TABLE 1b.

GLOBAL ONE
TMFs, CONDITONS AND ATTACHMENTS
6/6/2017

ONLINE APP
TYPE NOTIF/FILING CONDITION REMARKS SUBJECT HEADER
ATTACHMENTS
1 Leave
Sick Leave (SL) (SMS) before 10am of - QS to send SMS to TA AND Head before - Medical Cetificate for - Head to acknowledge SMS (SMS) DTR: SL [Date] to [Date] [REASON]
SL 10am on that day 3 days and above - Head as APP1 (EMAIL) DTR: SL [Date] to [Date] [Name]
(EMAIL + PORTAL) on or - QS to send e-mail notif to Head with Ref Ex:
after SL Num DTR: SL 08/01/2016 to 8/02/2016 DOSamonte

Vacation Leave (EMAIL + PORTAL) *no unjustifiable black flags prior to VL - GL to validate, as required (EMAIL) DTR: VL [Date] to [Date] [Name]
(VL) < 3 days num of VL = 2 x num of - QS to send e-mail notif to Head with Ref - Head as APP1 Ex:
days notif, ex: a 2days Num DTR: VL 08/01/2016 pm to 8/02/2016 am
VL requires a 4-day DOSamonte
ahead notif to Head
VL > = 3 days (EMAIL) notif to Head - QS submit Workload List to GLs upon - Workload List of *QS to be responsible for (EMAIL) DTR: VL [Date] to [Date] [Name]
and GLs twice the notif accomplishment and committed due dates and WORKLOAD
number of VLs ahead - GLs to facilitate QS commitments and turnover report turnover Ex:
(3 days VL = 6 days recommend approval - GL as recommending DTR: VL 08/01/2016 to 8/05/2016 DOSamonte
ahead notif) - QS to send updated Workload List to approval WORKLOAD
(PORTAL) 3 days before Head 3 days prior VL - Head as APP1 ^will be an e-mail thread
VL - Head to approve online app as APP 1
based from the recommending approval of
GLs
- Head to forward the list to FBY for info
and APP2 approval
Birthday Leave (BL) (EMAIL + PORTAL) - QS to send e-mail notif to Head with Ref - Head as APP1 (EMAIL) DTR: BL [Date] [Name]
min 1 day before VL Num Ex:
DTR: BL 08/01/2016 DOSamonte
2 Overtime (OT) (EMAIL + PORTAL) - QS to send e-mail notif to Head with Ref *QS to indicate the specifics (EMAIL) DTR: OT [Date] [Name]
next day after OT Num ex: CO Validation OPR MC Ex:
Howard JO #17-0124 DTR: OT 08/01/2016 DOSamonte
- Head as APP1

3 Official Business Trip (CALENDAR) - QS to send calendar appt to TA *QS to indicate the specifics (CALENDAR) see 16.06.23 GUIDELINES
(OBT) day before OBT - QS to send e-mail notif to Head with Ref ex: CO Validation OPR MC Centralizing Schedule for OBT
(EMAIL + PORTAL) Num Howard JO #17-0124 (EMAIL) DTR: OBT [Date] [Name] [Destination]
day before OBT - Head as APP1 Ex:
DTR: OBT 08/01/2016 DOSamonte Uptown

4 Manual DTR (MDTR) (EMAIL + PORTAL) - QS to send e-mail notif to Head with Ref - punched card, or - Head as APP1 (EMAIL) DTR: MDTR [Date] to [Date] [Name]
next day after cutoff Num Security Guard Initials Ex:
on Form DTR: MDTR 08/01/2016 to 08/15/2016
DOSamonte
5 No Punching (EMAIL + PORTAL) - QS to send e-mail notif to Head with Ref manual DTR (front desk) *maximum of 4 NPA per (EMAIL) DTR: NPA [Date] [Name] [IN/OUT]
Authorization (NPA) immediately after Num month [Time]
discovery - Head as APP1 Ex:
DTR: NPA 08/01/2016 DOSamonte IN 8:36am
6 Time Scheduler NA NA NA NA NA