Name: Muhammad Rayyaan

Class: XII Science 2

No : 16
Date: 12 august 2021

PROCEDURE TEXT

Read the following texts and analyze them using the form available. Submit your responses
to pengetahuan menu then.

Text 1:

HOW TO USE OFFICE EQUIPMENTS

So,you have secured a position working in an office, perhaps as an administrative

assistant or secretary. Now you need to learn the proper way to use the equipment in
your office, since your job will entail using computers, sending faxes, making
photocopies and more.With proper handling, the equipment in your office should last
severalyears and should actually make your job easier. The better you know how to use
the equipment, thebetter you'll be able to do your job.

Using the Photocopier

Locate the power switch and turn the machine on. Allow sufficient time fort he machine
to warm up; older machines can take moretime than newer models.

Lift thecover and place the document you wish to copy facedown on theglass. Take
care to position it properly ;mostphotocopiers have markings showingwhere to place
documents.Lower the cover and, using the control panel, select the number of copies
you wish to make. Push “start” and the copying should commence.
Photo copiers auto-feed documents face up. See ifyour photocopier has options for
automatically collating and stapling your documents—most newer models do. Select
These options on the digital display, press "start," and your stack of documents will be
photocopied, collated and stapled foryou.

TEXT 2

Using a fax machine

Check that the fax machine is plugged into a power source and a phone jack before
turning it on. Get the fax number for the destination of the fax you are sending.
Arrange the documents you are sending in order.

Fill out a coversheet for your fax; this will contain the recipient's name and fax
number, the name of your boss or office, thefax number for your office, a short
message to the recipient and the number of pages, including the cover sheet.

Position the documents face up in thefeeder tray.Dial the recipient's fax number. Press
"send'or"fax"to send thedocument, depending on the machine you are using.

Ensure that there's plenty of ink in your machine'stoner cartridge and that there's plenty
of paper, so you can receive a faxsmoothly. Wait for the phone to ring, butdo not
answer it; this indicates a fax is coming in.Listen for the"handshake"tones that tell you
the sender's fax machine and your fax machine are communicating. Watch your fax
machine start printing and wait until the entire document has come through.

Check the number of pages you received against the number given on the cover sheet
to be sure the whole fax has come through. Contact the sender to confirm receipt of
this document.

Tip
Make sureto turn off all office equipment at the end of your work day, unless you are
instructed otherwise.
Text Goal Steps Tips Warning
s
Text How to use First, Locate the power older machines can Take care to
1 office switch and turn the take moretime than position it
Equipment machine on. Allow newer models. properly
s using the sufficient time fort he
photocopie machine to warm up See ifyour
r photocopier has
After that, Lift
options for
thecover and place
automatically
the document you
collating and stapling
wish to copy
your documents—
facedown on theglass.
most newer models
Lower the cover and,
do.
using the control
panel, select the
mostphotocopiers
number of copies you
have markings
wish to make. Push
showingwhere to
“start” and the
place documents.
copying should
commence.

Last, Photo copiers

auto-feed documents
face up. Select
These options on the
digital display, press
"start," and your stack
of documents will be
photocopied, collated
and stapled foryou.

Text Using a First, Make sure to turn off Ensure that

2 Fax Get the fax number for all office equipment there's plenty
Machine the destination of the at the end of your of ink in your
fax you are sending. work day, unless you machine'stoner
Arrange the documents are instructed cartridge and
you are sending in otherwise that there's
order. plenty of
paper, so you
After that, Fill out a can receive a
coversheet for your fax; faxsmoothly.
this will contain the Check that the
recipient's name and fax fax machine is
number, the name of plugged into a
your boss or office, power source
thefax number for your and a phone
office, a short message jack before
to the recipient and the turning it on.
number of pages,
including the cover Wait for the
sheet. phone to ring,
but do not
After that, Position the answer it; this
documents face up in indicates a fax
thefeeder tray.Dial the is coming in.
recipient's fax number.
Press Check the
"send'or"fax"to send number of
thedocument, pages you
depending on the received against
machine you are using. the number
given on the
Last, cover sheet to
Listen for
be sure the
the"handshake"tones
that tell you the sender's whole fax has
fax machine and your come through.
fax machine are
communicating.
Watch your fax
machine start printing
and wait until the entire
document has come
through.
Contact the sender to
confirm receipt of this
document.