Stage 4 -Team Task Schedule- Eduardo Aguirre

Project name: Organising a Christmas charity gala on 18 th of December 2020 at L’Aqua venue in Darling Harbour

Team members: Eduardo Aguirre, Lavinija Sarafiloska,

Front office: Administration team, IT, Representative, Customer service, External Construction

Top Management: HR, Manage director, CEO

 Team Task Schedule

30th November 2020 17th of December 2020 18Th of December 2020

Team Member Task
( 8 Hours) (8 Hours) ( 8 Hours)
Administration team Place team members in 4 hours
groups with specific tasks that
requires them to work
together for the success of
the overall event

 Send ideas
 Brainstorm
 Organising and
sharing to the team
tasks

Administration team & Getting all staff members 6 hours

External Construction involved and inspired to
reach the target goal as well
as getting all staff members to
take pride in their individual
tasks so that the event is
 successful

 KPi
 Be specific
 Review and fixing the
mistakes

Representative’s Giving team members the 5 hours

opportunity to get involved
with helping their community
and inspiring leadership

 Use SMART technique

 Encourage happiness
 Feedbacks from staff
to leaders

IT and Administration Create shortlist of leaders 3 hours

amongst teams without
causing envy in other staff
members who was not
chosen to be leaders

 Register of every
participant
 Precipitates in survey
 Encourage and
support
Representative and Follow the policy, procedure 2 hours
Customer service sand safety guidelines

 Provide short training

 list who the policy
applies to
 set out the
consequences of not
complying with the
policy
 clarify functions and
responsibilities

Management Task Schedule

 30th November 2020 17th of December 2020 18Th of December 2020
Team Member Task
( 8 Hours) (8 Hours) ( 8 Hours)
HR Create a WHS plan 4 hours
Inform Team members of
Health and Safety Policies for
Hosting events

 Planing and prepare

list of Health and
Safety Policies
 Visitit the official side

Manage Director & CEO Getting the management 8 hours

team to partner with other
companies through donations
for the silent auction

 Descriptions to the
donors and making to
feel great by knowing
what they're
contributing to.
 Making and sending
agenda
 Promote the event
Manage director Unite management across 3 hours
different divisions with the
same hopes of inspiring
teamwork and collaborations

 Building trust
 Assessing rules
 Give specific
information for the
event

CEO and Manage director Increase employee 4 hours

satisfaction through hosting a
fun work event and
rewarding staff members for
their hard efforts

 Recognising the effort

and achievement
 Keeping promises
 Encourage every team
to be productive and
more motivating

HR and CEO Support all staff members 3 hours

with their tasks

 Preparing
 presentation for the
gala
 Using transparent
tools
 Provide honest and
constructive feedback

To: Manage Director

From: Eduardo Aguirre

Sub: Review and approving team and management tasks schedule for the 3 days’ project

Dear David,

I have created the team and management tasks schedule for the 3 days’ project for the upcoming project “Christmas Charity Gala”.

Please review and approve by Friday the 20th of November, 5pm the latest.
 In this document are included every team and management tasks, starting from the most urgent then tasks, then immediately and the
last are the normal tasks. Also, we create schedule and time-frame for each tasks and who will need to be involve from the team and
management side. We hope so that, with this schedule we will have achieved our goals.

Looking forward to hearing from you

Best regards,

Eduardo Aguirre

Operational manager