AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC) Issue Date Rev.

# 0 Format No:

RISK AND OPPORTUNITIES ASSESSMENT RECORD 01/07/2017 FM-QA-18

TITLE RISK AND OPPORTUNITIES ASSESSMENT Page 1 of 8

AREA / DEPT. THREAT/ RISK AREA Risk Impact S L RISK ACTION PLAN OPPORTUNITIES ACTION PLAN

Marial availability can be defined at the span of

1. Un sufficient material Project delay 3 1 3 Prepare a material check list prior to project moblization Prepare a " Material Requirement Plan " and execute it
project duration as well

2. Replacable items Project delay 1 3 3 Replacable item shall be arraned at ealiest possible Minimum Inventory level Ware house shall maintain reglaur item in stock

Maintenance deparment shall update the machine

3. Machine breakdown Project delay 2 1 2 Preventive maintenance prior to start project Machine preparedness
condition to operation detatment

4. Safety issues during the project Accident/ Incident 2 1 2 Develop safe work culture and implement safety procedure strictly Training plan for "Safe work culture " During off time project team shall be trained

Develop training schedule and periodic evaluation plan for machine

5. Lack of skills / experience. Quality affect 3 1 3 Proper plan & schedule
operator.
Project
Develop organization chart to fulfill the schedule for manpower for next
6. Lack of manpower. Project delay 2 1 2 Have a resume bank of the potential candidates
year
Experienced project manager shall visit project sites to
7. Ineffective procedures / work instructions. Quality affect 2 2 4 QMR shall co ordibate with project manager and safety department
Held a internal audit prior to project some time share ideas
8. Light , Food and water issue at site Quality affect 3 1 3 Project manager shall co -ordinate thee issue Project engineer shall reach at site office before the
Project manager shall discuss the local agencies in advance mobilisation to cover these issue in advance
Top managemnt shall discuss these risk in project kick
9. Risk not done during the project Quality affect 2 2 4 Project manager shall perpare a risk involed in the project activities
QMR shall address these risk in QMS off meting
Quality affect/ Project manager shall plan for a regualr meeting minites of meetinf shall be send to operation manager as
1. Lack of Co ordination with client 2 2 4 Project manager shall meet client represtative
project delay with client representative well
Review of standard operating procedures as per clinet requrement or Work instrucion shall be distrubiuted anong
1. Ineffective instruction/procedures for testing methods. Quality affect 3 1 3
follow the standard one quality inspector
Quality manager shall monitor inspectors
2.  calibration shall be completed as due or in
2. Uncalibrated equiment Quality affect 3 1 3 Calibration plan shall be implemtaed strictly
advance

3. Improper functioning of equipment / instrument. Quality Affect 3 1 3 Suspected results by equipment then isolote it 3.  Equipment shall be stickered "Not in use If possibel remove from site

QA/QC Competency 4. Prior to use any equipment training shall be

4. Insufficient training provided for QAQC personnel. 3 1 3 Conduct training needs analysis for QAQC personnel. Quality manger shall confirm the training compliance
Issue provided
Competency Quality mamager shall arrange equipement On site ,senior inspector shall monitor junior one , Result
6. Training effectiveness 3 1 3 Actual demonstration of quality equipments
Issue demonstrationn shall be verified time to time

Quality manager shall study order receied and quality specification to be

1. Inadequate review of Cusomer requiremnt
1. Cross contamination.
2. Poor product handling of Stock Material
3. Inventory variances (Physical stocks vs. MS Dynamics) Project delay
4. Insufficient storage capacity (specially food safety)
Quality Affect 3 1 3 Qaulity manaer shall develop a quality plan accorMeeting with customer if required
complied
Implementation to be done once all machines are utilized
Quality Affect 3 1 3 Forward flow of raw materials, finished products, and waste. 1. Use barcoding system. and produces different kinds of products (future plan)
Maintain prouct handling equipment in good condition
Damaged stocks 2 1 2 Inspection of product handling equipment & machineries. 2. Better storage and handling practices.
and continuos implementation of FIFO system.
Implementation to be done once all machines are utilized
3 1 3 Materials and Finished products daily stock reports. 3. Expansion of warehouses.
and produces different kinds of products (future plan)
Continuous coordination with the Specialist regarding the
Qualit Effect 2 1 2 Warehouse storage capacity. 4. Safety of minimal stocks.
raw materials, and finished products stocks.

5. Running out of raw & packaging materials / shortage. Project delay 3 1 3 Daily inventory of raw and packging materials; Materials daily stock report. material Traceabilility

Quality effect/
6. Warehouse fire. 3 1 3
financial Problem Emergency preparedness procedure.
WAREHOUSE 1. Warehouse flood 1. Larger volumes because of newly awarded Additional manpower once products demand volumes
Finacial Loss 3 2 6 Emergency preparedness procedure.
customer contract. increases.
Continuous monitoring of Sales Order as per MS
2. Increase customer satisfaction due on time
2. Product delivery delay due to transport. Project delay 2 2 4 Monitoring of truck loading activities (Trucking logsheet) Dynamics including the requested ship date done by the
delivery.
Customer Support coordinators.
3. Product contamination / damaged due to unhygienic Truck / Container van inspection checklist / Emergency preparedness
Quality Affect 2 1 2 Proper Emergency preparedness
truck / weather condition. procedure.
4. Raw & Packaging delivery delay / wrong specs. Quality Affect 2 1 2 Track delivery thru procurement / Review product specification sheet Proper material trackinh

3 1 3 Track delivery thru procurement and email. Proper data storage

5. Raw materials shortage due to delayed by supplier. Project delay
Finacial Loss/
6. Theft of goods during transportation. 3 1 3 Emergency preparedness procedure.
Quality Affect
Focusing our efforts to grab more business to enable hiring additional 1. State of the art industrial park with multiple
1. Limited staff. Business affect 2 2 4 Implement the strategy of aggresive marketing
staff. conversion plants that attracts OEMs.

Prepared By: QMRSignature: Approved By: General ManagerSignature:

 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC) Issue Date Rev. # 0 Format No:

RISK AND OPPORTUNITIES ASSESSMENT RECORD 01/07/2017 FM-QA-18

TITLE RISK AND OPPORTUNITIES ASSESSMENT Page 1 of 8

AREA / DEPT. THREAT/ RISK AREA Risk Impact S L RISK ACTION PLAN OPPORTUNITIES ACTION PLAN

3. Ability to acquire / develop downstream

2. Expensive logistics cost compared to competitors. Benefit loss 2 3 6 Search for alternative options / quote Exwork prices. Sell the concept of packaging solutions
processes.
1. Manufacturing plant conveniently located
BUSINESS 1. Lack of follow-up of new potential customer Business Loss 2 2 4 Extensive marketing plan. Offer better supply chain/logistics
near key Saudi port.
DEVELOPMENT

2. KSA and the GCC are placing large budgets Speed up products development in MedPharma to
2. Lack of expertise staff Some work lost 3 2 6 Extend the scope , offer additional services.
on healthcare spending and improvement. dominate pharmaceutical packaging market

3. Non satisfied customer 3 1 3 3. Continues communications and meetings with customer

RECRUITMENT RECRUITMENT

Approve the recruitment policy and procedure to set clear time from for
1. Review and clarify the recruitment needs for Review and clarify the recruitment needs for 2016 and
1. Low cooperation from proponents Quality affect 2 2 4 each step in the process and define roles and responsibilities for both
2016 and reflict it in the hiring plan reflict it in the hiring plan
recruitment team and proponents.
Set a plan and identifiy quick solutions to smoothly handle such cases
2. Sudden change of recruitment plans and high number of especially for critical positions. 2. Plan and forecast the work and therefore for Meet with each manager to confirm their 2016 manpower
Quality affect 2 2 4
requirement Enhace the communication with the proponents to have better idea about smoother recruitment process needs
their plans and issues.
EMPLOYEE RELATIONS EMPLOYEE RELATIONS

1- Learn what makes a top performer

To follow up their performance and organisational behavior and evaluate 2- Evaluate appraisals and compensation Study the market with special company for improvement
Employee Turnover (resign/ exit) issue Reputation 3 2 6
accordingly. 3- find the deficiency and replace with and aligned with peer company.
motivations
Medical update To follow up with Tawuniya Medical Insurance Co. and make sure all 1. Tawuniya has given us online access to Using these online services to add, delete, print cards,
1. Lack of Coordination with Medical Insurance company 2 2 4
issue members are covered regularly. follow up our requests regularly. print invoices and certificates.
A. Ensure compliance of medical surveillance to monitor their medical
HUMAN Worker health status. B. Health information 1. Implementation of Medical Surveillance
2. Failure of Routine Medical checkup of Workers 1 1 1 Follow every surveillance protocol.
RESOURCES problem dissemination - could be thru visual presentation, lecture or pamphlets. Program

A. Proper medical waste disposal and segregation.

Worker health B. Disinfection of suspected sources of transmission or spread of Notify Safety Department if medical wastes are ready to
3. Possible Spread of Infection issue 1 1 1 1. Provision of waste storage.
problem infection. C. Sterilization of be collected.
medical equipments.

A. Coordinate with procurement personnel for the purchase of medicines.

B. Establishing an alternative vendor
Worker health for the purchase of medicines. Inform the vendors one month prior for the request of
4. Shortage of medicine supply and equipment. 1 1 1 1. Availability of vendor to supply medicines.
problem C. Ensure adequate supply of medicine. D. medicines.
Regular checking of available medicines and the expiry date.

1. Availability of PPE 2. Safety Training

A. Coordinate with the Safety Department to ensure that all employees are and orientation. 3. Visibility of 1. Always ensure that there are always stock of PPE
Worker health using PPE. B. Ensure thru Safet danger signage. supplies available and there should be a specific storage
5. Safety hazards 2 1 2
problem Department that all employees are well informed about safety hazards and of every PPE equipments. 2. Distribute
risks at the workplace. information about incoming schedule of safety training.

RECRUITMENT RECRUITMENT

1. Outsourcing some of the recruitment 1. Give more of the manpower requirement to the
1. Unavailability of the required talents Quality Issue 2 2 4 Seek different talent markets, have more clarity and understanding of the activities. sourcing companies
proponents requirement. Diversify the sourcing methods. Enhancing the
company image through direct communication with the poteintial 2. Enhancing the current recruitment team
2. Extremely high competition over talents with more candidates. 2. Send our recruitment employees to seminars and
Quality affect 3 3 9 capabilities through sending them to courses or
HUMAN recognized and stable companies in the market training courses
seminars.
RESOURCES
1- Check out the competition.
To follow up with SA Labor Law and GOSI and make sure all employees
1. Lack of Implementation of Latest man power laws Legal issue 3 2 5 2- Continuously improve hiring and onboarding search for best candidates to keep away from turnover.
are registered .
processes.
A. Encourage employees especially those who have health problems to 1. Availability of medical ensurance card.
1. Failure to have medical checkup outside medical Worker health always have a regular medical check-up.
2 2 4 B. Health information dissimination
facilities. problem 1. Provide information or details about the use of their
insurance card.

Prepared By: QMRSignature: Approved By: General ManagerSignature:

 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC) Issue Date Rev. # 0 Format No:

RISK AND OPPORTUNITIES ASSESSMENT RECORD 01/07/2017 FM-QA-18

TITLE RISK AND OPPORTUNITIES ASSESSMENT Page 1 of 8

AREA / DEPT. THREAT/ RISK AREA Risk Impact S L RISK ACTION PLAN OPPORTUNITIES ACTION PLAN

2. Minimize outsourcing maintenance through in- Preparing spare part lists, segregate for priorities, &
2. Lack of spare parts. Project delay 3 2 6 2. to categories the critical parts and minimum level in ware house . house training. increase knowledge and data about local suppliers .
Use the CMMS dynamics, follow maintenance and
3. Lack of technician Project delay 3 1 3 3. Selection the right candidate in hiring and provide continuous entraining 3. Effective preventive maintenance .
equipment recommended procedures .
4. Reduce failure times for parts and
4. Lack of maintenance tools , workshop equipment's . Project delay 3 1 3 4. Available the required tools and predictive equipment's Increase skilled staff and train staff .
equipment .
Health & Safety
6. Insufficient safety awareness . issues of worker 3 1 3 6. Safety training and refreshing training . 6. Reduce cost of maintenance . Efficient planning and use the right resources.
MAINTENANCE
and equipments
Upgrade and energize the staff awareness to safe work ,
7. Minimize to zero, the safety injuries and
7. Insufficient training provided to all levels . Competency Issue 2 1 2 7. Select the right traing to comply with maintenance objectives following 9 life saving rules, and work in tenet of
incident
operation and tenet of maintenance .
8. Frequent repeatability of machine breakdown and long
Project delay 3 1 3 8. Awareness of team and cancel all gaps leading to break down .
time to repair of equipment's . .
2. Improper services provider ,contractors or resources or Quality affect/
3 1 3 2. Recording the history for the service provider
Improper services or resources project delay
Financial/ project 1. Reduce cost for purchase by getting more
1. Improper purchases due to incorrect specs. 2 2 4 1. End user need to provide the correct specification. Emphasize on more strategic negotiations.
delay discounts.
2. Improve demad sensing the forecasting for Work parallel with Business team to understand the
2. In-accuracy of Raw material forecasting. Project delay 2 2 4 2. Business team to forecast for material orders.
raw material. demand well.
3. Lack of performance evaluation of Raw materials
Quality Affect 1 1 1 3. Quarterly evaluating performance of all the raw material suppliers. 3. Develop a flexible & responsive supply chain. By providing the usual suppot to internal customer.
Supplier.
Late submission of purchase requisition from concern Delay in required
department purchse material
Delay in raised Shoulld prepare a log
Delay in inquiry for quotation PO sheet
PURCHASE High cost/ 4. Built a better relation with material vendor in order to get better
4. Lack of Coordination with raw material supplier, 2 1 2 4. Continual improvement towards success. Develop success plans to monitor the growth.
delivery delay discount.

1. Important orders such as spares to be given

1. Limited number of suppliers / vendors. High cost 1 2 2 1. Continual sourcing for relaible suppliers for business need. By doing the regular vendor evalution. And re evalaution
to trust sources having high commitment.
Poor quality of
2. Lack of imlementaion of Inspection Plan. supplied 3 1 3
products 2. Improve incoming inspection plan.
3. Delays in receiving good been ordeed on time. Project delay 3 2 6
3. Check records and identify such suppliers and avoid dealing with them Define lead time in purchase process
4. Closure of company after advance payment and without Financial issue/
3 1 3 4. Verify companies profiles before dealing for the first time
delivering the items. project delay
1. Reduce cost for purchase by getting more
Improper packing planning Delivery Delay 2 2 4 1. End user need to provide the correct specification. Emphasize on more strategic negotiations.
discounts.
2. Improve demad sensing the forecasting for Work parallel with Business team to understand the
Handling equipments breakdown Delivery Delay 2 2 4 2. Business team to forecast for material orders.
Packing & raw material. demand well.
Dispatch Transport not available due to strike or unavailability
Delivery Delay 1 1 1 3. Quarterly evaluating performance of all the raw material suppliers. 3. Develop a flexible & responsive supply chain. By providing the usual suppot to internal customer.
of vehicle
Inadequate / wrong packing / packing material may lead Quality Affect/ Proper packing of
product damage & deterioration Delivery Delay Materials .

S : Severity L: Likelihood C: Consequences R = RISK 5 L(5) M(10) H(15) H(20) H(25)

L = Likelihood
L 4 L(4) M(8) M(12) H(16) H(20)
5 Frequent 1 Insignificant R: Risk Scoring RF: Final Risk Score L: lOW = IF R 1 > -- 6 <
I
K
4 High Likely R=LxS RF = L x S M-MEDIUM = IF R, 6 > - 12 <
2 Minor 3 L(3) L(6) M(9) M(12) H(15)
E
L
Prepared By: QMRSignature: I Approved By: General ManagerSignature:
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC) Issue Date Rev. # 0 Format No:

RISK AND OPPORTUNITIES ASSESSMENT RECORD 01/07/2017 FM-QA-18

TITLE RISK AND OPPORTUNITIES ASSESSMENT Page 1 of 8

L
I
AREA / DEPT. THREAT/ RISK AREA Risk Impact S L RISK K ACTION PLAN OPPORTUNITIES ACTION PLAN
E
3 Likely 3 Moderate Contingency Plan shall be prepared where
Final Risk Score (RF) is Medium or High.
H- HIGH= IF R, 12 > - 24 < L 2 L(2) L(4) L(6) M(8) M(10)
I
Low Likely 4 Major H 1 L(1) L(2) L(3) L(4) M(5)
2 O
O
1 Not Likely 5 Severe D
1 2 3 4 5

SEVERITY

Prepared By: QMRSignature: Approved By: General ManagerSignature:

Prepared By: QMRSignature: Approved By: General ManagerSignature: