Department of Public Works and Highways Issue Date: September 23, 2020

Standard Procedures Manual Doc. Code: DPWH – SPM-ODE-00

For Regional & District Engineering Offices Revision No.: 0
FUNCTIONAL CHART Page No. 1 of 1

DISTRICT ENGINEERING OFFICE

Public Information Staff Information & Communication
Technology Staff
1. Implement laws, policies, rules and regulations for effective planning, design, construction and maintenance of infrastructure 1. Implements the Department’s
social marketing 1. Manages and maintains
projects. (development the wide area network of
communication) program and the District which includes
2. Undertakes the planning, design, construction and maintenance of all infrastructure projects in coordination with concerned project in coordination with the network
the Stakeholders Relation infrastructure enterprises
stakeholders. Services (SRS); servers and technology
3. Implements infrastructure projects in accordance with approved plans, specifications and approved contracts. 2. Communicates to the public
the District’s program,
environment for both
voice and data;
4. Provides supervision, technical, legal, administrative support and contract management to the DEOs in the exercise of their projects and its role and
contribution in the
2. Ensures that District
mission-critical networks
functions. infrastructure development; are operational and that
3. Provides timely calamity downtimes if unavoidable
5. Assists the other agencies and local government unit in the planning and design of infrastructure project as necessary. report (travel advisories to are reduced to minimum;
SRS and local media in
6. Views and evaluates plans and program of works (POW) of local roads and other infrastructure projects, as necessary. coordination with region’s
3. Provides support
application deployment
for

7. Conducts continuing consultations and dialogues with stakeholders in connection with the implementation of DPWH Projects. 4.
Maintenance Division;
Perform other communication
including
distribution
application
and
8. Prepares, consolidates and submits all relevant information required by the Department and other stakeholders. advocacy functions as may be
assigned by the District
configuration
management;
Engineer; 4. Helps users from the
5. Manage the District’s district in the resolution of
customer feedback ICT problems;
mechanism (Citizens 5. Tracks ICT problems and
Feedback Management and recommends
Internal Stakeholder Survey); enhancements and
training needs;
6. Ensures that work
stations and other
peripherals are
operational and that
Planning & Design Section Maintenance Section downtimes if unavoidable
Construction Section Finance Section Quality Assurance Section Administrative Section
1. Prepares plans and designs in are reduces to
accordance to pertinent laws, policies, 1. Supervises/ Implements 1. Implements guidelines and 10. Provides the office with 1. Monitors the 1. Implements the integrated downtimes;
standards, guidelines and procedures infrastructure projects in procedures for effective coordinated services on implementation of Quality human resources 7. Provides application user
accordance with approved maintenance of national roads Equipment Management Division budgeting, cashiering, Assurance Program of the management and support/ services
for roads, bridges, flood control
systems, buildings, and other public plans and specifications; and bridges including safety accounting and other district and evaluates development plan, including user
1. Prepares and consolidates Annual
works projects. 2. Oversees, assists, inspects measures and ensure that the financial services; quality control documents namely; Recruitment, coordination;
Procurement Plan for the
2. Reviews, formulates and consolidates and monitors infrastructure Annual Maintenance Works/ 11. Implements and improves and reports to ensure Selection and Placement, 8. Submits promptly all ICT
maintenance and repair of existing
the annual infrastructure program of projects implemented by the programs/ performance budget Financial Management and compliance with the Performance reports to the Regional
equipment feet;
the Region within the medium-term District Office (DEO)/ Local are properly implemented; Internal Control System; policies/ issuances by the Management, Rewards Office/ Information
2. Prepares and recommends for
infrastructure development program Government Units (LGUs) 2. Evaluates and prioritized 12. Prepares, Analyses and department; and Recognition and Management Service;
approval of Program of Works
on the basis of planning applications and other government projects under flood control/ consolidates budget 2. Conducts testing of Learning and 9. Provides support services
(POW)/ Purchase Request for
inputs, master plans, feasibility, pre- agencies including those drainage structures (FC/D) and proposal for the district; construction materials; Development; to District web data
equipment due for minor/ major
feasibility studies on infrastructure covered by Memoranda of other public building (OPB) and 13. Undertake budget 3. Operates and maintains 2. Provides service related to sources;
repair;
projects; Agreement; monitors implementation by the execution and district testing equipment human resource
3. Recommends to the Regional
3. Manages data collection and performs 3. Evaluate and process district office in accordance with accountability; and monitor the reliability development, supply and
Director equipment allocation
data quality checking as inputs to contract related documents existing standards and 14. Adopts, maintains sound and accuracy of testing property management,
distribution per DEO;
planning applications; for civil works project guidelines; financial, accounting and equipment’s/ apparatus security and maintenance
4. Manages and monitors equipment
4. Conducts detailed engineering submitted by 3. Inspects/ monitors other management system; according to standards. of building facilities, cash
fleet for immediate use in times of
surveys and investigations including LGUs and other government maintenance projects 15. Prepares management 4. Reviews and management, records Procurement Unit
calamities and emergency
parcellary survey of Road Right of agencies for endorsement to implemented by the district reports and advises the recommends for approval management and library
situations (quick response);
Way, and prepares the appropriate Regional and Central Office; office in accordance with District Engineer on matter of quality control program facilities. 1. Manages procurement activities and processes of the
5. Prepares and undertakes
design following the design 4. Evaluate, process and existing standards and relating to fiscal prepared by the District Office including provision of Secretariats and
Equipment Disposal Program,
development stages of all recommends approval of guidelines; administration; contractor’s materials
including waste materials; technical support services to the Regional Bids and
infrastructure projects of the regional Variation Orders, As-Staked 4. Evaluates contracts related 16. Provides technical engineer;
documents for SLRF project
6. Recommends outside repair for
Conduct and participates
Awards Committee;
office and recommends approval of Plans, As-Built Plans Time units that cannot be undertaken by assistance to the district
submitted by the DILG for financial management in the inspection of 2. Prepares and consolidates Procurement Monitoring
prepared plans and design to central Extension, Implantation administration which requires
office; Schedule; approval by the Regional personnel; projects for purpose of Reports of the District and Regional Offices for
specialized skills;
5. Prepares Program of Work (POW) and 5. Assists BQS in the Director/ Secretary of DPWH and Prepares and submits accountability billing; submission to Bureau of Procurement;
7. Assists the Supply and Property
detailed estimates for infrastructure implantation of CPES during monitors; reports required and mandated; 3. Monitors compliance of procurement guidelines by
Management Section of
projects including the preparation of the conduct of assessment of 5. Assists in the conduct of
assessment on the condition of
Administrative Division in the LTO DEOs;
the Approved Budget for the Contract performance of civil works registration of equipment and
national roads and bridges and 4. Reviews, evaluates, and consolidates the Approved
(ABC); contractors and further service vehicles of the Regional
6. Reviews and recommends approval of recommending blacklisting other infrastructure projects; Annual Procurement Plans (DAPP), prepares the
Office;
plans and POW; thereof of erring contractors. 6. Ensures pre-positioning of
8. Assists the Supply and Property District Project Procurement Management Plan
7. Reviews as-staked plans, variation manpower and equipment (DPPMP) and the District Annual Procurement Plan
Management Section of
orders, as built plans, of the regional resources and monitors situation
Administrative Division in the (DAPP) for approval by the District Director and
office projects, and by the DEOs; of national roads and bridges
during disasters and calamities;
conduct of regular inventory of submission to the Procurement Service;
8. Provides technical assistance to DEOs, physical assets in accordance with
7. Conducts inspection/ validation 5. Prepares and processes bid, tender documents and
consultants, local government units existing rules and regulations;
and other agencies in the region on of calamity-damaged contract, and recommends for approval by the
9. Undertakes land-based and water-
planning, design and social infrastructure and prepares and District Engineer;
based equipment Preventive and
assessments analysis; submit POW to the regional 6. Reviews and evaluates approved budgets for contract
Corrective Maintenance including
9. Facilitates and recommends existing office for funding;
8. Monitors/ execute/ implement
land-based rehabilitation, dredging (ABC) and unit prices of project to be bid within the
roads to be candidate for conversion; operation and recommends dry
removal of obstruction within District;
and docking works for water-based
10. Coordinates with Regional DENR-EMB the Road Right of Way 7. Coordinates with other DPWH BAC and other agencies
equipment, if any;
offices regarding issuance of ECCs undertaken by the district office;
10. Prepares and issues equipment regarding accreditation and status of contractors
and CNCs and compliance with ECC 9. Evaluates/ process request for transacting business in the office;
clearance for Contractors
provisions. Excavation Permits submitted by
undertaking DPWH Projects; 8. Maintains a District database of prevailing prices and
utility companies/ agencies in
11. Determines appropriate cost of cost estimates of goods, civil works and consulting
accordance with existing
equipment with regards to rental services.
guidelines;
accuracy to be used in times of
Prepared by: calamities
situations;
and emergency Approved:
Recommending Approval:

MA. NENITA Y. GOMEZ ALVIN A. IGNACIO

DENIS C. CAGOMOC District Engineer
Administrative Officer V
OIC-Asst. District Engineer