua, Cam. Sur

Center
2. Santa Maria - Brgy. Francia, Iriga City
Josefa Hospital
3. Our Lady - Highway 1, Zone 1, San Jose, Iriga City
Mediatrix Hospital
4. Lourdes Hospital - San Roque, Iriga City
Iriga City.
5. Hotel 1. Regal Plaza Hotel - AH26 San Antonio Poblacion, Nabua, Cam. Sur
2. Macagang Hotel & - Philippine-Japan Friendship Highway, San
Resort Antonio Pob., Nabua, Cam. Sur
3. Hotel Moraville - San Francisco, Nabua, Cam. Sur
4. Asog County Hotel - Highway1, San Isidro, Iriga City
5. Lemar's Hotel - Highway 1, San Roque, Iriga City
Iriga City.
6. Mall/Department 1. LCC Department - AH26. San Roque Poblacion, Nabua, Cam. Sur
Store Store * From the venue, ride a tricycle to Nabua town
proper.
2. LCC department - Iriga City Public Market, Highway 1, San

Store Iriga Francisco, Iriga City
3. Standard
Department Store - J.P. Rizal Street, Iriga City, Cam. Sur
______________________________________________________________________ _ _ ___
* From the venue, ride a tricycle to Nabua toen

Iriga City.
7. Drugstore 1. South Star Drug - San Francisco, Nabua, Cam. Sur

2. Mercury Drug -Highway 1 Corner San Isidro Street, Nabua,
3.Generika Cam. Sur
Drugstore - Zone 1, San Roque Pob., Nabua, Cam. Sur
4. The Generics - San Francisco, Nabua, Cam. Sur
Pharmacy * From the venue, ride a tricycle to Nabua town
proper.
VENUE LAYOUT
STAGE
FIRE EXIT Rest Room

Podium
First Aid Station
Presidential Presidential
F F
& &
B B
S S
T Table 1 Table 6 T
A A
T T
I I
O Table 2 Table 7 O
N N
Table 3 Table 8
F F
& &
B B
Table 4 Table 9
______________________________________________________________________ _ _ ___
S
S
T
flietzer_00@yahoo.com / fleet.calixtovii@gmail.com T
A Table 5 Table 10 A
T T
I I
O O
N N
MACAGANG HOTEL AND RESORT

Japan-Philippines Friendship Highway, San Antonio, Nabua, Camarines Sur
ALTERNATIVE VENUE
In every event, an alternative venue is required in order to avoid the hassle and the
possibility for interruption. It will help a lot, most especially for the event, to avoid negative
feedback for the company’s reputation and name.
In case that the primary venue is not available for some reason, an alternative venue is
needed in order to not interrupt the flow of planning the event especially during the event itself.
Thus, it will only change the place or the venue of the event to be held at, but still at the same
date and time. The alternative venue is found in a place where it is safe and appropriate to
execute the event planned for.
SECONDARY LAYOUT
ASOG HOTEL & FUNCTION HALL

Fire
STAGE exit
PODIUM
PRESIDENTIAL
F F
O O
O O
______________________________________________________________________
D D _ _ ___
S S
T T
A A
T T
I I
O O
N N
CR CR
ENTRANCE EXIT
FINANCIAL ANALYSIS
A. Projected Income:
Summary:
Registration: Php 6,500/pax X 1000 guests = Php. 6,500,000.00
Sponsorship: Jollibee Php. 12,000.00
Acer Company 20,000.00
McDonalds 15,000.00
Procter & Gamble 20,000.00
Uniliver 20,000.00
(etc. but this must include all sponsors) Php. 405, 000.
00
Total Projected Income: Php. 6,905,000.00
B. Projected Expenses:
ITEMS DESCRIPTION TOTAL AMOUNT
Accommodations 1000 pax, 500/day, 4 days 2,000,000.00
Foods 1000 pax, 750/day, 4 days 3,000,000.00
Venue 20,000/day, 4 days 80,000.00
______________________________________________________________________ _ _ ___
Transportation & Registration 15,000/day, 4 days 60,000.00
Travel & Tours 25 buses, 10,000/day, 1 day 250,000.00
Financial 5 pax, 1000/day, 4 days 20,000.00
Contingency (10%) 690,000.00
Miscellaneous 70,000.00
TOTAL EXPENSES Php. 6,170,000.00
Summary of Expenses:
A. Projected Income : Php. 6,905,000.00

B. Projected Expenses : Php. 6,170,000.00
C. Net Income: Php. 735,000.00
SPONSORSHIP AND EXHIBITION
ACER
CORPORATION JOLLIBEE
McDONALDS PROCTER&GAMBLE
14 PG Commercial Building, Panganiba Eliaas Angeles Street, Naga City Aranda Street, Naga
City Ayala Office Tower, Makati
______________________________________________________________________ _ _ ___
Drive, Naga City/(054) 743 3214 (054) 472 1122 (054) 811
252 (+632) 894-39-55
Donated: Php 20,000.00 Donated: Php12,000.00 Donated: Php
15,000.00 Donated: Php 20,000.00
UNILEVER AVENUE PLAZA HOTE CBD PLAZA HOTEL

KAKANON BIKOL
United Nations Ave. Paco, Manila Magsaysay Avenue, Naga City Triangulo, Naga City
Naga City
(02) 58 8888 (02) 250 8088 (02) 359 7007
(054) 811 7163
Donated: Php 20,000.00 Donated: Php 10,000.00 Donated: Php
6,000.00 Donated: Php 10,000.00
MOLINO GRILL SOGO HOTEL LGU

NAGA PROVINCIAL CAPITOL
SM City Naga, Triangulo Naga City Triangulo, Naga City Magsaysay Ave Naga
City Cadlan, Pili, Cam. Sur
(054) 472 8011 472 7646 (054) 473 2054
(054) 477 3159
Donated: Php 12,000.00 Donated: Php 10,000.00 Donated: Php 8,000.00
Donated: Php 10,000.00
______________________________________________________________________ _ _ ___
COCA-COLA PEPSI-COLA SHAKEYS

URATEX
Concepcion Grande, Naga City Concepcion Grande, Naga City Balatas Road, Naga
City Pili, Camarines sur
09072313967 (054) 475 3303 (054) 475 7777
(054) 477 3717
15,000.00 Donated: Php 10,000.00
BIGG’S DINER SMART TELECOM GLOBE TELECOM

UNIVERSAL ROBINA
Iriga City Panganiban Drive, Naga City CBD II Triangulo, Naga City
Ortigas Center Pasig City
(054) 473 3333 (054) 472 4232 (02) 730 1010
02-559-8872
Donated: Php 12,000.00 Donated: Php 15,000.00 Donated: Php 15,000.00
Donated: Php 20,000.00
______________________________________________________________________ _ _ ___
MANG INASAL GRACELAND 7-ELEVEN

CHOWKING
Elias Angeles Street, Naga City Elias Angeles Street, Naga City San Nicolas, Iriga
City San Nicolas, Iriga City
(033) 508 511 (054) 473 3515 452-0678
+63454720555
12,000.00 Donated: Php 10,000.00
TRIBOO GRILL GREENWICH SOUTH STAR DRUG

Mayon Avenue, Naga City Elias Angeles, Naga City
Panganiban Drive, Naga City
(054) 473 2323 (054) 472 1339 (054) 472
6859
Donated: Php 8,000.00 Donated: Php 12,000.00 Donated:
Php 8,000.00
MERCURY DRUG WATSONS

GOLDILOCKS
Magsaysay Avenue, Naga City SM City Naga, Triangulo, Naga City Gen. Luna
Street, Naga City
(054) 811 6457 (054) 473 2332 (054) 472
4465
Donated: Php 6,000.00 Donated: Php 10,000.00 Donated:
Php 10,000.00
______________________________________________________________________ _ _ ___
1st COLONIAL GRILL MAX’S RESTAURANT

Elias Angeles Street, Naga City SM City Naga,
Triangulo, Naga City
(054) 472 8264 (054) 473 1777
Donated: Php 10,000.00 Donated: Php 12,000.00
______________________________________________________________________ _ _ ___
GENERAL SERVICES
Accommodation:
______________________________________________________________________ _ _ ___
SOGO HOTEL AVENUE PLAZA HOTEL CBD PLAZA HOTEL

JS HOTEL
Iriga City San Nicolas, Iriga City Iriga City
Tel.No. 453-0455 Tel.No. (02) 250-8088 Tel.No. (02) 359-7007
Tel.No. (054) 473-8896
Services Offered: Air-conditioned Services Offered: Air-conditioned Services Offered: Air-conditioned
Services Offered: Air-conditioned
rooms (P500), Regular (P300) oom (P800), Regular (P500) room (P550), Regular (P350)
room (P500), Regular (P350)
free massage and ameneties, free ameneties free ameneties
free amenities
Transportation:
NAGA AIRPORT DLTBCO BUS CORP. RAYMOND CORP.

PHILTRANCO
San Jose, Pili, Cam. Sur Iriga City San Nicolas, Iriga City
San Nicolas, Iriga City Services Offered: Daily trip to Services Offered: Daily trip to Manila Services
Offered: Daily trip to Manila Services Offered:Daily trip to Manila, Manila and Naga (P5,000) & Naga,
Air-conditioned (P600), Regular & Naga, Air-conditioned (550) Regular & Naga, Air-conditioned
(P600), (P350) (P300) Regular
(P 350)
Menu Plan:
JOLLIBEE MOLINO GRILL KAKANON BICOL

McDONALDS
Iriga City SM Naga City SM Naga City Iriga
City
Services Offered: Breakfast, Services Offered: Breakfast, Lunch Services Offered: Breakfast, Lunch
Services Offered: Breakfast Lunch, Dinner and Snacks Dinner, Healthy food, no pork
Dinner. Bicolano viands Dinner and Snacks
Affordable meals Affordable meals All-you-can-eat (P275)
Affordable meals
______________________________________________________________________ _ _ ___
Travel and Tours:
PARADISE COVE T&T PINAKAMAGAYON T&T DISTANT DESTINATIONS T&T

RAMPAGE T&T
Dayangdang Ave., Naga City Peñafrancia Ave., Naga City San Jose, Milaor, Cam. Sur
Panganiban Drive, Naga City
Caramoan Tour Packages, 3days, Albay Tour Packages, 1day (P1000/pax International & Local Tour
Packages, Calaguas Island Package Tour
2nights (P2450/pax 8-10pax) 12-15 pax) & Cruises (Rates? Call 470-
8082) (P1650/pax, 2days, 1night)
Safety and Security:
PHIL. NATIONAL POLICE BUREAU OF FIRE PROTECTION BRGY. POLICE

JS SECURITY TEAM
Magsaysay Ave., Naga City Magsaysay Ave., Naga City Concepcion Grande, Naga
City Naga City
Offers maximum safety and security Responds and rescues to fire incidents Imposes peace and
order Secures safety of
guests
& participants
Health:
NICC DOCTOR’S HOSPITAL MOTHER SETON HOSPITAL BICOL MEDICAL

CENTER BICOL ACCESS
Diversion Road, Naga City Concepcion Grande, Naga City Panganiban Drive,
Naga City Triangulo, Naga City
______________________________________________________________________ _ _ ___
______________________________________________________________________ _ _ ___
SAMPLE MENU PLAN
MENU DAY 1 DAY 2 DAY 3 DAY 4 DAY 5
 Cheesy  Chocolate  Vegetable

corned champorad salad
 Tapsilog
Breakfast beef o  Tocilog  Chicken
omelet  Fresh milk sandwich
 Fried rice
 Baked Mac  Pancit  Palabok  Ham  Carrot
 Fresh buko canton  Lemon Burger cake
Snacks shake  Carrot juice  Buko  C2
shake Pandan
Juice
 Camaron  Lumpiang  Beef  Kare-kare  Buttered
Rebosado shanghai sinigang  Rice chicken
 Chopsuey  Mix  Rice  Gelatin  Mix
Lunch  Banana veggies  Leche Flan  Water veggies
 Rice  Pineapple  Rice
 Water  Water  Orange
 Water
 Chicken  Aroz caldo  Pizza bread  Macaroni  Spaghetti
sandwich  Iced tea  Grape soup  Bottled
 Lemon shake  Sandwich lemon
Snacks juice  Orange juice
juice
 Fresh  Fried  Fried tilapia  Sweet and  Sinigang

lumpia boneless  Mushroom sour Lapu- na hipon
 Fried bangus soup lapu  Fried
Dinner chicken  Corn soup  Rice  Rice boneless
 Rice  Apple  Banana  Orange Bangus
 Orange  water  water  Water  Water
 Water
 Tanduay  French  Tea  San Mig
ice fries  Apple with Apple
Party/Night  Sour  Soda cheese  Calamares Home sweet
Celebration Cream  Pear  Apple home
Nachos
 Apple
PROMOTION AND ADVOCACY

______________________________________________________________________ _ _ ___
Big events like conventions need widespread promotion. Nowadays, it’s not a difficult
problem for medias exist everywhere. Advertising can be televised, broadcasted, printed in
newspaper and magazines and even through online campaign. It helps encourage people join
and participate the event.
ABS-CBN GMA
NETWORK PHILIPPINE STAR
Panganiban Drive, Naga City Panganiban Drive, Naga City Makati City
PHILIPPINE INQUIRER BICOL MAIL ONLINE JOBS

Pasig City Magsaysay Avenue, Naga City World Wide Web
FACEBOOK TWITTER
World Wide Web World Wide Web
CONTIGENCY AND CRISIS MANAGEMENT
______________________________________________________________________ _ _ ___
Being the event planner, predicting problems that might arise during the event is one of
our main concern. As part of the event planning process, we have prepared a contingency plan
to ensure that people know what to do when emergency strikes, and have the system and tools
to respond fast.
We have identified some potential hazards that may occur and sets of specific actions
that will be implemented to reduce these anticipated negative impacts on the event if or when
emergencies arise.
Natural crisis may occur before or during an event like typhoon, earthquake or flood.
These requires more reliance on local resources. To address these possible problems, we will
coordinate with PAGASA for the weather updates. In case of occurrence, we will coordinate and
work with the Bureau of Fire Protection (BFP), Red Cross, Municipal Disaster and Risk Reduction
Management Council (MDRRMC), Search and Rescue Group and the Local Government Unit
(LGU) for a timely and effective response.
Fire is another calamity that might occur during the event. To address this, we will
coordinate with the Bureau of Fire Protection for immediate response and set-up a fire truck to
stand-by for emergency purposes.
Another problem is air travel disruptions. To address such, we will keep close monitoring
of the flight status to track possible delays and make arrangements with the airlines the soonest
possible time to prevent the participants from being late from the convention.
Another potential danger is act of terrorism like bomb threats. We will designate staffs
that will assist the delegates on leaving the venue calmly and avoid stampede. We will provide
alternative but conducive venues and accommodations on a different location. We will coordinate
with the local PNP and LGUs to assure the delegates of their safety and prevent them from
having panic attacks.
Other problems that might arise during the event are power outage, food poisoning, and
equipment failure. We will install a back-up generator in case of electricity failure. To prevent
food poisoning to happen, we will make sure that all the ingredients to be used are fresh and top
grade. We assure you that our catering service is of high standard. A medical team and an
ambulance is on stand-by in cases of other medical emergencies. To prevent equipment failure,
we will check all the equipments before the event and make sure those are ready and in good
condition. A technical personnel will be on stand-by in case of equipment failure during the
event.
The above mentioned problems are just some of the many potential dangers that might
occur before and during the event. As crisis management being part of our organizing and
designing an event, it is important that we build an effective contingency plan that would lead to
timely and effective response. It means anticipating the types of disasters we might face and
knowing practically how to manage emergency situations. We regularly update and test our
contingency plan through simulations. It means rehearsing our procedures and working out
where the gaps are, if there is any, so that we are ready when needed most. We believe that
time spent in contingency planning equals time saved when a disaster occurs.
CONCLUSION
The “10th National Convention for Social Sciences and Management for Teachers
(NCSSAMT)” Formal education is the hierarchically structured, chronologically graded education
system, running from primary school through the university and including, in addition to general
academic studies, a variety of specialized programs and institutions for full-time technical and
professional training. The K-12 and tertiary education from colleges are characterized as formal
education. This event is a gathering of all teachers and educators from elementary, secondary
______________________________________________________________________ _ _ ___
and tertiary from all over the country where critical issues, challenges, trends and other
education-related concerns will be discussed.
To meet our common goals, to prove and to show to our clients that we can do our duties
and responsibility outstandingly. We had prepared some options and implementation / effective
strategies to manage the said events, whatever risks will arise we can surely resolve it.
Our organization always do our best to provide best and quality service to meet the
satisfaction of our clients. Furthermore, we also grab the chance to cater our expertise in
providing successful events and quality service in the most creative and innovative ways. Such
that whatever event we have in hand will be considered done perfectly meeting our customer’s
desires. We take the stress while you sit and relax.
MEMORANDUM OF AGREEMENT
raijaiduard T. Event Center the Event Specialist, henceforth known as the

"Company," and Ms. Trixie C. Layagan, henceforth known as the "Client," enter into this
agreement freely and willingly on the 7th day of November, 2017.
I. SERVICES
I.a COMPANY agrees to provide:

1. Research, design, planning, coordination and evaluation entitled:
“10th National Convention for Social Sciences and Management for
Teachers (NCSSAMT)”
2. Research that will commence with the joint execution of this agreement.
The “10th National Convention for Social Sciences and Management for
Teachers (NCSSAMT)” referred to as the "Event", will begin March 20,
______________________________________________________________________ _ _ ___
2017 at 8:00 AM Philippine time in Nabua, Camarines Sur and conclude

on March 24, 2017 at 7:30 PM Philippine time.
3. Inclusive general liability insurance with a Php 15,000.00 limit per occurrence,
naming CLIENT as additional insured for the period of event.
I.b CLIENT agrees to provide the COMPANY:

1. One person as principal contact and decision maker.
2. General liability insurance with a Php 100.00 per occurrence naming CLIENT as
additional insured for the period of event.
3. Decisions in the timely manner as required by the final approved production
schedule.
4. Fifteen volunteers to coordinate registration and guest relations during the event
from 7:00 AM to 10:00 PM central time.
II. INVESTMENT
The COMPANY and CLIENT will be having a Profit Sharing between 75% and 25% of
the Total Net Profit.
III. TERMS
The CLIENT agrees to provide the following payment to the COMPANY as
compensation describe above.
IV. FEES
A non-refundable reservation fee of 20% is required to secure COMPANY for the
event. This amount shall be subtracted from the event planning fee. The remaining
balance of the event planning fee must be paid in full BEFORE the start of the event.
Personal checks are accepted up to 2 weeks before the event. All checks shall be
made payable to Ms. Joanne B. Atis. Any payments received less than 2 weeks before
the event must be by cash.
V. PAYMENTS
The CLIENT agrees to pay the Fees to the COMPANY the full payment upon
completion of the Event. The Company shall invoice the Client for the Services that it
has provided to the Client 2 days after the event. The Client shall pay such invoices
upon receipt from the Company. Any charges payable under this Agreement are
exclusive of any applicable taxes and such shall be payable by the Client to the
Company in addition to all other charges payable hereunder.
VI. WARRANTY
The COMPANY represents and warrants that it will perform the Services with
reasonable skill and care.
VII. LIMITATIONS AND LIABILITIES

The COMPANY assumes no liability due to the quality of items or services purchased
for the Client.
VIII. FORCE MAJUERE

Neither party shall be liable nor deemed to be in default for any delay or failure in
performance under this Agreement or other interruption of service or employment
deemed resulting, directly or indirectly, from acts of God, civil or military authority,
acts of public enemy, war, accidents, fires, explosions, earthquakes, floods, failure of
transportation, strikes or other work interruptions by either parties employees, or any
similar or dissimilar cause beyond the reasonable control of either party; provided,
however, in the event the provision of Covered Services is substantially interrupted,
the Company shall have the right to terminate this Agreement upon ten (10) days
prior written notice to the Client.
IX. ARBITRATION
______________________________________________________________________ _ _ ___
The Philippine Arbitration Association is designated as the official body for arbitrating
any disputes resulting from this agreement.
X. AUXILLIARY
The agreement had additional services like medical staff/clinic to make sure that the
participants are secured in terms of their safety located at the convention hall.
XI. THE FULL AGREEMENT

The agreement, including any attachments constitute the full agreement. Any
changes, additions or deletions to this agreement must be approved in writing by
both parties.
XII. ACCEPTANCE
The parties whose signature are affixed below agreed to accept the terms and
conditions stated within this agreement.
XIII. RELATIONSHIP
This agreement represents the only relationship between the Company and Client. No
other relationship between the two entities exists, implied or otherwise.
XIV. CONFIDENTIALITY
Neither Party will disclose any information of the other which comes into its
possession under or in relation to this Agreement and which is of a confidential
nature.
MS. TRIXIE C. LAYAGAN November 26, 2016

CLIENT DATE
MR. FLEET CALIXTO J. TRILLANES, VII November 26, 2016

COMPANY DATE
______________________________________________________________________ _ _ ___

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The Event Specialist

"We Make Your Event A Bonggalicious Celebration"

MS. TRIXIE C. LAYAGAN

ryejaiduard T. Event Center and Event Specialist is a full-service event planning

Thank you very much!

MR. FLEET CALIXTO J. TRILLANES, VII

ryejaiduard T. Event Center

Our company's vision is to be the top-of-mind events management team in the country

INTRODUCTION OF THE EVENT

Formal education is the hierarchically structured, chronologically graded education

The format of our event is as follows:

I. Project Proposal: “10th National Convention for Social Sciences and

Theme:"Quality Education Through Service Excellence"

II. Date of Activity: March 20-24, 2017

III. Proposed Budget: Php 6,550,000.00

IV. Source of Fund:

Objectives of the Event:

 To update teachers with latest educational trends and developments.

ACTIVITIES November December January February March

Committee selection and 14-15

Visit potential sites 17-18

Distribution of program and 2-5

Finance committee drafts 10-11

Finalize and confirm venue, 23-25

Orient the Committees 20 - 24

Make the Program and 14 - 24

Make sure the registration

Go over all the final details

Check with the staff to make

Meet with the team daily to

Write up evaluation and

TIME/DATE DAY 1 DAY 2 DAY 3 DAY 4 DAY 5

6:00 - 6:30 AM Arrival of the Jogging Zumba Aerobics Yoga

7:00 - 8:00 AM BREAKFAST

8:00 - 9:00 AM Registration Recap of Recap of Recap of

11:00-12:00NN Inspirational Group Group Group Activity

12:00 – 1:00 PM LUNCH

1:00 - 3:00 PM Topic: Topic: Topic:

3:30 - 4:00 PM SNACKS

4:00 - 5:00 PM Activity Activity and Continuation Activity and Distribution

5:00 - 5:30 GAMES GAMES GAMES GAMES

5:30 - 6:30 PM DINNER

6:30 - 7:00 PM REST Home

7:00-10:00 PM Acquaintance Videoke Party Socials Farewell

COMMITTEES STAFF/ PERSON CONCERNED DUTIES & RESPONSIBILITIES

Accommodations Chairman: Ryan Kenneth M. To supervise activity and guided

To assist the chairman to do his duties

Responsible in checking the rates,

Ensures that all accommodation

Ensure that the guests are

Coordinates with the hotel to ensure

Ensures that the food set-up are well-

Provides feedback to the Chef to

Member: Edmart E. Millesca, Candy To assist the chairman to do his duties

Sees to it that the menu required by

Ensures that there must be enough

Ensures that food/drinks will be