Indonesia Procurement System :

E-CATALOGUE /
E-PURCHASING
on Health Sector

The 5th INAHEA Annual Scientific Meeting and International Conference

Jakarta, 1 November 2018

SARAH SADIQA
(ssadiqa@lkpp.go.id)
Deputy Chairman of National Public Procurement Agency
Republic of Indonesia
 Rp. 1.035 T
(USD. 68 M) Government Procurement
Volume – 2018
(40% of spending budget alocation)

732K
Procurement Entities accross the nation

Government Spending Strategy

(State Budget Law 2018) :
1. Efficiency of Government spending;
2. Investment;
3. Local Production;
Kecak Dance, Bali - Indonesia 4. SMEs.
 GOVERNMENT
Wonderful Coralreef in
Raja Ampat, Papua
PROCUREMENT
POLICY
PRESIDENT REGULATION No. 16 Year 2018
Concerning Government Procurement

Government Procurement, modalities :

Electronic Tendering
Electronic
1. e-tendering; Purchasing
2. Lelang cepat; Via e-Catalog

3. e-reverse auction;
4. SiKAP/VMS;
5. E-Panel Konsultan.
 e-TENDERING
1. Scope of e-tendering consist of
announcement, selection up to contract
award.
2. E-Tendering implemented by Central
Government Institutions and Sub National
Government.
3. Platform of E-Tendering is SPSE developed by
LKPP. (Current version : SPSE v. 4.3)
4. E-Tendering operated by Layanan Pengadaan
secara Elektronik (LPSE) which are scattered
nationwide.
5. 670 LPSE pengelola SPSE yang terstandar.
6. Versi 4.2, LPSE Cloud (data management, fail over
dan load balancing).
7. Produk : e-tendering, e-lelang cepat, e-reverse
auction, VMS/SiKAP, e-contract management.
E-Catalogue / LEGAL FRAMEWORK:
E-Purchasing 1. President Regulation No. 16 Year 2018.
2. LKPP Circular Letter No. 11 Year 2018 concerning e-Catalog and e-
Purchasing.

Terminology :
1. E-Catalogue is an electronic system information which includes product information
camong others merk/brand, type, technical specification, price and stock.
2. E-Purchasing is an electronic system to purchase product listed in e-catalogue.
3. Contract Catalogue is an agreement (contract) between Chairman of LKPP fo National
Catalogue, Ministries or Secreatary General (delegation) for Sectoral Catalogue and
Governor/Bupati/Walikota or Secretary (delegation) for Local Catalogue with e-
catalogue suppliers.
 3 TYPES OF E-CATALOGUE
E-Catalogue E-Catalog E-Catalog
NATIONAL SECTORAL LOCAL (Sub National)

Criteria 1. Barang/Jasa standar atau dapat distandarkan (Standardized Goods)

2. Kebutuhan barang/jasa bersifat berulang (Repeat Purchasing).

3. Barang/jasa dibutuhkan 3. Barang/jasa dibutuhkan

oleh beberapa K/L/D/I.
(Multi Buyers)
3. Barang/jasa dibutuhkan
oleh Kementerian.
oleh SKPD.
(Orientation on Sectoral
Issues).

Proces Sekjen/Sesmen/Sekut/ Pimpinan Satuan Kerja di Pimpinan SKPD mengajukan

Pre Katalog: Sekda/Pimpinan Institusi Kementerian mengajukan surat usulan kepada Kepala
Proposal mengajukan surat usulan surat usulan kepada Menteri Daerah cq. Sekretaris Daerah.
kepada Kepala LKPP cq. Deputi cq. Sekjen/Sekretaris
Monitoring-Evaluasi dan PSI. Kementerian

Contract Chairman of LKPP (Sectoral) Minister Kepala Daerah

Catalogue
 DISTRIBUTION OF TASKS
In e-Catalog Process
(Medicines and Medical Devices)

Ministry of Health
To develop National Strategy in
Health Sector.
To develop and decide medicine
priorities list (Formularium
Nasional).
To develop and decide medical
devices priorities list.
To set up specification, price
reference.
To decide volume.
LKPP /
Nat. Procurement Agency
(NPPA)
• To set up procurement strategy.
• To perform procurement
process.
• To sign e-catalog contract and
list in e-Catalog
• To monitor implementation of
contract and e-purchasing.
E-CATALOGUE PROCESS STAGES
Pre Catalog
1 (proposal letter, planning,market research,etc.)

PROSES
2 Procurement Process
(e-tenderdan negotiation)

3 Contract Catalogue
5
E-Purchasing
4 3a

Listed in E-catalog Electronic Data

Input
 1 Pre Catalogue
E-Catalogue E-Catalogue E-Catalogue
NATIONAL SECTORAL LOCAL / Sub National

Sekjen/Sesmen/Sekut/ Pimpinan Satuan Kerja di Pimpinan SKPD mengajukan surat

Sekda/Pimpinan Institusi Kementerian mengajukan surat usulan.
mengajukan surat usulan. usulan.

Kepala LKPP cq. Deputi Monitoring- Menteri cq. Sekjen/Sekretaris Kepala Daerah cq. Sekretaris
Evaluasi dan PSI (ME-PSI) Kementerian Daerah.

Dokumen TIDAK Dokumen

Dokumen TIDAK Dokumen TIDAK Lengkap
Dokumen Dokumen Lengkap (jenis,
Lengkap Lengkap vol,
Lengkap (jenis, Lengkap (jenis,
vol, vol, spektek, HPS)
spektek, HPS) spek tek, HPS)

Pembentukan Kelompok Kerja oleh Pembentukan Kelompok Kerja oleh Pembentukan Kelompok Kerja oleh
Deputi ME-PSI Sekjen/ Sekretaris Kementerian. Sekretaris Daerah

Pokja : menyusun dokumen pengadaan, Pokja : menyusun dokumen pengadaan, Pokja : menyusun dokumen pengadaan,
menetapkan metoda pemilihan menetapkan metoda pemilihan menetapkan metoda pemilihan
 REGULATIONS

GP Regulation Indonesia Business Sectoral Regulation

Regulation

1. President 1. Ketentuan untuk Depend of

Regulation No. 16 menjalankan Commodities/
Tahun 2018 kegiatan/usaha Product
(contoh SIUP, STP)
2. President Example :
Instruction 2. Tax Number Medical devices : licences
(Example : RAN (NPWP) (AKL or AKD).
PK)
3. PIB Medicine : NIE (Nomor
3. Chairman of LKPP (Import Goods Ijin Edar Obat)
Circular Letter No. Number)
11 Year 2018 Others ...
2 Selection Process
Selection Process by Working Team, using Methodologies as follows :
Tujuannya :
Negosiasi Mendapatkan lebih dari 1
pemenang.
E-Tendering Contoh : TNKB. Obat (2018)

Tahapan proses pemilihan yang

Tanpa Negosiasi diatur dalam Perka E-Tendering.
Contoh : Obat

• Kebutuhan barang melebihi

Negosiasi kemampuan 1 penyedia.
• Spektek dan kualitas barang
beragam.
• Penyedia tunggal.
Non E-Tendering Contoh : Alkes, Alsintan.

Barang/jasa yang harganya sudah

Tanpa Negosiasi ditetapkan oleh Pemerintah.
 3 CONTRACT CATALOGUE
Jenis E-Katalog E-Katalog E-Katalog
E-Katalog NASIONAL SEKTORAL LOKAL

Kontrak Katalog Kepala LKPP Menteri Kepala Daerah

3a
Electronic Data Input

Training Input Data LKPP (Dit. Persetujuan

Data Input Barang dan Kirim via Pengembangan &
(untuk Penyedia ) Harga sistem ke Sistem Katalog) cek Penayangan di E-
(oleh Penyedia) LKPP dan review terakhir Katalog
 E-Purchasing
5

Aplikasi E-Purchasing yang

dikelola LKPP

SURAT PESANAN Penyedia yang telah berkontrak

Pejabat Pembuat Komitmen katalog (nasional/sektoral/lokal)
(PPK);
 $ 41 M ( Y. 2008)
2 Comodities 80 Vendors
e-Catalogue
2 Items/Products 1.2K Packages E-Purchasing
(e-katalog.lkpp.go.id)
$ 2.9 B ( Y. 2018)
46 Comodities 1.2K Vendors
91K Items/Products 569K Packages

Key • “Shifting Procurement

Success Paradigm” (political support, update
procurement ecosystem, vendors environment)
• Systematic Mentoring,
Trainings (procurement proffesionals and
vendors)
• Robust and “friendly” system
15
 TRANSACTION e-PURCHASING
Laporan Transaksi
2017 2018
Fiscal Year 2013 2014 2015 2016
(as of Oct)

Number of Packages 10,508 17,827 76,562 242,920 310.667 283.294

Transaction
9,572,474 15,705,176 31,124,643 50,795,177 46.861.138 44.7 T
(billion Rp.)

Fiscal Year TA 2016 TA 2017 TA 2018 (Oct.)

Medical Devices Medical Devices Medicines
(Rp. 13.7 Triliun = USD. 1 Billion)
Government Vehicles Online Shop Medical Devices
Commodities/
PRODUCT Medicines Government Vehicles Online Shop.
Agriculture Equiptment Medicines Agriculture Equipment
Bus Operator Services Agricltures Equipment Government Vehicles
Good Planning  Good Procurement Result  Good Deliverables.
• MoH : Strategy (spending analysis, volume (Rencana Kebutuhan
Obat/RKO), types of medicines, price reference (owner
estimates), schedule, post market monitoring.
• BPOM : NIE (registration number).
• LKPP : Procurement process (MCDA as a new evaluation method ??),
framework contract management (stock, suppliers’ performance,
sanction).
• Industry : Capacity and quality of product, price, licences (national and sectoral).
• Distributors : Delivery
• Hospitals (Faskes) : Logistic management (better purchasing planning).
THANK YOU

e-Procurement :
Think Big, Start Small, Scale Fast

Traditional Javanese & Balinese dancer, Indonesia