GTC-03B-F27-2020

MONITORING & EVALUATION OF THE SCHOOL’S

READINESS: GEARING-UP STAGE FOR SCHOOL OPENING

Name of School: _________________________________ School ID: __________

Address: _________________________________________ Date: ______________
Name of School Head: ___________________________
Mode of M&E: ____ Virtual ______Face to Face

Direction:Please rate each indicator with a scale of 3, 2 or 1 based on the observed Status
in each area of concern. Write under Remarks the important details of the observation.

STATUS
Remarks
COMPLETELY PARTIALLY NOT
AREAS OF CONCERN Actions taken, if
EVIDENT EVIDENT EVIDENT
not available
(3) (2) (1)
ACCESS
1.1. Protocol for Enhanced General Enrollment : DO No. 032, s. 2021

1. Enrollment for SY 2021-2022 is

administered remotely particularly in
areas under Enhanced Community
Quarantine (ECQ) and Modified
Enhanced Community Quarantine
(MECQ).

2. Instruction to Parents/Guardians and

Enrollees For incoming Kindergarten,
Grades 1-6, 7-1 0, & 11-12 learners, for
transferees, for Balik-Aral enrollees and
for ALS enrollees were clearly
communicated via
digital/remote/physical enrollment
procedures or other platforms
established by schools.

2. A. Pre-Data Collection

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
• The School Head designated of
School Enrollment Focal Person
(SEFP), Grade Leve l Enrollment Chair
(GLEC) and ALS Enrollment Focal
Person (AEFP) and clearly identifed its
duties and functions.

• Establishment of digital and physical

enrollment platforms
a. Accesibility of the Digital format of
the MLSEFs in the School Division
Offices (SDOs) and Schools websites
and other School social media
accounts. It is also downloadable
and available in the LIS Support
page.

b. Facilitate dropbox enrollment

through setting up booths/kiosks in
front of the school, in every Barangay
Hall, and in other visible locations
that are accessible to parents and
guardians.

c. The booths/kiosks are the venue for

schools to distribute printed MLESFs,
enrollment procedures and contact
details, as well as retrieve the
accomplished MLESFs.

d. The process shall strictly adhere to

the health and safety standards
defined by the IATF.

3. Deferment of deadlines for submission of documentary requirements

• School’s deadlines for the submission

of documentary requirements under
Section V-A of DO No. 03, s. 2018 is
deferred to December 31, 2021 due
to current public health emergency
and the guidelines set by the IATF

• Only schools and their personnel

coordinate the transmission of

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
 learners' records, whether internally
(e.g. between a learn er's previous
and incoming class advisers) or
externally (i.e. between schools).
Schools does not compel learners
and their parents/guardians to
take responsibility for transmission of
school records.

4. Transmittal of electronic format/scanned copy of credential document for specific grade

levels

• The request shall be made through

the LIS portal -Tracking/Transfer
facility in accordance with DO No.
54, s. 2016 (Guidelines on the
Request and Transfer of Learn er
's School Records),

• Dissemination of information on
enrollment procedure
Schools disseminate information on
the enrollment procedures to the
public through print, social media,
radio, and television. Schools shall
publish the contact number of
schools and/or designated teachers
for queries and enrollment
procedures

• Encouragement of stakeholder
participation

School exhausts all available means to

engage stakeholders from information
dissemination to the actual conduct of the
enrollment.
5. Data Collection and Reporting

• Ensure that all teachers have facility

and assistance in data collection
and LIS encodings

• Collection of MLESFs are

implemented through various means

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
 such as phone call, short message
service (SMS), and 3. online
submission to ensure the safety of all
involved parties. Parents/guardians
only use printed MLESFs as a last
resort for enrolling their child in
school.

• Through previous class advisers

Previous class advisers shall contact each

learner or parent in their respective advisory
class from SY 20 20 -20 21 using the contact
information found in the School Form 1 (SF-1)
and data obtained from early registration.

• Through the initiative of parents /

guardians

School provides specific instructions on

howparents/guardians of prospective
enrollees may contact the school through
the designated SEFPs.

• SEFPs accommodates inquiries and

facilitate data collection as remotely
as possible, whether via phone call,
SMS, or social media (e.g. Facebook
Messenger), whichever is mutually
convenient for both parties.

• Monitor data collection and

encoding in the system

• Enrollment Quick Count Reporting

There is a daily reporting of enrollment

count and summary result of MLESFs from
August 16, 2021 until September 17, 2022
using the Quick Count Facility in LIS.
Instruction and system tutorial guide will be
made available thru LIS support tab.
• Provides support to teachers during
data collection and encoding

• Assesses summary of results from the

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
 MLESF and how these results may
affect the learning delivery

• Prepares regular community

enrollment updates for public
consumption

Sub-total

II. QUALITY

STATUS
Remarks
COMPLETELY PARTIALLY NOT
AREAS OF CONCERN Actions taken, if
EVIDENT EVIDENT EVIDENT
not available
(3) (2) (1)
1. Enhanced Basic Education Learning Continuity Plan EBE-LCP (updated and approved)

• Summary of School Key Education

Data

• Learning Modalities of Best-Fit

• Number of Learners per Modality per

Grade Level

• Number of teachers handling

different learning modalities

• Available learning resource in the

inventory which can be used as
supplementary materials

• Learning Mapping within Catchment

Area

Sub-total

2. Framework and Operational Plan

• Distribution and Retrieval Scheme of

Learning Resources (Learners Packet)

• LR Hubs/Kiosks in strategic locations

• Packing, Distribution, Retrieval

Schedule and Arrangements

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
 3. Curriculum Delivery/ Learning Modalities

• Lesson Development and Delivery

• Weekly Home Learning Plan (WHLP)

• Class Programs including Budget of

Work (SF7)

• Teachers Programs including

Teaching and Non-Teaching Related
Activities

• IDEA Lesson Exemplar for Teachers

• Instructional Supervisory Plan of

School Heads

• Technical Assistance for Teachers

including LAC Session schedule,
Performance Evaluation and Tools

• List of Most Essential Learning

Competencies

• Professional Development Activities

and Learning Action Cell (LAC) Plan

• Individual Learning Monitoring Plan

(sample printed copy)

• Updated list of names for MDL and

ODL classes

• Assessment Plan and Assessment

Schedule

Sub-total
4. Learning Materials, Systems and Platforms
• Self-Learning Modules (printed/ e-
copy/ digitized) containing the Most
Essential Learning Competencies
(MELC)

• SLM Based Videos and Digitized

materials for ODL

• Report on Learning Resources to utilize

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
 the First Quarter

• Progress Report on the Status of

Worksheets/ Activity Sheets Printing

• Learner’s Learning Activity Plan

• Report of Textbooks

• Other Learning Resources needed for

every teacher (Assessment Plan &
Schedule, etc.)

III. GOVERNANCE
STATUS
Remarks
COMPLETELY PARTIALLY NOT
AREAS OF CONCERN Actions taken, if
EVIDENT EVIDENT EVIDENT
not available
(3) (2) (1)
1. GOVERNANCE

• The localized School Calendar is in

• compliance to DepEd Order No. 29, s.
2021: School Calendar and Activities for
SY 2021-2022

• Strict adherence to Zero Collection

Policy

• Conducted Early Registration for SY

2021-2022

• Oplan Balik Eskwela (Task Force &

Contact info)

• Implementation of DepEd Order No. 048

s. 2021 2021 Brigada Eskwela
Implementing Guidelines

• Presence of Oplan Balik Eskwela (Task

Force & Contact info)

• Conduct of Parent Orientation

• DO No. 40, s. 2012/ Child Protection

Policy

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
• The contextualized School Alternative
Work Arrangement (AWA) Schedule is in
accordance to the latest and existing
guidelines issued by the Division of
General Trias City.

Sub-total

2. Support Mechanisms, Infrastructure,

Facilities and Equipment

• Internet Connectivity (indicate the type)

• Accessible Hand Washing Area

• Sufficient functional government -issued

computers (indicate the number of
units)

• Features and specifications of the

learning management systems and
platforms to be used

• Printers, cutters and binds for the hard

copy- reproduction of modules and
other learning materials

• Disc copiers/duplicators/flash drives for

the soft copy-reproduction of modules
and other learning materials

• Mechanism of distribution and retrieval

of modules and other learning materials
to the learners/ parents

• Mechanism for weekly meetings with

parents/learners

• Community learning facilitators to

support learners while learning from
home (e.g parents, guardians and other
adults)

Sub-total

3. Infection Control and Prevention

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
• Conceptualized safety protocols based
on the recommendations of the COVID-
19 IATF

• Disinfection procedure for school

grounds, facilities, classrooms, and offices
before and after use

• Sufficient personal protective equipment

for school personnel (eg. Facemasks,
face shield)

• Sufficient disinfectants for school

personnel (eg alcohol, hand sanitizers)

• List of personnel with comorbidities

including the contact details of the
person to be notified in cases of
emergency, posted at the school clinic

• Sanitizing footbath/ mat at the school

entrance

• Thermal scanner at the school entrance

• Logbook with contract tracing details

(date and time, name, address, purpose,
contact number, temperature, signature)
for all guests/visitors at the entrances
(school/office/classroom)

• Alcohol sprays/sanitizers at the entrances

• Conceptualized safety protocols based

on the recommendations of the COVID-
19 IATF

• Disinfection procedure for school

grounds, facilities, classrooms, and offices
before and after use

• Sufficient personal protective equipment

for school personnel (eg. Facemasks,
face shield)

• Sufficient disinfectants for school

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
 personnel (eg alcohol, hand sanitizers)

• List of personnel with comorbidities

including the contact details of the
person to be notified in cases of
emergency, posted at the school clinic

• Sanitizing footbath/ mat at the school

entrance

• Thermal scanner at the school entrance

• Alcohol sprays/sanitizers at the entrances

Sub-total

4. PHYSICAL FACILITIES, ARRANGEMENT AND DISASTER RISK REDUCTION MANAGEMENT

PREPAREDNESS

• Ensure proper ventilation (open windows

are preferred over air-conditioning
systems) and install temporary barriers
between cubicles/tables for proper
physical distancing.

• Adhere to the classroom lay out

specifying the physical designs of chairs
and classrooms arrangement that
ensures proper physical distancing

• School’s isolation/ pre-quarantine area

for COVID 19 suspected personnel:

• Has a clinic room away/ separate from

the main buildings;
• Has a private screening area near the
entrance gate of the school for those
who show symptoms can be further
examined for appropriate
management, intervention and referral.
• Has a separate space where personnel
who have been managed in the clinic
can temporarily stay awaiting referral
without creating a stigma;

• Has a common holding area where

physical distancing and appropriate

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
 prevention measures can be enforced
for accommodating visitors/clients.

• Establish and maintain proper sanitation

and hygiene facilities:

• Foot baths in all entrances of school;

• Toilets (with adequate water and soup)
• Handwashing stations/facilities with
adequate water supply
• Has a good sewerage system

• Ensure that the following are sufficiently

provided in its premises:

• Tissue paper/towel
• Designated trash bins for tissue disposal
• Adequate water and soap for
handwashing (specially for all toilet
facilities)
• Hand sanitizers/ alcohol- based
solutions/ other disinfectants in all rooms,
entrances, corridors, communal areas
and other amenities.

• Displayed in key strategic areas such as

the school entrances, corridors, toilets
and other communal areas the
Information, education and
communication (IEC) materials
containing the key messages on health
and safety. If practicable, distribute to
the parents or personnel for their ready
reference.

• Ensure that a Materials Recovery

Facilities (MRF) is set up for proper waste
segregation.

• Electrical System must have undergone

regular inspection by the Bureau of Fire
Protection and electrical wires are not
exposed.

• Fire suppression equipment, fire

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
 extinguisher, alarm system are readily
available during emergencies.

• Directory of Emergency/ COVID 19

Hotline Numbers are posted in the
classroom/ school vicinity

• School Clinic has the following:

• -equipped with medical cabinet and
first aid kits including face masks, face
shield and handkerchiefs
- has handwashing facility inside
the clinic
• Record of utilization of first aid/
emergency kits are in place.

• Guidance Office must have list of

programs/ projects activities to provide
basic mental health services.

• Has approved School’s COVID 19

Response and Management Plan.

• Has fully operationalized PASS

(Preventive Alert System in Schools) to
be able to identify possible COVID-19
cases.

Sub-total

5. Funding and other Resource Requirement

• School Operating Budget

▪ Mandatory Operational Expense
▪ LCP Implementation Expense
• SDO Downloaded Fund/Procured

• School MOOE

• Special Education Fund

• Others, pls specify

Sub-total

6. Partnership and Linkages

• List of partners (parents, community/

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
 barangay, other stakeholders

• Areas of support provided with an

amount of donations (if any)

• Copies of MOU/MOA or any supporting

document

7. List and Copies of Pertinent Issuances

used as Legal Basis

Sub-Total

Grand Total
Equivalent Rating
(Total Point/ __ x 100%)

Interpretation
Scale Rating Descriptions: Interpretation
3 2.50-3.00 Very Good Full Implementation
2 1.50-2.49 Good Initial Implementation
1 1.00-1.49 Fair Poor Implementation

Key Issues/Concerns Interventions Made Technical Assistance Recommendations

Provided by the
Monitors

Overall Observation/Remarks: _____________________________________________________

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

Recommendation/s and Agreement: _____________________________________________

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph
Conducted by:
________________________________ _______________________________
Signature over Printed Name, Signature over Printed Name,
Designation Designation

Date: _________________________

Conforme:

________________________________
Name & Signature of School Head

Address: Antel Building, Diego Mojica Memorial School,

Brgy. Sampalucan, General Trias City, Cavite
Telephone No.: (046) 509-11-67, (046) 431-42-75
Website: www.depedgentri.com
Email Address: division.gentri@deped.gov.ph