Republic of the Philippines

Department of Education
REGION X- NORTHERN MINDANAO
DIVISION OF MISAMIS OCCIDENTAL
PROCEDURES MANUAL
HIRING OF NEW TEACHERS

I. OBJECTIVE

This procedure provides for the step by step process in the hiring of new teachers. It
includes the simplified procedures and processes for the personnel of the organization to
follow in order for everyone to better understand their roles, responsibilities, and
requirements in maintaining the effective and efficient hiring process of new teachers.

II. SCOPE
This procedure applies to hiring of new teachers for Elementary, Junior High School (JHS)
and Senior High School.

III. DEFINITION OF TERMS

 SDS – Refers to the Schools Division Superintendent/Appointing
Authority/Head of Agency
 ASDS – Refers to the Assistant Schools Division Superintendent and the
Chairperson of the HRMPSB who certifies at the back of the
appointment that the applicants has been screened and found
to be qualified
 AOV – Refers to the Administrative Officer V who shall certify in the
appointment that all requirements and supporting papers have
been complied
 AOIV(HRMO II) – Refers to the Administrative Officer IV (HRMO II) who is
responsible to the preparation of appointments and other
documentary requirement in the appointment of teachers
 Personnel Section – Refers to the section/unit/staff who is involved in the
preparation, checking of appointment documents
 SDS Secretary – Refers to the Administrative Aide VI or Administrative Assistant
III who is tasks to contact the appointee to receive his/her
appointment
 Letter Request – Refers to a form use to request for hiring of new teachers.
 RQA – Refers to the registry of qualified applicants
 Plotting Sheet – Refers to a form use to plot the possible teacher-appointee
prepared by the Personnel Section
 Advise form – Refers to a form that is given to the possible teacher-appointee
prepared by the Personnel Section which listed all documents
required for the issuance of appointment
 Authentication – Refers to the checking of the authenticity of the documents
submitted by the possible teacher-appointee
 Appointment – Refers to a form that is prepared by the Personnel Section,

Prepared by: Approved by:

ELMA CEZARIE Y. ROMERO EDWIN R. MARIBOJOC, EDD, CESO VI

Process Owner Schools Division Superintendent

 Oath of Office
 Assumption to Duty
 Assignment Order
Republic of the Philippines
Department of Education
REGION X- NORTHERN MINDANAO
DIVISION OF MISAMIS OCCIDENTAL
PROCEDURES MANUAL
HIRING OF NEW TEACHERS
certified by the AO V and ASDS and signed at the front by the
SDS and submitted to the CSC for attestation/approval. This
document once signed by the possible teacher-appointee is the
proof that the possible teacher-appointee is already hired.
– Refers to a form that is required by the government thru the
CSC as proof of swearing by the appointee to faithfully
discharge his/her duties, abide the rules and regulations of the
Republic of the Philippines and his/her allegiance
– Refers to the form as proof of the date of which the possible
teacher-appointee actually assumed office
– Refers to the form which reflects the place of assignment of the
teacher-appointee.

Address: Osilao St., Poblacion. 1, Oroquieta City, PM-HRM-PER-

Document No. : Eff. Date : MM-DD-YY
Misamis Occidental 0111

Contact Number: (088) 531-4026

E-mail Address: Revision No. : 00 Pages : 2 of 7

misamis.occidental@deped.gov.ph

PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL. ANY DISCLOSURE
OR USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL.
 Republic of the Philippines
Department of Education
REGION X- NORTHERN MINDANAO
DIVISION OF MISAMIS OCCIDENTAL
PROCEDURES MANUAL
HIRING OF NEW TEACHERS

IV. PROCESS FLOW

RETAINED INFORMATION
NO. PROCESS RESPONSIBLE PERSON
(RECORDS GENERATED)

START
01 School Head Letter Request

Submission of Letter
Request

Approval of Letter
02 SDS Letter Request
Request

Validation of Letter Request

03 AOIV (HRMO II)
Recommended Plotting Sheet
Teacher

Approval and Plotting of Letter Request

04 Recommended Teacher SDS
Plotting Sheet

Prepare Advise Administrative Assistant

Letter Request
II/Administrative Aide VI
05 Plotting Sheet
&
Advise
AOIV (HRMO II)

NO. PROCESS RESPONSIBLE PERSON RETAINED INFORMATION

Address: Osilao St., Poblacion. 1, Oroquieta City, PM-HRM-PER-
Document No. : Eff. Date : MM-DD-YY
Misamis Occidental 0111

Contact Number: (088) 531-4026

E-mail Address: Revision No. : 00 Pages : 3 of 7

misamis.occidental@deped.gov.ph

PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL. ANY DISCLOSURE
OR USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL.
 Republic of the Philippines
Department of Education
REGION X- NORTHERN MINDANAO
DIVISION OF MISAMIS OCCIDENTAL
PROCEDURES MANUAL
HIRING OF NEW TEACHERS
(RECORDS GENERATED)

Letter Request
06 SDS Secretary Plotting Sheet
Released of Advise Advise

Documents needed for the

preparation of appointments
(PDS, PDF, Assumption to Duty
Submission and
Possible Teacher- Oath of Office, PRC Eligibility
07 Checking of Documents Appointee (ID and Rating), Medical
Personnel Staff Certificate with attachments
(Urinalysis, Hematology, Xray,
Drug Test, Psychological Test),
SALN, NBI, TOR, Diploma, etc.)
Administrative Assistant
Preparation and Signing II/Administrative Aide
of Appointment VI,
08 Appointment
AOIV (HRMO II),
AOV,
ASDS, SDS

Signing of Appointment
and Oathtaking of the
SDS, SDS Secretary,
09 Appointee Appointment
Appointee

RETAINED INFORMATION
NO. PROCESS RESPONSIBLE PERSON
(RECORDS GENERATED)
10 Administrative Assistant Appointment, PDS, PDF, NBI,
Address: Osilao St., Poblacion. 1, Oroquieta City, PM-HRM-PER-
Document No. : Eff. Date : MM-DD-YY
Misamis Occidental 0111

Contact Number: (088) 531-4026

E-mail Address: Revision No. : 00 Pages : 4 of 7

misamis.occidental@deped.gov.ph

PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL. ANY DISCLOSURE
OR USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL.
 Republic of the Philippines
Department of Education
REGION X- NORTHERN MINDANAO
DIVISION OF MISAMIS OCCIDENTAL
PROCEDURES MANUAL
HIRING OF NEW TEACHERS

II/Administrative Aide
Medical Certificate, etc.
Attestation of Appointment VI & AO IV (HRMO II)

Released of CSC Approved

Appointment
AOIV (HRMO II), SDS Appointment, PDS, PDF, NBC,
11
Secretary Medical Certificate, etc.

END

V. PROCEDURE DETAILS

1. School Head submits letter request to SDS for approval.

2. SDS approves letter request. Note: Disapproved letter request will be returned with
note from the SDS.
2.1 SDS Secretary forwards approved request to AOIV (HRMO II) for validation.
3. AOIV (HRMO II) validates the recommended teachers from the rank list in RQA and
recommends for approval to SDS by forwarding the Plotting Sheet form together with
the request. Note: Recommended teachers not in the RQA. SDS will be informed and
disapproval shall be made accordingly by the SDS.
4. SDS approves the recommendation and Plotting Sheet.
4.1 SDS Secretary releases and forwards the approved recommendation to AOIV (HRMO
II) for preparation of Advise.
5. Personnel Section prepares Advise for SDS signature.
6. SDS Secretary released approved Advise to possible teacher-appointee.
7. Possible teacher-appointee submits necessary documents (list provided in the Advise) to
Personnel Section within 7 working days from receipt of Advise. Note: Personnel Staff
shall check documents submitted and inform possible teacher-appointee of
corrections and lacking documents.
Address: Osilao St., Poblacion. 1, Oroquieta City, PM-HRM-PER-
Document No. : Eff. Date : MM-DD-YY
Misamis Occidental 0111

Contact Number: (088) 531-4026

E-mail Address: Revision No. : 00 Pages : 5 of 7

misamis.occidental@deped.gov.ph

PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL. ANY DISCLOSURE
OR USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL.
 Republic of the Philippines
Department of Education
REGION X- NORTHERN MINDANAO
DIVISION OF MISAMIS OCCIDENTAL
PROCEDURES MANUAL
HIRING OF NEW TEACHERS
7.1 AOIV (HRMO II) verifies documents submitted by the teacher-appointee and
forwards to AOIV (Records Officer II) for authentication. Note: Documents not
authentic shall not be received and AOIV (Records Officer II) shall inform the
Personnel Section and SDS for such for proper action.
8. AOIV (HRMO II) prepares appointment and forwards to AOV and ASDS for certification,
SDS for signature as Appointing Officer/Authority.
9. SDS Secretary communicates to teacher-appointee to receive the appointment, sign
oath of office, submit assumption to duty and get assignment order.
9.1 SDS Secretary after the signing and appointment of the teacher-appointee forwards
the appointment papers to the Personnel Section. Note: Personnel Section keeps the
following documents: Approved appointment, Oath of Office, Assumption to Duty,
Assignment Order.
10. Personnel Section submits the Appointment together with the required documents to
CSC for attestation/approval.
11. Personnel Section forwards the CSC attested/approved appointment to SDS Secretary
for release to the newly appointed teacher. Note: Appointment not attested or
disapproved by the CSC. The Personnel Section shall inform the SDS and inform the
appointee of the same for the proper action to be made.

VI. REFERENCE DOCUMENTS

DepEd Order No. 7, s. 2015
DepEd Order No. 3, s. 2016
CSC MC No. 14, s. 2018

VII. RETAINED INFORMATION (RECORDS GENERATED)

Request for Teacher FM-HRD-21
Advise FM-HRD-05
Appointment FM-HRD-06

VIII. REVISION LOG

Revision Details Revision Effective Author
History Date Date

Address: Osilao St., Poblacion. 1, Oroquieta City, PM-HRM-PER-

Document No. : Eff. Date : MM-DD-YY
Misamis Occidental 0111

Contact Number: (088) 531-4026

E-mail Address: Revision No. : 00 Pages : 6 of 7

misamis.occidental@deped.gov.ph

PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL. ANY DISCLOSURE
OR USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL.
 Republic of the Philippines
Department of Education
REGION X- NORTHERN MINDANAO
DIVISION OF MISAMIS OCCIDENTAL
PROCEDURES MANUAL
HIRING OF NEW TEACHERS

Address: Osilao St., Poblacion. 1, Oroquieta City, PM-HRM-PER-

Document No. : Eff. Date : MM-DD-YY
Misamis Occidental 0111

Contact Number: (088) 531-4026

E-mail Address: Revision No. : 00 Pages : 7 of 7

misamis.occidental@deped.gov.ph

PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL. ANY DISCLOSURE
OR USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY DEPARTMENT OF EDUCATION - DIVISION OF MISAMIS OCCIDENTAL.