TOPICS:

PROJECT MANAGEMENT INFORMATION SYSTEM

CONSTRUCTION COST
QUESTIONNAIRE:

1. It can be defined as an integration of components for collection, storage, and processing

of data of which the data is used to provide information, contribute to knowledge as well
as digital products that facilitate decision making.
Answer: Information System (IS)
2. It is a computer- driven system to aid a project manager in the development of the
project. Answer: Project Management Information System (PMIS)
3. It associate cost with individual tasks for more accurate budget estimation and
generation. Answer: Budget
4. It analyze and control cost and performance, update existing plans as actual against
planned data changes, provide what if scenarios for the project manager.
Answer: Control and Performance
5. It computes early and late schedule, slack times, and the critical path.
Answer: Scheduling and Planning
6. It is a tool used to document and store the project management plan, subsidiary plans, and
other documents / work products relevant for the project.
Answer: Project Management Information System (PMIS)
7. It is an automated system to quickly create, manage, and streamline the project
management processes.
Answer: Project Management Information System (PMIS)
8. These information systems are composed by four components: task, people, structure (or
roles), and technology.
Answer: Information System (IS)
9. Are such a core component of project management as a whole, almost all project
management information systems contains scheduling tools.
Answer: Schedules/Scheduling
10. Refers to the tasks undertaken by the project management team to measure the project’s
progress and ensure it conforms to the project management plan.
Answer: Project Control
11. Many project also use this component to communicate with stakeholders.  This
technology is very easy to set up and use, and most stakeholders already know how to
navigate the software.
Answer: Social Media
12. Their features include many of the other categories, like scheduling, documents, and
project team messaging. This technology is becoming relatively advanced and provides
strong feature sets without major investments in software training.
Answer: Portals and Dashboards
13. It involves assigning a price to each of the project tasks.
Answer: Project Estimating/Estimating
14. This technology allows project team members to quickly and confidentially record
critical project communications with other members of the team.
Answer: Collaborative Work Management Tools
15. Virtually all projects produce documents as part of their scope, for example
design reports or product documentation.  Most projects also import documents and data
for use in project work, for example databases.
Answer: Project Documents and Data
16. Almost all tasks require __________ for their completion.  The simplest tasks often have
only a project team member for a specified period of time, but that is still _________ that
needs to be available and managed in order to complete the task.
Answer: Resources
17. It is both an art and a science.
Answer: Construction cost estimating
18. To be an ____ ____, you need to be able to interpret a facility design, and visualize and
plan the approach toward building the facility.
Answer: effective estimator
19. It also developed to different levels of detail, and different levels of accuracy.
Answer: Construction cost estimates
20. A PMIS system should be _____ and ____ without requiring expensive custom coding.
Answer: flexible, adaptable
21. Depending upon the level of detail, and time available, you can obtain actual price quotes
and actual cost information for some, or many, of the elements that will be included in
the estimate.
Answer: Actual Cost Data
22. As time progresses, it is typical for costs to escalate, at least in most economic conditions.
Answer: Impact of Time on Cost
23. The best estimators are also very good at understanding previous construction costs, and
interpreting the conditions that will add or reduce___________.
Answer: future costs
24. To develop an estimate of the cost to construct a facility, it is important to identify ____
____that will be used for the estimate.
Answer: data sources
25. It is a legal document that is used to describe the services and costs associated with a
construction project.
Answer: Construction Contract
26. A contract protects both the ____________ and the ___________ by ensuring
expectations are clear from the beginning and avoiding potential headaches caused by
overages and other unexpected issues.
Answer: builder, owner
27. Require owners to pay for all project costs in addition to an agreed upon hourly or daily
rate.
Answer: Time and Materials Contract
28. Project costs are fully covered in addition to a separate payment to cover profit and
overhead.
Answer: Cost – Plus Contract
29. This estimate is generally prepared in initial stages to know the approximate cost of the
project. By this estimate, the competent sanctioning authority can decide the financial
position and policy for the administration section.
Answer: Preliminary Cost Estimate
 30. Payment covers both the associated project costs and the builder’s profit and overhead is
dependent on fixed percentage of the project cost.
Answer: Cost – Plus Fixed Percentage
31. This type of construction contract is not typically used for major construction projects
and is more often used for smaller jobs like repair or maintenance work.
Answer: Unit Price Contract
32. A description of all construction activities that will be part of the project.
Answer: Construction Scope
33. It may also include details about: indemnification, dispute resolution, termination,
inspection, insurance, liquidated damages, and force majeure or “Acts of God.”
Answer: Construction Contract
34. This approach can be accurate to within +/- 5% of the cost, although this depends on the
complexity of the project.
Answer: Unit Price Estimate
35. Owners typically use these types of contract to steer clear of change orders for any
additional or otherwise undetermined work.
Answer: Lump Sum Contract

QUESTIONS FOR RECITATION:

1. Give three (3) Elements of Typical PMIS.

Possible Answers:
 WBS creation tools
 Calendaring features
 Scheduling abilities
 Work authorization tools
 EVM controls
 Quality control charts, PERT charts, Gantt charts, and other charting
features
 Calculations for the critical path, EVM, target dates based on the project
schedule, and more
  Resource tracking and leveling
 Reporting functionality
2. Give two (2) features of typical PMIS.
Possible Answers:
 SCHEDULING & PLANNING
 RESOURCE MANAGEMENT
 BUDGET
 CONTROL & PERFORMANCE
 REPORTING
 INTEGRATION
3. What is the importance of PMIS?
Possible Answer:
 One important purpose of this information system is to receive the actual data
about the status of a project at pre-determined intervals, process this
information to evaluate the impact of these outcomes and project these impacts
in terms of an expected date of completion and an expected cost of completion.
These process information are then made available to the Project manager and
his team who would then use this to decide the necessary corrective actions and
execute them.
 PMISs have capabilities that assist project managers in planning, budgeting, and
resource allocation.
4. What are the four values of PMIS?
Answer: Responsibility, Respect, Fairness and Honesty
5. Why project control is important in the project management plan?
6. What are the components of PMIS?
Possible Answers: Scheduling, Estimating, Resources, Project Documents and Data,
Portals and Dashboards, Collaborative Work Management Tools, Social Media,
Project Control
7. A PMIS system should be flexible and adaptable – with requiring expensive custom
coding.
Answer: False, without
 8. But most of them make money selling fancy new software platforms as well as the
services required to deploy and customize them.
Answer: Consultants
9. Every consulting and software company will claim to offer a _______solution.
Answer: one-size-fits-all
10. Why owners typically use lump sum contract?
Answer: to steer clear of change orders for any additional or otherwise undetermined
work.
11. What are the pros of unit price contract?
Answer: Easy to adjust prices when scope changes
Easy to evaluate costs of different categories
12. When signing a lump sum contract, what does the builder takes when the project goes out
of scope? And why?
Answer: When signing a lump sum contract, the builder takes on additional risk since
the owner is not obligated to pay more than the original price if the project goes out of
scope, problems come up or any other changes occur during the project.

PREPARED BY GROUP 1:

ABALOS, Cristel Lyka P.

CARNONELL, Via Ivy P.

MILAGROSA, King Joshua O.

SABUGDALAN. Melisse S.