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Business Terms Course: Institution: Date
Business Terms Course: Institution: Date
Business Terms
Course:
Institution:
Date:
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Business Terms
The Perform Integrated Change Control is a procedure through which all amendment
demands are reviewed, thus effecting modifications and handling them to the final outcome,
structural procedure resources, task documents, and the task organization design, and delivering
their disposition. Under this process, all demands for change and alteration of project documents,
deliverables, and baselines are reviewed and approves or rejects change. The key aim of the
Perform Integrated Change Control is to calculate the effects of change on all project confines.
Modifications to any part of the task might be executed as the task progresses, particularly during
the project execution, monitoring, and control phase (Munson, 2019). All changes are not usually
executed because they are either accepted or rejected based on their evaluation and impact. An
intended change is examined for its effects on cost, scope, risk, quality, resources, and customer
satisfaction.
According to Pan, Li & Wu (2016), Validate and control scope is a process through
which the required work is identified and defined to ensure successful completion of the project.
The process ensures that the final project deliverable will be acceptable by providing that it has
been done depending on the task scope and the customer guidelines. Analysis of scope
performance can lead to a request for a modification to the scope baseline or other project plan
components. Recommendations for change are mainly aimed at preventing or correcting actions
or repairing defects. The main advantage of this process is that it looks for acceptance without
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regard to individual emotions, points of view, or feelings. Therefore, it is essential to identify and
validate the scope as early as possible to prevent any changes due to its creep and slippage.
3. Control Schedule
According to Munson (2019), Control Schedule is a course through which the situation of
task undertakings is monitored to determine whether the baseline requirements of a project are
being met. Schedule variance is determined using measurement standards such as the status of
activities, resources, and workforce utilization. The project manager uses these tools to carry out
integrated project changes to revive the schedule performance. Arguably, schedule control is a
vital factor that project managers consider in project execution. When you deviate from the
schedule, it becomes very problematic to uphold the initial project schedule. Project managers
can monitor variance in the program using pro-active risk assessment methods such as the Monte
Carlo Simulation. This method predicts the likelihood of an incident occurring and its influence
4. Control Costs
Control Costs are the process through which project status is monitored so that project
costs can be updated and changes to the cost baselined changed. The project performance is
observed from a cost perspective, and project cost based is managed depending on the proposed
project changes. This process is vital because it helps identify any changes to the planned cost
budget and gives a way of executing change and reducing associated risks. The control cost
process is easy to carry out because various tools can help identify a cost risk. Earned Value
Management is one of the primary tools that make it easy to examine activity performance
depending on the budgeted plan against the actual cost (Pan, Li & Wu, 2016). The sooner a
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Control Cost is carried out, the earlier the project will be able to realize and deal with any issues
related to costs.
5. Control Quality
The Control Quality Is a process through which the performance of a project is monitored
from a quality standard standpoint and proposes changes needed to reinstate planned
performance. This is an essential process because it helps identify the process that has a negative
impact on the quality performance and suggests the change progressions necessary to reinstate
the quality of the task and customer satisfaction. Every project strives for a product that satisfies
the quality standards and expectations of customers. Therefore, tools like the Seven Basic
Quality Tools, Sampling, and inspection are used in the quality control process to guarantee
standards are upheld (Munson, 2019). Project managers are tasked with ensuring that quality is
maintained from the commencement of the project so that any change in quality is recognized
6. Control Resources
The Control Resources process ensures that the scheduled physical assets are available by
observing them alongside the design and executing counteractive measures when needed.
Through this process, the accurate amount of assets is always presented for the task at the right
moment and place and kept when not necessary. Physical assets usually comprise tools, facilities,
materials, and infrastructure. Through the control resources process, a track of how resources are
being used is kept along with their expenditures, shortages, surpluses, use, and release. The
method also addresses factors that influence the use of resources and address change
management. This is done by the use of diverse techniques such as cost-benefit analysis,
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alternatives, problem-solving, reviews, and analysis of trends, influencing, and negotiation. The
process is carried out throughout the project's lifecycle since all resources are not needed at all
7. Monitor Communications
monitoring and controlling that ensures information requirements of the project stakeholders are
being met. Under this process, communication is monitored and controlled from the start of the
project up to its conclusion. This process ensures that stakeholders get the required information
so that they can execute their part of the project successfully. Poor communication results in
delays, thus undermining the progress of the project. Project managers are tasked with
monitoring communications. Failure to pass the correct information to the right stakeholders can
lead to confusion and unintended problems. This process can succeed if the informational
8. Monitor Risks
implementation of response strategies towards risks, track known threats, identify and analyze
new threats, and evaluate the efficiency of the risk process throughout the task. This process
allows task choices to be made depending on the existing data concerning the general task risk
contact and specific task dangers. Monitor Risks process support a continuous project
examination and the development and application of new risk response plans. The development
of a risk management plan allows the project manager to design procedures for the
implementation of risk response and provide a way of tracking the effectiveness of the response
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(Munson, 2019). Additionally, the process helps in identifying new risks and developing
effective response plans. Monitoring risks ensure that the project is completed according to the
9. Control Procurements
procurement relationships, monitoring of contracts, and the execution of changes concerning the
vendor relationship and performance of the agreement. The process entails change control,
review of the procurement performance, audits, reports, claims, payments systems, and records
management. The control procurement method is used to guarantee that all parties in the
agreement satisfy their contracted role. The project manager is obligated to monitor and control
the procurement process as agreed in the agreements. The Control Procurements process ensures
that buyers and sellers satisfy the performance expectations under the provisions of the
procurement contracts. Watching over the performance of the procurement process vigilantly is
stakeholder relationships through a continuous and growing engagement procedure. The project
manager is tasked with ensuring that the engagement activities are designed to ensure that the
needs of each stakeholder are understood and satisfied. Continuous and positive engagement
attracts stakeholder support through the project's life cycle, resulting in a successful completion.
Manage Stakeholder Engagement process to ensure efficiency and effectiveness when the project
management and stakeholder work together. This process also includes connecting and operating
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with sponsors to satisfy their anticipations, report on matters as they happen, and form a good
meetings, messages, and competence in interpersonal skills such as building trust and resolving
References
Pan, J. N., Li, C. I., & Wu, J. J. (2016, May). Monitoring and controlling the process quality for