HEALTH AND SAFETY MANUAL

DHI-EHS-HSM-030

SECURITY MANAGEMENT

Copyright This document is the property of Doosan Heavy Industries and Construction and all rights are
reserved in respect of it. This document may not be reproduced or disclosed in any manner what so ever, in
whole or in part, without the prior written consent of Doosan.

Doosan expressly disclaims any responsibility for or liability arising from the use
of this document by any third party. Copies printed are UNCONTROLLED.

Revision Details Next Review: January 2015

Rev. Date Revision Status Checked Approved

00 31/03/2014 Draft Yonghyun Kim Seungmin Park

DHI-EHS-HSM-030 (March 2014), Page 1 of 11

PURPOSE AND SCOPE

This security management manual describes how Doosan manages and controls security of the Project.
This Site procedure is given to ensure all personnel understand the General Security and Site Access
Procedures at the project site.

1.0 Security Organization and Responsibility

 Security Manager
Security organization management.
Site security control .
Security education and training for supervisors & guards.

 Supervisor
Office and guard Management.
   Main gate control.
Patrol of essential facilities and outside fence.

 Officer
 Issued of worker ID Card .
 Issued of vehicle sticker.
 Issued of Visitor card.
 
 Guard
Check material to pass on the gate.
Gate pass control of site workers, equipment, vehicles.
Prevent unauthorized people from entering into the site.
Inspect all of vehicles to exit on the gate.

2.0 Site Access Pass

To obtain a Site Pass, the form in ‘Appendix A - ID Card Request’ must be completed and forwarded to
Doosan Security Manager by the main Subcontractor wishing to apply. Information required verifying the identity
of the employee(s) shall be provided by the employer according to Doosan Security plan.
 Any person employed at the Project must possess a Site Pass. Any attempt to mislead or
supply illegal labor is strictly forbidden and each Subcontractor on site is responsible for
ensuring legal labor obligations within Vietnam are complied with. All parties at the site must
possess up to date copies of all necessary documentation for every person under their control.

DHI-EHS-HSM-030 (March 2014), Page 2 of 11

  Site Passes are only issued by Doosan Security Manager. A replacement pass will also be
chargeable to the contractor.
 Subcontractors must inform the Doosan to use further Subcontractors. A formal notification letter
shall be written by the Doosan contractor notifying the following details:
- Requester Information ;
- Card type;
- Request Type; and
- Applicants Information.
 Once applications are submitted, the applicant will be required to attend the main gate to get a
digital photograph taken by the Security computer operator. Security shall coordinate photo
sessions.
 Persons entering the site shall visibly display their pass without being requested to do so by the
gate-based security officer. Site Passes are non transferable and access will not be permitted
without a valid access pass.
 Persons leaving the site (on completion of their work assignment) shall surrender their pass to
their Supervisor. The Supervisor is responsible for taking immediate action to inform Doosan
Security Manager and return the pass accordingly. A penalty should be chargeable for failure to
return cards within 1 week of employment termination from site.
 The site security contractor shall be responsible for producing the ID Cards which may then be
authorized by Doosan Security Manager only. Once employees receive their ID Cards then a
site induction will be necessary which each contractor shall undertake and record. Alternatively
this may be carried out off site by the contractor during the period of time it will take to produce
the ID Cards.

3.0 Vehicle Entry and Exit Procedure (Including Cranes, Excavators etc.)
 All vehicles required to have long term access to site must display a vehicle pass of which all
Contractors shall apply to Doosan Security Manager with the correct form, ‘Appendix B -
Vehicle Sticker Request’. All vehicles must be registered with local authorities and shall be in
safe working order.
 All offices should have a means of raising alarm.
 All vehicles including mobile cranes, excavators, and other construction machinery will require
an inspection by the company supplying it for use on site. Any vehicle that does not comply with
the required standards shall not be granted entry. All vehicles shall be driven / operated by
suitably licensed persons only. Vehicles and plant operators must submit their relevant licenses
upon application for a long term vehicle pass to Doosan Security Manager. Records of these
actions must be kept on site for reference purposes.
 Vehicles must have a contact telephone number displayed in the windscreen of the driver to be
contactable during situations where the vehicle may be blocking access.
 No passengers are allowed to be inside a work vehicle upon entry and exit of site, persons must
get out and walk through the security point, only the driver may remain inside the vehicle.
 During hours of darkness vehicle drivers will turn on cabin light at security.
 Short term Visitors vehicles will also require Visitor vehicle sticker issued by security which must
be returned when the vehicle leaves each working day. If a Subcontractor cannot provide
approved visitor parking the visitor’s vehicle must be parked off site and the persons transported
in via that contractors arrangements.

DHI-EHS-HSM-030 (March 2014), Page 3 of 11

  Vehicles without entry approval shall be denied access within the site boundary and must park
outside in a convenient location.
 Security shall control the movement of traffic at the site entrance and on site roads to prevent
congestion and to prevent parked vehicles blocking access. Doosan Security Manager reserve
the right to refuse entry at any time.
 Incoming Delivery vehicles will be politely requested to wait at the main gate. Security shall
contact the relevant party expected to receive the delivery and a representative will be required
to accompany the delivery driver on site with the load. A temporary vehicle pass shall be issued
after the driver has received a brief induction and signed for a safety leaflet.
Vehicles are to enter and leave to site in an orderly manner. Drivers should not adhere to 20 km/h speed limit on
site travel directly to the designated area of delivery/lay down area only.
4.0 Visitors
Visitors may not enter the site unless prior arrangements have been made by the Contractor being visited,
preferably 24 hours in advance. Failure to notify may result in a delay, or refused entry. The form attached in
‘Appendix C - Visitor Request’ shall be completed to provide adequate information for approval or decline of
entry by Doosan Security Manager.

 Whenever practicable, all site personnel will wear/display their gate pass on their left breast
pocket, or lapel.
 All Visitors must be met at the main gate by a Doosan representative.
 Reliable identification must be shown at the main gate by each visitor to the Security guards.
 Upon each ‘Visitor’ card shall be some basic site rules which must be obeyed, subcontractors
must ensure the visitor is aware of them and security shall also brief visitors accordingly.

5.0 Entrance and removal of Materials / Equipment / Waste into Site

Firstly, all relevant signatures from supervisors and discipliners shall be registered and maintained on the form
‘Appendix E – Authorized Signatories’ to easily identifying their review.

All materials and equipment to be entered and removed on site shall be in accordance with a revised form
‘Appendix D – Equipment and Materials Gate Pass In and Out’ approved by the Security manager. The
following procedure shall be carried out:

 Identify the materials to be entered by subcontractors regarding quantity, description, etc.

 Complete the form ‘Appendix D – Equipment and Materials Gate Pass in and out’ with
marking ‘In’.
 Review the status through related supervisors.
 Bring in equipment and materials on site.
 Complete the above form with marking ‘Out’. And review its status through related supervisors.
 Take the equipment and materials to the main gate with the completed form. The vehicle and
other containers will be allowed to proceed. Security officers will retain the original forms and
they shall be returned to the site EHS team after working time.
 Security Manager and its personnel are responsible for checking out the review by all relevant
supervisors. And Site EHS personnel finally confirm the status.

DHI-EHS-HSM-030 (March 2014), Page 4 of 11

  Doosan Security Manager will monitor the entrance and removal of equipment, materials and
waste management system including a gate pass system on a monthly basis for conformity.

6.0 Reporting
Security must prepare report all activities and the reported send to Doosan EHS Department include DAILY
report ‘Appendix F - Daily Report’. The report will be made out in duplicate, one copy to the Doosan, and one
copy to the security. Security must recorded all meeting activities security and summit in daily report. If any
incidents, unusual occurrences, security will be the subject of an incident written report and submit in Daily
report.

7.0 Appendix
 Appendix A - ID CARD Request
 Appendix B - Vehicle Sticker Request
 Appendix C - Visitor Request
 Appendix D - Equipment and Materials Gate Pass In and Out’
 Appendix E - Authorized Signatories
 Appendix F - Security Daily Report

DHI-EHS-HSM-030 (March 2014), Page 5 of 11

Appendix A - ID CARD Request

ID CARD REQUEST

1- REQUESTER INFORMATION
Card Type Employee Contractor Specify Company name:
Consultant Others
Government Permanent Temporary
DATE : . . .~ . . .
Request Type New Replacement of damaged card
Renewal Change of information
Other (Specify)

Applicants Information's Sex: Male Female

Item First Name Middle Name Family Name
Name in Arabic
Vietn
Name in English
Nationality Birth Date (mm/dd/yy) Blood Type Passport

Telephone Number Place of Issue: Issue Date Exp Date

Work Location Date Signature

Rabigh Power Plant # 2
Vietnam
Access Type 06:00 am 06:00 pm week days 06:00 am 06:00 pm/ week-ends

Special request Justification

2- ID CARD APPROVAL

Department Name Signature & Date EXT.

Employee Manager

Employee General Manager

Security Manager
3- FOR AREA ID OFFICE ONLY
Card Type Old Serial # New Serial # Issued Date Expiry Date Processed by Supervisor's approval
Badge # Signature Signature Date

ACKNOWLEDGEMENT

I received my ID card from Doosan. Thus, I have responsible for returning my ID card to Industrial Security ID Office on
termination, retirement or resignation.

DHI-EHS-HSM-030 (March 2014), Page 6 of 11

Appendix B - Vehicle Sticker Request
VEHICLE STICKER REQUEST

Type Of Request
New Cancel Replace
Sticker Type
Permanent Temporary
Vehicle Information
Make Model Name Color Car Number

Owned By Employee Owned By Others Lease / Rent Vehicle Other

Justification for Temporary / Replacement Stickers

Employee Information
Name ID Card Number Date Signature

Contractor / Consulting Company Name

DOOSAN CONTRACTOR / CONSULTANT

Manager Concurrence For Contractor Employee ID No. Signature & Date TEL. NO.

SECURITY DEPARTMENT USE ONLY

ISSUED STICKER
Parking 1 Parking 2 Rejected
Remarks / Rejection Justification

Prepared BY ID No. Signature & Date TEL. NO.

Vehicle Management System Updated By ID No. Signature & Date TEL. NO.

Security Manager ID No. Signature & Date TEL. NO.

Instructions
1 - Must include copy of Vehicle Registration.
2 - If employee does not own subject vehicle, he must include vehicle lease agreement or authorization letter.
3 - Must include copy of driver license.
4 - Only one Parking Sticker per Employee will be issued.
5 - Placing and/or removing of parking sticker to be done by Security Department only.
6 - None DOOSAN employees must obtain their DOOSAN Manager concurrence.

DHI-EHS-HSM-030 (March 2014), Page 7 of 11

Appendix C - Visitor Request

VISITOR ENTRANCE FORM

Date :
■ Name :

■ Company/Employer :

■ Address :
■ Vehicle NO :

■ Town/City : ■ Mobile Phone NO :

■ Visitor TO Name :
■ Department of Visit :

■ Purpose of Visit :

■ Area to visit : Site □ Plant □ Office □

Note :
1. This validity of the pass is subject to 5. Speed limit 10 KPH in the site.
Comoliance with DHI Safety & security
Regulation. 6. Paking is permitted only in designated
2. In Case of fire, evacuate the erea and car parks.
gather at assembly point shown in 7.This pass is valid for single visit only.
the drawing overleft. 8.This pass shall be returned to security
3. Smoking is not allowed inside doosan on exit.
station site.
4. Photography is not allowed without
Doosan permission.

I will comply with all the information

Visitor(Signature) Security(Signature)

SECURITY CHECK

■ Check in time :

■ Check Out time : Security(Signature)

DHI-EHS-HSM-030 (March 2014), Page 8 of 11

Appendix D - Equipment and Materials Gate Pass In and Out

DHI-EHS-HSM-030 (March 2014), Page 9 of 11

Appendix E - Authorized Signatories

AUTHORISED SIGNATORIES
The following personnel are authorised to sign material gate pass documents

Authoriser
GENERAL MANAGER RESPONSIBLE PERSON
DEPARTMENT

Name: _____________________________ Name: _____________________________

ADMINISTATION
Signature: _________________________ Signature: _________________________

Name: _____________________________ Name: _____________________________

CIVIL & ARCH

Signature: _________________________ Signature: _________________________

Name: _____________________________ Name: _____________________________

ELECTRICAL
Signature: _________________________ Signature: _________________________

Name: _____________________________ Name: _____________________________

MECHANICAL
Signature: _________________________ Signature: _________________________

Name: _____________________________ Name: _____________________________

PLANNING & COST
CONTROL
Signature: _________________________ Signature: _________________________

Name: _____________________________ Name: _____________________________

QA/QC
Signature: _________________________ Signature: _________________________

Name: _____________________________ Name: _____________________________

EHSS
Signature: _________________________ Signature: _________________________

No other signatures will be accepted on the documents referenced above.

Any person identified as forging signatures will be subject to dismissal from Site.

APPROVAL BY: MD2 SITE REPRESENTATIVE Mr. k J LIM _____________________________________

DHI-EHS-HSM-030 (March 2014), Page 10 of 11

Appendix F - Security Daily Report

DAILY SECURITY REPORT

OPERATION FORM

SITE/PROJECT DOOSAN MONG DUONG Ⅱ DAY DATE

Detail Post Dayshift Afternoon Nightshift Day Off Total Explanation
TOTAL PERSON
Manager
Supersivor
Office
Guard
Patrol
Sick /Other
ACTUAL PERSON

Operational
Company MANPOWER VISITOR VEHICLE MOTORBIKES SECURITY Other Remark

TOTAL
Security Unconditional:
Unconditional Location Description Action

Security Issue

Complain From Action

Daily of Summary Activities

Note CHECKED BY VERIFIED BY APPROVED

Supervisior Security manager EHS Manager

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