User

Manual for
Supplier and Expenses

Invoice


All supplier invoices to be pulled in to YST by GST team after GRN Entry and Authorize. Similarly all
Expenses invoices without PO and GRN will be entered by Accounts department, later those entries will
be reviewed and authorized by GST team in YST. After GST team authorization accounts team to POST
the entries through YST screen.

Step 1. Process to be followed by users creating GRN.

Ø Below GRN to be filled with details received based on the Invoice and Purchase Order.

 Ø Mention the GRN details like GRN# and date on the invoice using any one of the following
process -
o Seal
o Manual Writing
o Printed Label Paste

Ø Scan and upload the Invoice in the GRN screen. (B&W pdf format only)
Ø Forward the GRN in ERP and Original Invoice Copy to Purchase Order owner to verify and
authorize the GRN.

Step 2. Process to be followed by the Purchase Order Owner –
Ø Verify the GRN in the ERP with the Originals received from the various departments and
authorize the GRNs.
Ø Forward the approved GRN to GST team along with the original Invoices.
Ø All records to be forwarded to GST team per the details mentioned below;
o All inwards to Mr. Shyam using the ERP user id. Shyam.MED for all Medopharm
transactions
o All inwards to Mr. Sudalai using the ERP user id. Sudalai.MPL for all Medopharm Pvt.
Ltd and Castorpollux Pvt. Ltd transactions.

Step 3. Processes to be followed by the GST Team
Ø After receiving the ERP transaction & original documents from Purchase department verify
the same and pull the GRN details into SPEED-P. Follow the below listed process to pull the
GRN details into SPEED-P
Ø Enter the given login details in the Username and Password screen and click on Login.

Step 4.
 Ø Click on the drop-down button and select the company / locations from the list.

Step 5
Ø Click on Payables icon to enable the Payables menu and select “Supply Invoice” option from
the Left navigation menu.

Step 6
 Ø Click on Assist button to open the GRN search button.
Ø Key in the GRN number from the Invoice copy and select from the list.

Step 7
 Ø After selection of the GRN number click on OK button to pull the GRN details from the ERP.
Ø After verification of information and tax details click on Save button to save the data in SPEED-P.

Expenses Invoice
 • Expenses invoice to be used where the Invoice bill is not tagged with any GRN. Mainly for all
services and expenses invoice.

• Click on Payables icon to enable the Account Payables Menu.

• Select “Expenses Invoice” from the left navigation menu and follow the screen below.

• Key in the supplier invoice number to indicated field and other details as necessary

• Click on Save button to save the invoice
• Click on New button to key in a new invoice.


• Click on search button to search an existing invoice.